Draft Minutes of Board of Aldermen Meeting February 22, 2018

                                                       DRAFT MINUTES OF THE REGULAR SESSION OF THE

                                                            BILLINGS ALDERMEN MEETING OF THE

                                                                   CITY OF BILLINGS, MISSOURI

                                                                            FEBRUARY 15, 2018

 

Present were: Mayor Pro Tem Mickey Brown, Attorney William Petrus, Chief David Taylor, Building Inspector Terry Danley, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens and guests present were: Doris Schmidt, David Rauch, Ben & Nikki Brister,

Krista Evans, a professor from MSU, students James B. Kelley, Bailey DeJonge, Zeke Hall, Scott Godfey, Adam Olinger, Chris Watson, Andrew Menke, Jacob Hawkins, Kersey Carson, Amber Ryan, Nick Erwin, Brad Williams and Wesley Welch.

 

ROLL CALL.

Woods               Present

Fender               Absent

Brown               Present

Coker                 Present

Harter               Present

Huffman           Present

 

Mayor Pro Tem asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

Coker stated the Library is having a Chili Supper on March 3, 2018. FYI

 

OLD BUSINESS.

a.   Woods had more information on a new tractor with a back hoe attachment, the company will not take our old tractor in trade but would be willing to put on their lot and try to sell for $10,000.00 and not charge a commission on selling the tractor. Motion to postpone to next meeting made by Coker seconded by Harter. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None .                        No abstentions.

b.   David Rauch made contact with Suzanne Sommers for the mural work, she is a local girl. Sommers is the artist that painted the horses on the theater in Springfield.

c.   Taylor and Harter discussed increasing the monthly reserve for the Police car by $600.00 retroactive to January added to the $300.00 already set up, for a total of $900.00 monthly. Motion made by Harter to raise reserve by $600.00 seconded by Woods. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

d.   BILL NO. 18-02 — An Ordinance Amending the Municipal Code of the City of Billings, Missouri at Title III, Schedule 1, Speed Limits, Regarding Howcroft Avenue. Motion to have the First Reading by Title Only made by Coker seconded by Huffman. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor Pro Tem asked the City Clerk to Read Bill No. 18-02 by Title Only. Haskin read Bill No. 18-02 by Title Only. Motion to accept the First Reading on Bill No. 18-02 by Title Only made by Coker seconded by Harter. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay’ None.            No abstentions. Motion for the Second Reading of Bill No. 18-02 by Title Only made by Huffman seconded by Coker. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor Pro Tem asked the City Clerk to read Bill No. 18-02 by Title Only. Haskins read Bill No. 18-02 by Title Only. Motion to accept the Second Reading and for Final Passage, thereof, made by Coker seconded by Harter. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

BILL NO. 18-02 is now Ordinance 18-02.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.   Consent Agenda. Motion made by Coker to accept the Consent Agenda seconded by Woods. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

b.   Doris Schmidt would like to use the area outside of the girls ball field for the Cattle Show at the Fair. Motion to allow the Cattle Show behind the ball field made by Harter seconded by Coker. Voting “Aye” Woods. Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

c.   Krista Evans will be doing a visionary plan. Brown asked if there was a charge to the City for this, Evans responded no. The comprehensive plan would be the next step, which would have a cost, however she did not know the amount.   Motion to accept the visionary plan from MSU made by Huffman seconded by Coker. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None.  No abstentions

d.   Nikki Brister asked for permission to place a 5^th wheel RV on her parents property at the corner of Beech and Lincoln (where Wade’s Greenhouse was located) to live in while they build their new house out in the country. It would probably be for about six months, all of the utility hook-up are there. Huffman stated there is an ordinance 400.795 which prohibits putting an RV and living in it. Brown stated their request cannot be approved as it would go against our ordinance.

e.   Evelio Gonzalez, owner of Los Girasoles Mexican Restaurant, would like to apply for a license for liquor by the drink. He will apply to the state for a temporary license. Motion to allow a temporary license for liquor by the drink, if approved by the state made by Harter seconded by Huffman. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

f.   Hopkins discussed the Internal Control Narrative – Cash Management for the City.

g.   Fender to discuss New quote for fence at girls ball field, Fender is absent for this meeting. Huffman stated the Park needs a lot of things other than a fence which is only for School use. Huffman would like to look into either giving the ball field to the School or work something else out. Attorney stated the ball field could be leased for a $1.00 per year, with a long lease. Huffman has contacted several surveyors to find a price for a survey. Huffman is going to the School Board Meeting on the 28^th along with Mayor Pro tem Brown. Harter spoke up and stated that Mr. Garbee gave that property to the City for a Park long ago, and he might be upset if the City gave the land to the School. Harter suggested a lease for a term of 10 or 20 years at a $1.00 per year. Motion to approve Huffman and Brown to attend the School Board Meeting on the 28^th and make an offer to lease the ball field to them for $1.00 per year for a term of twenty (20) years or longer made by Harter seconded by Coker. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

h.   BILL NO. 18-03 — An Ordinance Electing and Setting Forth the Duties and Salary and Term of Office of the City Clerk. Motion to have the First Reading of Bill No. 18-03 by Title Only made by Harter seconded by Huffman. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor Pro tem Brown asked the city Clerk to read Bill No. 18-03 by Title Only. Haskins read Bill No. 18-03 by Title Only. Motion to accept the First Reading of Bill No. 18-03 made by Huffman seconded by Harter. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to have the Second Reading of Bill No. 18-03 by Title Only made by Huffman seconded by Harter.   Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor Pro Tem Brown asked the City Clerk to read Bill No. 18-03 by Title Only. Haskins read Bill No. 18-03 by Title Only. Motion to accept the Second Reading of Bill No. 18-03 and for Final Passage Thereof, made by Harter seconded by Huffman. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstention.

Bill No. 18-03 is now Ordinance No.18-03.

i.   BILL NO. 18-04 — An Ordinance Setting Salaries of All Officers and Employees of the City. Motion to have the First Reading of Bill No. 18-04 by Title Only made by Harter seconded by Coker. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor Pro Tem Brown asked the City Clerk to read Bill No. 18-04 by Title Only. Haskins read Bill No. 18-04 by Title Only. Motion to accept the First Reading of Bill No. 18-04 made by Coker seconded by Huffman. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to have the Second Reading of Bill No. 18-04 by Title Only made by Harter seconded by Coker. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Mayor Pro Tem Brown asked the City Clerk to read Bill No. 18-04 by Title Only. Haskins read Bill No. 18-04 by Title Only. Motion to accept the Second Reading of 18-04 by Title Only and for Final Passage Thereof, made by Harter seconded by Coker. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

BILL NO. 18-04 is now Ordinance 18-04.

j.   Mayor Pro Tem Brown to appoint Fair Board Volunteers as follows:                    

02/15/2018             Janine Staiger             2018         1 year               2017/2018 Treas.  

02/15/2018             Jessica Verch            2018         1 year                                          

02/15/2018             Lisa McClelland         2018         1 year                                          

02/15/2018             Katie Godfrey             2018         1 year                                          

02/15/2018             Ray Datema               2018         1 year               2018/2018 Pres.

02/15/2018             Anne Datema             2018         1 year                                          

Liaison                     Tricia Huffman           2018                                                              

Motion to appoint all of the above to the Fair Board for the year 2018 made by Harter seconded by Coker. Voting “Aye” Woods, Brown, Harter and Coker. Voting “Nay” None. One abstention – Huffman.

k.   Mayor Pro Tem Brown appointing members Planning & Zoning as follows:  Motion to appoint all the above names to the Planning and Zoning Commission made by Coker seconded by Huffman. Voting “Aye” Woods, Brown, Coker and Huffman. Voting “Nay” None. One abstention – Harter.

 

1. Jason Baker          2018-2021     4 year term
2. Tim Wood             2018-2020     3 year term
3. Jason Baker       2018-2021     4 year term

l.   Brown stated trucks have been in town, will be finished this week. First Project went well, only one incident, however it was taken care of.

m.   Brown read the bid for backhoe work from Enyart Construction for $70.00 per hour for backhoe and $10.00 hourly rate for labor. Motion to accept the bid made by Coker seconded by Harter. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Bids for cleaning City Hall: Willie Poindexter bid $ 125.00 per month, Grime Scrubbers $195.00 per month. Motion to award the contract to Grime Scrubbers made by Woods seconded by Coker. Voting “Aye” Woods, Coker and Huffman. Voting “Nay” Harter and Brown. Did not pass. Motion to talk to Willie and tell her in 3 months, her progress will be checked and if not any better it will be rebid made by Brown seconded by Harter. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None.   No abstentions.

n.    Haskins requested permission to attend the Municipal Court Clerk Training at Jefferson City on March 12^th to the 15^th. Chief Taylor suggested that the Clerk should attend the training.  Motion to grant permission for the Clerk to attend the training in Jefferson City made by Coker seconded by Harter. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None.   No abstentions.

o.    Motion to approve payment of wages, expenses, bills, statements and other expenditures for the month of January 2018 made by Harter seconded by Coker.  Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None.   No abstentions.

 

Mayor asked for a motion to go into Closed Session. Motion made by Coker seconded by Woods pursuant to Section RSMo 610.021(3).

ROLL CALL VOTE.

Woods             Aye

Brown             Aye

Coker            Aye

Harter             Aye

Huffman         Aye

 

Meeting Closed to the Public.

 

Reopen Regular Session.

No further business.

 

Motion to Adjourn made by Huffman seconded by Coker. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

 

                                                                        ________________________________________

                                                                        Mickey Brown, Mayor Pro Tem

 

ATTEST

 

 

 

________________________________

Ruth M. Haskins, City Clerk