Draft Board Minutes from Thursday, August 17, 2017

0

Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 23-08-2017

MINUTES OF THE BOARD OF ALDERMEN REGULAR SESSION MEETING FOR THE CITY OF BILLINGS ON

AUGUST 17, 2017 AT 7:00 P.M.

 

Present were: Mayor Michael Hodges, Attorney William Petrus, Chief David Taylor, Officer Martin Minnis, Building Inspector Terry Danley, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens and guests present: Sharlene King, Kharissa Hensley, Mike Hensley, Jim Viebrock, Jan Morrison and Cindy Brandt from Billings School.

 

ROLL CALL.

Fender             Present

Huffman        Arrived at 7:05 p.m.

Brown             Present

Harter             Present

Coker             Present

Woods             Present

 

Mayor asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICATION. None.

 

OLD BUSINESS.

  • Brown stated talked to S & K, car port was $795.00. Lowe’s had a cover for $700.00. Fender asked if the tractor would go under the car port, for another $100.00 could buy a 12 X 26 car port for the generator. Motion by Brown to buy the 12 X 26 seconded by Fender. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Brown stated would like to postpone the bid on the storage building until the next meeting, August 24, 2017.
  • The Mt. Vernon drainage ditch will postpone until Cameron has sent some more information.
  • Mr. Pride’s note was read to the Board, refusing the $100.00 Credit.

 

 

NEW BUSINESS, MEMORIAL, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda. Motion to approve the Consent Agenda made by Fender seconded by Brown. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Mayor set a Special Meeting for August 24th for the Public Hearing on the 2017 Tax Levy, followed by a meeting of the Board.
  • Hopkins stated need approval from the Board to extend the Loan from Peoples Community Bank of Republic in the amount of $60,000.00 to do the repairs on the outside walls of City Hall. This Loan will be paid back with the Capital Improvements Sales Tax that was passed in the April election. Motion to approve Loan made by Brown seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstention.
  • Jim Viebrock representing the newly formed Billings Merchants Association, they would like to request the closing of Commercial St. from Washington Ave. to Jefferson Ave. on September 30th from 6:00 a.m. to 6:00 p.m. for the Fall Festival. This will be used for either parking or Booth space for Crafts or other items. Motion to approve made by Harter seconded by Coker. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Attorney Petrus discussed a request vacating an alley at 315 Geneva. That would be Lots 26 and 27, to clear the title, due to the alley running through the middle of the house. The other alley also need to be vacated to clear all of this up, that runs East and West from Main St. to Jefferson Ave. There would be a Public Hearing at Planning and Zoning on September 7th. This will be on the September 21, 2017 meeting.
  • Huffman discussed possible purchase of electronic meter readers and meters plus the software for the system. Huffman will try to get more information for the September 21, 2017 meeting.
  • Huffman requested as the Fair Board Liaison to have the streets closed for the Parade Route of Saturday, September 2nd. Motion to close the streets for the Parade made by Fender second by Brown. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Kharissa Hensley addressed the Board concerning the process in obtaining their business license for Kip’s Rocking Chair MK. Mr. Hensley called to see what was needed and was told the papers that were needed, however nothing was said about having an inspection. They feel the licensing process was not handled correctly. The City will check out the policy and procedures for handling of the inspections.
  • Coker discussed the girls’ softball field at the Park. Mrs. Brandt stated the school will put some dirt on the field, because of the mud. Brandt suggested that maybe the City could move the fence in to be in compliance.
  • Coker stated the bathrooms at the Park need to be opened and closed on a schedule.   Have the water guys open them in the morning and the Police lock them at night.
  • Coker stated edging is needed for the playground equipment to hold the rubber mulch that has been available since last year. Motion to have edging and rubber mulch down before winter made by Harter seconded by Huffman. Purchase from Lowe’s the edging for $18.00 per roll, need tree (3) rolls. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Coker discussed the additions needed to the employee handbook that was talked about at the committee meeting. These are the items: disciplinary action; jury duty leave; bereavement leave and evaluation forms to be completed semi-annually. Police department handbook is totally separate. Harter stated need to make suspension without pay. Motion to accept changes made by Fender seconded by Coker effect August 17, 2017. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Mayor to discuss Chief’s wages. Taylor stated the first two checks showed that as other income. Taylor stated the insurance payment was shown as payroll and that should be hourly wages. Fender stated on June 9, 2016 minutes the amount was $876.38 to be paid monthly for Chief Taylor’s portion of health insurance that is no longer be paid on his behalf as per an agreement made by the Board in January, 2016. Treasurer stated the monthly value multitied by 12 divided by 26 is $404.77. The pay is correct, the hourly rate is $20.00 per hour and the fringe benefit is $404.77 is added to the base pay under other compensation. Treasurer stated Taylor is wanting his hourly rate to be $25.06 with an overtime rate of $37.50, however that is not what the Board stated in the agreement the hourly rate would stay at $20.00. Fender stated that Taylor was capped at $20.00 per hour with no increases since he is being paid his health insurance. Fender stated when time for 2018 Budget will revisit it.   
  • Mayor to make assignments to Board Members for the Budget as follows: General Fund to Holly Fender; Police Department and Municipal Court to Nicolas Harter; Animal Control and Planning & Zoning to Jessie Coker; Street Fund to Marvin Woods; Park Fund to Tricia Huffman; and Public Works and Water/Wastewater Fund to Mickey Brown. Motion to approve the assignments made by Coker seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Mayor appointed Marvin Woods to be the liaison to Planning and Zoning. Motion to approve appointment made by Fender seconded by Harter. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. Woods abstained.
  • Hopkins would like the Board Members come in the office in September for the Budget. Then in October meeting for approval.
  • Haskins requested permission to order water cards in the amount of $785.00 to order 10,000 cards. Motion to approve Coker seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None.                   No abstentions.
  • Review and approve payment of wages, expenses, bills, statements and other expenditures for the month of July, 2017. Motion to approve made by Fender seconded by Coker. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

 

 

Mayor asked for a Motion to go into Closed Session.

Motion made by Fender that the Board go into Closed Session for the Purpose of hiring firing and disciplining of employees Pursuant to Section 610.021(3) RSMo seconded by Coker.

ROLL CALL VOTE.

Woods             Aye

Fender             Aye

Brown             Aye

Coker             Aye

Harter           Aye

Huffman       Aye

 

Meeting closed to the Public.

 

Reopen Regular Session.

  • Board discussed wages for new hires. Motion to start the new officer, Martin Minnis at $12.00 per hour until his 90 day probation is over made by Fender seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to start part-time water clerk, Janice Bluebaum, at $9.00 per hour made by Coker seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

 

 

No further business.

 

Motion to adjourn at 10:00 p.m. made by Fender seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

 

 

 

                                                                       ________________________________

                                                                        Michael B. Hodges, Mayor

 

 

 

ATTEST

 

 

 

__________________________________________

Ruth M. Haskins, City Clerk                    

 

 

 

 

 

 

 

 

Board of Aldermen Meeting Thursday, August 17, 2017

0

Posted by chopkins | Posted in Agenda | Posted on 16-08-2017

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                        Fax 417-744-4560

 

AGENDA FOR THE REGULAR SESSION OF THE BILLINGS

                BOARD OF ALDERMEN MEETING

                         ON AUGUST 17, 2017

                                           AT

                                      7:00 P.M.

                        IN THE BILLINGS CITY HALL.

 

ROLL CALL.

Mayor Hodges to open the meeting with the Pledge of Allegiance.

PUBLIC PARTICIPATION.  

OLD BUSINESS.

a.     Brown to present quotes on portable car port to cover the generator.  Possible Vote.

b.     Brown to discuss storage building at treatment plant.  The building would be 40 X 60 ft. with 12ft. walls, 1 window, 2 10ft. drive thru doors with openers, 1 walk thru door, 1 drain for dog pens, concrete floors and excavation.  Discussion.  Possible Vote.

c.      The Mt. Vernon drainage ditch and sidewalk has been postponed to have Cameron see if there is another way to do the repairs. Will get bids later.

d.      Dale Pride sent a note to the Board concerning his water bill from last month’s meeting. 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS & ORDINANCES.

a.      Consent Agenda.  Vote.

Review and approve the Minutes of the Regular Session of the Board of Aldermen, July 20, 2017.

Review and approve the Minutes of the Closed Session of July 20, 2017.

Review and approve the Treasurer’s Report.

Review and approve the Police Report.

Review and approve the Municipal Court Report.

Review and approve the Animal Control Report.

Review and approve the Wastewater Maintenance Report.

Review and approve the Water Report.

Review and approve the Building Inspector’s Report.

Review and approve the Library Minutes.

b.      Mayor will set a Special Meeting for August 24th for the Tax Levy Public Hearing and Meeting following the Public Hearing at 7:00 P. M. Possible Vote.

c.      Hopkins to discuss Capital Improvement Sales Tax and extend the Bank Loan for two(2) more years for additional total of $60,000.00 to make the repairs to the outside walls of City Hall.  Discussion. Possible Vote.

d.      Jim Viebrock of the Billings Merchant Association requesting closing Commercial St. from Washington Ave. to Jefferson Ave. on September 30, 2017 for possible parking for music and booths for First Fall Festival.  Discussion.  Possible Vote.

e.      Attorney to discuss vacating Alley at 315 Geneva St., which runs through the middle of the house. Also discuss vacating the other alley that runs between Main St. and Jefferson Ave.  Discussion.  Possible Vote.

f.      Huffman to discuss possible purchase of electronic meter readers.  Possible Vote.

g.      Huffman to request permission to close streets for the Parade Route on September 2nd for the Fair Board.  Possible Vote.

h.      Kip’s Rocking Chair MK, new owners Mike and Kharissa Hensley, to discuss difficulty in receiving Business License. Possible Vote.

i.       Coker to discuss Girls softball field at Park.  Possible Vote.

j.       Coker to discuss bathrooms at Park.  Possible Vote.

k.      Coker to discuss rubber mulch and edging for playground equipment at Park.  Possible Vote.

l.       Coker to discuss items to add to employee handbook.  Paper in packet.  Possible Vote.

m.     Mayor to discuss Chief Taylor’s wages. Possible Vote.

n.      Mayor to make appointments to Budget Funds as follows:  General Fund to Holly Fender; Police Department and Municipal Court to Nicolas Harter; Animal Control and Planning & Zoning to Jessie Coker; Street Fund to Marvin Woods; Park Fund to Tricia Huffman; and Public Works and Water/Wastewater Fund to Mickey Brown. Possible Vote.

o.      Mayor to appoint Marvin Woods as liaison to Planning and Zoning. Possible Vote.

p.      Hopkins request to start on 2018 Budget in September for October Meeting to approve. Possible Vote.

q.      Haskins requests permission to order water cards. Current price for 10,000 is $785.00.  Possible Vote.

r.      Review and approve payment of wages, expenses, bills, statements and other expenditures for the month of July, 2017. Possible Vote.

s.      Mayor to ask for a Motion to go into Closed Session Pursuant to Section 610.021(3) RSMo, hiring, firing, disciplining employees.

 

Meeting Closed to the Public.  Reopen Regular Session.

  1. Board to discuss wages for new hires.  Possible Vote.

 

No further Business.

Adjournment.

 

The Undersigned, Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City Hall, Billings, Missouri on this the 15th day of August, 2017 at 3:30 p.m.

 

 

 

 

______________________________________________

Ruth M. Haskins, City Clerk

 

Library Agenda for Tuesday, August 8, 2017

0

Posted by chopkins | Posted in Notifications | Posted on 04-08-2017

BILLINGS CITY LIBRARY

AGENDA

August 8, 2017 6:30PM

LIBRARY BUILDING

251 NE US Hwy 60

Old business:

  1. Volunteers
  2. Book fair update
  3. Fair concession stand (cost and schedule)

 

New business:

  1. Reading of Treasurer Report and approval
  2. Reading and approval of minutes of July 11, 2017 meeting.
  3. Organization of books
  4. Friends of the Billings City Library update
  5. Christian County partnership/budget item
  6. Expenses spent and reimbursement for board member, possible vote

 

 

 

 

Prepared by Whitney Packwood

08/03/17 11:27 p.m.

No Planning & Zoning Meeting Scheduled for August 3, 2017

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Posted by chopkins | Posted in Planning & Zoning | Posted on 01-08-2017

City of Billings          P.O. Box 207           Billings MO 65610

                      Ph. 417-744-2581                 202 NE US Hwy 60                    Fax 417-744-4560                

 

 

 

 

No  Planning & Zoning Commission scheduled

for

Thursday, August 3, 2017

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

_________________________________

Chris M. Hopkins, Deputy City Clerk

 

 

 

Posted at City Hall 08/1/2017   4:30 p.m.

 

Draft Minutes from Board of Aldermen Meeting July 20, 2017

0

Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 26-07-2017

MINUTES OF THE BOARD OF ALDERMEN REGULAR SESSION MEETING

FOR THE CITY OF BILLINGS ON JULY 20, 2017 AT 7:00 P.M.

 

Present were:  Mayor Michael Hodges, Attorney William Petrus, Chief David Taylor,  Treasurer Chris M. Hopkins, Water & Sewer Supt. Randy Poindexter,  Building Inspector Terry Danley and City Clerk Ruth M. Haskins.

 

Citizens and guests present:  Jed Forrester, Dale Pride, Tina Didreckson, Katy Pattison, Dana Roberts and Geri Godber.

 

ROLL CALL.

Huffman        Present

Fender           Present

Brown            Present

Harter            Present

Woods            Present

Coker             Absent

 

Mayor asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION. 

Brown asked about the recycle bin.  Haskins stated only there Tuesday thru Thursday.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS & ORDINANCES.

  1. Cameron with Elgin-Archer Engineers brought up to date on projects completed and projects ongoing. DNR has approved two engineering Grants for some projects.   Harter asked if the chlorination could be stopped at any time.  Cameron responded it could be stopped however, if another bad sample was tested, it would be mandated by DNR to maintain indefinitely.
  2. Cameron stated one of the reasons the Bonding Company offered a good rate was due to the fact that yearly raises on the water and sewer bills were in place by Ordinance to service the debt service. Mayor asked how much of the work needs to be done for DNR.  Cameron responded the contract that was signed with the EPA gives until December 2019 to finish, however that contract can be extended another five years if the City has made a good faith effort to correct everything.  Mr. Petrus stated that the bonding company would normally require 125% for the bonds, however due the fact that the City had increases in place, they actually wrote these bonds for 110%. 
  3. Mayor proposed buying a portable car port for the generator at the plant. Brown stated it is an expensive piece of equipment, it does need to be covered to protect from the elements.  Poindexter stated would have to be vented.  Woods suggested 4 4 X 4’s and tin roofing.  Brown stated will get bids for portable car port for next meeting.  Fender stated it does have to be assembled.  Motion to postpone to next meeting to get bids made by Fender seconded by Brown.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay’ None.  No abstentions.
  4. Christian County Library representative Geri Godber, Katy Pattison and Dana Roberts presented information on the election to raise the Library tax to $.20 per hundred to be held in August. Mayor Hodges asked if that would the Billings Library be docked to the Christian County Library.  They would offer to the Billings City Library a pick up and drop off station.  Fender asked if they were talking about an outdoor drop bin, we had been told could not have one of those.  Fender stated if the tax does not pass then Billings will not get a pick up and drop off box.  Geri stated that is not a no, however the budget does not allow for one at this time.     
  5. Poindexter presented quotes for a new trash pump (3”).  Poindexter stated the old pump quit, had to borrow one from Clever on the last water leak repair.  DNR wants the water service from the old water tower disconnected and the pump will be needed to handle the water out of the hole.  After much discussion on all the quotes, Poindexter stated the North Star 3” trash pump would be fine.  Motion made by Brown to order the North Star for $816.83 or up to $900.00 seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.    No abstentions.
  6. Jed Forrester made a presentation regarding the chlorine in the water. The information Forrester presented indicated chlorine in the water could cause cancer.  Wanted the citizens to be notified of this information.
  7. Dale Pride addressed the Board concerning his water usage for last month was 15,000 gallon and he does not have a leak. Pride requested that his meter be replaced.  Poindexter installed a new meter.  Board approved a $100.00 credit on his bill for the excess sewer usage.  Motion to issue the $100.00 credit made by Harter seconded by Brown.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  8. Mayor discussed repairs that need to be made to the Dakota pick-up. Mayor got a quote from Tailpipers for $891.73.  Also the Ranger needs A/C repairs for $327.00 from Tailpipers.  Motion made by Huffman to have repairs to Dakota made seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Motion to postpone repairs on Ranger until Mayor gets a fixed quote on the repairs made by Huffman seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  9. Mayor asked the Board to read the letter submitted by Coker regarding her absences from the Board Meetings.
  10. Library Board has asked for the appointment of Tina Didreckson to the Library Board for 2 years. Motion to appoint Didreckson made by Fender seconded by Huffman.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  11. Library sent changes for a new Ordinances.
  12. Coker’s information was given to the Board.
  13. Harter to discuss a cell phone payment for Chief Taylor. Chief Taylor stated he does not want the City to pay for his cell phone.
  14. Harter asked about rental inspections. Harter does not understand why you have to have a business license for rental property.  The ISO rating has gone down from 100 to 10, which is good. 
  15. Hopkins would like to attend the Board of Directors Meeting for GFOA in Columbia on Friday, August 11, 2017. Will need reimbursement for mileage $192.50.  Motion made by Harter seconded by Huffman to approve the trip and pay for the mileage.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  16. Hopkins discussed Building Permit fee for the FEMA Billings School Safe Room.  The fee will be $2,870.00.
  17. Hopkins discussed the sidewalk project on Pine Street for $10,500.00, bid from Les Thomas. Motion to award the project to Thomas made by Harter seconded by Huffman.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  18. Consent Agenda. Motion to approve the Consent Agenda made by Fender seconded by Brown.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  19. Motion to approve the expenditures for the month of June, 2017 made by Brown seconded by Fender. Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.

 

OLD BUSINESS.

  1. Attorney stated due to the fact that Crawford stated they were paying prevailing wage. Robb’s did not specify they were paying prevailing wage.  This was on the building for the storage at the plant.  Will have to contact Robb’s about this matter.
  2. Thomas turned in a bid for sidewalk and drainage ditch on Mt. Vernon for $11,850.00. Motion to postpone to next meeting made by Fender seconded by Huffman.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  3. Board to give approval for the Mayor to sign the contract with MDC and with Mediacom. AT & T says DSL is not available.  Mediacom will be a three year agreement.  First year will be $129.99 per month, second year will be $139.99 per month and third year will be $149.99.  Motion to approve Mayor to sign both agreements made by Harter seconded by Woods.  Voting “Aye” Woods, Brown, Harter and Huffman.  Voting “Nay” None.  Abstentions Fender.
  4. BILL NO. 17-06 —  An Ordinance Authorizing Entry of an Agreement for Private Crossing By and Between the City of Billings, Missouri and BNSF Railway Company.  Motion to have the First Reading of Bill No. 17-06 by Title Only made by Fender seconded by Brown.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Mayor asked Haskins to read Bill No. 17-06 by Title Only.  Haskins read Bill No. 17-06 by Title Only.  Motion to accept the First Reading of Bill No. 17-06 made by Brown seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill No. 17-06 by Title Only made by Brown seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Mayor asked Haskins to read Bill No. 17-06 by Title Only.  Haskins read Bill No. 17-06 by Title Only.  Motion to accept the Second Reading and for Final Passage thereof, made by Brown seconded by Fender.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Bill No. 17-06 is now Ordinance 17-06.
  5. BILL NO. 17-07 —   An Ordinance Amending the Municipal Code of the City of Billings, Missouri at S 700.050 Regarding Residential Water Rates and S 700.080 Regarding Sewer Rates.  Motion to have the First Reading of Bill 17-07 made by Woods.  Died for lack of a Second.
  6. BILL NO. 17-08 —  An Ordinance Amending the Municipal Code of the City of Billings, Missouri at Chapter 145 Regarding Public Library and Library Board.  Motion to have the First Reading of Bill 17-08 made by Woods seconded by Fender.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Mayor asked Haskins to Read Bill No. 17-08 by Title Only.  Haskins read Bill No. 17-08 by Title Only.  Motion to accept the First Reading of Bill No. 17-08 by Title Only made by Fender seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill No. 17-08 made by Fender seconded by Huffman.  Mayor asked Haskins to read Bill No. 17-08 by Title Only.  Haskins read Bill No. 17-08 by Title Only.  Motion to accept the Second Reading and for Final Passage thereof, made by Brown seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Bill No. 17-08 is now Ordinance 17-08.

 

Mayor asked for a motion to go into Closed Session.

Motion made by Brown that the Board go into Closed Session for the Purpose of hiring, firing and disciplining employees Pursuant to 610.021(3) RSMo.  Motion seconded by Huffman.

 

ROLL CALL VOTE.

Woods             Aye

Fender            Aye

Brown             Aye

Harter             Aye

Huffman         Aye 

 

Meeting Closed to the Public.  9:20 p.m.

 

Reopen Regular Session.

 

No further business.

 

Motion to adjourn made by Fender seconded by Huffman.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  11:00 p.m.

 

 

 

 

                                                                                    ____________________________________

                                                                                    Michael B, Hodges, Mayor

 

 

ATTEST

 

 

________________________________

Ruth M. Haskins, City Clerk ,

 

 

 

Board of Aldermen Meeting Thursday, July 20, 2017

0

Posted by chopkins | Posted in Agenda | Posted on 18-07-2017

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560

 

 

AGENDA FOR THE REGULAR SESSION OF THE BILLINGS

BOARD OF ALDERMEN MEETING ON JULY 20, 2017 AT

7:00 P.M. IN THE BILLINGS CITY HALL.

 

ROLL CALL.

 

Mayor Hodges to open the meeting with the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS & ORDINANCES.

a.   Cameron with Elgin-Archer Engineers to discuss next projects for water as directed by the letter from DNR.  Possible Vote.

b.  Cameron to discuss obligations for the Bond on water and sewer rates.  Possible Vote.

c.   Mayor to discuss purchasing a portable car port for the Generator at the Plant.  Possible Vote.

d.   Christian County representative for the Library Board about the election for the tax increase that will be on the August Ballot.  Possible Vote.

e.   Poindexter to present quotes for new trash pump, will need when sever the water lines at the old tower at the old City Hall.  Quotes in the packet.  Possible Vote.

f.   Jed Forrester to discuss the quality of Billings Water.  Possible Vote.

g.   Dale Pride to discuss last month’s water bill, thinks his usage too high.  Randy and Keith both checked could not detect a leak.  At Mr. Pride’s request a new meter was installed.  Possible Vote.

h.   Mayor to discuss repairs to the Dakota service truck and the Ranger animal control truck.  Bids in packet for Dakota.  Verbal quote from Tail pipers on the Ranger for $327.00 for A/C work.    Possible Vote.

i.   Coker requested a letter explaining her absenteeism for the last three meetings be read to the Board by the Mayor.  Possible Vote.

j.   Library Board has requested the Mayor to appoint Tina Didreckson to the Library Board for a term of 2 years.    Possible Vote.

k.   Library Board has requested a review of the Library Ordinance changes.

l.   Coker asked for the following FYI’s be on the Agenda; Library will Host a Back to School Bash at Library 8-5 from 9 to 1, Bake Sale, Free Haircuts for Kids, Serving Hot Dogs & Lemonade.  Also Library will host a Scholastic Book Fair from July 31st to Aug. 5th during normal hour.

m.   Harter to discuss the cell phone bill for Chief Taylor.  Possible Vote.

n.    Harter to discuss inspections for rental units.  Ordinance in packet.

o.    Hopkins would like to attend the Board of Directors Meeting for GFOA in Columbia on Friday, August 11, 2017.  Will only need mileage reimbursement of $192.50.  Possible Vote.

p.    Hopkins to discuss Building Permit fee for Billings School Safe Room, four inspections will cost the City $120.00.  If water tap is needed the cost would be $2,000.00 and sewer connection would be $750.00.  Possible Vote.

q.    Hopkins to discuss the sidewalk project on Pine Street from Howcroft to Howard.  Bid is in packet.  Ad was placed in the paper.  Possible Vote.

r.    Consent Agenda.  Vote.

 

Review and approve the Minutes of the Regular Session of the Board of Aldermen, June 15, 2017.

Review and approve the Minutes of the Closed Session of June 15, 2017.

Review and approve the Treasurer’s Report.

Review and approve the Police Report.

Review and approve the Municipal Court Report.

Review and approve the Animal Control Report.

Review and approve the Wastewater Maintenance Report.

Review and approve the Water Report.

Review and approve the Building Inspector’s Report.

Review and approve the Library Minutes.

s.    Review and approve payment of wages, expenses, bills, statements and other expenditures for the month of June, 2017.  Possible Vote.

 

 

OLD BUSINESS.

a.    Attorney to discuss bids for the storage building at the plant.  Due to the prevailing wage laws, will have to reconsider who should be awarded the job.  Possible Vote.

b.    The bid for the repairs of the sidewalk and drainage ditch on Mt. Vernon is in the packet from Les Thomas for $11,850.00.  Possible Vote.

c.     Board to give approval for the Mayor to sign the contract with MDC for the new phone service.  Also AT & T was contacted and stated they did not provide the service needed for the new phone service, however Hopkins called Mediacom and they will provide the service on a three year contract.  First year will be $129.99 per month.  Second year will be $139.00 per month.  Third year will be $149.00 per month.  Board also needs to approve the Mayor signing the Mediacom agreement.  Possible Vote.

d.    BILL NO.  17-06  An Ordinance Authorizing Entry of an Agreement for Private Crossing By and Between The City Of Billing, Missouri and BNSF Railway Company.  First and Second Reading. Possible Vote.

e.    BILL NO.  17-07 An Ordinance Amending the Municipal Code of the City of Billings, Missouri at 8 700.050 Regarding Residential Water Rates and 8 700.080 Regarding Sewer Rates.  First and Second Readings.  Possible Votes.

f.     BILL NO.  17-08 An Ordinance Amending The Municipal Code Of the City Of Billings, Missouri

At Chapter 145 Regarding Public Library and Library Board.  First and Second Readings.      Possible Vote.

 

Mayor may ask for a Motion to go into Closed Session Pursuant to Section 610.021(3) RSMo

 

Meeting Closed to the Public.  Reopen Regular Session. 

 

No further Business. 

 

Adjournment.

 

The Undersigned Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City Hall, Billings, Missouri on this the 18th day of July. 2017 at 3:30 p.m.

 

__________________________________________

Ruth M. Haskins, City Clerk

 

 

Library Book Fair

0

Posted by chopkins | Posted in Notifications | Posted on 17-07-2017

Billings City Library

Scholastic Book Fair

July 31st – August 5th

during regular business hours

Mon-Fri     3:00 pm – 7:00 pm

Saturday    9:00 am – 1:00 pm

 

August 5th

9:00 am – 1:00 pm

Back to School Blast

at

Billings City Library

 

Library Board Meeting Monday, July 10, 2017

0

Posted by chopkins | Posted in Agenda | Posted on 10-07-2017

                                    BILLINGS CITY LIBRARY

                                                AGENDA

                                    July 10,2017 4:00PM

                                          LIBRARY BUILDING

                                           252 NE US Hwy 60

 

Old business:

A. Volunteers

B.Back To School Bash

New business:

A.    Reading of Treasurer Report and approval

B.    Reading and approval of minutes of June 23, 2017 meeting.

C.    New Board Member ,possible vote

D.    Review Library Ordinance, possible vote

       E. Expenses spent and reimbursement for board member, possible vote

       F. Expenses spent and reimbursement for board member, possible vote

 

 

Prepared by Jenna Groves

07/10/17 1:14 pm

 

 

 

 

 

No Planning & Zonning scheduled for Thursday, July 6, 2017

0

Posted by chopkins | Posted in Agenda, Planning & Zoning | Posted on 03-07-2017

City of Billings          P.O. Box 207           Billings MO 65610

Ph. 417-744-2581                 202 NE US Hwy 60                    Fax 417-744-4560               

 

 

No  Planning & Zoning Commission scheduled

for

Thursday, July 6, 2017

 

 

 

 

 

 

 

 

 

 

 

_________________________________

Chris M. Hopkins, Deputy City Clerk

 

 

 

Posted at City Hall 07/3/2017   4:30 p.m.

Draft Minutes of Board of Aldermen Meeting June 15, 2017

0

Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 28-06-2017

MINUTES OF THE BOARD OF ALDERMEN REGULAR SESSION MEETING

FOR THE CITY OF BILLINGS ON JUNE 15, 2017 AT 7:000 P.M.

 

Present were:  Mayor Michael Hodges, Attorney William Petrus, Chief David Taylor, Treasurer Chris M. Hopkins, Building Inspector Terry Danley and City Clerk Ruth M. Haskins.

 

Citizens and guests were:  Ken Hopkins, Dan Crouch, Dale and Lannette Morisset and

Arthur Dalla Rosa.

 

ROLL CALL.

Huffman                    Present

Fender                       Present

Harter                       Present

Brown                       Present

Woods                       Present

Coker                        Absent

 

Mayor asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

Mr. Dalla Rosa from the Billings Assembly of God Church addressed the Board concerning the perceived feeling of the church that they were being harassed about the cutting of their grass.  They have received two letters regarding mowing.  It was their understanding that as long as they bought a $5.00 hay permit, the grass could grow beyond 12”.  Chief explained if the grass was cut for hay it could grow to 24”, however if it was just bush hogged then it could only be 12” before they would be issued a letter of non-compliance.  Chief explained they were not being harassed.  Mr. Dalla Rosa stated they did not understand that the Ordinance was written in that way.

 

OLD BUSINESS.

  1. Brown stated there are 4 bids in the packet. The Amish, Robb’s, Les Thomas and Crawford’s.   The Amish is $31,000.00 plus 1,500.00 for insulation for a total of $32,500.00.  Robb’s is $32,500.00.  Les Thomas is $41,740.00.  Crawford’s is $45,600.00.   Crawford is under bond, his company did the Sand Filter Building, however Robb’s is $13,000.00 cheaper.  Crawford’s bid does not include the floor but Robb’s does.  Brown stated he did not know anything about the Amish or Les Thomas.  Brown does know about Crawford’s work and the engineers are ok with his work, Robb’s only by reputation.  Brown stated he did not know anything about pole barns, three of the bidders have told him that it would be September or October before they could start, which would put us into the winter.  Haskins informed Brown that Les Thomas was at the meeting.  Thomas stated he has done a lot of work for the City, sidewalks and removal of the tennis courts.  Brown stated Thomas’ bid is 40 X 56 and the others are 40 X 60.  Thomas stated that could be fixed and he could start much sooner than September.   Thomas will submit a bid by July 20th on site plan.  Fender informed Thomas to get a bid for the next meeting on the site prep and will have DeLong correct their measurements on their bid.  Fender made a motion to accept Robb’s bid package subject to next month’s meeting on approval of the ground work seconded by Woods.  Harter stated they were forgetting about the panels the Amish were to put in.  Brown responded that Robb’s wanted $60 per panel and they should be installed in the side of the building and not the roof due to breakage in storms, which would cause a leak.  Voting “Aye” Woods, Fender, Brown and Huffman. Voting “Nay” Harter.  No abstentions.
  2. Mayor stated the sidewalk on Mt. Vernon by the School needs to be bid. Thomas stated he would have a bid on that by the next meeting.  Motion to postpone to the next meeting made by Fender seconded by Huffman.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  3. Crouch addressed the Board, references provided, given good comments. Fender asked about Media-com’s rates was $129.00 per month, A T & T is $60.00 per month, he would recommend AT&T.  Fender asked how soon this could be installed, Crouch responded sooner than the time given before.  Motion to accept MDC’s proposal for U-Verse on the office phone lines and faxes for a cost of $337.99 per month and $60.00 plus taxes to AT&T per month made by Brown seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  4. Petrus stated last month discussed the BNSF letter, Petrus stated had called them and explained that only meet monthly. Petrus stated the contract reads that at the end of the 25 years they could close the crossing.  Petrus wants to get clarification of that item.  Has permission to put this off until next month.  Motion to postpone to next meeting made by Woods seconded by Huffman.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  

       

NEW BUSINESS, MEMORIALS, PROCLAMATIONS & ORDINANCES.

  1. Motion to accept Consent Agenda made by Brown seconded by Fender. Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  2. Ms. Olmstead with the Christian County Library could not make the meeting tonight, however she will be here at next month’s meeting.
  3. Motion to move Ms. Brandt’s appearance to the end of the agenda made by Huffman seconded by Fender. Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  4. Mayor would like a motion to pay Hogan’s contract is finished. The amount due is $72,885.90, there is $3,836.00 retainage.  Petrus asked how long will this be held?  City Clerk responded to make sure all lien waivers and paper work completed.  Motion to pay Hogan’s $72,885.90 made by Harter seconded by Huffman.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.                  No abstentions.
  5. Mayor would like a motion to give Ace Pipe Cleaning on the CCTV contract a Notice to Proceed. Motion made to give a Notice to Proceed to Ace Pipe Cleaning made by Huffman seconded by Brown.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  6. Mayor would ask to have approval to purchase twenty tons of sand to be put under the swings at the Park. The price is $28.50 a ton for a total of $570.00.  Motion to purchase the sand for the park made by Brown seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  7. Woods stated has concerns about water and sewer rates being raised 15% every year, they voted this in 2011, with no sunset. At that time it is obvious that was needed then, since that time it has doubled, which when compared to other small towns in the area is the same.  Woods thinks the Ordinance needs to be amended, because we have no control over the increases.  It needs to be reviewed every year.

We should evaluate yearly.  Huffman asked why it was increased in the first place.

Hopkins stated when she started in 2006 there had been no increases for years.  A rate study by a company would have cost the City $3,000.00, so there was a committee formed from the Board.  They came up with a 5% increase on the water and 10% for the sewer to be implemented for January usage of each year.  There is a chart in your book.  In 2012 we were placed under an EPA mandate to make repairs for water and sewer.  In 2016 a Bond was passed for water and sewer improvements.  In the comparison of the increases for the period from 2018 to 2022

there will be 5.79 on the water and 13.01 on the sewer for a total increase for five years of 18.80.  Hopkins contacted the Bonding company, our rates should be 2% of our median income, which is $34,861.00, that would be $69.72 for water and sewer.  If the increase stay the same in the year 2022 the cost for water and sewer would be

$61.01 a difference of $8.71.  The charges would be under what the Bonding Company says we should be charging to maintain payments for the Bond and upkeep.  The Bond Contract states rate must be sufficient to maintain the debt service of 110% for the Bond payments.  Woods stated needs to be reevaluated yearly.  Woods made a motion that the rates are evaluated yearly by the Board and not increased without their approval before the Budget is done seconded by Harter.

Voting “Aye” Woods, Brown and Harter.  Voting “Nay” None.  Abstentions Fender and Huffman.  Brown stated will be reviewed in October.  Taylor stated it did not pass.  Petrus stated this means the Ordinance needs to be changed.  Petrus stated the old ordinance will have to be repealed before any reevaluating of the rate increases can be done.  Petrus will have the Ordinance for July meeting.

  1. Ms. Brandt has arrived.  Thanked the Board for giving her the opportunity to

address the Board.  They had 8 bids.  They have scheduled another meeting for next week.  Will have a ground breaking ceremony in mid July.  A tentative completion date is January, 2018.

  1. Woods would like to combine the Fair Board and the Park Board. The Park Board has to be citizens of the city.  Fair Board is not interested in the Park Board.  The revenue that comes in is paid out in maintenance and upkeep of the Park.  Hopkins stated 2,388.00 share of lawn mower, 288.00 for Memorial Wall and Flags, 200.00 for Easter egg Hunt, 25.00 vehicle Maint., 47.69 for Maint. in the park,  808.00 for park portion of Audit,  15.73 for fuel,  contact labor 60.00 repair to bathroom,  17.14

      cleaning bathroom, 9.90 unemployment, 1.56 insurance for employee wages 289.10,

      277.00 admin. wages.  Total $4,540.52.  This is a month behind.  Next month is

       $1,197.60.   Mayor asked about the street fund $7,349.72.  Hopkins stated $1,319.00

      for the Hamilton Street project, $2,388.00 for part of the lawn mower, $1,465.00 for

       the street lights,  street pays for all the lights,  $808.00 for portion of Audit,  $145.00

       for the street sign that was asked about.  Mayor asked what is the typical month

       cost.  Hopkins responded $3,217.00 per month.  Woods asked if the Fair Board pays

       anything to the city for expenses.  Hopkins stated they make their own money and

       spends their own money, they do pay the City for a Business License of $25.00. 

       They also contribute $500.00 to the Fireworks Fund every year.  They stand

       on their own.  They also repay for the electricity for the Park at Fair time.                                           

  1. Woods stated the City needs to start sending out a newsletter. Woods stated he was told there was no news, takes too much time and no funds to mail out. Woods stated had lived here two years and have never received a newsletter.  Fender stated she had never seen one of the newsletters.  Fender stated the website needs to be up dated.  Hopkins stated it is updated now.  Motion made by Fender to a do newsletter

monthly seconded by Huffman.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.

  1. Haskins discussed JIS Clerk Training in Jefferson City from July 31st to August 3rd. The lodging is to be paid by OSCA.  The other expense would be mileage and food.  Motion made by Brown seconded by Woods to give permission for Haskins to attend this training.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  2. BILL NO. 17-05  —  An Ordinance of the City of Billings, Missouri to Adopt the Procedure for Disclosing Potential Conflicts of Interest and Substantial Interests for Certain Officials.  Mayor asked for a motion to have the First Reading of Bill No. 17-05.  Motion to have the First Reading of Bill NO. 17-05 by Title Only made by Fender seconded by Huffman.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Mayor asked the City Clerk to read Bill NO 17-05 by Title Only.  Haskins read Bill NO. 17-05 by Title.  Motion to First Reading of Bill NO. 17-05 by Title Only made by Woods seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill NO 17-05 by Title Only.  Mayor asked the City Clerk to read Bill NO 17-05 by Title Only.  Haskins read Bill NO 17-05 by Title Only.  Motion to accept the Second Reading and for Final Passage thereof, by Title Only made by Fender seconded by Brown.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  3. Motion made by Fender seconded by Harter to review and approve payment of wages, expenses, bills, statements and other expenditures for the month of May, 2017. Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.                                       

 

Mayor asked for a motion to go into Closed Session Pursuant to Section 610.021(3) RSMo at 9:15 p.m.

Motion made by Brown seconded by Fender to go into Closed Session for the Purpose of hiring, firing and disciplining of employees  Pursuant to 610.021(3) RSMo.

ROLL CALL VOTE.

Woods             Aye

Fender            Aye

Brown            Aye

Harter               Aye

Huffman           Aye

 

Meeting Closed to the Public.

 

Reopen Regular Session.

 

No further business.

 

Motion to adjourn made by Brown seconded by Fender.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “ Nay” None.  No abstentions.

 

Time 10:35 p.m.

 

 

                                                                        ___________________________________

                                                                        Michael B. Hodges, Mayor

 

 

 

ATTEST

 

 

 

________________________________

Ruth M. Haskins, City Clerk