Draft Minutes Board of Aldermen Meeting February 9, 2017

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 14-02-2017

 

DRAFT MINUTES OF THE BOARD OF ALDERPERSONS REGULAR MEETING

ON FEBRUARY 9, 2017 AT 7:00 P.M. IN BILLINGS CITY HALL.

 

Present were:  Mayor Michael Hodges, Chief David Taylor, Water & Sewer Maint. Supt.

Randy Poindexter, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens and guests present:  Briana Parcell, Jan Morrison, Mike Moore, Whitney Packwood and Ben Packwood.

 

Mayor asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

Briana Parcell wanted to ask about her water bill this month.  It is $100 higher than last months.  Randy has checked for an incorrect reading, it is correct.  Randy checked to see if the meter was spinning and it was not. Briana asked if Randy could come out and see if he can find out why it is so high.  Randy will call her and go put a pressure gauge to check if there is a leak.  Melissa went over and checked her meter.  Briana would like to find a resolution to this.

Powell stated the officer was concerned about using personal cell phones while on duty.  Taylor stated they should not be using their personal cell phones. 

 

OLD BUSINESS.

a.     Brown stated have not heard back from Henry Bos. Mike Moore was in the room and asked if there was any way that the fire department could help.  Brown thanked Mike for the offer.  Henry was going to try to find a truck to either buy or get it donated.  Motion to postpone to the next Regular meeting made by Coker seconded by VanZandt.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

b.    Brown stated there is no storage at the plant, thinking 20 years down the road, the building started out at 20 x 30 and is now a 40 x 50. Brown contacted Wheeler out of Springfield, they quoted only material at $17,126.02, however that is with steel frame.  Fender stated the Wheeler building would have a 40 year warranty, however Meeks is only 20 years.  Brown stated would like to postpone to the next Regular meeting.  Motion to postpone made by Fender seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

c.    Hopkins request to release the check to Blevins Asphalt, the job is complete. Venable asked who oversaw the projects?  Mayor stated the paper shows 185 ft by 2 ft of asphalt on Garrison St.  Mayor was on site when they did the work.  Venable has been calling Blevins and told him not to come to pick up the check until the job is completed as bid.  Hopkins stated there was not a copy of the bid from Blevins in the file.  Blevins never sent a bid to FEMA.    Motion made to hold check until job is completed made by Fender seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

d.    Motion to remove Melissa Venable’s name and signature from all City Bank accounts and replace with Mickey Brown’s name and signature made by Venable seconded by VanZandt. Voting “Aye” Venable, Fender, Coker, Powell and VanZandt.  Voting “Nay” None.  Brown abstained.

                                                                                                                                     

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.    Motion to approve the Consent Agenda, with deletion of the Planning and Zoning Minutes and the Library Board Minutes, made by Brown seconded by Venable. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

b.    BILL NO. 17-02 — An Ordinance Electing and Setting Forth the Duties and Salary and Term of Office of the City Clerk. Motion to have the First Reading of Bill No. 17-02 by Title Only made by Brown seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor asked the City Clerk to read Bill No. 17-02 by Title Only.  Haskins read Bill No. 17-02 by Title Only.  Motion to accept the First Reading by Title Only made by VanZandt seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill No. 17-02 by Title Only made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor asked the City Clerk to read Bill No. 17-02 by Title Only.  Haskins read Bill No. 17-02 by Title Only.  Motion to accept the Second Reading and For Final Passage thereof, made by VanZandt seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Bill No. 17-02 is now Ordinance 17-02.

c.    BILL NO. 17-03 — An Ordinance Setting Salaries of all Officers and Employees of the City. Motion to have the First Reading of Bill No. 17-03 by Title Only made by VanZandt seconded by Fender. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor asked the City Clerk to read Bill No. 17-03 by Title Only.  Haskins read Bill No. 17-03 by Title Only.  Motion to accept the First Reading of Bill No. 17-03 by Title Only made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill No. 17-03 by Title Only made by Powell seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor asked the City Clerk to read Bill No. 17-03 by Title Only.  Haskins read Bill No. 17-03 by Title Only.  Motion to accept the Second Reading and for Final Passage thereof, made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Bill No. 17-03 is now Ordinance 17-03.

d.    Mike Moore from the Fire Department wants to build a concession stand for the tractor pull. They would like to build a 14 by 20 ft. building and place it on a 16 by 24 ft. concrete slab.  There are two options:  either building a portable building that can be moved or a concrete block building which would be stationary.  Moore just needs approval from the Board to do this.  VanZandt did not see a problem, but you need to bring back plans.  Motion made to approve the pad made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

e.    Johnny Monger would like to deed the retention area at Whispering Heights to the City. Mayor stated he had spoken to Mr. Monger.  Monger will continue to mow as long he is still doing construction in the subdivision.  Motion made by Coker to allow Monger to deed over the retention area with the condition that he will mow as long as there is construction there seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

f.    Mayor presented Bud Pierce’s resignation from Planning and Zoning. Motion made by Powell to accept the resignation seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

g.    Mayor to appoint David Rauch to replace Pierce on the Planning and Zoning for a term of 4 years (2016 to 2020). Motion to accept the appointment of David Rauch made by VanZandt seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

h.    Haskins presented the RFQ’s from four attorneys. The Board needs to pick one to replace Mr. Kelly.  Motion to offer the position to William Petrus for City Attorney and Prosecuting Attorney.  Voting “Aye” Venable, Fender, Brown, Coker and Powell.  Voting “Nay” None.  VanZandt abstained.

i.    Haskins requested changing the Board Meeting to the third Thursday of the month to accommodate the new attorney. Motion made by Brown to move the Board meeting from the second Thursday to the third Thursday contingent upon Mr. Petrus accepting the position of City Attorney, beginning in March, seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

j.    Poindexter have the bids for the grinder pump for the customer on Hwy. 14, two of the plumbers stated that the pump would not work. Poindexter contacted the engineer and they will guarantee the pump will do the job.  Farr Better Plumbing bid is $4,760.00.  Motion made by Venable to accept Farr Better Plumbing seconded by Brown. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

k.    Poindexter talked about the piping at the water tower, the riser pipes would circulate the water in the tower. DNR also suggested unhooking the old water tower at the old City Hall.  Motion to take Engineers No. 1 for $10,000.00 from the engineers preliminary opinion for alternatives to improve the mixing of the chlorine in the water tower made by Brown seconded by Venable.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

l.    Hopkins request permission to attend GFOA seminar in Columbia on February 23, 2017. Will require money for registration and mileage.  Has own lodging.  Motion to approve Hopkins request made by Brown seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

m.    Hopkins presented General Code estimate of $695.00 to $800.00 to code 2016 Ordinances. Motion to approve the coding made by Powell seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

n.    Taylor requested Board approval and authorization to sign MODOT forms for grants. Motion to approve and authorize made by Coker seconded by Venable.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

o.    Coker ask the Mayor to appoint Whitney Packwood to the Library Board for a three year term (2017- 2019). Motion made by Brown seconded by Fender to appoint Packwood for a three year term (2017- 2019) on the Library Board.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

p.    Coker ask the Board for approval to have the Annual Chili Supper on February 17th from 6 p.m. to 8 p.m. in the Community Center. Motion to approve made by Brown seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

q.    Coker stated last year the Board voted to give the Library Board $550.00 out of the Cell Tower money. Brown stated when the Library started the City is not to be funding the Library.  Brown stated Christian County will not share any of the tax money that all City Citizens pay taxes on Library.  Fender stated the Library needs to go ahead and do the concession stand for the Fair and 4th of July.  Coker stated they could do that.  VanZandt stated back when this was started, the Board stated there would be no money from the City.  Motion to postpone to the next regular meeting made by Brown seconded by VanZandt.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

r.    Coker already has done an update.

s.    Motion to approve payment wages, expenses, bills, statements and other expenditures for the month of January 2017 made by VanZandt seconded by Brown. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

No further business.

Motion for adjournment made by VanZandt seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

 

 

 

                                                                              _________________________________

                                                                              Michael B, Hodges, Mayor

 

 

ATTEST

 

 

 

_____________________________________

Ruth M. Haskins, City Clerk

Draft Minutes of Special Called Meeting December 29, 2016 Board of Aldermen

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 10-01-2017

 

 

 

 

MINUTES OF THE BOARD OF ALDERPERSONS SPECIAL CALLED

MEETING ON DECEMBER 29, 2016 AT 7:00 P.M. IN BILLINGS CITY HALL

 

Present were:  Mayor Michael Hodges, Officer Levi Neely, Water & Sewer Supt. Randy Poindexter, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens and guests:  None.

 

ROLL CALL.

Jack VanZandt           Present

Holly Fender               Present

Mickey Brown            Present

Don Powell                  Present

Melissa Venable         Present

Jesse Coker                 Present

 

Mayor Hodges asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.  None.

 

OLD BUSINESS.

BILL NO. 16-23 — An Ordinance Amending the Zoning Code and Official Zoning Code Map by Changing the Classification of Property owned by David Rauch from “R-1” to “C-2” and from “R-1” to “R-2”.  Motion to have the First Reading by Title Only made by Brown seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor asked the City Clerk to read Bill No.  16-23 by Title Only.  Haskins read Bill No.  16-23 by Title Only.  Motion to accept the First Reading of Bill No.  16-23 by Title Only made by Brown seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading by Title Only made by Powell seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.        No abstentions.  Mayor Hodges asked the City Clerk to Read Bill No.  16-23 by Title Only.  Haskins read Bill No.  16-23 by Title Only.  Motion to accept the Second Reading and for Final Passage thereof made by Powell seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  BILL NO.  16-23 is now ORDINANCE 16-23.

 BILL NO. 16-24 — An Ordinance Imposing and Extending a Tax for Capital Improvements on all Sellers for the Privilege in Engaging in the Business of Selling Tangible Personal Property of Rendering Taxable Services at Retail at the Rate of .5 Percent on the Receipts from the Sale at Retail of all Tangible Personal Property or Taxable Services at Retail Within Said City, if such Property and Services are Subject to Taxation by the State of Missouri under Provisions of Chapter 144 RSMo Pursuant to the Authority Granted by, and Subject to the Provisions of,  Section 94.577 RSMo; Providing for the Sun setting of such Tax, and providing for Submission of this Ordinance to the Qualified Voters of Said City for  their Approval at the General Municipal Election to be held in said City on April 4, 2017.  Motion to have the First Reading of Bill No.  16-24 by Title Only made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor Hodges asked the City Clerk to read Bill No. 16-24 by Title Only.  Haskins read Bill No.  16-24 by Title Only.  Motion to accept the First Reading by Title Only made by Powell seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill No. 16-24 by Title Only made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor Hodges asked the City Clerk to read Bill No.  16-24 by Title Only.  Haskins read Bill No. 16-24 by Title Only.  Motion to accept the Second Reading by Title Only and for Final Passage thereof, made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None. No abstentions.  BILL NO. 16-24 is now ORDINANCE 16-24.

BILL NO. 16-25 — An Ordinance Amending Subsection 13 of Section 215.010 of the Code of Ordinances as the Same Relates to Nuisances Affecting Health.  Motion to have the First Reading of Bill No. 16-25 by Title Only made by Coker seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor Hodges asked the City Clerk to read Bill No. 16-25 by Title Only.  Haskins read Bill No. 16-25 by Title Only.  Motion to accept the First Reading by Title Only made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill No. 16-25 by Title Only made by Fender seconded by Brown.  Mayor Hodges asked the City Clerk to read Bill No. 16-25 by Title Only.  Haskins read Bill No. 16-25 by Title Only.  Motion to accept the Second Reading by Title Only and for Final Passage thereof, made by Coker seconded by Powell.  Voting “Aye” Venable, Fender, Brown,  Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.        BILL NO.  16-25 is now ORDINANCE 215.010.

 

NEW BUSINESS, INCLUDING MEMORIALS AND ORDINANCES.

Hopkins discussed the Budget Amendment for 2016. Motion to accept the amendment made by Brown seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

 

Hopkins discussed the Budget for the Fiscal year of 2017. Hopkins read the narrative for the Budget for January 1, 2017 to December 31, 2017.  Venable stated any raises and evaluations will be discussed in the January meeting.  Motion made by Coker seconded by VanZandt.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

BILL NO. 16-26 — An Ordinance for Establishing the Budget for the Fiscal Year January 1, 2017 to December 31, 2017.  Motion to have the First Reading of Bill No. 16-26 by Title Only made by Coker seconded by Fender.  Mayor Hodges asked the City Clerk to read Bill No. 16-26 by Title Only.  Haskins read Bill No. 16-26 by Title Only.  Motion to accept the First Reading of Bill No. 16-26 by Title Only made by VanZandt seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill No. 16-26 by Title Only made by Brown seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor Hodges asked the City Clerk to read Bill No. 16-26 by Title Only.  Haskins read Bill 16-26 by Title Only.  Motion to accept the Second Reading by Title Only and for Final Passage thereof, made by Coker seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  BILL NO. 16-26 is now                 ORDINANCE NO. 16-26.

Mayor discussed getting cell phones for the Water and Sewer Department under a City plan, that way they will not have to use their personal phones. Motion made by Powell to obtain cell phones, no second, motion dies.  Mayor will check with several phone services about obtaining phones and bring back to the Board with prices.

 

No further business.

 

Motion to adjourn made by Coker seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

 

 

                                                                        ______________________________________

                                                                         Michael B. Hodges,  Mayor

 

 

ATTEST

 

 

________________________________________

Ruth M. Haskins, City Clerk   

 

 

Draft Minutes of December 8, 2016 Board of Aldermen Meeting

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 10-01-2017

MINUTES OF THE BOARD OF ALDERPERSONS REGULAR MEETING ON

DECEMBER 8, 2016 AT 7:10 P.M. IN BILLINGS CITY HALL

+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

 

Present were: Mayor Michael Hodges, Chief David Taylor, Attorney Jim Kelly, Water & Sewer Maint. Supt. Randy Poindexter, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens and guests present were:  Mr. & Mrs. Hank Whitlow, Kelsy Cochran, Tammy Henry, Johnny Monger, Mr. & Mrs. Daniel Sanders and David Rauch.

 

ROLL CALL.

Jack VanZandt               Present

Holly Fender                  Present

Don Powell                    Present

Mickey Brown               Present

Melissa Venable           Absent

Jessie Coker                   Absent

 

Mayor asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

Mayor asked if anyone had anything that is not of the Agenda.

 

Brown stated a citizen had asked him to look into moving the 60 MPH sign east bound on Hwy. 60 farther to the east.  Brown talked to Chief Taylor and got a number to call MODOT, talked to an engineer about this concern.  VanZandt stated that sounds like a good idea.  The engineer is to check on this.  Powell asked Chief Taylor if this was a problem?  Chief responded no.

 

Mrs. Whitlow stated Kelsy Cochran has received an extreme invoice for repair to water meter and labor, it was almost $400.00.  Whitlow stated they were looking for a water leak that was never found.  Mrs. Whitlow stated it looked as if the city people were paid twice, charged for meter which she did not receive and a valve.  Poindexter stated it was not a water meter, it was a meter set and water pit that was damaged by the back hoe operated by Mr. Whitlow.  Tammy Henry stated when the back hoe struck the water line and jerked the line and it pulled the city side of the water line.  Poindexter stated the meter set had been pulled into the meter pit and he was unable to get a tool in to get the meter set off, so he had to break up the clay tile meter pit. 

Henry stated it did not damage the meter pit.  Mrs. Whitlow stated she was there three different times but they were not ever there when she was there.  Henry stated they were paid twice.  VanZandt stated if they were working on city time, the city is only wanting to be reimbursed for his time.  VanZandt asked if after the line was replaced by Whitlow the meter stopped spinning.  They responded yes the leak stopped.  VanZandt stated the Board is willing to reduce the invoice to $177.50 minus the $24.00.  Henry stated Whitlow did not break the meter pit.  VanZandt stated the meter set was bent and could not get out without breaking out the pit.  Henry stated they were still getting paid double.  VanZandt stated the city is only trying to get reimbursement for the wages.  VanZandt stated the Board will go to $120.00 plus the $24.00.  Brown stated Poindexter was working on a private matter.  Mayor stated you are only paying for one-half of the bill.  Whitlow asked if she would be able to make payments.  Brown asked where the hole was, if on your property it is up to the owner to get taken care of.

 

Hopkins stated DNR sent a form to be filled out and returned, however the Board needs to answer a question that is on the form.  Should a regional wastewater district be willing to operate your system, how willing would you be to this option.  Board responded unlikely.

 

OLD BUSINESS.

  1. BILL NO. 16-20 — An Ordinance Repealing the Provisions of Chapter 610 of the Code of Ordinances as the Same Relates to Peddlers and Solicitors.  Motion to have the Second Reading of Bill No. 16-20 by Title Only made by VanZandt seconded by Powell.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

Mayor asked the City Clerk to read Bill No. 16-20 by Title Only.  Haskins read Bill No. 16-20 by Title Only.  Motion to accept the second reading and for Final Passage thereof made by Brown seconded by Fender.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

  1. Hopkins discussed increasing the City Liability from three (3) million to six (6) million. The additional three (3) million dollar liability would cost $3,600.00, however on page six (6) of the contract it reads if the city pays the Railroad $725.00 that would be covered under the Railroad’s coverage.  Blevins has been contracted to do the asphalt, however they will not do the work until the insurance is in place.  The Railroad is repairing the crossing by replacing the ties with concrete slabs and some asphalt.  The Railroad has a contract with Blevins for the asphalt.  If the work is not finished by the end of December the money will have to be sent back to the federal government.  Kelly stated this is the Railroad holding the city hostage, just need to tell them to go fly a kite.  Kelly stated the contract has not been signed, therefore no money is owed to them.  Hopkins stated then all the money from the mitigation will have to be sent back.  Fender stated the old Mayor is the person who did the mitigation estimate for the work to be done.  Kelly asked if the $725.00 is each year or just a one-time payment.  Hopkins stated a one- time payment.  Kelly stated if the contract is signed, then the $10,000.00 payment will be due, and the city is claiming to own the road to the crossing.  Hopkins stated the city was deeded the road in 1992 from the Fabro family.  Kelly asked if the deed had been accepted.  Kelly stated then just pay the $725.00 for the insurance instead of $3,600.00, which would be a waste.  Motion to obtain the Insurance Certificate from Tony Taylor for $3,000,000 to present to Blevins to have the work completed at the Railroad crossing and authorize the Mayor to sign the contract with the Railroad made by Fender seconded by Powell.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  2. Hopkins discussed the Nine (9) month Budget Amendment adjustment.  Hopkins stated there were was clerical errors on the Amendment.  The total adjustment was $3,085.00 in expenses.  Board was made aware of the error, will amend in December.
  3. Poindexter discussed the needed repairs at the Wastewater Plant.  Bert Bond was to do the repairs, however it has not been started.  Poindexter has another quote from Smith & Edwards Construction for $4,350.00.  Motion to accept the quote for the repairs from Smith & Edwards for $4,350.00 made by VanZandt seconded by Brown.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

 

NEW BUSINESS, MEMORIALS, PROCLAMATION AND ORDINANCES.

  1. Consent Agenda.  Motion to review and adopt the Consent Agenda made by Fender seconded by Powell.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions. 
  2. Finding of Fact from Planning and Zoning Commission.  Motion to have an Ordinance for the rezoning of Rauch’s property at the corner of Main and Hamilton made by Brown seconded by Powell.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  3. Hopkins discussed the Capitol Improvement Sales Tax will sunset in September 2017.  There is enough money left to pay for the repairs to the front wall of City Hall, however not enough to do the needed repairs to the side wall and the rear wall.  Hopkins stated would like for the Board to consider renewing the Sales Tax for two years.  Motion to authorize Kelly to write an Ordinance to extend the Sales tax be put on the April 2017 ballot, this will have to be sent to Kay Brown before January 17, 2017 made by Powell seconded by Brown.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  4. Hopkins stated the Ordinances that have been passed since April need to be sent to Sullivan’s to recodify.  Motion to have the Code Book up dated made by Fender seconded by VanZandt.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  5. Hopkins and Chief Taylor discussed the employee insurance, they have two quotes one from Humana and the other from Cox Health.  There is a difference of $3,000.00 per year, with Humana the more costly.  At the present time, the plan is with Humana, most of the employees would like to stay with Humana.  Motion to renew the employees insurance with Humana made by Fender, might have to go over this at Budget time, seconded by VanZandt.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  6. Rauch stated the signs had been bought by private citizens, however they now belong to the city.  Rauch was gone on vacation, the sign had been hit be a vehicle and was in the ditch.  A MODOT employee was good enough to put them back up, but the Leon Rauch sign needs to be replaced.  VanZandt stated need to get some prices.
  7. Fender discussed the Booster Club taking the concession stand for the softball games this Spring, if no one else is taking this.  VanZandt stated when that was originally built it was for the Booster Club.  Motion to postpone to the February 9, 2017 meeting made by VanZandt seconded by Brown.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  8. Venable absent.  Table.
  9. Venable absent.  Table.
  10. Venable absent.  Table.

 

 

 

 

  1. Hopkins discussed the 2017 Budget Preparations set for December 29, 2017 to finalize.

Motion to have Special Meeting December 29th at 7:00 p.m. made by VanZandt seconded by Powell.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.   Hopkins has 4 questions that have to be answered:             

Is the City doing the Fireworks in 2017?  Motion to approve Fireworks made by Brown seconded by VanZandt.  Voting “Aye” Fender, Brown, Powell and VanZandt.

 Does Hopkins still need to put money in Police car Reserve?  Motion to continue reserve payments made by Powell seconded by Fender.  Voting “Aye” Fender, Brown, Powell and VanZandt.

Does Economic Development still receive funds for 2017?  Motion to continue funding this account made by Fender seconded by Powell.  Voting “Aye” Fender, Brown and Powell.  VanZandt abstains.

Does the Library receive funds for 2017?  Motion for no funds for the Library made by Fender seconded by Powell.  Voting “Aye” Fender, Powell and VanZandt.  Brown abstains

Is Hilburn to receive $40.00 per month for cell phone?  Motion to approve when a paid receipt is presented made by Powell seconded by Fender.  Voting “Aye” Fender, Brown, Powell and VanZandt.

 

New assignments for 2017 Budget per Mayor as follows:

     General                 Holly Fender

     PD & Court          Don Powell

     ACO & PZ            Jessie Coker

     Street                     Melissa Venable

     Park                       Jack VanZandt

     Water, Sewer        Mickey Brown

Please make appointment with Hopkins before December 29, 2017.

  1. Motion to review and approve payment of wages, expenses, bills, statements and other expenditures for the month of November 2016 made by VanZandt seconded by Powell.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  Abstained 0.  

No further business.

Motion to adjourn made by Powell seconded by VanZandt at 9:35 p.m.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

 

 

 

                                                                                         _________________________________

                                                                                         Michael Hodges, Mayor

 

 

ATTEST

 

 

_________________________________

Ruth M. Haskins, City Clerk

 

 

 

Draft Minutes of Board of Aldermen Thursday November 10, 2016

0

Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 16-11-2016

MINUTES OF THE BOARD OF ALDERPERSONS

                      REGULAR MEETING

                                    ON

                    NOVEMBER 10, 2016

                         AT 7:00 P.M.

               AT BILLINGS CITY HALL

 

Present were: President of the Board Melissa Venable, Chief David Taylor, Attorney Jim Kelly, Water & Sewer Maint. Supt. Randy Poindexter, Treasurer Chris M. Hopkins and

City Clerk Ruth M. Haskins. 

 

Citizens and guests present were:  Garrett Pearce, Issac Pearce, Johnny Monger,

Kathy Monger and W. J. Walker.

 

ROLL CALL.

Jack VanZandt            Present

Holly Fender                Present

Don Powell                   Present

Mickey Brown             Present

Jessie Coker                 Present

Melissa Venable          Present

 

Venable opened the meeting with a prayer.

 

Venable asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.  After Old Business was completed, Fender stated did not ask for any Public comments.  Fender would like to Thank all the Veterans for their service.  Brown stated the Memorial Wall looks good.  VanZandt asked if any word on the repairs of the building or the Water Tower.  Haskins stated the contractor had brought in samples for the stone and stated as soon as the material was ordered they would start on the City Hall.  Poindexter stated the Engineer was trying to contact Hogan to see when they were planning on starting.

 

OLD BUSINESS.

a.     BILL NO. 16-15 — An Ordinance Amending Subsection 13 of Section 215.010 of the Code of Ordinances as the Same Relates to Nuisances Affecting Health. Motion to have the First Reading of Bill No. 16-15 by Title Only made by Brown seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Venable asked the City Clerk to read Bill No. 16-15 by Title Only.  Haskins read Bill No. 16-15 by Title Only.  Motion made by Fender to accept the First Reading of Bill No. 16-15 by Title Only seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Discussion:  Coker had some concerns, did not understand the exceptions.  Kelly explained and cleared up the misunderstanding.  Motion to have the Second Reading of Bill No. 16-15 by Title Only made by Powell seconded by Fender.  Voting “Aye” Venable, Fender. Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Venable asked the City Clerk to read Bill No. 16-15 by Title Only.  Haskins read Bill No. 16-15 by Title Only.  Motion made by Coker to accept the Second Reading and for Final Passage thereof seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Bill No.  16-15 is now Ordinance 215.010.

b.      BILL NO. 16-16 — An Ordinance Amending Section 605.025 of the Code of Ordinances as the Same Relates to the Issuance of Business Licenses. Motion to have the First Reading of Bill No. 16-16 by Title Only made by Brown seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Venable asked the City Clerk to read Bill No. 16-16 by Title Only.  Haskins read Bill No. 16-16 by Title Only.  Motion made by Powell to accept the First Reading of Bill No. 16-16 by Title Only seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill No. 16-16 by Title Only made by Powell seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Venable asked the City Clerk to read Bill No. 16-16 by Title Only.  Haskins read Bill No. 16-16 by Title Only.  Motion made by Powell to accept the Second Reading and for Final Passage thereof seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Bill No. 16-16 is now Ordinance 605.025.

c.     BILL NO. 16-17 — An Ordinance Amending Section 605.030 of the Code of Ordinances as the Same Relates to License Fees. Motion to have the First Reading of  Bill No. 16-17 by Title Only made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None. No abstentions.  Venable asked the City Clerk to read Bill No. 16-17 by Title Only.  Haskins read Bill No. 16-17 by Title Only.  Motion made by Powell to accept the First Reading of Bill No. 16-17 by Title Only seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill No. 16-17 by Title Only made by Coker seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Venable asked the City Clerk to read Bill No. 16-17 by Title Only.  Haskins read Bill No. 16-17 by Title Only.  Motion made by Coker to accept the Second Reading and for Final Passage thereof seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Bill No. 16-17 is now Ordinance No. 605.030.

d.     BILL NO. 16-18 — An Ordinance Amending Section 605.050 of the Code of Ordinances as the Same Relates to Terms of Business Licenses Issued. Motion to have the First Reading of Bill No. 16-18 by Title Only made by Brown seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Venable asked the City Clerk to read Bill No. 16-18 by Title Only.  Haskins read Bill No. 16-18 by Title Only.  Motion to accept the First Reading of Bill No. 16-18 by Title Only made by Coker seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill No. 16-18 by Title Only made by Coker seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions. Venable asked the City Clerk to read Bill No. 16-18 by Title Only.  Haskins read Bill No. 16-18 by Title Only.   Motion to have the Second Reading and for Final Passage thereof, made by Fender seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Bill No. 16-18 is now Ordinance 605.050.

e.     BILL NO. 16-19 — An Ordinance Amending Section 605.120 of the Code of Ordinances of the City of Billings as the Same Relates to Garage or Yard Sales. Motion to have the First Reading of Bill No. 16-19 by Title Only made by Fender seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Venable asked the City Clerk to read Bill No. 16-19 by Title Only.  Haskins read Bill No. 16-19 by Title Only.  Motion to accept the First Reading by Title Only made by Powell seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill No. 16-19 by Title Only made by Coker seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Venable asked the City Clerk to read Bill No. 16-19 by Title Only.  Haskins read Bill No. 16-19 by Title Only.  Motion to accept the Second Reading and Final Passage thereof, made by Coker seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Bill No. 16-19 is now                  Ordinance 605.120.

f.      BILL NO. 16-20 — An Ordinance Repealing the Provisions of Chapter 610 of the Code of Ordinances as the Same Relates to Peddlers and Solicitors. Motion to have the First Reading of Bill No. 16-20 by Title Only made by Coker seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Venable asked the City Clerk to read Bill No. 16-20 by Title Only.  Haskins read Bill No. 16-20 by Title Only.  Motion to accept the First Reading of Bill No. 16-20 by Title Only made by Coker seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Discussion:   Kelly stated the Board needs to understand that this means there will be no regulations for Peddlers and Solicitors.  Venable asked why the repeal of this Ordinance.  Powell stated cleaning up the code book.  Venable asked if there needs to be a Peddlers License.  Hopkins stated with this Ordinance in place the City can’t do any background checks, if there is a Solicitor in town, unless they come into City Hall, the City has no knowledge of the activity.  Kelly stated the citizens could put out a “No Trespassing” sign.  Coker stated she didn’t think this needs to be repealed.   Venable asked Chief the procedure if a citizens calls and states that there is a Solicitor at their door and want something done about it.  Chief stated he will go check the person and get identification for the person and if the citizen tells them to get off their property, they will receive a ticket for trespassing.  Powell stated then this is only to clean up the book.  Motion to postpone to December meeting made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.        

g.      BILL NO. 16-21 — An Ordinance Amending Section 700.280 of the Code of Ordinances of the City of Billings as the Same Applies to Tampering with City Property. Motion to have the First Reading of Bill No. 16-21 by Title Only made by Coker seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Venable asked the City Clerk to read Bill No. 16-21 by Title Only.  Haskins read Bill No. 16-21 by Title Only.  Motion to accept the First Reading of Bill No. 16-21 by Title Only made by Coker seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill No. 16-21 by Title Only made by Powell seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Venable asked the City Clerk to read Bill No. 16-21 by Title Only.  Haskins read Bill No. 16-21 by Title Only.  Motion to accept the Second Reading and for Final Passage thereof made by Powell seconded by Coker.  Voting “Aye’ Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Bill No. 16-21 is now Ordinance 700.280.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.     Motion to accept and approve the Consent Agenda made by Brown seconded by Fender. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

b.     Finding of Fact from Planning & Zoning Commission for the Whispering Heights Subdivision Phase 2 & 3 owned by Johnny Monger. Venable talked to Jason Baker about this item and Baker stated he was confused because he had not signed the document and was not comfortable with this being presented due to the fact that the Preliminary Plat for this project had already been approved by a previous P & Z Board, therefore the Board of Aldermen do not need to approve this either.  Kelly stated the Preliminary Plat needs to be approved by the Board.  Kelly stated as submitted complies with all requirements.  Walker stated Simmons Eng. has already approved the Plat, if the new City Engineer approves the Plat the Planning and Zoning Commission will have nothing else to say about this.  Motion to approve the Plat subject to the approval of the City’s current Engineer made by Brown seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

c.      Chief Taylor stated Officer Heelys probation is over, would like to retain of the force. Chief also requested a raise of $.25 per hour.  Motion made by VanZandt to retain Neely and increase his hourly rate by $.25 seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.         No abstentions.

d.     Hale printing has invoiced the City for $210.00 on the emergency signs. Motion to pay Hale made by Coker seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

 e.     BILL NO. 16-22 — An Ordinance Amending the Budget for the Fiscal Year

January 1, 2016 to September 30, 2016.  Motion to have the First Reading of Bill No. 16-22 by Title Only made by Powell seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Venable asked the City Clerk to read Bill No. 16-22 by Title Only.  Haskins read Bill No. 16-22 by Title Only.  Motion to accept the First Reading of Bill No. 16-22 by Title Only made by Powell seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill No. 16-22 by Title Only made by Coker seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Venable asked the City Clerk to read Bill No. 16-22 by Title Only.  Haskins read Bill No. 16-22 by Title Only.  Motion to accept the Second Reading and for Final Passage thereof made by Powell seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Bill No. 16-22 is now Ordinance No. 16-22.

f.     Motion to approve payment of wages, expenses, bills, statements, and other expenditures for the month of October, 2016 made by Coker seconded by Powell. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  

Christmas Parade, December 3, 2016 @11:00 a.m.                                                                                                                  

No further business.

Motion for adjournment made by VanZandt seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

 

 

 

                                                                               __________________________________

                                                                               Melissa Venable, President of the Board

 

 

ATTEST

 

 

_______________________________________

Ruth M. Haskins, City Clerk

Draft Minutes Board of Aldermen Meeting Thursday, Oct 13, 2016

0

Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 18-10-2016

 

MINUTES OF THE BOARD OF ALDERPERSONS REGULAR MEETING

ON OCTOBER 13, 2016 AT 7:00 P.M. IN BILLINGS CITY HALL.

 

Present were:  President of the Board Melissa Venable, Chief David Taylor, Attorney Jim Kelly, Building Inspector Terry Danley, Water & Sewer Maint. Supt. Randy Poindexter, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens & guests present:  Garrett Pearce, Troy Pearce, Larry Wiles, Tony Taylor, Ivanna Maxwell, Chuck Applegate and Gary Brown.

 

Venable asked the City Clerk for a ROLL CALL Vote.

VanZandt               Present

Fender                    Present

Brown                    Present

Powell                    Present

Venable                 Present

Coker                    Present

 

Venable stated before the Pledge, she would like to say a prayer.  If anyone is offended by this, they do not have to stay.  Venable prayed for Mayor Hodges on his upcoming surgery and be with Ruth and her family at the loss of her Mother.  Make the Board responsible for the big job we have ahead of us.  In Jesus name.  Amen.

 

Venable asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

Venable asked if there was anyone not on the agenda, who would like to speak.

Coker stated Gary Stewart is very ill.

Powell stated his daughter is doing good.

 

OLD BUSINESS.

a.  BILL NO. 16-14 — An Ordinance Amending Subsection D of Section 205.350 of the Code of Ordinances of the City of Billings. Venable made the motion to have the First Reading of Bill No. 16-14 by Title Only seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No Abstentions.  City Clerk read Bill No. 16-14 by Title Only.  Motion to accept the First Reading made by Brown seconded by VanZandt.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to have to Second Reading by Title Only made by Powell seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  City Clerk read Bill No. 16-14 by Title Only.  Motion to accept the Second Reading and for Final Passage thereof made by Fender seconded by VanZandt.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and  VanZandt.  Voting “Nay” None.  No abstentions.  Bill No 16-14 is now Ordinance 205.350.

b.   Coker presented Employees Policy and Procedures changes. Coker thought there needs to be some changes to the old policy, needs to be updated.  VanZandt thinks it needs to be up to a Committee, lot of things in there that is not needed.  Brown says why fix something that is not broken.  Coker stated lot of things need changes.    VanZandt stated the page 30 is not necessary, lot of things not needed.  Committee would be Coker, Brown, Fender and City Employees Hopkins and Haskins.  Motion to postpone to January 2017 Board Meeting made by Venable seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

c. Board to discuss making Madison Street a one-way street. Motion to Table this item made by Venable seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

Next meeting approve price of $19.00 per sign from Hale Printing for EM.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.     Motion to approve the Consent Agenda made by VanZandt seconded by Fender. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

b.    Archer-Elgin recommends that Hogan’s Inc. be awarded the contract to paint the Water Tower at a cost of $70,677.00. Venable questioned the Engineers why the bid was twice as high as it was last year.  Engineers sent a list of the extras that were included this bid and not on last years.  Motion to award the contract to Hogan’s, Inc. subject to Kelly’s approval of contract made by Coker seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

c.    Tony Taylor presented the quotes for the Commercial Insurance. EMC was $18,639; Beacon $19,854 and Travelers $22,450.  Venable asked why EMC had gone up since last year.  Taylor stated rates always increase yearly.  Venable asked what Inland Marine covered.  Taylor stated anything movable.  Motion to approve EMC made by VanZandt seconded by Powell for $18,639.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

d.   Mr. Applegate of South Barnes Masonry was at the meeting, however he had an emergency family call and had to leave. Brown asked if anyone knew Applegate.  Pearce stated Applegate is connected with DeWitt.  VanZandt checking with someone who knows his work.  Motion to approve South Barnes Masonry Bid of $19,867.00 to repair the front wall of City Hall made by Coker seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

e.   Hopkins discussed having the logo at the time of the painting of the water tower. Maybe put the Wildcat logo or Home of the Wildcats.  This cannot be paid out of the bond money. Hopkins stated there is about $5,000.00 from the old bond that can be used to pay for this.  Coker wanted to get two different prices, one with just the head and one with Home of the Wildcats.  VanZandt stated just put Billings with the word Wildcats under that.  Motion to spend up to $5,000.00 to put the word Wildcat under Billings, paint to be light blue with dark blue letters, make the Wildcats in script in the color yellow, double sided made by Coker seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

f.    Haskins asked the Board for permission to have the two big windows in the Clerk’s office replaced, one of the windows has been broken. Republic Glass gave a verbal bid of $567.96.  Hopkins stated it will be paid out of Capitol Improvements.  Motion to approve having Republic Glass to replace the windows in clerk’s office for $567.96 made by Fender seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

g.   Haskins discussed renewing the Notary Public Commission which expires March 17, 2017. Cost would be approximately $300.00 and would take about six months to receive it.  Motion to approve renewing the Notary Commission made by Coker seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.   No abstentions.

h.   Hopkins discussed extended the Capitol Sales Tax for two more years to make the repairs needed to the side and back on City Hall. This tax is due to sunset in September 2017, it will need to be put back on the ballot for April 2017.  Motion to approve putting the Capitol Sales Tax extension on the April 2017 ballot made by Brown seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

i.   Discussed moving fire hydrant on Lot 17 in Whispering Heights. The previous developer did not have the hydrant on the property line.  Motion made to approve the City to pay one half of the cost of moving hydrant made by Brown seconded byVanZandt.  City to pay $800.00.  Voting “Aye” Venable, Brown, Coker, Powell and VanZandt.  Voting “Nay” Fender.  No abstentions.

j.   Brown would like to suggest a four way stop at the intersection of Pine St and Madison St, behind Casey’s. Motion to make an all way stop at the intersection of Pine St. and Madison St. made by Fender seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

k.   Hopkins discussed the three jobs that the City has received FEMA money to complete, however nothing has been done to get the work done. If the work is not completed by December 31, 2016, the $16,224.38 will have to be sent back to the government.  Motion to contact the contractors to get these jobs started made by Coker seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

l.   Motion to amend items l., m. and n. from RFQ to request for proposals made by Coker seconded by Powell. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions. 

m.  Motion to amend strike 2 year and 2018 for attorney due to City Ordinance is a one year term made by Brown seconded by Fender. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

n.   Motion to solicit a proposal for Auditor, Attorney and Municipal Judge made by Coker seconded by Powell. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

o.   Nine month Budget Review and Amendment. Alderpersons to come in before October 31st.   Fender will be in on 27th.  Motion to do nine month amendment by October 31st made by Fender seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

p.   Proposed Code Book Revisions. Board will research for changes for Code revisions.  Kelly will look at 215.010, Article 13.  Kelly stated on the rental inspections, if the landlord refuses to have an inspection, there is nothing the City can do.  Motion to amend Section 605.030 License Fees to an additional $5.00 per single family residence made by Coker.  Motion dies for lack of a second.  Motion to have Kelly make changes to Ordinances and look into theft of services, made by Coker seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

q.   Motion to approve payment of wages, expenses, bills, statements and other expenditures for the month of September, 2016 made by Fender seconded by VanZandt. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

 

No further business.

 

Motion to adjourn made by Coker seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

 Time 10:04 p.m.

 

 

                                                                  _______________________________________

                                                                    Melissa Venable, President of the Board

 

 

ATTEST

 

 

 

_________________________________

Ruth M. Haskins, City Clerk

 

 

 

 

         

Draft Minutes Special Called Meeting Tuesday, Sept 20, 2016

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 22-09-2016

Minutes for the September 20, 2016 Special Called Meeting of the Board of Aldermen Meeting at 7:00 P.M. at Billings City Hall Boardroom.

Present were: Mayor Michael B. Hodges, Chief David Taylor, Deputy City Clerk/Treasurer Chris Hopkins, and Water-Supt. Randy Poindexter.  Absent was City Clerk Ruth Haskins.

Guest present was: Sam McDonald from McLiney and Company.

Mayor Hodges asked for a Roll Call of the Board Members: 

VanZandt             Present

Powell                  Present

Coker                   Present

Brown                  Present

Fender                  Absent

Venable Absent

Mayor Hodges asked everyone to stand for the Pledge of Allegiance.

PUBLIC PARTICIPATION.    Mayor Hodges asked if there was anyone present who was not on the Agenda that wished to address the Board.  No citizens or additional guests were present.

 

NEW BUSINESS, INCLUDING MEMORIALS AND ORDINANCES.

 

a.      Sam McDonald from McLiney and Company addressed the Board about the need to amend Ordinance No. 16-11 that was approved and passed August 25, 2016.  The need to amend this Ordinance occurred since the 2013 Bond Obligation was paid in full this month thus allowing the Bonding Company to put the new Bonds on the Market and secure the interest rate for the 2016 Revenue Bonds 1st draw of $1,220,000.00 at 3.25%.

BILL NO. 16-14—An Ordinance amending Ordinance No. 16-11 authorizing the issuance of $1,220,000.00 Principal amount of Combined Waterworks and Sewerage System Refunding and Improvement Revenue Bonds, Series 2016, of Billings, Missouri and Authorizing Certain Other Documents and Actions in Connection Therewith.  Motion made by Coker seconded by VanZandt to have the First Reading of Bill No. 16-14 by Title Only.  Voting “Aye” Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Sam McDonald proceeded to read Bill No. 16-14 by Title Only.  Motion made by Coker seconded by Powell to accept the First Reading of Bill No. 16-14 by Title Only.  Voting “Aye” Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion by Powell seconded by VanZandt to have the Second Reading of Bill No. 16-14 by Title Only.  Voting “Aye” Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  The Mayor indicated to McDonald to read Bill No. 16-14 by Title Only.  McDonald read Bill No. 16-14 by Title Only.  Motion by VanZandt seconded by Powell to accept the Second Reading and for Final Passage thereof.  Voting “Aye” Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion by Powell seconded by VanZandt that Bill No. 16-14 be accepted as Ordinance No. 16-14.  Voting “Aye” Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Bill No. 16-14 is now Ordinance No. 16-14.

b.      Motion made by VanZandt seconded by Powell to approve the replacement sprocket on the chain for the aeration basin for up to $ 3,000.00.  Voting “Aye” Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

c.      Hopkins led the explanation of possible disconnects in the Code Book that were listed in Board packet.  Alderperson Coker suggested getting Attorney and Building Inspector recommendations for some of these changes for the October meeting.  Chief Taylor mentioned the Conceal and Carry Law will change January 2017 and needs to be looked at as well.

 

No further business.

 

Motion to adjourn at 7:45 p.m. made by Coker seconded by VanZandt.  Voting “Aye” Brown, Coker, Powell and VanZandt.  Voting “Nay” None. No abstentions. 

 

 

                                                                                                         ____________________________________

                                                                                                         Michael B. Hodges, Mayor

 

 

ATTEST:

 

 

_______________________________________

Chris M. Hopkins, Deputy City Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Draft Minutes Board of Aldermen Meeting September 8, 2016

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 14-09-2016

 

Minutes of the Board of Alderpersons Regular Meeting on

September 8, 2016 at 7:00 p.m. in Billings City Hall

 

Present were:  Mayor Michael Hodges, Officer Shawn Dempsey, Building Inspector Terry Danley, Attorney Jim Kelly, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens and guests present were:  Garrett Pearce, Troy Pearce, W. J. Walker, Sherry Bath, Kandie Fritsche, Larry Wiles, Jan Morrison, Ivanna Maxwell, Hanna Smith and Ken Reid.

 

Mayor Hodges asked the City Clerk for a ROLL CALL.

VanZandt             Present

Fender                  Present

Brown                   Present

Powell                   Present

Venable                 Present

Coker                    Present

 

Mayor Hodges asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

Mayor asked if there was anyone who wished to speak.

Larry Wiles is a resident that lives on Pine Street.  Wiles was concerned about making Madison Street by Casey’s a one way street.  Wiles stated that would create problems for some of the people who live at the Senior Housing on the end of Madison Street.

Mickey Brown asked if the City would purchase one new chair for the Board Table.

VanZandt stated the Fair Board was to be congratulated for the nice Fair this year.  VanZandt asked if there was anyone who wanted to volunteer for the Fair Board, they could use the help.  Most of the people on the Board have been serving for a long time and as they get older they cannot handle all the work.  The Board starts meeting in January if anyone would like to join, please notify City Hall.

 

OLD BUSINESS.

  1. Brown discussed calling the Christian County Court House.  There are 50 people in town that the county considers acreage.  Browns thoughts on this, it costs money to make an ordinance, costs money to change an ordinance and as Animal Control indicated it will cost money if any livestock gets outside the fence.  Brown stated he did not want livestock by where he lives and doesn’t think anyone else in town does.  Another option, if the ordinance were changed, 3 acres would be the minimum land to have livestock, minus the house and lawn.  The other option is to put it on the April ballot, however Mr. Kelly has stated that is only a poll.  Brown also stated if put on ballot and assess a fee per head of livestock would that be binding.  VanZandt stated he liked the options available, but still thinks it needs to be on the April 4, 2017 ballot.   Mr. Kelly stated there would have to be two different questions, one would be a tax.  Worse case would be, no cannot have livestock in the city and the other one on the fee would pass.   Mayor asked if any questions need to be about the shots that livestock would need.  Coker stated livestock is a big investment and people will take care of their investment.  Brown stated 3 acres will take in 14 people.  Coker responded that is not a big percentage of 500 people.  Mayor stated the other percentage of the people need to have a chance to voice their opinion, which is why it needs to be put on the ballot.  Walker stated if the other people are not property owners they cannot vote on the question.  Mayor stated the town cannot be divided into where you live or I live it needs to be the entire city.  Coker responded where these people who want livestock live is on the outskirts of town, so there is a separation.  Venable stated 3 acres would limit the number of livestock to 6 head.  Coker stated if they own the property, they should be able to do what they want with it.   Fender wanted to know who would be checking the 100 ft. fence line.  Coker stated the Code Enforcement Officer.  Brown stated where would you draw the line.  Coker responded that is what is being discussed.  Fender asked if someone has 2.89 acres wants livestock is the Board going to amend the Ordinance again.  Coker stated 3 acres would be fine.    Fender asked would the Ordinance be amended and will that fix this so it will not come back again.  Venable stated it can always come back.  VanZandt wanted to know if a complete Ordinance or just amend.  Mayor asked they wanted to bring this back next month.  Mr. Kelly stated there is no motion on the floor.  Motion to amend the livestock Ordinance to read 3.25 acres minus the house and yard made by Coker seconded by Brown.  Voting “Aye” Venable, Brown, Coker and Powell.  Voting “Nay” None.  VanZandt and Fender abstained. 
  2. Venable stated her documentation will not fit in the packet.  Venable presented big signs that the Public Works would post in the areas that would have a boil order for the water.  Venable also had door hangers.  VanZandt asked if Venable was going to have other people to do the door hangers, the city only has two people to do things like this.  Venable stated the fire department or the CERT people could do the door hangers.  VanZandt stated the signs would be a good idea, but the two people from the water department would be down in the ditch trying to fix the water leak. 
  3. Venable stated that is Coker’s item.  Coker stated the paper work was not in City Hall in time.  Coker will bring into the City Hall.  Motion to postpone to the October Board meeting made by Coker seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  4. Mayor appointed, subject to Board approval, Mickey Brown as the Library Board liaison until May 2017.  Motion to approve the appointment made by VanZandt seconded be Fender.  Voting “Aye” Venable, Fender, Coker, Powell and VanZandt.  Voting “Nay” None.  Brown abstained.
  5. Mr. Kelly has no update, the person from BNSF has never gotten back to him by email, so no action will be taken.
  6. Danley stated the copy of the ADA report is available, however now we are waiting on the ISO report.  Danley stated the City is no longer liable.  No action taken.

 

  1. Sherry Bath went to Planning and Zoning Commission and showed them the letter from the City asking for a million dollar liability coverage to retain the items on the sidewalk in front of the shops.  The President of the Planning and Zoning Board, Jason Baker, stated this is pretty simple, this is not a Planning and Zoning issue will have to go back to the Board of Aldermen.   Bath stated they had tried to do everything that needed to be done.  VanZandt stated the ADA is above the City as far as the regulations for the clear space needed for wheelchair access.  Danley also stated your insurance company should do an inspection every time the policy is renewed.   No action taken.
  2. BILL NO. 16-13 — An Ordinance Amending Section 6 of Ordinance No. 14-13 Relating to the Establishment of a Free Library and a Public Library Board.  Motion to strike Bud N. Pierce, Mayor; amend to Michael B. Hodges, Mayor; made by Coker seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to have the First Reading of Bill No. 16-13 by Title Only made by Coker seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor asked the City Clerk to read Bill No. 16-13 by Title Only.  Haskins read Bill No. 16-13 by Title Only.  Motion to approve the First Reading of Bill No. 16-13 made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill No. 16-13 by Title Only made by Powell seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor asked the City Clerk to read Bill No. 16-13 by Title Only.  Haskins read Bill No. 16-13 by Title Only.  Motion to approve the Second Reading and for Final Passage thereof made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion that Bill No. 16-13 be made Ordinance 16-13 made by Brown seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.           

  1. Motion to approve and adopt the Consent Agenda made by Coker seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  2. Hopkins stated the Commercial Insurance is due to be renewed by November 6, 2016, will need to be voted on in October on the three quotes.  Motion to approve Tony Taylor to give Hopkins three quotes for the Insurance made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  3. Mayor discussed the other pump from the lift station on Beech Street is in need of repair and will cost about the same as the last one, which has been installed.  Motion to approve up to $3,000.00 for the pump repair made by VanZandt seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  4. Fall clean-up will be scheduled for October 20, 2016.  Motion to approve the date made by Brown seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions. 
  5. Mayor stated an ad had been placed in the paper for the tuck point repairs to City Hall, however there was no response.  VanZandt knew a mason that told him the rock for the building is very high at this time.  Coker stated need to put an ad in the Springfield paper.    Coker asked Hopkins to place an ad in the Springfield paper.
  6. Motion to accept Kaye Crawford’s resignation from the Library Board made by Brown seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay’ None.  No abstentions.
  7. Mayor to appoint two new members to the Library Board with Board approval, Jan Morrison and Ivanna Maxwell.  Motion made by Brown seconded by Powell to approve the appointments.  Coker stated the Library Board will confirm the length of the term.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  8. Mayor discussed making Madison Street a one-way street, from Pine to Hwy. 60.  VanZandt stated it does not need to be made a one-way street.  Motion to postpone to October meeting made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  9. Mayor discussed making 4 spaces on Commercial Street, behind City Hall, 2 Hour parking limit.  Motion to approve the 2 hour parking limit on Commercial Street, 4 spaces, made by Coker seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None, No abstentions.
  10. Motion to approve payment of wages, expenses, bills, statements and other expenditures for the month of August, 2016 made by Coker seconded by VanZandt. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

 

Motion to go into Closed Session Pursuant to Section 610.021(1) RSMo made by VanZandt seconded by Powell.

ROLL CALL VOTE.

VanZandt           Aye

Powell                 Aye

Coker                 Aye

Brown                Aye

Fender               Aye

Venable             Aye

 

Meeting Closed to the Public.

 

Regular Meeting reopened.

 

No further business.

 

 

 

Motion to adjourn made by Coker seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions. 

 

 

                                                            _________________________________________

                                                             Michael B. Hodges, Mayor

 

 

 

ATTEST

 

 

______________________________________

Ruth M. Haskins, City Clerk