Draft Minutes Board of Aldermen Meeting, Thursday, September 20, 2018

0

Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 26-09-2018

MINUTES FOR THE BILLINGS BOARD OF ALDERMEN MEETING IN

REGULAR SESSION ON SEPTEMBER 20, 2018 AT 7:00 P.M.

IN THE BILLINGS CITY HALL.

 

 

Present were: Mayor David Rauch, Attorney William Petrus, Chief David Taylor, Police Officer Justin Braden, Building Inspector Terry Danley, Water & Wastewater Supt. Randy Poindexter, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens and guests: James B. Kelley, James W. Welch and Andrew Menke, MSU Students who worked on the Visioning Plan.

 

ROLL CALL.

Huffman                    Present

Kucera                       Present          

Gold                           Absent

Brown                         Present

Fender                        Present

Woods                        Present

 

Mayor Rauch asked everyone to stand for the Pledge of Allegiance.

 

Mayor’s Comments: Mayor Rauch stated have had some issues with the Lift Station on Mt. Vernon Road. Also had issues at the Plant with basins overflowing. Randy, Keith and Terry worked very hard on these issues. Mayor will talk more about this in the meeting. This coming Saturday will be the Fall Harvest Festive in town. There will possibly be thousands of people in town. Mayor asked Chief Taylor to introduce the new Police Office Justin Braden. Braden gave a brief summary of where he has worked.

 

PUBLIC PARTICIPATION. None.

 

UNFINISHED BUSINESS.

  • Mayor asked the three MSU Students to give another presentation on the Visionary Plan. Gave an overview of the Plan of improving community improvements and family oriented programs. SMCOG will help with the Comprehensive Plan and New Planning and Zoning Map.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda. Motion made by Brown to approve the Consent Agenda seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Gary Verch is not in attendance, however Fender is going to speak in his place. Fender stated Verch was unable to attend, they are asking permission to use the space of the Truck and Tractor Pull as a Benefit for the School, the Booster Club

 

pay for different items for the School. Huffman asked if they were only using the area for the pulling? Fender stated they will also use the softball field for parking. The date for the Benefit will be October 13th. Motion to grant permission for the Benefit of the School made by Huffman seconded by Fender. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.

  • Mayor would like to appoint Susie Bos Corrie to the Planning & Zoning Commission to fill a vacancy for one year. Motion made by Kucera to approve the appointment seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Mayor and Chief discussed the annexation of Hwy 60. The Ordinance cannot be found in the City. Motion to have the Attorney to draft an Ordinance for the 60 Annexation for next meeting made by Fender seconded by Kucera. Voting “Aye”   Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Poindexter presented two quotes in the packet, we had a good inspection from DNR.

 

    1. Friday before last, the Clarifier was overflowing, due to the pumps not working. Republic Public Works came and pulled the pump and there was a huge turtle at the bottom. Saturday morning all the Clarifiers were overflowing. Poindexter called Terry to help start the pumps. Had to have Bert Bond to come over with his boom truck and pull the pump, there was another snapping turtle in the wet well which was all cut up. Poindexter and Hilburn were out there cleaning up the mess and DNR called and stated they were coming down for an inspection. DNR came down and all went well except during the inspection the sampler quit working. Poindexter has two quotes for a new sampler, one is $1,598.00, the other one was $1,640.00. Motion to order the sampler for $1,598.00 made by Brown seconded by Fender. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.    
  • Poindexter stated there was a spare pump that has been there a long time, it is hooked up to a temporary control. Poindexter suggests an alarm system at the plant, Mayor stated Atlas Security will be contacted. Motion made to pay All-Phase Electric $1,068.64 made by Woods seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Poindexter stated the automatic control panel, will alternate pumps. The cost is $4,336.20 for parts only, labor should be about for $850.00. Motion to approve up to $5,500.00 made by Woods seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Poindexter presented quote from O’Neal Farms. Mayor had asked them for a quote. The quote is for cleaning the ditch from Mt. Vernon to Russell on Pine St. and placing an erosion mat to take care of the water from the Mt. Vernon ditch. The quote is $6,120.00 of which the Road District will pay $2,000.00. Motion to approve the work made by Woods seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

    1. Notify the two occupants when work will begin.
  • Brown to update on the Flag Pole, should be up by next week. Will be getting two flags.
  • Mayor appointed Rusty Bell to the Library Board. Motion made by Fender seconded by Brown. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Mayor stated Hilburn has completed another class and passed his test for water.  Motion to postpone to the next meeting to do research made by Huffman seconded by Brown. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Hilburn inquired about getting paid extra for cleaning the bathrooms at the Park. Mayor stated Hilburn signed a job description stating part of his duties were cleaning the Park bathrooms.   Motion to Table made by Huffman seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Mayor discussed options for the lift station which was hit by lighting. Insurance will pay for the new replacement of all the equipment. Mayor stated it would be better to replace to new. Terry stated there is mercury switches, which would bring EPA. Motion to replace the lift station with new equipment up to $130,000.00 made by Brown seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Fall Clean-up is scheduled for October 25, 2018.
  • Hines Pharmacy will be in town on October 3rd giving Flu shots at other businesses for a cash price of $35.00 or $39.00 or if you have insurance they will take that.
  • Hopkins asked for authorization to have Tony Taylor give the City three quotes for our Commercial Insurance which is due November 6, 2018. Motion to have Tony Taylor give the City three quotes for Commercial Insurance made by Huffman seconded by Brown. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Hopkins discussed the Capital Improvement Loan at People’s Community Bank, the note is due September 25th, do you want to pay off or renew? Balance of the note is $25,447.48. If it is paid off it will save the City $2,788.76 in interest. Motion to pay the note off in full made by Huffman seconded by Woods. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Hopkins discussed attending a meeting of the Show Me Christian County and Christian County Planning & Zoning is recodifying to the 2018 Electrical Codes and other Codes also. They will be having another meeting and Terry Danley has agreed to attend the meeting to represent the City of Billings, so Billings can also change their building codes to 2018. Motion to have Danley attend the meeting made by Brown seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Hopkins stated General Code updates our Code Books, they can put Billings Ordinances on our website for $695.00 per year. Each department could pay about $100.00 per year. City would still have to pay for new recodification. Motion to postpone to next month made by Huffman seconded by Brown. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Hopkins stated need to get started on the nine month amendment to get prepared for the 2019 Budget. Huffman is Parks, Brown is Water & Sewer, Fender is General, Woods is Street & Animal Control, Kucera is Police & Municipal and Gold is Planning & Zoning & Library. Motion to make nine month amendment to Budget made by Brown seconded by Fender. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Motion to approve wages, expenses, bills, statements and other expenditures for the month of August, 2018 made by Huffman seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

 

No further business.

 

Motion to adjourn made by Huffman seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

 

 

 

 

                                                            ______________________________________

                                                                  David Rauch, Mayor

 

 

 

ATTEST

 

 

 

 

 

_______________________________

Ruth M. Haskins, City Clerk   

Board of Aldermen Agenda Thursday, September 20, 2018

0

Posted by chopkins | Posted in Agenda | Posted on 19-09-2018

 

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560

 

 AGENDA FOR THE BILLINGS BOARD OF ALDERMEN MEETING

ON SEPTEMBER 20, 2018 AT 7:00 P.M. IN THE BILLINGS CITY HALL.

       

ROLL CALL.

Mayor David Rauch will open the meeting with the Pledge of Allegiance.

 

Mayor’s Comments.

 

PUBLIC PARTICIPATION.

 

UNFINISHED BUSINESS.

a.     Mayor to discuss Visioning Plan from MSU students, which has been postponed from last meeting.       Possible Vote.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

b.     Consent Agenda. Vote.

 

Review and approve the Minutes of the Regular Session of the August 16, 2018 Board of Aldermen Meeting.

Review and approve the Minutes of the Public Hearing for the Tax Levy August 23, 2018.

Review and approve the Minutes of the Special Called Session of the Board of Aldermen of

August 23, 2018.

Review and approve the Treasurer’s Report.

Review and approve the Police Report.

Review and approve the Municipal Court Report.

Review and approve the Animals Control Report.

Review and approve the Wastewater and Water Maintenance Report.

Review and approve the Water Collection Report.

Review and approve the Building Inspector’s Report.

Review and approve the Library Minutes.

b.     Gary Verch to ask for permission to use the Park on October 13th for a Benefit Truck Pull for the school.       Possible Vote.

c.     Mayor to appoint Susie Bos Corrie to the Planning and Zoning Commission for a term of one year.       Possible Vote.

d.     Mayor to discuss Highway 60 right-of-way and Ordinance for annexation. Possible Vote.

e.     Poindexter to present quotes for new Sampler at the Wastewater Treatment Plant. Possible Vote.

f.      Poindexter to present All-Phase Electric Bill for repairs to rebuild emergency backup controller for #3 pump. Possible Vote.

g.     Poindexter to present quote for Automatic Control Panel for Plant. $4,336.20. Possible Vote.

h.     Poindexter to present quote from O’Neal Farms Hydroseeding on Pine St. from Mt. Vernon to Russell St.       Quote is $6,120.00, Road District will share in the cost. Possible Vote.

i.     Brown to update on the flag pole, it is scheduled to be installed soon. FYI.

j.      Mayor to appoint Rusty Bell to the Library Board for a term of one year. Possible Vote.

k.     Keith Hilburn has completed another class, when will his $.50 raise begin? Possible Vote.

l.      Hilburn also asked about getting paid extra for cleaning the Park bathrooms. Possible Vote.

m.    Mayor to discuss options for the Mt. Vernon lift station, not sure which scope of work to go with.       Possible Vote.

n.     Haskins stated the Fall Cleanup is tentatively set for October 25th. FYI.

o.     Haskins to discuss Hines Pharmacy is to be in Billings on the 3rd of October for other business’s in town to give Flu shots. If any members of the Board would like to take advantage of this need to notify Clerk. They will take insurance or if cash would be $35.00 to $39.00. FYI.

p.     Hopkins would like permission to authorize Tony Taylor Insurance to get three Commercial quotes for 2018-2019 Policy. Policy renews November 6, 2018. Possible Vote.

q.     Hopkins to discuss People’s Community Bank/Capital Improvement Sales Tax Loan matures on September 25, 2018. Does the Board want to pay note in full or renew for one more year? ?Break down in the packet. Possible Vote.

r.     Hopkins states Christian County Planning & Zoning is recodifying the Electrical Codes to 2018 and other codes to 2018. We need to adopt these codes so building is consistent in Christian County for cross-over builders. Terry Danley is willing to represent Billings Planning & Zoning for this upgrade. Billings is currently using 2008 & 2009. Possible Vote.

s.     Hopkins states General Code can put the Billings Ordinances on our website for $695.00 per year. Each department could pay $100.00 per year.       Possible Vote.

t.     Hopkins states need to be thinking about preparing for the nine month amendment before the 2019 Budget.       Possible Vote.

u.     Review and approve wages, expenses, bills, statements and other expenditures for the month of August, 2018. Possible Vote.

 

 

No further business.

 

Adjournment.  Vote.

 

The Undersigned, Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City Hall, Billings, Missouri on the 18th day of September, 2018 at 3:30 p.m.

 

 

 

 

______________________________________

Ruth M. Haskins, City Clerk

 

 

 

 

 

Copies of this Agenda are available inside City Hall.

 

 

 

Library Agenda Friday, September 14, 2018

0

Posted by chopkins | Posted in Agenda | Posted on 12-09-2018

 

 

 

City of Billings Library 251 NE US Hwy 60 Billings MO. 65610

  1. 417-233-1688               email billingscitylibrary@gamil.com

 

Adgenda for the regular session of The Library Board for the City of Billings

Library are to be held at the Billings City Library building on Friday

September14th 2018 at 6:00 pm.

Roll Call

Jessie Coker Board President to call meeting to order

 

Public Participation .

 

Old Buisness

A.Volunteers Policy poss. Vote

B.Tina to give update on Google website poss. Vote

  1. Dicuss Electric bill from July poss. Vote.
  2. Update on 501c 3

New Business

A.Tina to discuss The new shelves , reorganizing , & cataloging .

B.Accepting Kerri Culver’s resignation vote

C.Friends of the library update of fair concession stand .

D.Approval of minutes from August Meeting vote .

  1. Approval of financials from August vote.
  2. Discuss any Fall festival book sale plans.
  3. Nominations for Vice President of the Library board vote .

 

Meeting Adjourned

 

Prepared by :

 

 

Jessie Coker

Board President