Draft Minutes Special Called Meeting Thursday August 23, 2018

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 27-08-2018

MINUTES FOR THE CITY OF BILLINGS BOARD OF ALDERMEN MEETING

IN A SPECIAL CALLED MEETING ON AUGUST 23, 2018

AT 7:10 P.M. IN THE BILLINGS CITY HALL.

 

 

Present were: Mayor David Rauch, Attorney William Petrus, Chief David Taylor, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens and guests present were: Sharlene King

 

ROLL CALL

Huffman             Absent

Fender                 Present

Brown                  Present

Kucera                 Present

Gold                     Present

Woods                 Present

 

Mayor Rauch opened the meeting and asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION. None.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.   BILL NO. — 18-09 — An Ordinance Establishing the Tax Levy on all Real and Personal Property located within the City of Billings for the Year 2018.  Motion made by Fender seconded by Kucera to have the First Reading of Bill No. 18-09 by Title Only. No discussion. Roll Call Vote; Woods – Aye, Fender – Aye, Brown – Aye, Gold – Aye and Kucera – Aye. Voting “Nay” None.     No abstentions. Mayor asked Haskins to read Bill No. 18-09 by Title Only. Haskins read Bill No. 18-09 by Title Only. Motion made by Brown seconded by Fender to accept the First Reading of Bill No. 18-09 by Title Only. No discussion. Roll Call Vote; Woods – Aye, Fender – Aye, Brown – Aye, Gold – Aye and Kucera – Aye.   Voting “Nay” None. No abstentions. Motion made by Gold seconded by Woods to have the Second Reading of Bill No. 18-09 by Title Only. No discussion. Mayor asked Haskins to read Bill No. 18-09 by Title Only. Haskins read Bill No. 18-09 by Title Only. Motion made by Kucera seconded by Brown to accept the Second Reading and for Final Passage, Thereof. Roll Call Vote; Woods – Aye, Fender – Aye, Brown – Aye, Gold – Aye and Kucera – Aye. Voting “Nay” None. No abstentions. Motion made by Brown seconded by Fender that Bill No. 18-09 be accepted as Ordinance No. 18-09.   Roll Call Vote; Woods– Aye, Fender – Aye, Brown – Aye, Gold – Aye and Kucera – Aye. Voting “Nay” None. No abstentions. Bill No. 18-09 is now Ordinance 18-09.

b.   Viebrock could not be here, so Sharlene King is here to speak. Billings Merchants would like to have permission to close Commercial St between Washington and Jefferson on September 22nd for their Fall Harvest. King would also like permission to park vendor vehicles on the Grassy Knoll on Main Street. Fender would like to have no parking in front of King’s on US 60. King will block that spot off. Woods stated since the City leases the lot next to City Hall, then the City needs to give permission for that. Motion to grant permission to close Commercial St. between Washington and Jefferson, the grassy lot next to City Hall and the Grassy Knoll on Main St. made by Woods seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

c.   Review and approve Treasurer’s report with a correction the Park balance from 707,553.00 to 7,553.00. Motion to amend the report made by Brown seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

d.   Mayor discussed which account to take the difference out of, Street Fund or the General Fund. Woods asked what the balance was, the Street Fund would be the only fund that can be justified. Woods stated if the money is in the fund use it, if the Street Fund got in trouble the General Fund could bail it out. Woods still has $9,300.00 for the Mt. Vernon St. project. Motion made by Gold that the difference come out of the Street Fund, $17,741.00 seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

e.   Taylor recommended City hire Justin Braden as a Police Office at $14.00 per hour, he has to give 2 weeks notice at the Christian County Sheriff Office. Braden is experienced has worked at Walnut Grove Police Department, is in his early thirties. Fender asked if the contract was mentioned to him. Fender made the motion to hire Justin Braden at $14.00 per hour seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

f.   Taylor stated the attorney has the contract, he will speak about the contract. Petrus stated will make a few changes.   Board needs to decide what amount to put in the contract. Petrus suggest the amount not be too large. Gold stated that would be a deterrent if the amount too large they might not take the job. Gold thinks $2,500.00 would be a good figure. Petrus stated the Mayor needs to sign the contract. Motion to approve the Attorney to draft a contract based on the discussion of the Board made by Gold seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

g.    Discussion of wages and pay raises for the police department. Motion on wages for the Police Department; inexperienced hires will start at $12.00 per hour after ninety days a raise of a $1.00 more per hour and after a year another $1.00 per hour, for experienced hires will start at $14.00 per hour after ninety days a raise of $1.00 more per hour and after a year another $1.00 per year made by Woods seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

h.   Motion to Table this item made by Gold seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

i.   Motion to review and approve wages, expenses, bills, statement and other expenditures for the month of July, 2018 made by Fender seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold and Kucera.

 

No further business.

 

Motion to adjourn made by Brown seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

 

 

                                                                                          _________________________________________

                                                                                          David Rauch, Mayor

 

ATTEST

 

 

____________________________________

Ruth M. Haskins, City Clerk

   

Agenda Special Called Meeting Thursday August 23, 2018

0

Posted by chopkins | Posted in Agenda | Posted on 27-08-2018

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                                                                   Fax 417-744-4560

 

 AGENDA FOR THE SPECIAL CALLED SESSION OF THE BOARD OF ALDERMEN

FOR THE CITY OF BILLINGS, MISSOURI TO BE HELD IN THE BILLINGS

CITY HALL ON THURSDAY, AUGUST 23, 2018 AT 7:00 P.M.

 

The Undersigned, the duly elected Mayor of the City of Billings, Missouri does hereby call a Special

Meeting of the Board of Aldermen of the City of Billings, Missouri. The meeting will take place on

Thursday, August 23, 2018 immediately following the Public Hearing for the Tax Levy at 7:00 p.m.

 

                                                PUBLIC HEARING FOR 2018 TAX LEVY

Mayor to open the Public Hearing for the 2018 tax levy at 7:00 p.m.

 

Public may speak.

 

Mayor to close the Public Hearing on the Tax Levy.

 

ROLL CALL VOTE.

 

Mayor to open the Special Called Session of the Board of Aldermen.

 

Mayor to ask everyone to stand for the Pledge of Allegiance.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.   BILL NO. 18-09 — An Ordinance Establishing the Tax Levy on all Real and Personal Property Located Within the City of Billings, Missouri For the Year of 2018. First and Second Reading. Vote.

b.   Jim Viebrock, with the Billings Merchants Association, to ask permission to close Commercial

 

Street from Washington Ave. to Jefferson Ave. on September 22nd for their Fall Harvest.   Possible Vote.

c.   Review and approve the Treasurer’s Report. Possible Vote.

d.   Mayor to discuss which account to pay balance for the Police Car after the Reserve amount.

 

Possible Vote.

e.   Chief Taylor to discuss hiring of Police Officer and set starting hourly pay. Possible Vote.

f.   Taylor to present first draft of employer/employee contract. Possible Vote.

g.   Taylor to discuss wages of new hires of Police Officers; inexperienced hires will start at $12.00 per hour, after 90 day probation, the hourly rate will be increased by $1.00. Any new hire with experience will start at $14.00 per hour, after 90 days probation, the hourly rate will be increased by $1.00. Possible Vote.

h.   Chief Taylor to discuss reducing the police force from 4 to 3, including Chief. Possible Vote.

I.   Review and approve wages, expenses, bills, statements and other expenditures for the month of July, 2018. Possible Vote.

 

No further business.

 

Motion to adjourn. Vote.

 

 

 

_______________________________

David Rauch, Mayor

 

Draft Minutes for Board of Aldermen Meeting August 16, 2018

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 27-08-2018

MINUTES FOR THE BILLLINGS BOARD OF ALDERMEN MEETING IN

REGULAR SESSION ON AUGUST 16, 2018 AT 7:00 P.M.IN THE BILLINGS CITY HALL

 

Present were: Mayor David Rauch, Attorney William Petrus, Chief David Taylor,

Randy Poindexter, Water and Sewer Maint. Supt. and City Clerk Ruth M. Haskins.

Chris M. Hopkins, Treasurer was on medical leave.

 

Citizen present: Michael B. Hodges.

 

ROLL CALL

Huffman        Present

Kucera           Present          

Gold               Absent

Brown             Present

Fender            Present

Woods            Present

 

Mayor Rauch asked everyone to stand for the Pledge of Allegiance.

 

Mayor’s Comments. Mayor stated had looked at Media-coms contract and they should fix damages done by their workers.

 

PUBLIC PARTICIPATION.

Mr. Hodges asked about the fence on the Cloud property, Hodges stated it had been surveyed. Rauch wanted to know if it had ever been voted on. Hodges responded he did not think it had. Hodges also asked about the old jail, if there were any plans to do anything with it. Rauch stated that it has been talked about. Fender asked who was doing the crosswalks. Rauch responded Melissa and Jessie had the paint.

 

UNFINISHED BUSINESS.

  • Mayor would like to postpone this item one more time. Motion made by Fender to postpone to next month’s meeting, seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda. Motion to accept the Consent Agenda made by Huffman seconded by Fender. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Woods discussed fixing the drainage ditch at the corner of Pine and Howard. Will put 10’ pipe and attach to one already there and cover with chat and dirt. Also put up the poles on the outside edge. Motion to approve bid for $349.27 by Huffman. Huffman to amend the motion to approve up to $600.00 seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Poindexter discussed the Flow Meter at the plant has quit working has two bids. Motion made by Fender for $2,220.00 from Pollardwater for the Flow Meter for the plant seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions. Check to see if this is a bond item.
  • Mayor to discuss reducing police force, no proposal at this time. Mayor to discuss hiring a part-time office until full time hired, pay at $14.00 per hour. Motion to approve part-time officer made by Brown seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Taylor to discuss the purchase of a new vehicle for the Police Department. Reserve account has $18,206.00, balance will be from savings to budget from wages not spent. Price for the Ford Explorer that Chief would like to buy is $35,941.00, the second choice would cost $30,131.00. Motion to approve purchase made by Fender seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Mayor discussed the election results, question 1 passed, question 2 did not pass. Board discussed putting the use tax question on the November Ballot. Motion made to Table this item made by Huffman seconded by Brown. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Brown discussed Hilburn needs some new stop signs. Board wanted to know where are the signs located that were bad. Hilburn did not list. Motion to Table made by Brown seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Brown discussed fixing the three street cuts and pad at storage building. Board suggested contacting Danny at the Road District to put cold mix in the street cuts. Pad can be done at a later date.
  • Brown asked about the status of the Flag Pole. Clerk stated the Board approved up to $3,000.00 in May for this item. Brown will contact Ozark Flag and put in center of lot behind the sidewalk.
  • Brown called the fence company and was told next Wednesday would be out to put up dog pens and the following week would do the lift station on Beech Street.
  • Haskins stated need to have a Public Hearing on the Tax Levy, then can have the Special Called Meeting on August 23, 2018. Motion to have Special Called Meeting made by Huffman seconded by Woods. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Review and approve payment of wages, expenses, bills, statements and other expenditures for the month of July, 2018. Fender would not approve theHuffman. Voting “Nay” None. No abstentions.   

 

  1.  
  2.  
  3.  
  4. item l. without the check off list. Motion to postpone until next meeting made by Brown seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Kucera and

No further Business.

 

Motion to adjourn made by Huffman seconded by Fender. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

 

 

                                                                        ___________________________________

                                                                        David Rauch, Mayor

 

 

 

ATTEST

 

 

 

 

_________________________________

Ruth M. Haskins, City Clerk

Board of Aldermen Agenda Thursday, August 16, 2018

0

Posted by chopkins | Posted in Agenda | Posted on 15-08-2018

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560

 

 

AGENDA FOR THE BILLINGS BOARD OF ALDERMEN MEETING

ON AUGUST 16, 2018 AT 7:00 P.M. IN THE BILLINGS CITY HALL.

 

ROLL CALL

 

Mayor David Rauch will open the meeting with the Pledge of Allegiance.

 

Mayor’s Comments.

 

PUBLIC PARTCIPATION.

 

UNFINISHED BUSINESS.

a.   Visioning Plan from MSU students postponed from last meeting. Possible Vote.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.  Consent Agenda. Vote.

 

Review and approve the Minutes of the Regular Session of the July 19, 2018 Board of

Review and approve the Treasurer’s Report. (Will be available in September).

Review and approve the Police Report.

Review and approve the Municipal Court Report.

Review and approve the Animal Control Report.

Review and approve the Wastewater and Water Maintenance Report.

Review and approve the Water Collection Report.

Review and approve the Building Inspector’s Report.

b.   Woods to discuss culvert at the corner of Howard and Pine Street. Possible Vote.

c.   Poindexter to present two bids for a flow meter needed at the plant. Possible Vote.

d.   Mayor to discuss number of full time officers and pay for part-time officer to fill in until full officer/officers are hired. Amount of Pay? Possible Vote.

e.   Chief Taylor to discuss new patrol vehicle, has state contract pricing for 2019/2020. Also have information on new 2017 patrol vehicles.       Possible Vote.

f.    Mayor to discuss the Use Tax results from the August 7th election. Question 1 had 74 ayes and 132 nays, Question 2 had 84 ayes and 118 nays, failed to pass. To put this back on the ballot for the November 6th election it must have an Ordinance passed and turned in to the County Clerk by         August 28th.       Possible Vote.

g.   Brown stated need to order 12 new Stop Signs to replace old faded and rusted signs. Cost would be about $50.00 each. Possible Vote.

h.   Brown to discuss hiring a contractor to patch streets that have been cut for water lines at Washington, Terrell Creek and McHenry. Plus the concrete pad for the dog runs. Possible Vote.

i.   Brown to discuss status of the flag pole in vacant lot next to City Hall. Possible Vote.

j.   Brown to discuss status of fencing for dog pens and Beech St. Lift station. Possible Vote.

k.   Haskins requested setting a Special Meeting for the Public Hearing on the Tax Levy for

 

August 23, 2018 at 7:00 p.m. Possible Vote.

l.  Review and approve payment of wages, expenses, bills, statements and other expenditures for the month of July, 2018. Possible Vote.

 

 

Motion to go into Closed Session for the Purpose of hiring, firing and disciplining employees, Pursuant to Section 610.021(3) RSMo. ROLL CALL VOTE.

 

Close the Meeting to the Public before the Closed Session begins.

 

Reopen the Regular Meeting.

 

No further Business.

 

Adjournment. Vote.

 

 

The Undersigned, Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City Hall,

Billings, Missouri on this the 14th day of August, 2018 at 3:30 p.m.

 

 

 

 

_______________________________________

Ruth M. Haskins, City Clerk

 

 

 

Copies of this Agenda are available inside City Hall.

Draft Minutes Board of Aldermen Meeting July 19, 2018

0

Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 23-07-2018

MINUTES FOR THE BILLINGS BOARD OF ALDERMEN MEETING

ON JULY 19, 2018 AT 7:00 P.M. IN THE BILLINGS CITY HALL

 

Present: Mayor David Rauch, Attorney William Petrus, Chief David Taylor, Building Inspector

Terry Danley, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizen and guests present: Cameron from Archer-Elgin Engineers.

 

ROLL CALL

Woods             Present

Fender             Present

Brown              Present

Gold                Present

Kucera             Present

Huffman          Present

 

Mayor Rauch asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICATION. None.

 

UNFINISHED BUSINESS.

  • Utility Service Partners, Inc. was postponed from last meeting. Motion to bring this item to the floor made by Huffman seconded by Brown. Huffman stated there are pros and cons to this, however the pros outweigh the cons. Kucera stated after doing some checking on this, it would be a good thing for the customers. Fender asked if the rebate back to the City, where would that money be in the budget.  Motion to approve and adopt without the $.50 made by Gold seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Motion to postpone item b. the Visioning Plan to next meeting made by Brown seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Huffman has not put anything together. Motion to Table the Park Board item made by Huffman seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Mayor presented the lease from Bank of Billings for the vacant lot next to City Hall.
  • BILL NO. 18-07 – An Ordinance Authorizing a Lease Agreement By and Between The City of Billings and Bank of Billings. Motion made by Kucera seconded by Woods to have the First Reading of Bill No. 18-07 by Title Only. ROLL CALL VOTE. Woods-Aye, Fender-Aye, Brown-Aye, Gold-Aye, Kucera-Aye and Huffman-Aye. Mayor asked Haskins to read Bill No. 18-07 by Title Only. Haskins read Bill No. 18-07 by Title Only. Motion made by Huffman seconded by Brown to accept the First Reading of Bill No. 18-07 by Title Only. ROLL CALL VOTE. Woods-Aye, Fender-Aye, Brown-Aye, Gold-Aye, Kucera-Aye and Huffman-Aye. Motion made by Brown seconded by Kucera to have the Second Reading of Bill No. 18-07 by Title Only. ROLL CALL VOTE. Woods-Aye, Fender-Aye, Brown-Aye, Gold-Aye, Kucera-Aye and Huffman-Aye. Mayor asked Haskins to read Bill NO. 18-07 by Title Only. Haskins read Bill No. 18-07 by Title Only. Motion made by Huffman seconded by Brown to accept the Second Reading and for Final Pass Thereof. ROLL CALL VOTE. Woods-Aye, Fender-Aye, Brown-Aye, Gold-Aye, Kucera-Aye and Huffman-Aye.                 BILL NO. 18-07 is now ORDINANCE 18-07.
  • BILL NO. 18-08 – An Ordinance Amending the Municipal Code of the City of Billings, Missouri at § 210.208 Regarding Stations and Convenience Stores to Require Pre-Payment. Motion made by Gold seconded by Woods to have the First Reading of Bill No. 18-08 by Title Only. ROLL CALL VOTE. Woods-Aye, Fender-Aye, Brown-Aye, Gold-Aye, Kucera-Aye and Huffman-Aye. Mayor asked Haskins to read Bill No. 18-08. Haskins read Bill No. 18-08 by Title Only. Motion made by Gold seconded by Huffman to accept the First Reading of Bill No. 18-08. ROLL CALL VOTE. Woods-Aye, Fender-Aye, Brown-Aye, Gold-Aye, Kucera-Aye and Huffman-Aye. Motion made by Brown seconded by Kucera to have the Second Reading of Bill No. 18-08 by Title Only. ROLL CALL VOTE. Woods-Aye, Fender-Aye, Brown-Aye, Gold-Aye, Kucera-Aye and Huffman-Aye. Mayor asked Haskins to read Bill No. 18-08 by Title Only. Haskins read Bill No. 18-08 by Title Only. Motion made by Woods seconded by Brown to accept the Second Reading and for Final Passage Thereof. ROLL CALL VOTE. Woods-Aye, Fender-Aye, Brown-Aye, Gold-Aye, Kucera-Aye and Huffman-Aye. BILL NO. 18-08 is now ORDINANCE 18-08.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda. Motion to approve the Consent Agenda made by Fender seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Cameron, City Engineer, presented 2 bids for the aeration basis. Envirodyne at $88,820.00 and Evoqua at $107,760.00. Motion to take Envirodyne for $88,820.00 bid made by Brown seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions. Cameron also discussed Mt. Vernon ditch. Poindexter stated not sure where to get a 15” perforated pipe. Wes shot the grade on the ditch is almost flat. Poindexter will set up a time to talk to Wes and Woods. Cameron stated they have started on the right of ways for the west utility extensions.
  • Board needs to approve and sign Ethics Policy, which is renewed every two years.
  • Brown got a bid for dog pens for the inside, price would be $2,540.00. Motion to approve the bid made by Fender seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold and Kucera, Voting “Nay” None. No abstentions.
  • FYI . Purchasing and Competitive Policy.
  • Motion to approve payment of wages, expenses, bills, statements and other expenditures for the month of June, 2018 made by Fender seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

 

 

No further business.

 

Motion to adjourn made by Fender seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

 

 

 

                                                                                    __________________________________

                                                                                    David Rauch, Mayor

 

 

ATTEST

 

 

 

_________________________________

Ruth M. Haskins, City Clerk

Board of Aldermen Agenda Thursday, July 19, 2018

0

Posted by chopkins | Posted in Agenda | Posted on 18-07-2018

    

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560

 

 

AGENDA FOR THE REGULAR SESSION OF THE BILLINGS BOARD

OF ALDERMEN MEETING

ON JULY 19, 2018

AT 7:00 P.M. IN

THE BILLINGS CITY HALL

AT 202 US HWY 60.

 

 

ROLL CALL

 

Mayor David Rauch will open the meeting with the Pledge of Allegiance.

 

Mayor’s Comments.

 

PUBLIC PARTCIPATION.

 

UNFINISHED BUSINESS.

a.     Utility Service Partners, Inc. was postponed from the May and June meetings. Possible Vote.

b.     Visioning Plan from the MSU students was postponed from the May and June meetings. Possible Vote.

c.     Huffman discussed re-establishing a Park Board, from postponed from June meeting.  Possible Vote.

d.     Mayor to present the Lease Agreement between the Bank of Billings and the City of Billings on the lot that adjoins City Hall.  Approval for the Mayor to sign the lease shall be given by the Board of Aldermen. The City Attorney will inspect the lease for any problems. Possible Vote.

e.     BILL NO. 18-07. An Ordinance Authorizing a Lease Agreement By and Between The City of Billings and Bank of Billings. First Reading & Vote. Second Reading & Vote.

f.     BILL NO. 18-08. An Ordinance Amending the Municipal Code of the City of Billings, Missouri at §210.208 Regarding Stations and Convenience Stores to Require Pre-Payment.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.     Consent Agenda. Vote.

        Review and approve the Minutes of the Regular of June 21, 2018 of the Billings Board of Aldermen Meeting.

        Review and approve the Minutes of the Closed Session of June 21, 2018 of the Billings Board Aldermen Meeting.

        Review and approve the Treasurer’s Report.

        Review and approve the Police Report.

        Review and approve the Municipal Court Report.

        Review and approve the Animal Control Report.

        Review and approve the Wastewater and Water Maintenance Report.

        Review and approve the Water Collection Report.

        Review and approve the Building Inspector’s Report.

b.    Cameron from Archer-Elgin concerning the aeration basin, have two bids, Cameron feels the low bid would be best.   Cameron will also discuss the west extension project and the Mt. Vernon ditch. Possible Vote.

c.    Board needs to approve and sign our Ethics Policy, this is renewed every two years.  Possible Vote.

d.   Brown to discuss bid for dog pens to be inside building. Possible Vote.

e.   Brown to discuss new Purchasing and Competitive Bidding Policy for Billing City. Possible Vote.

f.    Review and approve payment of wages, expenses, bills, statements and other expenditures for the month of June, 2018. Possible Vote.

Motion to go into Closed Session for the Purpose of hiring, firing and disciplining employees, Pursuant to Section 610.021(3) RSMo. ROLL CALL VOTE. 

Close the Meeting to the Public if Closed Session Called.

 

Reopen Regular Meeting.

 

No further business.

 

Adjournment. Vote.

 

 

The Undersigned, Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City Hall,

Billings, Missouri on this the 17th day of July, 2018 at 3:00 p.m.

 

 

        

_____________________________

Ruth M. Haskins, City Clerk

 

 

Copies of this Agenda are available inside City Hall.

 

 

                                                                                                                  

Draft Minutes of Board of Aldermen Meeting Thursday, June 21, 2018

0

Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 26-06-2018

 MINUTES FOR THE BILLINGS BOARD OF ALDERMEN MEETING ON

JUNE 21, 2018 AT 7:00 P.M. IN THE BILLINGS CITY HALL

   

Present: Mayor David Rauch, Attorney William Petrus, Chief David Taylor, Water & Wastewater Maintenance Supervisor Randy Poindexter, Building Inspector Terry Danley, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizen and guest present: Cameron of Archer –Elgin Engineers. Henry Bos.

 

ROLL CALL.

Woods           Present

Fender           Present

Brown           Present

Gold             Present

Huffman     Present

 

Mayor Rauch asked everyone to stand for the Pledge of Allegiance.

 

Motion to accept Kucera’s resignation letter from Planning and Zoning Commission made by Fender seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold and Huffman. Voting “Nay” None. No abstentions.

Motion to appoint Kucera to the Board of Aldermen made by Gold seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold and Huffman. Voting “Nay None. No abstentions.

 

City Clerk Haskins administered the Oath of Office to David Kucera.

 

PUBLIC PARTICIPATION. Henry Bos addressed the Board concerning the use of the fire hydrant to fill his pool. Bos did not inform the City Hall. Mayor asked if the policy was to not charge sewer. Bos stated the water did not go down the sewer, it drained out on the ground. Brown stated the cost for the water would be $141.36 for 30,000 gallon. Bos stated he would come on Friday and pay that amount. Bos also stated he had 2 Chlorine Safety Backpacks for Poindexter for use at the wastewater plant.

 

UNFINISHED BUSINESS.

a.     Utility Service Partners, Inc. was postpone from May meeting. Mayor Rauch would like to postpone this to next month’s meeting. Motion made to postpone item a. and item b., which is the Visionary Plan to July 21, 2018 meeting made by Brown seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

b.     Postponed to next meeting.

c.     Mayor discussed the aeration basin, Cameron will discuss this item under b. under New Business. Motion made by Kucera seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

d.     Huffman discussed re-establishing a Park Board. Huffman has several people for the new Board. Mayor stated Huffman would have to be the liaison. Huffman wanted permission to post on Facebook concerning needing volunteers for the Park Board. Motion to postpone this item to the next meeting made by Fender seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.     Consent Agenda. Motion made to approve the Consent Agenda by Brown seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

b.     Cameron discussed the EPA order from 2013 concerning the I & I problem. Cameron presented a summary of projects completed over the last few years that were Bond Projects. Will be getting at least two proposals for the aeration basin and should have that for the July meeting. Cameron stated have put some preliminary cost to extend utility lines to the west, this has always been in the plans. Motion to move forward on the water and sewer line extension to the west made by Kucera seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

c.     Mayor presented a resignation from Whitney Packwood from the Library Board. Motion made to accept by Huffman seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

d.     Mayor appointed Jessie Coker to fill the unexpired term on the Library Board. Motion to approve Jessie Coker to the Library Board made by Fender seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

e.     Mayor discussed the vacant lot next to City Hall. The Bank has agreed to lease the City the lot for Ten years at $1.00 per year. This is just in the hopper, nothing definite. Also might want to put up lights.

f.     Mayor discussed the grass Ordinance. Chief sends notices to the owners and gives them 10 days to mow before a citation is issued. There us a house on Inglewood that needs mowed now and the owners have stated it is in foreclosure and they will not mow. Motion to have City mow this lot to keep in regulation made by Brown seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

g.     Chief Taylor explained the ordinance on inoperable or unlicensed vehicles. The property owner is given a 14 day notice to either remove the vehicle or license the vehicle. They really have 30 days before all notices have expired.

h.     Chief Taylor had the new officer deliver notices on several vehicles. Cpl. Mahan has resigned as of June 29, 2018. FYI

i.      Chief Taylor discussed the drive offs at Casey’s without paying for gas. Motion to have Ordinance written to require all convenience stores and gas stations to receive pre-payments for gas made by Gold seconded by Brown. Voting “Aye” Woods, Fender, Brown. Gold and Kucera. Voting “Nay” None. Huffman abstained.

j.     Poindexter stated DNR requires that the City have a Back Flow Preventer operational. Motion to approve the repairs to the Back Flow Preventer made by Brown seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

k.     Poindexter discussed bid for a handrail on the steps at the sand filter building. The bid would be $698.05. Motion to approve the handrail and have Keith prime and paint made by Brown seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

l.     Poindexter discussed fencing bid for lift station on Beech St. for $2,950.00. Motion to approve the bid made by Brown seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

m.    Brown discussed raising the limit from $500.00 to $750.00 the Mayor can approve. Policy and procedures to be amended. Motion to approve $750.00 limit made by Brown seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

n.     Brown to discuss Whispering Heights drainage improvement. The house on Monroe on the corner gets water in the garage when it rains. Motion to postpone until July meeting and contact owners about connecting drainage pipe on Peter St. Motion to postpone made by Brown seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

o.     Brown discussed the ditch on Mt. Vernon St. Motion made to make improvements to Mt. Vernon St. ditch not to exceed $10,000.00 by Huffman seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

p.     Brown discussed the old lawn mower, needs to be fixed and maintained. Motion made by Brown seconded by Huffman to get an estimate for the repairs to the old mower. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting   “Nay” None. No abstentions.

q.     Brown discussed the storage building update. The insulation is being installed, however it is not finished.

r.     Brown discussed dog pens update already discussed.

s.     Brown discussed a new street light on Oak St., it is very dark in that area between Madison and Terrell Creek Road. Will contact Empire District.

t.     Brown discussed 2018 Business License/Landlord Rental License.

u.    Danley discussed the mowing of the lot at 215 SE HWY 14. FYI.

v.    Hopkins has a check for the selling Walnut logs, she would like to know where to put the money. Motion to deposit the check into the General Fund made by Kucera seconded by Gold. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

w.    Hopkins stated final payment to Visu-Sewer for $69,285.00 and have $8,212.15 retainage. FYI.

 

 

x.     Hopkins stated the Jr & Sr. Class Fair Queen Candidates would like permission to use the water at the City Park for a Fund raiser. Motion to allow the water usage in the Park made by Huffman seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

y.     Fender has a question about Amazon has been resolved. Mileage for Gail to go to the Post Office and Bank. Fender asked what was the rate and Hopkins responded the Federal rate at $.554. Fender asked what happened to the employee handbook. Motion to approve the payment of wages, expenses, bills, statements, and other expenditures for the month of May 2018 made by Fender seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None.           No abstentions.

 

Motion made by Woods that the Board go into Closed Session for the Purpose of hiring, firing and disciplining an employee Pursuant to Section 610.021(3) RSMo seconded by Kucera.

 

ROLL CALL VOTE

Woods               Aye

Fender               Aye

Brown               Aye

Gold                 Aye

Kucera             Aye

Huffman         Aye

 

Meeting Closed to the Public at 10:30 p.m.

 

Open Regular Session.

 

Motion to adjourn at 11:30 p.m. made by Brown seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

 

 

                                                                                    ___________________________________

 

                                                                                    David Rauch, Mayor

 

 

 

ATTEST

 

 

 

__________________________________

Ruth M. Haskins, City Clerk

 

Fireworks Display Saturday June 30, 2018

0

Posted by chopkins | Posted in Notifications | Posted on 20-06-2018

City of Billings

Fireworks Display

at Dusk

Saturday, June 30, 2018

Billings City Park

750 S Pine Street

 

6:00 pm   until ?             Concession Stand – Billings 4H

 

6:30 pm – 8:30 pm          Bouncy House   Carnival Games

Queen Activity Booths

 

7:00 pm – 8:30 pm          Brad Harter Music Ensemble

will play under the Pavilion

 

9:00 pm or so                    Fireworks Display in City Park

at Girls Softball Field

 

Board of Aldermen Agenda for Thursday, June 21, 2018

0

Posted by chopkins | Posted in Agenda | Posted on 19-06-2018

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560

 

 

AGENDA FOR THE REGULAR SESSION OF THE BILLINGS BOARD

OF ALDERMEN MEETING ON JUNE 21, 2018 AT 7:00 P.M. IN

THE BILLINGS CITY HALL AT 202 US HWY 60

 

ROLL CALL.

 

Mayor David Rauch will open the meeting with the Pledge of Allegiance.

 

David Kucera resigned from the Planning and Zoning Commission effective June 19, 2018. Vote.

 

Mayor Rauch to appoint David Kucera to the vacant seat on the Board. Vote.

 

PUBLIC PARTICIPATION.

 

UNFINISHED BUSINESS.

a.   Utility Service Partners, Inc. did a presentation at last meeting and the vote was postponed to the June meeting.

       Possible Vote.

b.   Visionary Plan from the MSU students was postponed from last meeting to the June meeting.  Possible Vote.

c.    Mayor to discuss aeration basis at plant and approve repairs.  Possible Vote.

d.    Huffman to discuss establishing a Park Board.  Possible Vote.

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.    Consent Agenda. Vote.

        Review and approve the Minutes of the Regular Session of May 17, 2018 of the Billings Board of Aldermen Meeting.

        Review and approve the Treasurer’s Report.

        Review and approve the Police Report.

        Review and approve the Municipal Court Report.

        Review and approve the Animal Control Report.

        Review and approve the Wastewater and Water Maintenance Report.

        Review and approve the Water Collection Report.

        Review and approve the Building Inspector’s Report.

        Review and approve Library Minutes.

b.    Cameron from Archer-Elgin to address the Board concerning the west utility extension and other Bond Projects.

        Possible Vote.

c.    Mayor to present a resignation from the Library Board by Whitney Packwood for approval by the Board. Possible Vote.

d.    Mayor to appoint Jessie Coker to the Library Board from June 2018 to January 2020.   Possible Vote.

e.     Mayor to discuss vacant lot next to City Hall, for possible paving and approval of 10 year lease with the Bank of Billings.

         Possible Vote.

f.      Mayor to review the tall grass Ordinance 215.020 (in packet). Possible Vote.

g.     Mayor to review Open Storage of Inoperable Vehicles, Ordinance 217.030 (in packet). Possible Vote.

h.     Chief Taylor submits Notice that is sent to citizens who have inoperable vehicles. Col. Joe Martin has resigned his

         position effective June 30, 2018. FYI.

i.     Chief Taylor requests an Ordinance requiring convenience stores to require pre-payment on all gasoline and diesel fuel

         purchased in Billings. (Sample Ordinance in Packet).  Possible Vote.

j.      Poindexter to discuss Back Flow Preventer replacement Scope of Work. Quote in packet.   Possible Vote.

k.     Poindexter has bid for handrail for steps on sand filter building. Quote in packet.   Possible Vote.

l.      Poindexter to resubmit bids for fencing. Possible Vote.

m.    Brown to discuss the $500.00 limit the Mayor can approve without Board approval and increase to $1,000.00. Policy  

          and Procedure will need to be modified. Possible Vote.

n.      Brown to discuss Whispering Heights drainage improvement.  Possible Vote.

o.      Brown to discuss Mt. Vernon ditch (front of school) improvement. Estimate of $8,000.00 to $10,000.00 per engineer.

          Possible Vote.

p.      Brown to discuss repairs to old lawn mower.  Possible Vote.

q.      Brown to discuss storage building update.  Possible Vote.

r.       Brown to discuss dog pens update.  Possible Vote.

s.       Brown to discuss new street light on Oak Street between Madison and Terrell. Possible Vote.

t.       Brown to discuss 2018 Business License/ Landlord Rental Recap. Possible Vote.

u.      Danley to discuss Utility Work Order for Brush Hog and Weed Eating at 215 SE HWY. 14.  Possible Vote.

v.       Hopkins to discuss Check from Walnut trees cut at plant, where to deposit proceeds?  Possible Vote.

w.      Hopkins included final payment to Visu-Sewer for $69,285.00, $8,212.15 in retainage. FYI.

x.       Hopkins Jr. & Sr. Class Fair Queen Candidates would like to use the City Park on Saturday, July 7th for “Red Neck

           Water Wonderland”. They would like access to City Water for this Fundraiser.  Possible Vote.

y.       Review and approve payment of wages, expenses, bills, statements and other expenditures for the month of May 2018.

Possible Vote.

 

Board may go into a Closed Session Meeting Pursuant to Section 610.021(3) hiring, firing, discipline

or promotion of an employee.

 

The Undersigned, Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City Hall,

Billings, Missouri on this the 19th day of June 2018 at 3:00 p.m.

 

 

_______________________________________

Ruth M. Haskins, City Clerk  

 

A copy of this notice is also available online at www.billingsmo.com   If you require a copy of this notice please contact the Custodian of Records at 417-744-1581 or by email at cityclerk@billingsmo.com

                     

Library Agenda Tuesday June 19, 2018

0

Posted by chopkins | Posted in Agenda | Posted on 12-06-2018

BILLINGS CITY LIBRARY

AGENDA

June 19, 2018     6:30PM

LIBRARY BUILDING

251 NE US Hwy 60

Old business:

A.   Volunteers-policy manual

B.   Citywide cleanup update

C.   CCL Partnership

a.   Drop Box-

b.   Catalog location status

c.   Volunteer

D.   Concession Stand-

New business:

  1. New board members
  2.        a.  Welcome Scott Gold, new Billings City Library liaison to Board of  Aldermen
  3.        b.  Jessi Coker, vote to appoint to replace for Whitney Packwood term
  4.        c. Nomination and Election of new President, vote needed.
  5. Reading and approval of minutes of April 10, 2018 meeting.
  6. Reading and approval of minutes of May 8, 2018 meeting.
  7. Reading of City of Billings treasurer report, discussion and approval -\
  8.                  i.   May 2018 – tabled at last meeting

ii.   June 2018 treasurers report

5.      Electrical repairs in back room, vote needed

6.      Locks and key policy, vote needed

7.       Expenses spent and reimbursement for board member, possible vote

8.       Other New business

 

Prepared by

6/12/2018   1:00 p.m.