Draft Minutes of Board of Aldermen Meeting, November 16, 2017

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 08-12-2017

MINUTES OF THE REGULAR SESSION OF THE BOARD OF

ALDERMEN OF THE CITY OF BILLINGS, MISSOURI

ON NOVEMBER 16, 2017 AT 7:00 P.M.

 

 

Present were: Mayor Michael Hodges, Attorney William Petrus, Chief David Taylor, Water & Sewer Maint. Supt. Randy Poindexter, Treasurer Chris M. Hopkins and

City Clerk Ruth M. Haskins.

 

Citizens and guests present were: Jacob Salinas with Gallagher, Johnny Monger, Whitney Packwood, Tina Didreckson, Melissa Venable and Julia View.

 

ROLL CALL

Fender               Present

Huffman          Present

Brown               Present

Harter               Present

Woods               Present

Coker               Absent   Present 7:05 P.M.

 

Mayor asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

Mayor asked if there was anyone who wanted to speak, but not on agenda.

Johnny Monger stated he had purchased some land on Hwy. 60 next to Tailpipers and asked the Board about the proposed water and sewer line expansion. Monger would like to have a time frame on the completion of the project. Mayor responded the next project was to be the lining of the sewer lines, however will contact the engineers to try to speed up the expansion on Hwy. 60. Brown asked Monger what the intentions were for the property. Monger responded the front of the property would be commercial and in the back multi- family apartments. Woods asked if Monger intended to annex, responded yes.

Whitney Packwood state Christian County Library had attended their Board Meeting and the County is providing a drop off and a mobile bookmobile once a month.

 

OLD BUSINESS.

  • Attorney was to present resolution for Library, however Didreckson approached the Board and presented a Resolution that was different than the one the Attorney had written. The Library had some changes that they wanted made concerning the term and also the forwarding of utility bills. Motion to revise final draft for approval made by Coker seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Julia View owns 228 & 258 Terrill Creek Road has one water meter, would like another to hook up the trailer. View would also like to hook onto the City sewer, the line is across the street, will have to cut the street. View has agreed to pay the extra. The price quoted to her was $750 for each. Motion to approve the hook on made by Coker seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Fender stated Missouri Fence out of the bids, would not be able to compete. Motion to postpone to January 2018 made by Huffman seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Poindexter called other towns to see how they priced their fees. Poindexter proposed $1,100.00 on water hook ups and $1,000.00 on sewer taps. Harter suggested $1,200.00 for ¾” water and $1,000.00 for sewer. Motion to charge $1,200.00 for water and $1,000.00 for sewer made by Harter seconded by Woods. Voting “Aye” Woods, Brown, Coker and Harter. Abstentions Fender and Huffman.

 

Petrus asked about pricing by size. Motion to charge for a 1” $1,400; 1 ½ “ $1,500.00; 2” $1,800; 3” $2,000 and 4” 2,800 made by Coker seconded by Harter. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None.   Abstentions Fender.

  • Poindexter stated have not heard any more about the grinder pump.
  • Hopkins the green packet is the 10 month amendment Budget.   Fender stated in the past the Board came in to do this, so you are doing it now? Hopkins stated no she has always done the amendment. The Board comes in to do the Budget. Revenue and expenses leaves $14,000.00 under. Coker asked how much the new pole cost. Hopkins responded it cost the City nothing, Empire put in the pole. Motion to approve the Budget Amendment for 2017 made by Harter seconded by Brown. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda. Fender stated in the Minutes of last month meeting it is stated that Fender stated 5 years, Fender was not at last meeting. That was a statement that had been made in the September meeting. Motion to approve with the correction made by Brown seconded by Fender. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Jacob Salinas from Gallagher presented the four different options for Employee Health Insurance. The best plan for the money and benefits was the United Health Care plan at $23,276.16. Will have a dental and vision quotes later. Motion to take United Health Care coverage made by Coker seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None.               No abstentions.
  • Engineer sent proposal from Haynes Equipment to modify the control panel in the sand filter building at $59,927.00. Motion to accept the bid made by Brown seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Mayor read options for Farr-Better Plumbing. Mayor asked Poindexter if he had requested the quote. Poindexter responded no. City Clerk and Treasurer responded that the Mayor had requested this. Board discussed this option. Motion by Coker to Table this option seconded Huffman. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Cameron from Archer-Elgin request authorization for the Mayor to release the bid for the CIPP lining of the sewer main. Motion to authorize Mayor release the bid made by Brown seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Two quotes from surveyors. One for $2,500.00 and one for $950.00. Coker asked if a survey is needed. Brown stated a survey is just good business. Motion made by Harter seconded by Brown to give the survey job to Gunter on the Cloud property. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. Coker abstained.
  • Brown stated this is not a big deal, but there is no pictures of the President and Governor. Treasurer stated she has made contact and they should be here shortly.
  • Poindexter stated the chlorinator needs to be repaired. Total would be $810.00. Coker stated if sensor is not needed now just order the repair kit. Motion made by Coker seconded by Harter to get repaired. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Poindexter stated the furnace at the plant is 30 some years old, the burner is shot and the heat exchanger is bad. Price Heating and Air quoted $2,700.00 to replace. Board wanted one more bid. Fender suggested Jon Wayne Heating. Motion to postpone to get another bid made by Fender seconded by Coker. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None.           No abstentions.
  • Poindexter discussed maintenance on the 3 generators. Only had one bid. Motion made by Huffman to postpone to get another bid seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None.               No abstentions.
  • Chief Taylor stated Officer Mannis has reached the end of his probation. Taylor would like to retain for the amount of raise when he hired. There will be another evaluations in March.
  • Woods discussed the Newsletter, have drawn a sample wants to put out quarterly. Each Board member to bring any items to Brown, or the Fire Department. Deadline be the second quarter of the meetings. Brown stated just one page. Coker stated that is a good idea. Fender started with the FEMA building opening, let the newcomers know where the safe-rooms are located. Motion to have the newsletters every quarter made by Coker seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Woods the Street Department has a shovel. Keith has been using it also. Now we have piles of dirt. Woods had some bids on dump trailer and a backhoe attachment. Motion to postpone to next meeting for more bids on the two items made by Coker seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Motion by Coker to review and approve the payment of wages, expenses, bills, statements and other expenditures for the month of October, 2017 seconded by Brown. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

 

 

Motion made by Coker that the Board go into Closed Session for the Purpose of hiring, firing and disciplining employees Pursuant to Section 610.021(3) RSMo seconded by Fender.

 

ROLL CALL VOTE.

Woods             Aye

Fender             Aye

Brown            Aye

Coker             Aye

Harter           Aye

Huffman       Aye

 

Meeting closed to the Public.

 

Reopen the Regular Meeting.

 

No further business.

 

Motion for adjournment made by Coker seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

 

 

 

 

                                                                                    _______________________________

                                                                                   Michael Hodges, Mayor

 

Attest

 

 

_________________________________

Ruth M. Haskins, City Clerk