Draft Minutes from Board of Aldermen Meeting July 20, 2017

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 26-07-2017

MINUTES OF THE BOARD OF ALDERMEN REGULAR SESSION MEETING

FOR THE CITY OF BILLINGS ON JULY 20, 2017 AT 7:00 P.M.

 

Present were:  Mayor Michael Hodges, Attorney William Petrus, Chief David Taylor,  Treasurer Chris M. Hopkins, Water & Sewer Supt. Randy Poindexter,  Building Inspector Terry Danley and City Clerk Ruth M. Haskins.

 

Citizens and guests present:  Jed Forrester, Dale Pride, Tina Didreckson, Katy Pattison, Dana Roberts and Geri Godber.

 

ROLL CALL.

Huffman        Present

Fender           Present

Brown            Present

Harter            Present

Woods            Present

Coker             Absent

 

Mayor asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION. 

Brown asked about the recycle bin.  Haskins stated only there Tuesday thru Thursday.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS & ORDINANCES.

  1. Cameron with Elgin-Archer Engineers brought up to date on projects completed and projects ongoing. DNR has approved two engineering Grants for some projects.   Harter asked if the chlorination could be stopped at any time.  Cameron responded it could be stopped however, if another bad sample was tested, it would be mandated by DNR to maintain indefinitely.
  2. Cameron stated one of the reasons the Bonding Company offered a good rate was due to the fact that yearly raises on the water and sewer bills were in place by Ordinance to service the debt service. Mayor asked how much of the work needs to be done for DNR.  Cameron responded the contract that was signed with the EPA gives until December 2019 to finish, however that contract can be extended another five years if the City has made a good faith effort to correct everything.  Mr. Petrus stated that the bonding company would normally require 125% for the bonds, however due the fact that the City had increases in place, they actually wrote these bonds for 110%. 
  3. Mayor proposed buying a portable car port for the generator at the plant. Brown stated it is an expensive piece of equipment, it does need to be covered to protect from the elements.  Poindexter stated would have to be vented.  Woods suggested 4 4 X 4’s and tin roofing.  Brown stated will get bids for portable car port for next meeting.  Fender stated it does have to be assembled.  Motion to postpone to next meeting to get bids made by Fender seconded by Brown.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay’ None.  No abstentions.
  4. Christian County Library representative Geri Godber, Katy Pattison and Dana Roberts presented information on the election to raise the Library tax to $.20 per hundred to be held in August. Mayor Hodges asked if that would the Billings Library be docked to the Christian County Library.  They would offer to the Billings City Library a pick up and drop off station.  Fender asked if they were talking about an outdoor drop bin, we had been told could not have one of those.  Fender stated if the tax does not pass then Billings will not get a pick up and drop off box.  Geri stated that is not a no, however the budget does not allow for one at this time.     
  5. Poindexter presented quotes for a new trash pump (3”).  Poindexter stated the old pump quit, had to borrow one from Clever on the last water leak repair.  DNR wants the water service from the old water tower disconnected and the pump will be needed to handle the water out of the hole.  After much discussion on all the quotes, Poindexter stated the North Star 3” trash pump would be fine.  Motion made by Brown to order the North Star for $816.83 or up to $900.00 seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.    No abstentions.
  6. Jed Forrester made a presentation regarding the chlorine in the water. The information Forrester presented indicated chlorine in the water could cause cancer.  Wanted the citizens to be notified of this information.
  7. Dale Pride addressed the Board concerning his water usage for last month was 15,000 gallon and he does not have a leak. Pride requested that his meter be replaced.  Poindexter installed a new meter.  Board approved a $100.00 credit on his bill for the excess sewer usage.  Motion to issue the $100.00 credit made by Harter seconded by Brown.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  8. Mayor discussed repairs that need to be made to the Dakota pick-up. Mayor got a quote from Tailpipers for $891.73.  Also the Ranger needs A/C repairs for $327.00 from Tailpipers.  Motion made by Huffman to have repairs to Dakota made seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Motion to postpone repairs on Ranger until Mayor gets a fixed quote on the repairs made by Huffman seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  9. Mayor asked the Board to read the letter submitted by Coker regarding her absences from the Board Meetings.
  10. Library Board has asked for the appointment of Tina Didreckson to the Library Board for 2 years. Motion to appoint Didreckson made by Fender seconded by Huffman.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  11. Library sent changes for a new Ordinances.
  12. Coker’s information was given to the Board.
  13. Harter to discuss a cell phone payment for Chief Taylor. Chief Taylor stated he does not want the City to pay for his cell phone.
  14. Harter asked about rental inspections. Harter does not understand why you have to have a business license for rental property.  The ISO rating has gone down from 100 to 10, which is good. 
  15. Hopkins would like to attend the Board of Directors Meeting for GFOA in Columbia on Friday, August 11, 2017. Will need reimbursement for mileage $192.50.  Motion made by Harter seconded by Huffman to approve the trip and pay for the mileage.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  16. Hopkins discussed Building Permit fee for the FEMA Billings School Safe Room.  The fee will be $2,870.00.
  17. Hopkins discussed the sidewalk project on Pine Street for $10,500.00, bid from Les Thomas. Motion to award the project to Thomas made by Harter seconded by Huffman.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  18. Consent Agenda. Motion to approve the Consent Agenda made by Fender seconded by Brown.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  19. Motion to approve the expenditures for the month of June, 2017 made by Brown seconded by Fender. Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.

 

OLD BUSINESS.

  1. Attorney stated due to the fact that Crawford stated they were paying prevailing wage. Robb’s did not specify they were paying prevailing wage.  This was on the building for the storage at the plant.  Will have to contact Robb’s about this matter.
  2. Thomas turned in a bid for sidewalk and drainage ditch on Mt. Vernon for $11,850.00. Motion to postpone to next meeting made by Fender seconded by Huffman.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  3. Board to give approval for the Mayor to sign the contract with MDC and with Mediacom. AT & T says DSL is not available.  Mediacom will be a three year agreement.  First year will be $129.99 per month, second year will be $139.99 per month and third year will be $149.99.  Motion to approve Mayor to sign both agreements made by Harter seconded by Woods.  Voting “Aye” Woods, Brown, Harter and Huffman.  Voting “Nay” None.  Abstentions Fender.
  4. BILL NO. 17-06 —  An Ordinance Authorizing Entry of an Agreement for Private Crossing By and Between the City of Billings, Missouri and BNSF Railway Company.  Motion to have the First Reading of Bill No. 17-06 by Title Only made by Fender seconded by Brown.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Mayor asked Haskins to read Bill No. 17-06 by Title Only.  Haskins read Bill No. 17-06 by Title Only.  Motion to accept the First Reading of Bill No. 17-06 made by Brown seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill No. 17-06 by Title Only made by Brown seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Mayor asked Haskins to read Bill No. 17-06 by Title Only.  Haskins read Bill No. 17-06 by Title Only.  Motion to accept the Second Reading and for Final Passage thereof, made by Brown seconded by Fender.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Bill No. 17-06 is now Ordinance 17-06.
  5. BILL NO. 17-07 —   An Ordinance Amending the Municipal Code of the City of Billings, Missouri at S 700.050 Regarding Residential Water Rates and S 700.080 Regarding Sewer Rates.  Motion to have the First Reading of Bill 17-07 made by Woods.  Died for lack of a Second.
  6. BILL NO. 17-08 —  An Ordinance Amending the Municipal Code of the City of Billings, Missouri at Chapter 145 Regarding Public Library and Library Board.  Motion to have the First Reading of Bill 17-08 made by Woods seconded by Fender.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Mayor asked Haskins to Read Bill No. 17-08 by Title Only.  Haskins read Bill No. 17-08 by Title Only.  Motion to accept the First Reading of Bill No. 17-08 by Title Only made by Fender seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill No. 17-08 made by Fender seconded by Huffman.  Mayor asked Haskins to read Bill No. 17-08 by Title Only.  Haskins read Bill No. 17-08 by Title Only.  Motion to accept the Second Reading and for Final Passage thereof, made by Brown seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Bill No. 17-08 is now Ordinance 17-08.

 

Mayor asked for a motion to go into Closed Session.

Motion made by Brown that the Board go into Closed Session for the Purpose of hiring, firing and disciplining employees Pursuant to 610.021(3) RSMo.  Motion seconded by Huffman.

 

ROLL CALL VOTE.

Woods             Aye

Fender            Aye

Brown             Aye

Harter             Aye

Huffman         Aye 

 

Meeting Closed to the Public.  9:20 p.m.

 

Reopen Regular Session.

 

No further business.

 

Motion to adjourn made by Fender seconded by Huffman.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  11:00 p.m.

 

 

 

 

                                                                                    ____________________________________

                                                                                    Michael B, Hodges, Mayor

 

 

ATTEST

 

 

________________________________

Ruth M. Haskins, City Clerk ,

 

 

 

Draft Minutes of Board of Aldermen Meeting June 15, 2017

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 28-06-2017

MINUTES OF THE BOARD OF ALDERMEN REGULAR SESSION MEETING

FOR THE CITY OF BILLINGS ON JUNE 15, 2017 AT 7:000 P.M.

 

Present were:  Mayor Michael Hodges, Attorney William Petrus, Chief David Taylor, Treasurer Chris M. Hopkins, Building Inspector Terry Danley and City Clerk Ruth M. Haskins.

 

Citizens and guests were:  Ken Hopkins, Dan Crouch, Dale and Lannette Morisset and

Arthur Dalla Rosa.

 

ROLL CALL.

Huffman                    Present

Fender                       Present

Harter                       Present

Brown                       Present

Woods                       Present

Coker                        Absent

 

Mayor asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

Mr. Dalla Rosa from the Billings Assembly of God Church addressed the Board concerning the perceived feeling of the church that they were being harassed about the cutting of their grass.  They have received two letters regarding mowing.  It was their understanding that as long as they bought a $5.00 hay permit, the grass could grow beyond 12”.  Chief explained if the grass was cut for hay it could grow to 24”, however if it was just bush hogged then it could only be 12” before they would be issued a letter of non-compliance.  Chief explained they were not being harassed.  Mr. Dalla Rosa stated they did not understand that the Ordinance was written in that way.

 

OLD BUSINESS.

  1. Brown stated there are 4 bids in the packet. The Amish, Robb’s, Les Thomas and Crawford’s.   The Amish is $31,000.00 plus 1,500.00 for insulation for a total of $32,500.00.  Robb’s is $32,500.00.  Les Thomas is $41,740.00.  Crawford’s is $45,600.00.   Crawford is under bond, his company did the Sand Filter Building, however Robb’s is $13,000.00 cheaper.  Crawford’s bid does not include the floor but Robb’s does.  Brown stated he did not know anything about the Amish or Les Thomas.  Brown does know about Crawford’s work and the engineers are ok with his work, Robb’s only by reputation.  Brown stated he did not know anything about pole barns, three of the bidders have told him that it would be September or October before they could start, which would put us into the winter.  Haskins informed Brown that Les Thomas was at the meeting.  Thomas stated he has done a lot of work for the City, sidewalks and removal of the tennis courts.  Brown stated Thomas’ bid is 40 X 56 and the others are 40 X 60.  Thomas stated that could be fixed and he could start much sooner than September.   Thomas will submit a bid by July 20th on site plan.  Fender informed Thomas to get a bid for the next meeting on the site prep and will have DeLong correct their measurements on their bid.  Fender made a motion to accept Robb’s bid package subject to next month’s meeting on approval of the ground work seconded by Woods.  Harter stated they were forgetting about the panels the Amish were to put in.  Brown responded that Robb’s wanted $60 per panel and they should be installed in the side of the building and not the roof due to breakage in storms, which would cause a leak.  Voting “Aye” Woods, Fender, Brown and Huffman. Voting “Nay” Harter.  No abstentions.
  2. Mayor stated the sidewalk on Mt. Vernon by the School needs to be bid. Thomas stated he would have a bid on that by the next meeting.  Motion to postpone to the next meeting made by Fender seconded by Huffman.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  3. Crouch addressed the Board, references provided, given good comments. Fender asked about Media-com’s rates was $129.00 per month, A T & T is $60.00 per month, he would recommend AT&T.  Fender asked how soon this could be installed, Crouch responded sooner than the time given before.  Motion to accept MDC’s proposal for U-Verse on the office phone lines and faxes for a cost of $337.99 per month and $60.00 plus taxes to AT&T per month made by Brown seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  4. Petrus stated last month discussed the BNSF letter, Petrus stated had called them and explained that only meet monthly. Petrus stated the contract reads that at the end of the 25 years they could close the crossing.  Petrus wants to get clarification of that item.  Has permission to put this off until next month.  Motion to postpone to next meeting made by Woods seconded by Huffman.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  

       

NEW BUSINESS, MEMORIALS, PROCLAMATIONS & ORDINANCES.

  1. Motion to accept Consent Agenda made by Brown seconded by Fender. Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  2. Ms. Olmstead with the Christian County Library could not make the meeting tonight, however she will be here at next month’s meeting.
  3. Motion to move Ms. Brandt’s appearance to the end of the agenda made by Huffman seconded by Fender. Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  4. Mayor would like a motion to pay Hogan’s contract is finished. The amount due is $72,885.90, there is $3,836.00 retainage.  Petrus asked how long will this be held?  City Clerk responded to make sure all lien waivers and paper work completed.  Motion to pay Hogan’s $72,885.90 made by Harter seconded by Huffman.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.                  No abstentions.
  5. Mayor would like a motion to give Ace Pipe Cleaning on the CCTV contract a Notice to Proceed. Motion made to give a Notice to Proceed to Ace Pipe Cleaning made by Huffman seconded by Brown.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  6. Mayor would ask to have approval to purchase twenty tons of sand to be put under the swings at the Park. The price is $28.50 a ton for a total of $570.00.  Motion to purchase the sand for the park made by Brown seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  7. Woods stated has concerns about water and sewer rates being raised 15% every year, they voted this in 2011, with no sunset. At that time it is obvious that was needed then, since that time it has doubled, which when compared to other small towns in the area is the same.  Woods thinks the Ordinance needs to be amended, because we have no control over the increases.  It needs to be reviewed every year.

We should evaluate yearly.  Huffman asked why it was increased in the first place.

Hopkins stated when she started in 2006 there had been no increases for years.  A rate study by a company would have cost the City $3,000.00, so there was a committee formed from the Board.  They came up with a 5% increase on the water and 10% for the sewer to be implemented for January usage of each year.  There is a chart in your book.  In 2012 we were placed under an EPA mandate to make repairs for water and sewer.  In 2016 a Bond was passed for water and sewer improvements.  In the comparison of the increases for the period from 2018 to 2022

there will be 5.79 on the water and 13.01 on the sewer for a total increase for five years of 18.80.  Hopkins contacted the Bonding company, our rates should be 2% of our median income, which is $34,861.00, that would be $69.72 for water and sewer.  If the increase stay the same in the year 2022 the cost for water and sewer would be

$61.01 a difference of $8.71.  The charges would be under what the Bonding Company says we should be charging to maintain payments for the Bond and upkeep.  The Bond Contract states rate must be sufficient to maintain the debt service of 110% for the Bond payments.  Woods stated needs to be reevaluated yearly.  Woods made a motion that the rates are evaluated yearly by the Board and not increased without their approval before the Budget is done seconded by Harter.

Voting “Aye” Woods, Brown and Harter.  Voting “Nay” None.  Abstentions Fender and Huffman.  Brown stated will be reviewed in October.  Taylor stated it did not pass.  Petrus stated this means the Ordinance needs to be changed.  Petrus stated the old ordinance will have to be repealed before any reevaluating of the rate increases can be done.  Petrus will have the Ordinance for July meeting.

  1. Ms. Brandt has arrived.  Thanked the Board for giving her the opportunity to

address the Board.  They had 8 bids.  They have scheduled another meeting for next week.  Will have a ground breaking ceremony in mid July.  A tentative completion date is January, 2018.

  1. Woods would like to combine the Fair Board and the Park Board. The Park Board has to be citizens of the city.  Fair Board is not interested in the Park Board.  The revenue that comes in is paid out in maintenance and upkeep of the Park.  Hopkins stated 2,388.00 share of lawn mower, 288.00 for Memorial Wall and Flags, 200.00 for Easter egg Hunt, 25.00 vehicle Maint., 47.69 for Maint. in the park,  808.00 for park portion of Audit,  15.73 for fuel,  contact labor 60.00 repair to bathroom,  17.14

      cleaning bathroom, 9.90 unemployment, 1.56 insurance for employee wages 289.10,

      277.00 admin. wages.  Total $4,540.52.  This is a month behind.  Next month is

       $1,197.60.   Mayor asked about the street fund $7,349.72.  Hopkins stated $1,319.00

      for the Hamilton Street project, $2,388.00 for part of the lawn mower, $1,465.00 for

       the street lights,  street pays for all the lights,  $808.00 for portion of Audit,  $145.00

       for the street sign that was asked about.  Mayor asked what is the typical month

       cost.  Hopkins responded $3,217.00 per month.  Woods asked if the Fair Board pays

       anything to the city for expenses.  Hopkins stated they make their own money and

       spends their own money, they do pay the City for a Business License of $25.00. 

       They also contribute $500.00 to the Fireworks Fund every year.  They stand

       on their own.  They also repay for the electricity for the Park at Fair time.                                           

  1. Woods stated the City needs to start sending out a newsletter. Woods stated he was told there was no news, takes too much time and no funds to mail out. Woods stated had lived here two years and have never received a newsletter.  Fender stated she had never seen one of the newsletters.  Fender stated the website needs to be up dated.  Hopkins stated it is updated now.  Motion made by Fender to a do newsletter

monthly seconded by Huffman.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.

  1. Haskins discussed JIS Clerk Training in Jefferson City from July 31st to August 3rd. The lodging is to be paid by OSCA.  The other expense would be mileage and food.  Motion made by Brown seconded by Woods to give permission for Haskins to attend this training.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  2. BILL NO. 17-05  —  An Ordinance of the City of Billings, Missouri to Adopt the Procedure for Disclosing Potential Conflicts of Interest and Substantial Interests for Certain Officials.  Mayor asked for a motion to have the First Reading of Bill No. 17-05.  Motion to have the First Reading of Bill NO. 17-05 by Title Only made by Fender seconded by Huffman.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Mayor asked the City Clerk to read Bill NO 17-05 by Title Only.  Haskins read Bill NO. 17-05 by Title.  Motion to First Reading of Bill NO. 17-05 by Title Only made by Woods seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill NO 17-05 by Title Only.  Mayor asked the City Clerk to read Bill NO 17-05 by Title Only.  Haskins read Bill NO 17-05 by Title Only.  Motion to accept the Second Reading and for Final Passage thereof, by Title Only made by Fender seconded by Brown.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  3. Motion made by Fender seconded by Harter to review and approve payment of wages, expenses, bills, statements and other expenditures for the month of May, 2017. Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.                                       

 

Mayor asked for a motion to go into Closed Session Pursuant to Section 610.021(3) RSMo at 9:15 p.m.

Motion made by Brown seconded by Fender to go into Closed Session for the Purpose of hiring, firing and disciplining of employees  Pursuant to 610.021(3) RSMo.

ROLL CALL VOTE.

Woods             Aye

Fender            Aye

Brown            Aye

Harter               Aye

Huffman           Aye

 

Meeting Closed to the Public.

 

Reopen Regular Session.

 

No further business.

 

Motion to adjourn made by Brown seconded by Fender.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “ Nay” None.  No abstentions.

 

Time 10:35 p.m.

 

 

                                                                        ___________________________________

                                                                        Michael B. Hodges, Mayor

 

 

 

ATTEST

 

 

 

________________________________

Ruth M. Haskins, City Clerk

     

Board of Aldermen Draft Minutes Thursday April 20, 2017

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 25-04-2017

MINUTES FOR THE BILLINGS BOARD OF ALDERPERSONS

REGULAR MEETING ON APRIL 20, 2017 AT 7:00 P.M.  IN

BILLINGS CITY HALL

 

Present were:  Mayor Hodges, Attorney William Petrus, Treasurer Chris M. Hopkins, Officer Shawn Dempsey, Water & Sewer Supervisor Randy Poindexter and City Clerk Ruth M. Haskins.

 

Citizens and guests present were:  Gary Verch, Tricia Huffman, Nicolas Harter and

Marvin Woods.

 

ROLL CALL.

VanZandt          Present

Fender               Present

Brown                Present

Powell                Present

Venable             Present

Coker                Present

 

Mayor Hodges asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

Fender stated a teacher had enquired about holding a 5K run as a fund raiser.  Fender says they were thinking about doing this when the Fair was being held.

Brown stated a MODOT employee named Mike had called him to tell Brown that MODOT would not move the 45 MPH sign out, however would post a 55 MPH sign.

 

OLD BUSINESS.a.

a.     Brown discussed storage building at wastewater plant. No bids that were in price range.  Will try to get others, maybe with gravel floor, except where the kennel for the dogs.  Motion to postpone to next meeting made by Brown seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

b.     Coker stated the committee will have another meeting in June. Motion to bring back to the Board in two months made by Coker seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.     No abstentions.

c.      Monger has filed the quit claim deed for the retainage area on John St. donating it to the City. FYI.

d,     Poindexter submitted a quote for a flow meter to be installed inside the Fire Department at $2,197.00 plus $80.00 for the saddle. Motion made by Coker to approve the purchase seconded by Powell.  Venable asked if the Fire Department would pay half of that price.  VanZandt responded no they say they do not need it.  Voting “Aye” Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” Venable.  No abstentions.

e.      Hopkins reported that Blevins has finished the FEMA project. Would like to have permission to release the check for $20,452.50.   Motion to approve the release of the check made by Venable seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

f.      Archer-Elgin recommended the Board accept the bid from Ace Pipe Cleaning, Inc. Motion made by Fender to award the CCTV Inspection Project to award the contract to Ace Pipe Cleaning, Inc. for the amount of $70,432.00 seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

g.     Consent Agenda. Poindexter stated DNR has instructed the City to start chlorinating all the time.  At the present time, Poindexter is going to Sam’s buying bleach by the gallon, it would be cheaper to purchase it in 55 gallon barrels.  Motion to approve the Consent Agenda made by Fender seconded by Coker.  Voting “Aye”  Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

h.     Motion to approve payment of wages, expenses, bills, statements and other expenditures for the month of March 2017 made by Coker seconded by Powell. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

i.     Motion to amend agenda to add Library Board Ordinance made by Coker seconded by Venable.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

j.     Motion to amend agenda for emergency item for the water department made by Fender seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

k.    Library Board Ordinance not available. Motion to postpone to next meeting made by Coker seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

l.     Motion to approve bid from Clean Stream for pumps for chlorine in the amount of $1,560.92 and two barrels of chlorine at $3.07 per gallon made by Fender seconded by Brown. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

Motion for a 15 minute recess to acknowledge departing Board Members and to welcome new Members made by Powell seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

A.     Oath of Office given to new Board Members, Ward one Tricia Huffman; Ward two Nicolas Harter and Ward three Marvin Woods.

 ROLL CALL.

Huffman             Present

Fender                Present

Harter                 Present

Brown                 Present

Woods                 Present

Coker                  Present

B.      Mayor discussed donating $200.00 to the Billings Ministerial Alliance for the Easter Egg Hunt. Motion to approve the donation made by Fender seconded by Coker.  Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman.  Voting “Nay” None.  No abstentions.

C.      Mayor presented a bid for a new lawn mower at $9,552.00 from Yarbrough Equipment. Fender asked if the old mower was to be a trade-in.  Mayor stated he did not think they would give anything for it, was just going to keep it for a back-up.  Fender asked about the length of the warranty.  Mayor thought it was a one or two year warranty.  Board wanted the Mayor to try to get $1,000.00 for the old mower.  Motion to approve the purchase with the above condition made by Harter seconded by Coker.  Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman.  Voting “Nay” None.  No abstentions.

D.      Poindexter discussed having the instruments at the wastewater plant calibrated at a cost of $500.00 annually by Lou Rauch. Motion to approve made by Brown seconded by Fender.  Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman.  Voting “Nay” None.  No abstentions.

E.       Mayor discussed the water bill at 619 SW Hwy. 14. Gary Verch stated the grinder pump works to a point, still have to flush several times.  Verch never asked the City to reduce the bills, that was a comprise that the previous Mayor approved.  Harter asked how much the minimum bill was each month.  Clerk answered $54.00 for 2,000 gallon.  Verch asked that the City honor that agreement until the new pipe on the entire line.  Mayor stated the house is down under grade.  Poindexter stated the Engineers were working on the problem.  Fender stated the City needs to give them until the end of the year, before anything is done.  Motion to leave the charge at the minimum at least until the end of the year made by Brown seconded by Coker.  Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman.  Voting “Nay” None.  No abstentions.

F.      Hopkins discussed Use Tax as an FYI.

G.      Mayor made the following recommendation for appointments to the Fair Board: Janine Staiger and Lisa McClelland for a two year term; Susan Sieloff, Doris Schmidt, Jerry Vermule, Gary Verch and Melissa Venable for one year terms.  Motion to made in aggregate for the appointments made by Brown seconded by Coker.  Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman.  Voting “Nay” None.  No abstentions.

H.       Board to make recommendation to the Mayor for the appointment for a liaison to the Fair Board.  Huffman nominated by the Board.  Motion made to appoint Huffman to the Fair Board made by Fender seconded by Coker.  Voting “Aye” Woods, Fender, Brown, Coker and Harter.  Voting “Nay” None.  Huffman abstained.

I.        Mayor discussed the change order for Hogan’s Painting to provide and install check valve recirculation system (Tap Co. Patten) at a cost of $6,245.00 that will be added to the contract. Motion to approve the change order for Hogans made by Coker seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman.  Voting “Nay” None.  No abstentions.

J.       Report from Ted Nichols on delinquent taxes. FYI.

 

Motion to adjourn made by Fender seconded by Coker.  Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman.  Voting “Nay” None.  No abstentions.

 

 

                                                                        ________________________________

                                                                        Michael B. Hodges, Mayo

 

 

ATTEST

 

 

______________________________

Ruth M. Haskins, City Clerk