Draft Minutes December 21, 2017

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 15-01-2018

MINUTES OF THE REGULAR SESSION OF THE

BILLINGS ALDERMEN MEETING OF THE

CITY OF BILLINGS, MISSOURI ON

DECEMBER 21, 2017 AT 7:00 P.M.

 

 

Present were: Mayor Michael Hodges, Attorney William Petrus, Chief David Taylor, Building Inspector Terry Danley, Water & Sewer Maint. Supt. Randy Poindexter, Water Clerk Gail Steinert, Treasurer Chris M. Hopkins, Laborer Keith Hilburn and City Clerk Ruth M. Haskins.

 

Citizens and guest present were: Cameron Schweiss with Archer-Elgin.

 

ROLL CALL.

Fender            Present

Huffman        Present

Brown             Present

Harter                        Present

Coker             Present

Woods            Present

 

Mayor asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICATION. None        

 

OLD BUSINESS.

  • Attorney had prepared Resolution 2017-03 for the Library. Motion made by Coker seconded by Huffman to accept the resolution. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • BILL NO. 17-10 An Ordinance for Establishing the Budget for the Fiscal Year January 1, 2018 to December 31, 2017. Motion made by Brown to have the First Reading of Bill No. 17-10 seconded by Fender. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Mayor asked the City Clerk to read Bill No. 17-10 by Title Only. Haskins read Bill No. 17-10 by Title Only. Motion to accept the First Reading of Bill No. 17-10 by Title Only Made by Fender seconded by Coker. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to have the Second Reading of Bill No. 17-10 by Title Only made by Coker seconded by Brown. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor asked the City Clerk to read Bill No. 17-10 by Title Only. Haskins read Bill No. 17-10 by Title Only. Motion to accept the Second Reading and for Final Passage Thereof, made by Fender seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Bill No. 17-10 is now Ordinance 17-10.
  • BILL NO. 17-11. An Ordinance Amending the Municipal Code of the City of Billings, Missouri at § 700.290 and § 700.300 Regarding Connection Fees For Water and Sewer. Motion to have the First Reading of Bill No. 17-11 made by Brown seconded by Fender. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor asked the City Clerk to read Bill No. 17-11 by Title Only. Haskins read Bill No. 17-11 by Title Only. Motion to accept the First Reading of Bill No. 17-11 by Title Only made by Fender seconded by Woods. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Poindexter stated Meter size should read ¾ inch instead of ¼ inch. Motion to amend Bill No. 17-11 to correct pipe size made by Brown seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to have the Second Reading of Bill No. 17-11 by Title only as amended made by Coker seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor asked the City Clerk to read Bill No. 17-11 by Title Only as amended. Haskins read Bill No. 17-11 as amended by Title Only. Motion to accept the Second Reading and for Final Passage Thereof, as amended made by Huffman seconded by Fender. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.       Bill No. 17-11 in now Ordinance 17-11.
  • Poindexter received two more bids for the new furnace at the wastewater plant. Prices’ bid was $2,700.00: Down Home Heating was $1,950.00 and Jon Wayne was $1,650.00. Motion to accept Jon Wayne bid for $1,650.00 made by Brown seconded by Fender. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Poindexter received more bids for maintenance on the generators; A & J Power was $2,005.69; Cummins Sales was $1,334.00; and Norton Power systems was $1,180.00. Motion to have Norton do the maintenance on the generators for $1,180.00 made by Brown seconded by Coker. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Officer Minnis has finished his probation, he was to get a raise of $.50 per hour back pay to date of probation. Motion to retain and raise pay made by Brown seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Woods has not been able to get a back hoe attachment, found another trailer but was $100.00 higher with no spare tire and no rails. Keith get options for next month. Get quotes for new.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda. Motion to approve the Consent Agenda made by Fender seconded by Coker. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Mayor discussed the storage building at the wastewater plant. Have a bid for the electrical work from All-Phase Electric for $5,990.09. Hilburn stated the lab building has 220 power. Motion to postpone until next month for more bids made by Harter second Huffman. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Mayor discussed getting bids for hanging heaters and insulation for the storage building for next meeting. Motion to check prices made by Brown seconded by Coker. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to check on prices for insulation for the storage building made by Brown seconded by Coker. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Cameron discussed the bids received from the three companies bidding on the CIPP Project. After discussion, vote was taken on awarding the bid and giving Notice of Award. Motion made by Fender seconded by Coker to take the bid from Visu-Sewer of Missouri, LLC base bid of $270,815.00 and an Alternate Bid on C for $54,333.00. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Cameron discussed the extension to the west of water and sewer lines as the next project. The estimated cost for this project would be water $365,000.00 and sewer $130,000.00. Motion to go forward with this project made by Coker seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Board discuss changing Ordinance to charge water/sewer customers outside the city limits a higher fee. Motion to charge a non-resident fee surcharge of $6.00 per customer made by Brown seconded by Huffman effective January 1, 2018. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Board to approve the attorney do an Ordinance to change for a 20 MPH Speed Limit on John St. Motion to approve Attorney to draft an Ordinance to change the speed limit on John Street to 20 MPH made by Coker seconded by Harter.
  • Motion to approve payment of wages, expenses, bills statements and other expenditures for the month of November, 2017 made by Coker seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

 

 

Mayor asked for a motion to go into Closed Session.

 

Motion made by Fender to go into Closed Session seconded by Huffman.

ROLL CALL VOTE.

Woods            Aye

Fender            Aye

Brown             Aye

Coker             Aye    

Harter                        Aye

Huffman        Aye

 

Attorney states a Closed Session is only for employee disciplining, not elected officials.

 

Motion to reopen the Regular Session made by Coker seconded by Harter.

ROLL CALL VOTE.

 

Woods            Aye

Fender            Aye

Brown             Aye

Coker             Aye

Harter                        Aye

Huffman        Aye

 

Reopen Regular Session.

 

PUBLIC PARTICIPATION.

Mayor asked Keith Hilburn to address the Board. Hilburn stated he would like Randy to speak first.

Randy Poindexter addressed the Board concerning the way the Mayor has been treating the employees, especially the last year it has been very stressful. We are constantly getting bullied, belittled and threatened, here lately it has escalated to yelling and profane language. My job as the water and wastewater supervisor is to make sure the city has safe drinking water and the wastewater treatment plant is working properly. As Keith’s supervisor, he is directly under my direction. However, my authority has been undermined by the Mayor, occasionally there are times when we need to work overtime due to factors beyond our control. Lately, rather than get yelled at for having overtime, we have just been donating our time. Our vehicles are old and in need of repair, Randy informed the Mayor that his truck needed more repair and the Mayor told him to park it and use another vehicle. It has been getting worse and this makes for a bad working environment.

Keith and I work together as a team we can get more work accomplished than working separately. He would like for the rudeness to stop.

Coker asked about donating time, she does not work overtime at her job. When the Board talked about keeping the overtime down was an effort to lower the wages for the Budget. If there are emergency situations where overtime is required. Coker stated that cussing at employees is not to be tolerated.

Mayor asked Poindexter if there was any problems when you worked on McHenry St.

Poindexter answer no.

Mayor stated if they feel that they need to get rid of him, that is not a problem. Sometimes

he gets overly excited, that is the way it was where he had worked in the past.    

Gail Steinert addressed the Mayor, she was in the office when that happened and stated she was sorry, but you were extremely rude and you treat Randy like he doesn’t know his job

you second guess him all the time, then when you ask me if they understand what the Mayor wants done, Steinert stated that she thought they just need some respect and trust. Then the Mayor stated that he was not respected when he worked at Precision Stainless.

Steinert stated the Mayor purposefully do not talk to them with respect and that is seen on Monday morning. When the Mayor comes in at other times and asked where Randy and Keith are at the time, the Mayor yells and says they are not supposed to be doing that today. Mayor stated if he is not wanted here, he will leave. If he is voted out tonight it is not a problem for him. Fender stated, nothing can be voted on, this is not on the agenda.

Coker stated maybe both sides could sit down and work this out, has to have mutual respect. Brown stated the Mayor was elected by a vote of the citizens and is the CEO of the City and Brown stated that Randy is the foreman with one employee, Keith. If the Mayor comes along in the middle of the day and wants either one of the two to do something for him just do it. Brown does not condone the rage, swearing or yelling, however, when someone is a manager there is not enough time to explain why it needs to be done. Brown stated that Randy is stuck in the middle of this disagreement.

Keith Hilburn address the Board and stated he is thankful for his job and enjoys most of what he does. Hilburn has no problem digging out culverts or whatever, however when he asked the Mayor about doing anything else, the Mayor tells him he has to do what he tells him. Harter stated he appreciates his hard work. Brown asks how do the disagreements start. Hilburn states an example is when there is a rain event, and the plant needs to be looked after more than once a day. Hilburn and Randy take turns going to the plant and then both will have overtime on the same day and the Mayor does not like that.        

Woods asked if Keith felt like being put on the street was a punishment. Hilburn responded no he feels there is a need, when we flush hydrants you can tell by the way the water flows there is a need. Harter states it looks like to him they were being micro-managed.

 

No further business.

 

Motion to adjourn made by Coker seconded by Fender. Voting “Aye” Woods. Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

 

 

 

                                                                        _____________________________________

                                                                        Michael B. Hodges, Mayor

 

 

ATTEST

 

 

 

__________________________________

Ruth M. Haskins, City Clerk

Draft Minutes of Board of Aldermen Meeting, November 16, 2017

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 08-12-2017

MINUTES OF THE REGULAR SESSION OF THE BOARD OF

ALDERMEN OF THE CITY OF BILLINGS, MISSOURI

ON NOVEMBER 16, 2017 AT 7:00 P.M.

 

 

Present were: Mayor Michael Hodges, Attorney William Petrus, Chief David Taylor, Water & Sewer Maint. Supt. Randy Poindexter, Treasurer Chris M. Hopkins and

City Clerk Ruth M. Haskins.

 

Citizens and guests present were: Jacob Salinas with Gallagher, Johnny Monger, Whitney Packwood, Tina Didreckson, Melissa Venable and Julia View.

 

ROLL CALL

Fender               Present

Huffman          Present

Brown               Present

Harter               Present

Woods               Present

Coker               Absent   Present 7:05 P.M.

 

Mayor asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

Mayor asked if there was anyone who wanted to speak, but not on agenda.

Johnny Monger stated he had purchased some land on Hwy. 60 next to Tailpipers and asked the Board about the proposed water and sewer line expansion. Monger would like to have a time frame on the completion of the project. Mayor responded the next project was to be the lining of the sewer lines, however will contact the engineers to try to speed up the expansion on Hwy. 60. Brown asked Monger what the intentions were for the property. Monger responded the front of the property would be commercial and in the back multi- family apartments. Woods asked if Monger intended to annex, responded yes.

Whitney Packwood state Christian County Library had attended their Board Meeting and the County is providing a drop off and a mobile bookmobile once a month.

 

OLD BUSINESS.

  • Attorney was to present resolution for Library, however Didreckson approached the Board and presented a Resolution that was different than the one the Attorney had written. The Library had some changes that they wanted made concerning the term and also the forwarding of utility bills. Motion to revise final draft for approval made by Coker seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Julia View owns 228 & 258 Terrill Creek Road has one water meter, would like another to hook up the trailer. View would also like to hook onto the City sewer, the line is across the street, will have to cut the street. View has agreed to pay the extra. The price quoted to her was $750 for each. Motion to approve the hook on made by Coker seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Fender stated Missouri Fence out of the bids, would not be able to compete. Motion to postpone to January 2018 made by Huffman seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Poindexter called other towns to see how they priced their fees. Poindexter proposed $1,100.00 on water hook ups and $1,000.00 on sewer taps. Harter suggested $1,200.00 for ¾” water and $1,000.00 for sewer. Motion to charge $1,200.00 for water and $1,000.00 for sewer made by Harter seconded by Woods. Voting “Aye” Woods, Brown, Coker and Harter. Abstentions Fender and Huffman.

 

Petrus asked about pricing by size. Motion to charge for a 1” $1,400; 1 ½ “ $1,500.00; 2” $1,800; 3” $2,000 and 4” 2,800 made by Coker seconded by Harter. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None.   Abstentions Fender.

  • Poindexter stated have not heard any more about the grinder pump.
  • Hopkins the green packet is the 10 month amendment Budget.   Fender stated in the past the Board came in to do this, so you are doing it now? Hopkins stated no she has always done the amendment. The Board comes in to do the Budget. Revenue and expenses leaves $14,000.00 under. Coker asked how much the new pole cost. Hopkins responded it cost the City nothing, Empire put in the pole. Motion to approve the Budget Amendment for 2017 made by Harter seconded by Brown. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda. Fender stated in the Minutes of last month meeting it is stated that Fender stated 5 years, Fender was not at last meeting. That was a statement that had been made in the September meeting. Motion to approve with the correction made by Brown seconded by Fender. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Jacob Salinas from Gallagher presented the four different options for Employee Health Insurance. The best plan for the money and benefits was the United Health Care plan at $23,276.16. Will have a dental and vision quotes later. Motion to take United Health Care coverage made by Coker seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None.               No abstentions.
  • Engineer sent proposal from Haynes Equipment to modify the control panel in the sand filter building at $59,927.00. Motion to accept the bid made by Brown seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Mayor read options for Farr-Better Plumbing. Mayor asked Poindexter if he had requested the quote. Poindexter responded no. City Clerk and Treasurer responded that the Mayor had requested this. Board discussed this option. Motion by Coker to Table this option seconded Huffman. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Cameron from Archer-Elgin request authorization for the Mayor to release the bid for the CIPP lining of the sewer main. Motion to authorize Mayor release the bid made by Brown seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Two quotes from surveyors. One for $2,500.00 and one for $950.00. Coker asked if a survey is needed. Brown stated a survey is just good business. Motion made by Harter seconded by Brown to give the survey job to Gunter on the Cloud property. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. Coker abstained.
  • Brown stated this is not a big deal, but there is no pictures of the President and Governor. Treasurer stated she has made contact and they should be here shortly.
  • Poindexter stated the chlorinator needs to be repaired. Total would be $810.00. Coker stated if sensor is not needed now just order the repair kit. Motion made by Coker seconded by Harter to get repaired. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Poindexter stated the furnace at the plant is 30 some years old, the burner is shot and the heat exchanger is bad. Price Heating and Air quoted $2,700.00 to replace. Board wanted one more bid. Fender suggested Jon Wayne Heating. Motion to postpone to get another bid made by Fender seconded by Coker. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None.           No abstentions.
  • Poindexter discussed maintenance on the 3 generators. Only had one bid. Motion made by Huffman to postpone to get another bid seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None.               No abstentions.
  • Chief Taylor stated Officer Mannis has reached the end of his probation. Taylor would like to retain for the amount of raise when he hired. There will be another evaluations in March.
  • Woods discussed the Newsletter, have drawn a sample wants to put out quarterly. Each Board member to bring any items to Brown, or the Fire Department. Deadline be the second quarter of the meetings. Brown stated just one page. Coker stated that is a good idea. Fender started with the FEMA building opening, let the newcomers know where the safe-rooms are located. Motion to have the newsletters every quarter made by Coker seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Woods the Street Department has a shovel. Keith has been using it also. Now we have piles of dirt. Woods had some bids on dump trailer and a backhoe attachment. Motion to postpone to next meeting for more bids on the two items made by Coker seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Motion by Coker to review and approve the payment of wages, expenses, bills, statements and other expenditures for the month of October, 2017 seconded by Brown. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

 

 

Motion made by Coker that the Board go into Closed Session for the Purpose of hiring, firing and disciplining employees Pursuant to Section 610.021(3) RSMo seconded by Fender.

 

ROLL CALL VOTE.

Woods             Aye

Fender             Aye

Brown            Aye

Coker             Aye

Harter           Aye

Huffman       Aye

 

Meeting closed to the Public.

 

Reopen the Regular Meeting.

 

No further business.

 

Motion for adjournment made by Coker seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

 

 

 

 

                                                                                    _______________________________

                                                                                   Michael Hodges, Mayor

 

Attest

 

 

_________________________________

Ruth M. Haskins, City Clerk