Economic Development Agenda July 23, 2013

 

                                                          City of Billings  

                                        P.O. Box 207   Billings, MO 65610

                            Phone 417-744-2581                  Fax 417-744-4560    

                                       Agenda for Economic Development Meeting

                                                                      July  23, 2013   

5:30 P.M.  –  6:30 P.M.  1 Hour Meeting

                                              Community Hall, Billings, MissourI

  Welcome  & Introductions  –  Chris Hopkins

      OLD BUSINESS:

    1.    Review Minutes  – We’ve not been taking minutes—informal discussion of Agenda.   

    2.    Financial Report for previous Month 

    3.    Report of Findings  -Donna Thomas – Board of Aldermen, President                               Jerry Ragin        –  Business contacts     

                                                   Melissa Venable – Park, School,

                                                     Bank Contact     –  Mark Jenkins 5K Recap

                                                     Chris Hopkins   –   2nd Saturday Recap

                                                                                   Is it working? Need for changes?           

          4.   Fair Board met on Monday, June 5, 2013  

                  a.  Information from meeting (from those who attended)           

NEW BUSINESS:

           1.  Economic Development Committee  community Fair  Aug 29 30 31

                 a.  Discuss items to serve in Concession Stand

                 b.  Schedule for help Thursday    5:00 pm – 10:00 pm

                                                            Friday         5:00 pm – 10:00 pm

                                                            Saturday    3:00 pm – 11:00 pm

            2.  New Projects to consider — Downtown Development Ideas

                a.   Washington Street

                b.

           3.  Set Date for next meeting  –  Thursday September 26, 2013

                                                                          5:30-6:30 Comunity Building

The Undersigned Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City Hall, Billings, Missouri on this 19th day of July at 4:00 pm.

Ruth M. Haskins

__________________by cmh

Ruth M. Haskins, City Clerk

Members of the Board of Aldermen may be in attendance at this meeting.  No votes will be taken

 

 

 

 

 

 

 

 

 

 

DRAFT  MINUTES OF THE REGULAR SESSION OF THE BOARD OF ALDERMEN

    ON JULY 11, 2013 AT THE COMMUNITY HALL AT 7:00 P.M.          

                                              INBILLINGS,MISSOURI

 

ROLL CALL:

VENABLE               PRESENT

THOMAS                 PRESENT         

RUFER                      PRESENT

PARKS                     PRESENT

VANZANDT            PRESENT

 

Present were: Mayor Bud Pierce, Officer Jason Hardy, Water & Sewer Maint. Supt. Mike Lewis, Treasurer Chris Hopkins, Animal Control and Water Dept. Randy Poindexter, Attorney Jim Kelly and City Clerk Ruth M. Haskins.

 

Citizens and Guests present were: Steve Goehl with D. A. Davidson & Co.; Mark Jenkins with the Bank of Billings; Citizens – Dan Graham; Greg Sanning; William Lee; Ryan Piotrowski: Kate Roxouski; Jerry Ragain of EZ Stor; Shirley Lawrence of the Bank Tavern; Wayne Kloppenburg; and Brady Brite with the Headliner News.

 

Mayor Pierce opened the Meeting with the Pledge of Allegiance.          

 

Mayor comments: Last month you all agreed to purchase a camera system; they have already been using to do some camera work out of the Mt Vernon Lift Station, went about 500 ft.; have also been running smoke test on Main St.  They have done some repairs to the treatment plant, some minor stuff.  We are getting some feed back from EPA.  Fireworks were not too bad considering the low Budget.  Every one was pleased.  Dollar General has opened up will not know until last quarter on taxes.  Mayor stated he noticed that Public Participation has been left off the agenda, so anyone who is not on the agenda can speak under Mayor’s Comments. Greg Sanning of210 Purdy St.will like to see some speed limits on Purdy, there are a lot of speeders in front of his house, and He stated he has seen the police patrol that part of Purdy St.  Mayor asked Randy to check to see if any speed limit signs are up, if not we will get some signage up.  Donna read a letter from John Schatz, written on June 12, 2013, Mr. Schatz was asking the Sidewalk that runs betweenWashington Ave.and Terrill Creek be named the Joe Walker Sidewalk.  Mayor asked if any other comments from the audience.

 

Review of Minutes for the Regular Board Meeting on June 13, 2013.  Motion to accept the Minutes made by Rufer seconded by Parks.  Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None.

Review of Minutes for the Closed Session Meeting of June 13, 2013, Motion to accept the Minutes made by Rufer seconded by Thomas.  Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None.

 OLD BUSINESS.

  1. BILL NO. 13-05 — An Ordinance Prohibiting All Persons from Constructing or Maintaining any Private Devices, Drains, or Lines so that the Same Permit Surface Water or Groundwater to Enter the City’s Sanitary Sewer System and Requiring the Repair or Replacement of all Defective Private Sewer Connections to the City’s Sanitary Sewer System; Providing for the Prosecution of Persons who violate the Provision Hereof; And, Providing Further, For the Possible Imposition of a Lien and the Procedure for Such in the Event Property Owners Request Repair or Replacement by the City of Private Sewer Lines and Connections to the City’s Sanitary Sewer System.  Motion made by Rufer seconded by Thomas to have the First Reading of Bill No. 13-05.  Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None.  No Abstention.  Mayor Pierce asked the City Clerk to Read Bill No. 13-05 by Title Only.  Haskins read Bill No. 13-05 by Title Only.  Motion to accept the First Reading of Bill No. 13-15 made by VanZandt seconded by Parks.  No discussion.  Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None.  No Abstention.  Motion to have the 2nd Reading of Bill No. 13-05 by Title Only made by Rufer seconded by Thomas.  Voting  “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None. No abstention.  Mayor Pierce asked the City Clerk to Read Bill No. 13-05 by Title Only.  Haskins read Bill No.13-05 by Title Only.  Mayor asked for a Motion to accept the 2nd Reading Of Bill 13-05 and for Final Passage Thereof; Motion made by Parks seconded by VanZandt to accept the 2ndReading and for Final Passage Thereof.  Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None.
  2. BILL NO. 13-06  — An Ordinance Amending Section 610.150 Of the Code of Ordinances of the City of Billings, Missourias the Same Pertains to General Prohibitions Relating to All Peddlers, Solicitors or Canvassers Within the City.  Mayor asked for a Motion for the First Reading of Bill No. 13-06 by Title Only.  Motion made by Parks seconded by Thomas to have the First Reading of Bill No. 13-06 by Title Only.  Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None. No Abstention.  Mayor asked the City Clerk to Read Bill No.13-06 by Title Only.  Haskins read Bill No. 13-06 by Title Only.  Motion to accept the First Reading of Bill No. 13-06 by Title Only made by Parks seconded by Thomas.  No Discussion.  Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None.  No Abstention. Mayor asked for a Motion to have the 2nd Reading of Bill No. 13-06 by Title Only.  Motion made by VanZandt seconded by Rufer to have the 2nd Reading of Bill No. 13-06 by Title Only. Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None.  No Abstention.  Mayor asked the City Clerk to Read Bill No.13-06 by Title Only.  Haskins read Bill No. 13-06 by Title Only.  Motion to accept the 2ndReading and for Final Passage Thereof made by Thomas seconded by Parks.  No Discussion.  Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None.  No Abstention.
  3. BILL NO. 13-07  — An Ordinance Authorizing and Directing The Issuance, Saleand Delivery of Not to Exceed $550,000 Aggregate Principal. Amount Combined Waterworks and Sewerage System Refunding Revenue Bonds, Series 2013 (The “Bonds”) of the City Of Billings, Missouri (The ”City”) for the Purpose of Paying the Costs to Currently Refund the Outstanding Principal Amount of the City’s Series 2006 Combined Waterworks and Sewerage System Refunding Revenue Bonds; Prescribing The Form and Details of Said Refunding Bonds and Covenants and Agreements Made By The City to Facilitate and Protect the Payment Thereof; Providing For the Collection, segregation and Application of The Revenues of the Combined Waterworks and Sewerage System for the Purpose of Paying the Principal Of and Interest on Said Refunding Bonds as They Become Due; And Authorizing The Execution Of An Escrow Agreement.  Mr. Kelly stated he noticed that Steve was under New Business item c., the Board Might want to move that Item before this Ordinance is voted on.  Motion to move item c. of New Business before item c. of Old Business made by Thomas seconded by Parks.  Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None.  Steve Goehls the Bonds are already to be sold, this Ordinance is only being done without a Special Meeting, the Mayor and City Clerk will have to sign.  The new issue is there to help make a payment and will not have a Reserve Fund.  Venable asked about the cost.  Steve stated it went down, after that meeting interest went up, the savings is 4.7 percent.  The Net savings is now $24,000.00.  Venable asked about interest rates.  Steve says once they are sold they will sit a time to have everything signed.  Mayor asked for a motion to have the First Reading by Title Only made by Thomas seconded by Parks.  Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None.  Mayor asked the City Clerk to Read Bill No. 13-07 by Title Only.  Haskins read Bill No. 13-07 by Title Only.  Motion to accept the First Reading by Title Only made by VanZandt seconded by Parks.  No Discussion.  Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None.  No Abstention. Mayor asked for a Motion for the 2nd Reading by Title Only.  Motion made by Parks seconded by Thomas to have the 2nd Reading by Title Only.  Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None.  No Abstention.  Mayor asked the City Clerk to Read Bill No. 13-07 by Title Only.  Haskins read Bill No. 13-07 by Title Only. Motion to accept the 2nd Reading of Bill No. 13-07 and for Final Passage Thereof made by Rufer seconded by Thomas.  No Discussion.  Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None.  No Abstention. Motion that Bill No. 13-07 be made Ordinance 13-07 made by Rufer seconded by VanZandt.  Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None. No Abstention.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  1. The Bank of Billings to present a Check to the Mayor for $2,099.81 proceeds from the 5K run to be used to offset the cost of the Fireworks.  Mark Jenkins, President of the Bank of Billings, presented the check.  The Mayor thanked him and gave a special Thank you to Allan from the Bank for all of his hard work.  Mayor also stated that he hoped this could be done every year for the 4th of July.
  2. Mr. Kelly stated they were just trying to get some loose ends tied up before moving forward.  DNR now wants the Historic Property Preservation Agreement. A few problems, had the wrong signature names, Mr. Kelly is trying to get in touch with them.  Also waiting for an appraisal, Mr. Jenkins stated the Bank is waiting on the appraisal.  The Bank would like to use the upper vault for storage of some papers that the Bank has to maintain forever.  Mr. Kelly would like the Mayor to be authorized to sign the papers.  Mr. Kelly stated that at closing there will have to be an Ordinance for Historic Preservation Agreement.  Motion authorizing the Mayor to sign the Purchase Agreement and Historic Preservation Agreement, at such time that they are in final form, made by Thomas seconded by Parks. Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None. No Abstentions.
  3. This item was moved to be taken care of before item c. in Old Business in a Motion.
  4.  Mayor to discuss changing Ordinance Section 205.350 keeping livestock within the city. Just a couple of item to Change Item A to; no person shall keep a cow, bull, mule, jack, horse, goat, pigs, sheep, geese, ducks, chickens, turkeys, roosters or any animal considered livestock on a farm in the city limits except property zones A1. Couple of other changes we can go through and discuss them.  What we did realize last month, when Venable brought it up between nuisances and the at large to see if Mr. Kelly needs to rewrite.  One reason of the size of lots, Mayor had a complaint from Jason Baker that his neighbor has so many chickens that there is no grass. Another was from the Police Chief, as the Chief was driving by this property the owner had chickens and dogs and his dog had killed his chickens and as Chief was driving by he observed the man with the dog being held in the air by his collar and the man then throwing the dog into the fence and the Chief had to get the man to stop abusing the dog. The chickens are not to be free range leaving your property that is why that item is on the agenda.  William Lee 210 E. Purdy has chickens and has penned then up.  He has checked with his neighbors to make sure there is no problem.  Mayor stated anyone with chickens now would be grand fathered in.  Mr. Kelly stated the Grandfather clause would have to be looked into also.  Dan Graham, who lives at 170 W. Mt. Vernon St, stated he has probably got the oldest flock of chickens in town, at times he has had 40 and up to 60 in his flock.  Graham stated he does keep them penned and has had no problems. He does have ducks, turkeys as well.  Some of his older neighbors have told him that reminds them of their younger days. Ryan Piotroski, who lives at 204 S. Logan, for about 2 years and we are some of the problem chicken owners.  We are trying to get our problems resolved. Venable has a letter from a person who moved here from California, my kids are learning a lot from being able to have chickens.  Josephine Coker.  Venable stated she is grand fathered in, but she feels it is an infringement on me to not being able to have my animals.  Springfield put in regulation for chickens that is the same for dogs.  Springfield has procedures for dealing with chickens.  Venable cannot understand why Billings cannot do this.  Mayor stated so we can keep this going and not be here all night, some people do not know how to take care of their chickens.  Mayor stated then we have to have more guidelines to deal with fowl.  Mayor stated no farm animals.  Venable asked if could be spot zoned and the Mayor responded no spot zoning.  VanZandt agreed we need to fix this, I have no problems with chickens, but all the other animals do not need to be inside City limits.  Parks stated she has no problem with chickens except need guidelines, but the other animals need not be inside the City.  Rufer stated he agrees with VanZandt and Parks, but the chickens do need to be penned.  Rufer stated the chickens should not run at large.  Thomas stated someone in her neighborhood has chickens and a rooster. Thomas stated she really did not like hearing the rooster crow at daybreak.  Thomas stated that there needs to be regulations; I would like to thank the people who came tonight.  Thomas stated she did not think any other farm animals need to be in town.  Mayor asked Venable if she had any other things to say.  Venable responded she agreed with the others that can be discussed..  Land use requirements if they own more than 3 acres can they go through P & Z to be changed to Al.  Venable asked if everyone could keep their chicken.  Venable would like to get a citizen group to see what they want. Mr. Kelly stated he had no idea what anyone wanted .  Venable made a motion to talk to people in town and get an amount that is agreeable on a dimension size for a pen and put back on the agenda next month. Motion died for lack of second.  Mayor stated need to tell Mr. Kelly what the Board wants.  Parks says we need two motions.  Motion made by Parks to ban cows, bulls, mules, jack, horses, goats, pigs and sheep from the city limits seconded by Rufer.  Voting “Aye” Thomas, Rufer, Parks and VanZandt.  Voting “Nay “ None. Venable abstains.  Motion made by Venable to allow chickens, ducks, roosters, turkeys or any other fowl on 205.360 seconded by Thomas. No discussion. Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None. No Abstention.
  5. Mayor to discuss MML Training Workshop for newly elected Officials in the City.  Mayor stated in packet Thursday July 25, VanZandt wants to go.  Motion that City pay for Parks, Venable, and VanZandt to attend this workshop at $30.00 each made by Thomas seconded by Venable. No discussion.  Voting  “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None.  No Abstention.
  6. Mayor to discuss Public Hearing before August 30, 2013. Postpone until next month.  Postpone six month to nine-month budget amendment. Motion to postpone to next month for Tax Levy Public Hearing made by Thomas seconded by Venable.  Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None.  Motion to have a Nine Month Budget review made by Rufer seconded by Thomas.  Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None.
  7.  Mr. Kelly says there is already an Ordinance in place 400-801, page 448.  Mayor stated the M-1 property.  Mr. Kelly stated you can go down. Anything that is permitted as a C1. Rufer says need to fix.  Do you want Mr. Kelly to correct this?  Amending Land Regulations require a Public Hearing.  Mr. Kelly stated you have businesses that they want to come in because they do not feel they are protected.  Rufer says can you not just add something to the effect that you can go down in usage, but you cannot go up.  Mr. Kelly stated you would not want residential.  Motion to have Mr. Kelly amend the Land Regulations concerning M-1 property made by Rufer seconded by VanZandt.  Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None.  No Abstentions.
  8. Venable to discuss process to hire new City Employees.  Because there is nothing in the Ordinance Book.  Hopkins states it is in the Policy.  Venable stated the last person that was hired was not put before the Board, but the Board did approve him the month before you were elected.  Mayor and the Board always do the interviews.  Job positions are always posted.  Venable states why they do not have everyone that is hired go before the Board?  Hopkins stated could work on putting in the Policy and Procedures.
  9. Venable to discuss Ordinance Enforcements, time line, if do not fix.  Mr. Kelly stated there is an Ordinance for nuisances.  Mr. Kelly stated it starts with a complaint, then a notice is sent to the offending party and they are given a number of days to fix the problem, then if the party does not correct the problem a citation is issued and given a court date.  Mr. Mayor stated that is all in an Ordinance.  The Mayor and the Police Chief do the enforcement.  Venable asked if we notice an Ordinance is not being enforced, can we tell someone?  Mayor stated it has to be a formal complaint to Police Chief.   Mayor stated the proper person for enforcement has to have a formal complaint before the process can begin.
  10. Venable to discuss Code Updates by the Board, Venable started tonight by changing some of the Ordinance, go through at home and bring to the Board.  Venable wants a plan to go through the Code Book and make changes.  Mr. Kelly stated that he would update if the Board wants to pay him $100,000. Mayor stated P & Z has started making changes. Venable stated why can we not go through the book and make changes.  Mayor stated it would take 3 years to go all the way through the book.  Jerry Ragain wanted to know if anyone from the Public has access to the Code Book.  Mr. Kelly answered it is Public knowledge.  A person can ask for any part of the Book to be copied, but you have to pay for the copies.  You can get the entire book copied, but then you will have to pay for an employee’s time also. Venable asked if she could go through the book and bring any changes before the Board.  Mayor responded yes.
  11. Motion to Approve Payment of Wages, Expenses, Bill Statements and Other Expenditures for the Month of June 2013 made by VanZandt seconded by Thomas.  No discussion.  Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None.  No Abstentions.

 

Treasurers Report by Hopkins.  Motion to accept the report made by Rufer seconded by Thomas.  No Discussion, Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None. No Abstentions.

 

Police Report by Taylor.  Motion to accept the report made by VanZandt seconded by Parks. No Discussions.  Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None. No Abstentions.

 

Court Report by Haskins.  Motion to accept the report made by Parks seconded by Thomas.  No discussion.  Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None.  No Abstentions.

 

Animal Control Report by Poindexter.  Motion to accept the report made by Parks seconded by VanZandt.  No discussion.  Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None.  No Abstentions.

Water & Sewer Maint. Report by Lewis.  Motion to accept the report made by VanZandt seconded by Parks.  No discussion.  Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None.  No Abstentions.

 

Building Inspectors Report by Hopkins.  Motion to accept the report made by Parks seconded by Thomas.  No discussion.  Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None.  No Abstentions.

 

Planning & Zoning Report by Powell.  Motion to accept the report by Rufer seconded by Venable.  No discussion.  Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None.  No Abstentions.

 

Mayor asked for a Motion to go into Closed Session Pursuant to 610.021(3) RSMo.  Motion made by Thomas seconded by VanZandt. Mayor asked for a Roll Call Vote.

ROLL CALL.

Rufer               Aye

VanZandt        Aye

Thomas           Aye

Parks               Aye

Venable          Aye

 

Meeting closed for 5 minutes everyone will have to leave.  Mr. Kelly asked if they needed him.  Mayor responded no.

 

Regular Session reopened.

 

No further business.

 

Motion to adjourn made by VanZandt seconded by Rufer.  Voting “Aye” Venable, Thomas, Rufer, Parks and VanZandt.  Voting “Nay” None.

 

 

 

                                                            _____________________________

                                                            Bud N. Pierce, Mayor

 

 

ATTEST

 

 

____________________________

Ruth. Haskins, City Clerk