Draft Minutes Special Called Meeting Thursday August 23, 2018

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 27-08-2018

MINUTES FOR THE CITY OF BILLINGS BOARD OF ALDERMEN MEETING

IN A SPECIAL CALLED MEETING ON AUGUST 23, 2018

AT 7:10 P.M. IN THE BILLINGS CITY HALL.

 

 

Present were: Mayor David Rauch, Attorney William Petrus, Chief David Taylor, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens and guests present were: Sharlene King

 

ROLL CALL

Huffman             Absent

Fender                 Present

Brown                  Present

Kucera                 Present

Gold                     Present

Woods                 Present

 

Mayor Rauch opened the meeting and asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION. None.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.   BILL NO. — 18-09 — An Ordinance Establishing the Tax Levy on all Real and Personal Property located within the City of Billings for the Year 2018.  Motion made by Fender seconded by Kucera to have the First Reading of Bill No. 18-09 by Title Only. No discussion. Roll Call Vote; Woods – Aye, Fender – Aye, Brown – Aye, Gold – Aye and Kucera – Aye. Voting “Nay” None.     No abstentions. Mayor asked Haskins to read Bill No. 18-09 by Title Only. Haskins read Bill No. 18-09 by Title Only. Motion made by Brown seconded by Fender to accept the First Reading of Bill No. 18-09 by Title Only. No discussion. Roll Call Vote; Woods – Aye, Fender – Aye, Brown – Aye, Gold – Aye and Kucera – Aye.   Voting “Nay” None. No abstentions. Motion made by Gold seconded by Woods to have the Second Reading of Bill No. 18-09 by Title Only. No discussion. Mayor asked Haskins to read Bill No. 18-09 by Title Only. Haskins read Bill No. 18-09 by Title Only. Motion made by Kucera seconded by Brown to accept the Second Reading and for Final Passage, Thereof. Roll Call Vote; Woods – Aye, Fender – Aye, Brown – Aye, Gold – Aye and Kucera – Aye. Voting “Nay” None. No abstentions. Motion made by Brown seconded by Fender that Bill No. 18-09 be accepted as Ordinance No. 18-09.   Roll Call Vote; Woods– Aye, Fender – Aye, Brown – Aye, Gold – Aye and Kucera – Aye. Voting “Nay” None. No abstentions. Bill No. 18-09 is now Ordinance 18-09.

b.   Viebrock could not be here, so Sharlene King is here to speak. Billings Merchants would like to have permission to close Commercial St between Washington and Jefferson on September 22nd for their Fall Harvest. King would also like permission to park vendor vehicles on the Grassy Knoll on Main Street. Fender would like to have no parking in front of King’s on US 60. King will block that spot off. Woods stated since the City leases the lot next to City Hall, then the City needs to give permission for that. Motion to grant permission to close Commercial St. between Washington and Jefferson, the grassy lot next to City Hall and the Grassy Knoll on Main St. made by Woods seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

c.   Review and approve Treasurer’s report with a correction the Park balance from 707,553.00 to 7,553.00. Motion to amend the report made by Brown seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

d.   Mayor discussed which account to take the difference out of, Street Fund or the General Fund. Woods asked what the balance was, the Street Fund would be the only fund that can be justified. Woods stated if the money is in the fund use it, if the Street Fund got in trouble the General Fund could bail it out. Woods still has $9,300.00 for the Mt. Vernon St. project. Motion made by Gold that the difference come out of the Street Fund, $17,741.00 seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

e.   Taylor recommended City hire Justin Braden as a Police Office at $14.00 per hour, he has to give 2 weeks notice at the Christian County Sheriff Office. Braden is experienced has worked at Walnut Grove Police Department, is in his early thirties. Fender asked if the contract was mentioned to him. Fender made the motion to hire Justin Braden at $14.00 per hour seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

f.   Taylor stated the attorney has the contract, he will speak about the contract. Petrus stated will make a few changes.   Board needs to decide what amount to put in the contract. Petrus suggest the amount not be too large. Gold stated that would be a deterrent if the amount too large they might not take the job. Gold thinks $2,500.00 would be a good figure. Petrus stated the Mayor needs to sign the contract. Motion to approve the Attorney to draft a contract based on the discussion of the Board made by Gold seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

g.    Discussion of wages and pay raises for the police department. Motion on wages for the Police Department; inexperienced hires will start at $12.00 per hour after ninety days a raise of a $1.00 more per hour and after a year another $1.00 per hour, for experienced hires will start at $14.00 per hour after ninety days a raise of $1.00 more per hour and after a year another $1.00 per year made by Woods seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

h.   Motion to Table this item made by Gold seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

i.   Motion to review and approve wages, expenses, bills, statement and other expenditures for the month of July, 2018 made by Fender seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold and Kucera.

 

No further business.

 

Motion to adjourn made by Brown seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

 

 

                                                                                          _________________________________________

                                                                                          David Rauch, Mayor

 

ATTEST

 

 

____________________________________

Ruth M. Haskins, City Clerk

   

Draft Minutes for Board of Aldermen Meeting August 16, 2018

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 27-08-2018

MINUTES FOR THE BILLLINGS BOARD OF ALDERMEN MEETING IN

REGULAR SESSION ON AUGUST 16, 2018 AT 7:00 P.M.IN THE BILLINGS CITY HALL

 

Present were: Mayor David Rauch, Attorney William Petrus, Chief David Taylor,

Randy Poindexter, Water and Sewer Maint. Supt. and City Clerk Ruth M. Haskins.

Chris M. Hopkins, Treasurer was on medical leave.

 

Citizen present: Michael B. Hodges.

 

ROLL CALL

Huffman        Present

Kucera           Present          

Gold               Absent

Brown             Present

Fender            Present

Woods            Present

 

Mayor Rauch asked everyone to stand for the Pledge of Allegiance.

 

Mayor’s Comments. Mayor stated had looked at Media-coms contract and they should fix damages done by their workers.

 

PUBLIC PARTICIPATION.

Mr. Hodges asked about the fence on the Cloud property, Hodges stated it had been surveyed. Rauch wanted to know if it had ever been voted on. Hodges responded he did not think it had. Hodges also asked about the old jail, if there were any plans to do anything with it. Rauch stated that it has been talked about. Fender asked who was doing the crosswalks. Rauch responded Melissa and Jessie had the paint.

 

UNFINISHED BUSINESS.

  • Mayor would like to postpone this item one more time. Motion made by Fender to postpone to next month’s meeting, seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda. Motion to accept the Consent Agenda made by Huffman seconded by Fender. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Woods discussed fixing the drainage ditch at the corner of Pine and Howard. Will put 10’ pipe and attach to one already there and cover with chat and dirt. Also put up the poles on the outside edge. Motion to approve bid for $349.27 by Huffman. Huffman to amend the motion to approve up to $600.00 seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Poindexter discussed the Flow Meter at the plant has quit working has two bids. Motion made by Fender for $2,220.00 from Pollardwater for the Flow Meter for the plant seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions. Check to see if this is a bond item.
  • Mayor to discuss reducing police force, no proposal at this time. Mayor to discuss hiring a part-time office until full time hired, pay at $14.00 per hour. Motion to approve part-time officer made by Brown seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Taylor to discuss the purchase of a new vehicle for the Police Department. Reserve account has $18,206.00, balance will be from savings to budget from wages not spent. Price for the Ford Explorer that Chief would like to buy is $35,941.00, the second choice would cost $30,131.00. Motion to approve purchase made by Fender seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Mayor discussed the election results, question 1 passed, question 2 did not pass. Board discussed putting the use tax question on the November Ballot. Motion made to Table this item made by Huffman seconded by Brown. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Brown discussed Hilburn needs some new stop signs. Board wanted to know where are the signs located that were bad. Hilburn did not list. Motion to Table made by Brown seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Brown discussed fixing the three street cuts and pad at storage building. Board suggested contacting Danny at the Road District to put cold mix in the street cuts. Pad can be done at a later date.
  • Brown asked about the status of the Flag Pole. Clerk stated the Board approved up to $3,000.00 in May for this item. Brown will contact Ozark Flag and put in center of lot behind the sidewalk.
  • Brown called the fence company and was told next Wednesday would be out to put up dog pens and the following week would do the lift station on Beech Street.
  • Haskins stated need to have a Public Hearing on the Tax Levy, then can have the Special Called Meeting on August 23, 2018. Motion to have Special Called Meeting made by Huffman seconded by Woods. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Review and approve payment of wages, expenses, bills, statements and other expenditures for the month of July, 2018. Fender would not approve theHuffman. Voting “Nay” None. No abstentions.   

 

  1.  
  2.  
  3.  
  4. item l. without the check off list. Motion to postpone until next meeting made by Brown seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Kucera and

No further Business.

 

Motion to adjourn made by Huffman seconded by Fender. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

 

 

                                                                        ___________________________________

                                                                        David Rauch, Mayor

 

 

 

ATTEST

 

 

 

 

_________________________________

Ruth M. Haskins, City Clerk

Draft Minutes Board of Aldermen Meeting July 19, 2018

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 23-07-2018

MINUTES FOR THE BILLINGS BOARD OF ALDERMEN MEETING

ON JULY 19, 2018 AT 7:00 P.M. IN THE BILLINGS CITY HALL

 

Present: Mayor David Rauch, Attorney William Petrus, Chief David Taylor, Building Inspector

Terry Danley, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizen and guests present: Cameron from Archer-Elgin Engineers.

 

ROLL CALL

Woods             Present

Fender             Present

Brown              Present

Gold                Present

Kucera             Present

Huffman          Present

 

Mayor Rauch asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICATION. None.

 

UNFINISHED BUSINESS.

  • Utility Service Partners, Inc. was postponed from last meeting. Motion to bring this item to the floor made by Huffman seconded by Brown. Huffman stated there are pros and cons to this, however the pros outweigh the cons. Kucera stated after doing some checking on this, it would be a good thing for the customers. Fender asked if the rebate back to the City, where would that money be in the budget.  Motion to approve and adopt without the $.50 made by Gold seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Motion to postpone item b. the Visioning Plan to next meeting made by Brown seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Huffman has not put anything together. Motion to Table the Park Board item made by Huffman seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Mayor presented the lease from Bank of Billings for the vacant lot next to City Hall.
  • BILL NO. 18-07 – An Ordinance Authorizing a Lease Agreement By and Between The City of Billings and Bank of Billings. Motion made by Kucera seconded by Woods to have the First Reading of Bill No. 18-07 by Title Only. ROLL CALL VOTE. Woods-Aye, Fender-Aye, Brown-Aye, Gold-Aye, Kucera-Aye and Huffman-Aye. Mayor asked Haskins to read Bill No. 18-07 by Title Only. Haskins read Bill No. 18-07 by Title Only. Motion made by Huffman seconded by Brown to accept the First Reading of Bill No. 18-07 by Title Only. ROLL CALL VOTE. Woods-Aye, Fender-Aye, Brown-Aye, Gold-Aye, Kucera-Aye and Huffman-Aye. Motion made by Brown seconded by Kucera to have the Second Reading of Bill No. 18-07 by Title Only. ROLL CALL VOTE. Woods-Aye, Fender-Aye, Brown-Aye, Gold-Aye, Kucera-Aye and Huffman-Aye. Mayor asked Haskins to read Bill NO. 18-07 by Title Only. Haskins read Bill No. 18-07 by Title Only. Motion made by Huffman seconded by Brown to accept the Second Reading and for Final Pass Thereof. ROLL CALL VOTE. Woods-Aye, Fender-Aye, Brown-Aye, Gold-Aye, Kucera-Aye and Huffman-Aye.                 BILL NO. 18-07 is now ORDINANCE 18-07.
  • BILL NO. 18-08 – An Ordinance Amending the Municipal Code of the City of Billings, Missouri at § 210.208 Regarding Stations and Convenience Stores to Require Pre-Payment. Motion made by Gold seconded by Woods to have the First Reading of Bill No. 18-08 by Title Only. ROLL CALL VOTE. Woods-Aye, Fender-Aye, Brown-Aye, Gold-Aye, Kucera-Aye and Huffman-Aye. Mayor asked Haskins to read Bill No. 18-08. Haskins read Bill No. 18-08 by Title Only. Motion made by Gold seconded by Huffman to accept the First Reading of Bill No. 18-08. ROLL CALL VOTE. Woods-Aye, Fender-Aye, Brown-Aye, Gold-Aye, Kucera-Aye and Huffman-Aye. Motion made by Brown seconded by Kucera to have the Second Reading of Bill No. 18-08 by Title Only. ROLL CALL VOTE. Woods-Aye, Fender-Aye, Brown-Aye, Gold-Aye, Kucera-Aye and Huffman-Aye. Mayor asked Haskins to read Bill No. 18-08 by Title Only. Haskins read Bill No. 18-08 by Title Only. Motion made by Woods seconded by Brown to accept the Second Reading and for Final Passage Thereof. ROLL CALL VOTE. Woods-Aye, Fender-Aye, Brown-Aye, Gold-Aye, Kucera-Aye and Huffman-Aye. BILL NO. 18-08 is now ORDINANCE 18-08.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda. Motion to approve the Consent Agenda made by Fender seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Cameron, City Engineer, presented 2 bids for the aeration basis. Envirodyne at $88,820.00 and Evoqua at $107,760.00. Motion to take Envirodyne for $88,820.00 bid made by Brown seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions. Cameron also discussed Mt. Vernon ditch. Poindexter stated not sure where to get a 15” perforated pipe. Wes shot the grade on the ditch is almost flat. Poindexter will set up a time to talk to Wes and Woods. Cameron stated they have started on the right of ways for the west utility extensions.
  • Board needs to approve and sign Ethics Policy, which is renewed every two years.
  • Brown got a bid for dog pens for the inside, price would be $2,540.00. Motion to approve the bid made by Fender seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold and Kucera, Voting “Nay” None. No abstentions.
  • FYI . Purchasing and Competitive Policy.
  • Motion to approve payment of wages, expenses, bills, statements and other expenditures for the month of June, 2018 made by Fender seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

 

 

No further business.

 

Motion to adjourn made by Fender seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

 

 

 

                                                                                    __________________________________

                                                                                    David Rauch, Mayor

 

 

ATTEST

 

 

 

_________________________________

Ruth M. Haskins, City Clerk

Draft Minutes of Board of Aldermen Meeting Thursday, June 21, 2018

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 26-06-2018

 MINUTES FOR THE BILLINGS BOARD OF ALDERMEN MEETING ON

JUNE 21, 2018 AT 7:00 P.M. IN THE BILLINGS CITY HALL

   

Present: Mayor David Rauch, Attorney William Petrus, Chief David Taylor, Water & Wastewater Maintenance Supervisor Randy Poindexter, Building Inspector Terry Danley, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizen and guest present: Cameron of Archer –Elgin Engineers. Henry Bos.

 

ROLL CALL.

Woods           Present

Fender           Present

Brown           Present

Gold             Present

Huffman     Present

 

Mayor Rauch asked everyone to stand for the Pledge of Allegiance.

 

Motion to accept Kucera’s resignation letter from Planning and Zoning Commission made by Fender seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold and Huffman. Voting “Nay” None. No abstentions.

Motion to appoint Kucera to the Board of Aldermen made by Gold seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold and Huffman. Voting “Nay None. No abstentions.

 

City Clerk Haskins administered the Oath of Office to David Kucera.

 

PUBLIC PARTICIPATION. Henry Bos addressed the Board concerning the use of the fire hydrant to fill his pool. Bos did not inform the City Hall. Mayor asked if the policy was to not charge sewer. Bos stated the water did not go down the sewer, it drained out on the ground. Brown stated the cost for the water would be $141.36 for 30,000 gallon. Bos stated he would come on Friday and pay that amount. Bos also stated he had 2 Chlorine Safety Backpacks for Poindexter for use at the wastewater plant.

 

UNFINISHED BUSINESS.

a.     Utility Service Partners, Inc. was postpone from May meeting. Mayor Rauch would like to postpone this to next month’s meeting. Motion made to postpone item a. and item b., which is the Visionary Plan to July 21, 2018 meeting made by Brown seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

b.     Postponed to next meeting.

c.     Mayor discussed the aeration basin, Cameron will discuss this item under b. under New Business. Motion made by Kucera seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

d.     Huffman discussed re-establishing a Park Board. Huffman has several people for the new Board. Mayor stated Huffman would have to be the liaison. Huffman wanted permission to post on Facebook concerning needing volunteers for the Park Board. Motion to postpone this item to the next meeting made by Fender seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.     Consent Agenda. Motion made to approve the Consent Agenda by Brown seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

b.     Cameron discussed the EPA order from 2013 concerning the I & I problem. Cameron presented a summary of projects completed over the last few years that were Bond Projects. Will be getting at least two proposals for the aeration basin and should have that for the July meeting. Cameron stated have put some preliminary cost to extend utility lines to the west, this has always been in the plans. Motion to move forward on the water and sewer line extension to the west made by Kucera seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

c.     Mayor presented a resignation from Whitney Packwood from the Library Board. Motion made to accept by Huffman seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

d.     Mayor appointed Jessie Coker to fill the unexpired term on the Library Board. Motion to approve Jessie Coker to the Library Board made by Fender seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

e.     Mayor discussed the vacant lot next to City Hall. The Bank has agreed to lease the City the lot for Ten years at $1.00 per year. This is just in the hopper, nothing definite. Also might want to put up lights.

f.     Mayor discussed the grass Ordinance. Chief sends notices to the owners and gives them 10 days to mow before a citation is issued. There us a house on Inglewood that needs mowed now and the owners have stated it is in foreclosure and they will not mow. Motion to have City mow this lot to keep in regulation made by Brown seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

g.     Chief Taylor explained the ordinance on inoperable or unlicensed vehicles. The property owner is given a 14 day notice to either remove the vehicle or license the vehicle. They really have 30 days before all notices have expired.

h.     Chief Taylor had the new officer deliver notices on several vehicles. Cpl. Mahan has resigned as of June 29, 2018. FYI

i.      Chief Taylor discussed the drive offs at Casey’s without paying for gas. Motion to have Ordinance written to require all convenience stores and gas stations to receive pre-payments for gas made by Gold seconded by Brown. Voting “Aye” Woods, Fender, Brown. Gold and Kucera. Voting “Nay” None. Huffman abstained.

j.     Poindexter stated DNR requires that the City have a Back Flow Preventer operational. Motion to approve the repairs to the Back Flow Preventer made by Brown seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

k.     Poindexter discussed bid for a handrail on the steps at the sand filter building. The bid would be $698.05. Motion to approve the handrail and have Keith prime and paint made by Brown seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

l.     Poindexter discussed fencing bid for lift station on Beech St. for $2,950.00. Motion to approve the bid made by Brown seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

m.    Brown discussed raising the limit from $500.00 to $750.00 the Mayor can approve. Policy and procedures to be amended. Motion to approve $750.00 limit made by Brown seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

n.     Brown to discuss Whispering Heights drainage improvement. The house on Monroe on the corner gets water in the garage when it rains. Motion to postpone until July meeting and contact owners about connecting drainage pipe on Peter St. Motion to postpone made by Brown seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

o.     Brown discussed the ditch on Mt. Vernon St. Motion made to make improvements to Mt. Vernon St. ditch not to exceed $10,000.00 by Huffman seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

p.     Brown discussed the old lawn mower, needs to be fixed and maintained. Motion made by Brown seconded by Huffman to get an estimate for the repairs to the old mower. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting   “Nay” None. No abstentions.

q.     Brown discussed the storage building update. The insulation is being installed, however it is not finished.

r.     Brown discussed dog pens update already discussed.

s.     Brown discussed a new street light on Oak St., it is very dark in that area between Madison and Terrell Creek Road. Will contact Empire District.

t.     Brown discussed 2018 Business License/Landlord Rental License.

u.    Danley discussed the mowing of the lot at 215 SE HWY 14. FYI.

v.    Hopkins has a check for the selling Walnut logs, she would like to know where to put the money. Motion to deposit the check into the General Fund made by Kucera seconded by Gold. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

w.    Hopkins stated final payment to Visu-Sewer for $69,285.00 and have $8,212.15 retainage. FYI.

 

 

x.     Hopkins stated the Jr & Sr. Class Fair Queen Candidates would like permission to use the water at the City Park for a Fund raiser. Motion to allow the water usage in the Park made by Huffman seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

y.     Fender has a question about Amazon has been resolved. Mileage for Gail to go to the Post Office and Bank. Fender asked what was the rate and Hopkins responded the Federal rate at $.554. Fender asked what happened to the employee handbook. Motion to approve the payment of wages, expenses, bills, statements, and other expenditures for the month of May 2018 made by Fender seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None.           No abstentions.

 

Motion made by Woods that the Board go into Closed Session for the Purpose of hiring, firing and disciplining an employee Pursuant to Section 610.021(3) RSMo seconded by Kucera.

 

ROLL CALL VOTE

Woods               Aye

Fender               Aye

Brown               Aye

Gold                 Aye

Kucera             Aye

Huffman         Aye

 

Meeting Closed to the Public at 10:30 p.m.

 

Open Regular Session.

 

Motion to adjourn at 11:30 p.m. made by Brown seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

 

 

                                                                                    ___________________________________

 

                                                                                    David Rauch, Mayor

 

 

 

ATTEST

 

 

 

__________________________________

Ruth M. Haskins, City Clerk

 

Draft Minutes of Thursday May 17, 2018

0

Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 22-05-2018

MINUTES FOR THE BILLINGS BOARD OF ALDERMEN MEETING

ON MAY 17, 2018 AT 7:00 P.M. IN THE BILLINGS

CITY HALL

 

Present: Mayor Rauch, Attorney William Petrus, Officer Joe Mahan and City Clerk Ruth Haskins.

Chief Taylor and Treasurer Hopkins are absent.

 

Citizen and guest present: David W Kucera, Jessica Kruse, Scott Gold and Dennis Lyon.

 

ROLL CALL.

Huffman           Present

Harter               Present

Brown               Present

Woods               Present

Fender               Absent

 

Mayor Rauch asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION. Jessica Kruse is a candidate for Associate Judge for Christian County.

 

UNFINISHED BUSINESS.

  • Mayor Rauch welcomed and introduced Scott Gold to the Board. City Clerk Haskins administered the Oath of Office.
  • Dennis Lyon, a representative from Utility Service Partners, Inc.   The company is a member of the Missouri Municipal League. Mr. Lyon has a power point presentation about his company, if the Board has any questions feel free to ask at any time in the presentation.   The company commissioned the Harris Poll to survey people as to Information about the financial status of people and how they are not prepared for emergencies out of the household money. The one that is the most telling is that 80% of the respondents’ either strongly or somewhat agreed with the statement that the local government should be responsible to educate them as to what they should be responsible for as to the water and sewer lines. They are not saying that they want the local government to pay for the repairs, they just want to know ahead of time what they will have to pay to make the repairs.   Their company does all of the marketing and mails out letters informing the homeowners of their responsibility. The company has been in business for 15 years. When the homeowners are on the program, and they have a problem with a leak or stop up all they have to do is call the call center that is open 24/7. Then the company hires a local contractor to do the work. The company does all the billing, which is month to month. Mayor asked if a freeze proof faucet burst, is that covered. Lyon will find out. They will never mail out anything without the City’s approval. Harter had some questions about the Harris Poll saying 80%. Harter asked how many city’s cover some of the lines past the meter. Lyon stated that depends on the location. Woods asked if the Board does not endorse this program will you still offer this to the citizens. Lyon responded no, we only do it with the city’s endorsement. Woods then asked why should the city endorse a commercial company. Lyon responded with an endorsement what you are saying to your residents is that this company that does this kind of thing works with the city and can make sure everything is taken care the right way. Woods asked why would the city need to know

 

    1. who and why they are getting the mailing. Lyon stated the company wanted the City to approve it. Rauch stated the letter will be on the logo. Harter asked if their company is registered with the Mo State Insurance Commission. Lyon responded they are registered with every state. Motion to postpone to next meeting made by Harter seconded Huffman. Voting “Aye” Woods, Brown, Gold, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Mayor Rauch appointed Scott Gold as the liaison to the Library. Motion to approve the appointment made by Harter seconded by Brown. Voting “Aye” Woods, Brown, Harter and Huffman. Voting “Nay” None. Gold abstained.
  • Brown called a mobile home place about tying down the carport over the generator. They suggested straps and pins @ $23.00. Motion made to approve by Brown seconded by Woods. Voting “Aye” Woods, Brown, Gold, Harter and Huffman. Voting “Nay” None. No abstentions.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda. Motion made by Brown seconded Harter. Voting “Aye” Woods, Brown, Gold, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Mayor discussed the new tractor, Randy and Keith have stated they didn’t think any of the equipment would fit on the new tractor. Harter stated very unhandy to change the equipment, that is what they get paid for. Woods stated have a bid for $11,500.00 for old tractor. Go ahead and sell old tractor.
  • Aldermen Workshop on Thursday, May 24th in Springfield. Cost is $30.00 per person. Mayor, Brown and Huffman want to attend. Motion made by Harter to have the City pay the $30.00 seconded by Brown for anyone wanting to attend. Voting “Aye” Woods, Brown, Gold, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Brown stated he thought City Hall needs to have a Flag Pole. He has bids for a 33’ and a 38’6” pole and Flag. Hopkins stated there was money to pay for it. Motion to approve up to $3,000.00 for this item made by Woods seconded by Harter. Voting “Aye” Woods, Brown, Gold, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Brown gave an update on the storage building, waiting on Empire to hook up the electricity.

 

    1. Still need dog pens inside also. Need to have insulation. Security lights are installed. Control Panel is bond money, $87,000.00.
  • Brown discussed handrails at the wastewater plant. Brown stated needs to be stainless steel. Motion to approve stainless steel to be installed within 30 days made by Harter seconded by Huffman. Voting “Aye” Woods, Brown, Gold, Harter and Huffman. Voting “Nay” None.   No abstentions.
  • Brown discussed the bearings and the motor in the aeration basin needing repairs. Estimated costs per Cameron would be $10,000.00. Motion to accept the estimate and have the repairs to the aeration basin made by Brown seconded by Harter. Voting “Aye” Woods, Brown, Gold, Harter and Huffman. Voting “Nay” None.   No abstentions.
  • Brown suggested involving Leon Rauch and Wilbur Allen on the mural. Compound Bow by Allen will be on the mural.
  • Visionary Plan. Motion to postpone made by Harter seconded by Huffman. Voting “Aye” Woods, Brown, Gold, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Haskins asked when the Board wants the Sales/Use Tax on which Ballot, August or November? Motion to put on August Ballot made by Huffman seconded by Harter. Voting “Aye” Woods, Brown, Gold, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Harter resigned. Motion to accept Harter’s resignation made by Brown seconded by Woods. Voting “Aye” Woods, Brown, Gold and Huffman. Voting “Nay” None. Harter abstained.
  • Motion to approve wages, expenses, bills, statements and other expenditures for the month of April, 2018 made by Huffman seconded by Brown. Voting “Aye” Woods, Brown, Gold and Huffman. Voting “Nay” None. No abstentions.

 

Motion to adjourn made by Huffman seconded by Woods. Voting “Aye” Woods, Brown, Gold and Huffman. Voting “Nay” None. No abstentions.

 

 

 

 

                                                                                          ____________________________________

                                                                                          David Rauch, Mayor

 

 

 

ATTEST

 

 

 

_____________________________________

Ruth M. Haskins, City Clerk

Draft Minutes Board of Aldermen Meeting April 19, 2018

0

Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 24-04-2018

MINUTES OF THE REGULAR SESSION OF THE

BILLINGS ALDERMEN MEETING OF THE

CITY OF BILLINGS, MISSOURI ON APRIL 19, 2018 AT 7:00 P.M.

 

Present were: Mayor Pro Tem Mickey Brown, Attorney William Petrus, Chief David Taylor, Officer Joe Mahan, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens and guests present were: Michael B. Hodges, David W. Kucera, Sam Schaumann, Rachel Day from Marshall Decker’s Office, Skip Hale, D. Hanni Rauch, Elliot Rauch-Evans. Chris W. Rauch and Melissa Venable.

 

ROLL CALL.

Woods           Present

Fender           Present

Brown             Present

Coker             Absent   Arrived at 7:10 p.m.

Harter             Present

Huffman         Present

 

Mayor Pro Tem Brown asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

Mayor Pro Tem asked if anyone that is not on the agenda needed to speak.

Michael Hodges stood and asked what the progress was on the fencing around the donated property on West St.

Brown stated the survey has been completed, now need to get bids from fencing companies. City has several fencing projects coming up. Have two bids, however will need three bids. City will keep you informed on the progress.

 

UNFINISHED BUSINESS.

a.     Rachel Day with Marshall Decker’s Office presented the Audit for the 2017 year. Day directed the Board to follow along with items out of the book to describe the balances in each fund. Day stated everything looked very good. Motion made by Woods to accept the finding of the Audit seconded by Harter. Voting “Aye” Wood, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

b.     BILL NO. 18-05 — An Ordinance Submitting to the Qualified Voter of the City a Proposal to Discontinue Application and Collection of the Local Sales Tax on Titling of Motor Vehicles, Trailers, Boats and Outboard Motors Purchased From a Source Other Than a Licensed Missouri Dealer. Mayor Pro Tem Brown ask for a motion to have the First Reading of Bill No. 18.05 by Title Only. Motion to have the First Reading made by Fender seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “ Nay” None. No abstentions. Brown asked the City Clerk to read Bill No. 18-05 by Title Only. Haskins read Bill No. 18-05 by Title Only. Motion made to accept the First Reading of Bill No. 18-05 by Title Only made by Coker seconded by Harter, Voting “Aye”   Woods, Fender, Brown, Coker, Harter and Huffman. No abstentions.   Motion to have the Second Reading of Bill No. 18-05 by Title Only made by Huffman seconded by Harter. Brown asked the City Clerk to read Bill No. 18-05 by Title Only. Haskins read Bill No. 18-05 by Title Only. Motion to accept the Second Reading of Bill No. 18-05 and for Final Passage thereof, made by Coker seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “ Nay” None. No abstention. Bill No. 18-05 is now Ordinance 18-05.

c.    BILL NO. 18-06 — An Ordinance Imposing a City Use Tax in Billings, Missouri and Providing for Such Ordinance to be Submitted to the Qualified Voters of The City. Mayor Pro Tem Brown asked for a Motion to have the First Reading of Bill No. 18-06 by Title Only. Motion to have the First Reading made by Huffman seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Brown asked the City Clerk to read Bill No. 18-06 by Title Only. Haskins read Bill No. 18-06 by Title Only. Motion to accept the First Reading of Bill No. 18-06 by Title only made by Woods seconded by arterHarter.HHHHarter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to have the Second Reading of Bill No. 18-06 by Title Only. Brown asked the City Clerk to read Bill No. 18-06 by Title Only. Haskins read Bill No. 18-06 by Title Only. Motion to accept the Second Reading of Bill No. 18-06 by Title Only and for Final Passage thereof, made by Fender seconded by Coker. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

Bill No. 18-06 is now Ordinance 18-06.

d.    MSU students will be here May 10, 2018, Thursday at 6:00 p.m. FYI.

e.    Mayor Pro Tem Brown discussed the hiring of a new Police Officer, who started on April 16th at a rate of $14.00 per hour. Officer Joseph Mahan was introduced to the Board.   Motion made by Coker to approve the new hire seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

f.    Coker stated the drop box for books will be in the grassy area beside the parking lot. Motion to approve placement of drop box made by Harter seconded by Fender. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Fender will donate a refrigerator and Rauch will donate a freezer.

g.    Coker has moved from Ward III, has tendered her resignation from the Board. Coker has not found her Code Book yet, but when she finds it, she will return it to City Hall. Motion to accept Coker’s resignation made by Harter seconded by Woods. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. Coker abstained.

h.    Poindexter discussed the quotes for outside lights at the plant. These are not for the storage building, they are the outside pole lights. Fender stated need to get other bid. Motion made by Fender if get another bid that is lower than $896.00, take the lower bid, however if, no other bid within week authorize taking All Service Bid of $896.00 seconded by Harter. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None.               No abstentions.      

 

Fifteen Minute recess to seat newly elected Mayor and Board Members. Motion made by Harter seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

 

City Clerk had the New Mayor and newly elected Aldermen take the Oath of Office for the new term of 2 years.

 

Mayor Rauch expressed his appreciation to Mickey Brown for stepping in to fill the vacancy of Mayor when it was needed. Mickey has done a wonderful job. Mayor Rauch presented an award for his service. Mayor Rauch stated this is a special privilege to be in this position, upon reflection have served in several different offices, 40 years ago was the first time running for Public Office. However, has never served as Mayor, 20 years ago was on the Board of Aldermen and served on the School Board at the same time. Always told my legislator constituents, the only thing worse than a legislator was being on the City Board and the School Board, because you really touch people’s lives where it counts in these positions. Mayor brings to this job a commitment to these people on the Board, who has really been impressive. Mayor has a special affection for this town. Mayor’s family has been in Billings since 1880 and helped found the town in its early days. Although Mayor has not lived here all his life, he has a special affection for the town. Family moved back to Billings 21 years ago. In researching what a Mayor’s job is, MML states the Mayor of Billings can call on every male 18 to 50 years of age to aid in the enforcing of the law, think that would be a militia. Mayor wanted to acknowledge his family, his wife, Chris, who brought his hearing aids to him. Mayor was out mowing today and forgot them, however now he can hear. Also daughter, Hanni, who is Aunt to Elliot, who although he does not live here it is special to him.

As of 7:41 in the morning, Mayor will be leaving to go to Germany to visit family and stay in the house where grandfather was born. Mayor will be back.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.    Consent Agenda. Motion made by Harter seconded by Huffman to accept the Consent Agenda as presented. Mayor Rauch asked if there was any discussion. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

b.    Certification for the April Election. FYI

c.    DNR Letter. FYI

d.    Mayor Rauch nominated Scott Gold to replace Coker as Ward III Alderman. Motion to accept the nomination Harter seconded by Brown. Fender asked why he was not in attendance tonight. Fender asked if he declines, do you have any other person. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

e.    Mayor asked the Board for a nomination for Mayor Pro Tem. Fender nominated Brown. Motion made by Fender seconded by Huffman. No discussion. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

f.    Motion to remove Michael Hodges from Bank signature cards made by Harter seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to add David Rauch to the Bank signature cards made by Brown seconded Harter. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

g.    Motion to postpone to next meeting the liaison for the Library made by Fender seconded by Harter. No discussion. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

h.    Motion to accept David Rauch’s letter of resignation from Planning and Zoning made by Harter seconded by Huffman. No discussion. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to postpone to obtain letter of resignation of W. J. Walker from Planning and Zoning made by Harter seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to declare Walker’s seat vacant made by Harter seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor recommendation for new members to Planning and Zoning, Melissa Venable and David Kucera. Motion to approve Mayor’s recommendation made by Harter seconded by Brown. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay”’ None. No abstentions.

i.    This item was a duplication.

j.    Woods presented two bids for a dump trailer. Woods stated the trailer at Sancrest was a better trailer than the other one. Motion to purchase the dump trailer from Sancrest for up to $5,000.00 made by Harter seconded by Woods. No discussion. Voting “Aye” Woods, Harter and Brown. Voting “Nay” Fender and Huffman. No abstentions.

k.    Haskins NLC Service Line Program from information by MML. Motion to ask the company to send a representative to next month’s meeting for a presentation made by Harter seconded by Huffman. No discussion. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

l.     Brown discussed the hot water heater at the concessions stand. He approved the replacement and it was $90 over the limit. Motion to approve the replacement of the hot water heater Fender seconded by Huffman. No discussion. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

m.    Brown discussed the carport that was put over the generator, states the wind is pulling the stakes out of the ground. Need bids to put concrete footing or around poles to stabilize. Motion to get two bids for digging and concrete for the carport and contact a mobile home person for any suggestion made by Brown seconded by Harter. No discussion. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

n.    Huffman would like to reestablish the Park Board. Huffman would like to make improvements to playground, plant trees, etc. Motion to postpone to next meeting to do research on the Ordinance and any volunteers that might be needed made by Huffman seconded by Harter. No other discussion. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

o.    Hopkins requests approval to pay Visu-Sewer $156,030.85 for the 1st phase of lining of sewer pipes. Motion to approve made by Harter seconded by Brown. No discussion. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

p.    Hopkins requested permission to attend the GFOA Conference in St. Louis on May 5,6,7,8 and 9th. Will need four nights lodging $550.00 and mileage $248.52 plus $80.00 for parking. Motion to send Hopkins to the conference and approve her expenses made by Harter seconded by Huffman. No discussion. Voting “Aye” Woods, Brown, Harter and Huffman. Voting “Nay” None. Fender abstained.

q.    Poindexter had two bids for fencing for the lift station on Beech Street and dog kennel fence for the building. Lift station for $4,645.00 and dog kennels $6,230.00. Motion to seek more bids, at least three, and postpone to June meeting made by Harter seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None.          No abstentions.

r.    Poindexter discussed purchasing manhole covers to prevent storm water infiltrating the sewer system. Engineer states need 200 at a cost of $42.00 each for a Total of 8,400.00. Motion to purchase covers made by Brown seconded by Harter. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

s.    Motion to review and approve the payment for the month of March, 2018 made by Fender seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

 

Motion to adjourn made by Fender seconded by Harter. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

 

  

                                                                       _____________________________________________

                                                                        David Rauch, Mayor

ATTEST

 

 

______________________________________

Ruth M. Haskins, City Clerk

 

Draft Board of Aldermen Minutes March 15, 2018

0

Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 21-03-2018

DRAFT MINUTES OF THE REGULAR SESSION OF THE

BILLINGS ALDERMEN MEETING OF THE

CITY OF BILLINGS, MISSOURI

MARCH 15, 2018

7:00 PM

 

Present were: Mayor Pro Tem Mickey Brown, Attorney William Petrus, Chief David Taylor, Building Inspector Terry Danley, Treasurer Chris M. Hopkins.   Absent City Clerk Ruth M. Haskins.

 

Citizens and guests present were: Cynthia Brandt, Billings School Superindent, Rob Verch Billings School Board Member, David Rauch, David Kucerus and Willie Poindexter.

 

ROLL CALL.

Woods                Present

Fender               Present

Brown               Present

Coker                 Absent

Harter               Present Arrived at 7:23 p.m.

Huffman           Present

 

Mayor Pro Tem Brown asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

No comments from citizens however Mayor Pro Tem Brown acknowledged Chief David Taylor for 32 years of service to the City of Billings.

 

OLD BUSINESS.

a.     Alderperson Woods requested to move item a. about information on tractor and backhoe to New Business item o. Motion by Fender seconded by Huffman to move Old Business a. to New Business item o. Voting “Aye” Huffman, Harter, Fender and Woods. Voting “Nay” None. No abstentions.

b.     Alderperson Fender started conversation of receiving quotes in August 2017, September 2017 and again in January 2018 for the bid and rebid of moving the fence on the softball field located in the City Park used by the Girls’ Softball team. She asked “How do you section off a portion of the field that is located in the City Park to give to someone else?” Alderperson Huffman responded this is between two entities and a survey and legal description can be written. The city can Deed or Gift or Lease the property being discussed to the Billings School the school may have more possibilities to seek revenue for improvements. Mayor Pro Tem Brown suggested a two person committee to work on this with the school. Motion made by Brown seconded by Harter to form a two person committee consisting of Holly Fender and Tricia Huffman to work on this. Postponed till May 2018 for details.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

 

a.     Consent Agenda. Motion made by Fender to accept the Consent Agenda as presented seconded by Woods. Voting “Aye” Huffman, Harter, Fender and Woods. Voting “Nay” None. No abstentions.

b.     Mayor Pro Tem told the Board both pumps went down at the Mt. Vernon Lift Station during the rains February 17th and that Randy Poindexter was called out every two hours to restart the switch on the pumps that are 51 years old. This resulted in a temporary pump generator to be brought in to keep the lift station working. The city engineers are looking into the repairs needed for this lift station. Motion by Fender seconded by Woods to pay the invoice from Mobile Mini Tank and Pump Solutions for $ 1,510.70 for this emergency service. Voting “Aye” Huffman, Harter, Brown, Fender and Woods. Voting “Nay” None. No abstentions.

c.     Alderperson Harter discussed Mr. Sipes water bill and said he did not receive any credit on his overage. Mr. Sipes has water service only and credit is given on the sewer portion of the water bill. There was a miscommunication on how the credit is applied to water customers with no sewer usage. No action taken.

d.     Mayor Pro Tem Brown re-informed the Board members in attendance that they are not to call the City Attorney as they can ask questions when the attorney is at the Board Meetings. If a Board member has a concern or issue they are to call the Mayor and he will contact the Attorney on their behalf.

e.     A motion was made by Fender seconded by Harter to approve Chief Taylor’s request to participate in Missouri’s Highway Safety Program and sign the DWI and HMV authorizations forms. Voting “Aye” Huffman, Harter, Fender and Woods. Voting “Nay” None. No abstentions.

f.     Sharlene King, President of the Billings Merchant Association requested permission to close Commercial Street behind city hall for the upcoming Spring Fling to be held on Saturday, April 21, 2018. Vendors will be setting up in Green Spaces and the parking is needed on Commercial Street. A Motion by Woods seconded by Harter to close Commercial Street and allow parking on the “Grassy Knoll” for this event. Voting “Aye” Huffman, Harter, Brown, Fender and Woods. Voting “Nay” None. No abstentions.

g.    City Treasurer Hopkins presented information on the Use Tax for the Board to consider in receiving future Sales Tax on Out-of-State Motor Vehicle purchases and on-line sales made by Billings residents that can be collected and that are not remitted to the city unless there is an Ordinance in place to collect this. The Department of Revenue has extended the deadline for this ballot measure until September 2018 for all municipalities to participate in. Motion was made by Fender seconded by Harter to draw an Ordinance for the Motor Vehicle Sales Tax and Use Tax to be placed on the ballot on August 7, 2018. Voting “Aye” Huffman, Harter, Brown, Fender and Woods. Voting “Nay” None. No Abstentions.

h.     A recap of the contracted Backhoe and Labor services were provided to the Board of Aldermen from 2015, 2016 and 2017. This was reference information requested on what had been spent in the past three years.

i.     David Rauch informed the Board of the progress made with the proposed mural on the east side of the City Hall building. He has received pledges and donations to cover the costs of this project with no city funds to be used. The Billings Betterment Committee has met intermittently for several years and a committee for the Mural Project is being formed. He is also pleased to announce that the Community Foundation of the Ozarks will handle tax deductions, monies received and disperse payments. The committee would like to commission Susan Sommers, Internationally known Artist for this mural. Work would begin about April 1st weather being a factor. Ms. Sommers would like to invite the Billings School Art classes to see her project being done. Question from Alderperson Fender on behalf of some citizens about this mural being completed and then a building being erected on the vacant lot next to the City Hall wall would obscure the view. Mr. Rauch said he is in conversation with the owners of the property about their future use and what possibilities there may be for a parking lot or garden spot that would not detract from the mural.   No decisions are made at this point in time. Motion to pursue the Mural Project made by Harter seconded by Huffman. Voting “Aye” Huffman, Harter, Brown, Fender and Woods. Voting “Nay” None. No abstentions.

j.     Hopkins told the Board that the computer in the Mayor’s office does not have Microsoft Office on it and cannot get e-mails as well as well as two other computers in the office that use Round-cube for their program. She would like all computers to run the same programs. Dan from MDC Technologies will do the software updates needed. Motion made by Harter seconded by Woods to update and repair computers not to exceed the $1,000.00 that is budgeted. Voting “Aye” Huffman, Harter, Fender and Woods. Voting “Nay” None. No abstentions.

k.    Mayor Pro Tem Brown told the Board that the Ford Ranger is in need of a new transmission. There are three quote/bids in their packets. Alderperson Harter suggested having the work done in Billings and recommend Tailpipers quote be considered. Motion by Harter seconded by Woods to accept the bid of $1, 700.00 bid from Tailpipers for the transmission work for the Ford Ranger. Voting “Aye” Huffman, Harter, Brown, Fender and Woods. Voting “Nay” None. No abstentions.

l.     Alderperson Huffman requested a visible road sign to be placed on Mt. Vernon Street. There is no sign when turning right onto Mt. Vernon from Hwy 60. Motion by Huffman seconded by Harter to have a street sign place on Mt. Vernon side of the street. Voting “Aye” Huffman, Harter, Brown, Fender and Woods. Voting “Nay” None. No abstentions.

m.   Mayor Pro Tem Brown invited all the Board members to the Visioning Project to be held at City Hall on Thursday, March 22, 2018 at 6:00 p.m. to see what we would like to see for the future of Billings and to visit with the MSU students on this project. There is also a survey everyone is encouraged to fill out. It is also available online.

n.    Motion to approve payment of wages, expenses, bills, statements and other expenditures for the month of February 2018 made by Fender seconded by Harter. Voting “Aye” Huffman, Harter, Fender and Woods. Voting “Nay” None. No abstentions.

o.    Alderperson Woods said the bids for the new Tractor and Back Hoe attachment are still current. Mr. Woods said there is a lot of backhoe work that need so be done. There is an option to consider selling the present tractor before we buy the new one or buy new tractor and back hoe attachment and have Tractor Barn sell our tractor on their lot. Motion by Harter seconded by Woods to buy Tractor with Backhoe attachment for $ 23,298.00 and have Tractor Barn sell on their lot our Tractor with minimum of $10,000.00. Voting “Aye” Harter, Brown and Woods. Voting “Nay” Fender.  Huffman abstained.

 

 

Mayor Pro Tem Brown asked for a motion to go into Closed Session. Motion made by Brown seconded by Harter pursuant to Section RSMo 610.021(3).

 

ROLL CALL VOTE.

Huffman           Aye

Harter                Aye

Coker                Absent

Fender               Aye

Woods                 Aye

 

Meeting Closed to the Public at 9:02 p.m.

 

Reopen Regular Session at 9:20 p.m.

No further business.

 

Motion to Adjourn made by Huffman seconded by Harter. Voting “Aye” Huffman, Harter, Brown, Fender and Woods. Voting “Nay” None. No abstentions.

 

 

 

 

                                                                        ________________________________________

                                                                        Mickey Brown, Mayor Pro Tem

 

 

 

ATTEST

 

 

 

________________________________

Chris M. Hopkins, Deputy City Clerk

 

Draft Minutes of Board of Aldermen Meeting February 22, 2018

0

Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 26-02-2018

                                                       DRAFT MINUTES OF THE REGULAR SESSION OF THE

                                                            BILLINGS ALDERMEN MEETING OF THE

                                                                   CITY OF BILLINGS, MISSOURI

                                                                            FEBRUARY 15, 2018

 

Present were: Mayor Pro Tem Mickey Brown, Attorney William Petrus, Chief David Taylor, Building Inspector Terry Danley, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens and guests present were: Doris Schmidt, David Rauch, Ben & Nikki Brister,

Krista Evans, a professor from MSU, students James B. Kelley, Bailey DeJonge, Zeke Hall, Scott Godfey, Adam Olinger, Chris Watson, Andrew Menke, Jacob Hawkins, Kersey Carson, Amber Ryan, Nick Erwin, Brad Williams and Wesley Welch.

 

ROLL CALL.

Woods               Present

Fender               Absent

Brown               Present

Coker                 Present

Harter               Present

Huffman           Present

 

Mayor Pro Tem asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

Coker stated the Library is having a Chili Supper on March 3, 2018. FYI

 

OLD BUSINESS.

a.   Woods had more information on a new tractor with a back hoe attachment, the company will not take our old tractor in trade but would be willing to put on their lot and try to sell for $10,000.00 and not charge a commission on selling the tractor. Motion to postpone to next meeting made by Coker seconded by Harter. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None .                        No abstentions.

b.   David Rauch made contact with Suzanne Sommers for the mural work, she is a local girl. Sommers is the artist that painted the horses on the theater in Springfield.

c.   Taylor and Harter discussed increasing the monthly reserve for the Police car by $600.00 retroactive to January added to the $300.00 already set up, for a total of $900.00 monthly. Motion made by Harter to raise reserve by $600.00 seconded by Woods. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

d.   BILL NO. 18-02 — An Ordinance Amending the Municipal Code of the City of Billings, Missouri at Title III, Schedule 1, Speed Limits, Regarding Howcroft Avenue. Motion to have the First Reading by Title Only made by Coker seconded by Huffman. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor Pro Tem asked the City Clerk to Read Bill No. 18-02 by Title Only. Haskin read Bill No. 18-02 by Title Only. Motion to accept the First Reading on Bill No. 18-02 by Title Only made by Coker seconded by Harter. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay’ None.            No abstentions. Motion for the Second Reading of Bill No. 18-02 by Title Only made by Huffman seconded by Coker. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor Pro Tem asked the City Clerk to read Bill No. 18-02 by Title Only. Haskins read Bill No. 18-02 by Title Only. Motion to accept the Second Reading and for Final Passage, thereof, made by Coker seconded by Harter. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

BILL NO. 18-02 is now Ordinance 18-02.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.   Consent Agenda. Motion made by Coker to accept the Consent Agenda seconded by Woods. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

b.   Doris Schmidt would like to use the area outside of the girls ball field for the Cattle Show at the Fair. Motion to allow the Cattle Show behind the ball field made by Harter seconded by Coker. Voting “Aye” Woods. Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

c.   Krista Evans will be doing a visionary plan. Brown asked if there was a charge to the City for this, Evans responded no. The comprehensive plan would be the next step, which would have a cost, however she did not know the amount.   Motion to accept the visionary plan from MSU made by Huffman seconded by Coker. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None.  No abstentions

d.   Nikki Brister asked for permission to place a 5th wheel RV on her parents property at the corner of Beech and Lincoln (where Wade’s Greenhouse was located) to live in while they build their new house out in the country. It would probably be for about six months, all of the utility hook-up are there. Huffman stated there is an ordinance 400.795 which prohibits putting an RV and living in it. Brown stated their request cannot be approved as it would go against our ordinance.

e.   Evelio Gonzalez, owner of Los Girasoles Mexican Restaurant, would like to apply for a license for liquor by the drink. He will apply to the state for a temporary license. Motion to allow a temporary license for liquor by the drink, if approved by the state made by Harter seconded by Huffman. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

f.   Hopkins discussed the Internal Control Narrative – Cash Management for the City.

g.   Fender to discuss New quote for fence at girls ball field, Fender is absent for this meeting. Huffman stated the Park needs a lot of things other than a fence which is only for School use. Huffman would like to look into either giving the ball field to the School or work something else out. Attorney stated the ball field could be leased for a $1.00 per year, with a long lease. Huffman has contacted several surveyors to find a price for a survey. Huffman is going to the School Board Meeting on the 28th along with Mayor Pro tem Brown. Harter spoke up and stated that Mr. Garbee gave that property to the City for a Park long ago, and he might be upset if the City gave the land to the School. Harter suggested a lease for a term of 10 or 20 years at a $1.00 per year. Motion to approve Huffman and Brown to attend the School Board Meeting on the 28th and make an offer to lease the ball field to them for $1.00 per year for a term of twenty (20) years or longer made by Harter seconded by Coker. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

h.   BILL NO. 18-03 — An Ordinance Electing and Setting Forth the Duties and Salary and Term of Office of the City Clerk. Motion to have the First Reading of Bill No. 18-03 by Title Only made by Harter seconded by Huffman. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor Pro tem Brown asked the city Clerk to read Bill No. 18-03 by Title Only. Haskins read Bill No. 18-03 by Title Only. Motion to accept the First Reading of Bill No. 18-03 made by Huffman seconded by Harter. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to have the Second Reading of Bill No. 18-03 by Title Only made by Huffman seconded by Harter.   Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor Pro Tem Brown asked the City Clerk to read Bill No. 18-03 by Title Only. Haskins read Bill No. 18-03 by Title Only. Motion to accept the Second Reading of Bill No. 18-03 and for Final Passage Thereof, made by Harter seconded by Huffman. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstention.

Bill No. 18-03 is now Ordinance No.18-03.

i.   BILL NO. 18-04 — An Ordinance Setting Salaries of All Officers and Employees of the City. Motion to have the First Reading of Bill No. 18-04 by Title Only made by Harter seconded by Coker. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor Pro Tem Brown asked the City Clerk to read Bill No. 18-04 by Title Only. Haskins read Bill No. 18-04 by Title Only. Motion to accept the First Reading of Bill No. 18-04 made by Coker seconded by Huffman. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to have the Second Reading of Bill No. 18-04 by Title Only made by Harter seconded by Coker. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Mayor Pro Tem Brown asked the City Clerk to read Bill No. 18-04 by Title Only. Haskins read Bill No. 18-04 by Title Only. Motion to accept the Second Reading of 18-04 by Title Only and for Final Passage Thereof, made by Harter seconded by Coker. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

BILL NO. 18-04 is now Ordinance 18-04.

j.   Mayor Pro Tem Brown to appoint Fair Board Volunteers as follows:                    

02/15/2018             Janine Staiger             2018         1 year               2017/2018 Treas.  

02/15/2018             Jessica Verch            2018         1 year                                          

02/15/2018             Lisa McClelland         2018         1 year                                          

02/15/2018             Katie Godfrey             2018         1 year                                          

02/15/2018             Ray Datema               2018         1 year               2018/2018 Pres.

02/15/2018             Anne Datema             2018         1 year                                          

Liaison                     Tricia Huffman           2018                                                              

Motion to appoint all of the above to the Fair Board for the year 2018 made by Harter seconded by Coker. Voting “Aye” Woods, Brown, Harter and Coker. Voting “Nay” None. One abstention – Huffman.

k.   Mayor Pro Tem Brown appointing members Planning & Zoning as follows:  Motion to appoint all the above names to the Planning and Zoning Commission made by Coker seconded by Huffman. Voting “Aye” Woods, Brown, Coker and Huffman. Voting “Nay” None. One abstention – Harter.

 

    1. Jason Baker          2018-2021     4 year term
    2. Tim Wood             2018-2020     3 year term
    3. Jason Baker       2018-2021     4 year term

l.   Brown stated trucks have been in town, will be finished this week. First Project went well, only one incident, however it was taken care of.

m.   Brown read the bid for backhoe work from Enyart Construction for $70.00 per hour for backhoe and $10.00 hourly rate for labor. Motion to accept the bid made by Coker seconded by Harter. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Bids for cleaning City Hall: Willie Poindexter bid $ 125.00 per month, Grime Scrubbers $195.00 per month. Motion to award the contract to Grime Scrubbers made by Woods seconded by Coker. Voting “Aye” Woods, Coker and Huffman. Voting “Nay” Harter and Brown. Did not pass. Motion to talk to Willie and tell her in 3 months, her progress will be checked and if not any better it will be rebid made by Brown seconded by Harter. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None.   No abstentions.

n.    Haskins requested permission to attend the Municipal Court Clerk Training at Jefferson City on March 12th to the 15th. Chief Taylor suggested that the Clerk should attend the training.  Motion to grant permission for the Clerk to attend the training in Jefferson City made by Coker seconded by Harter. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None.   No abstentions.

o.    Motion to approve payment of wages, expenses, bills, statements and other expenditures for the month of January 2018 made by Harter seconded by Coker.  Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None.   No abstentions.

 

Mayor asked for a motion to go into Closed Session. Motion made by Coker seconded by Woods pursuant to Section RSMo 610.021(3).

ROLL CALL VOTE.

Woods             Aye

Brown             Aye

Coker            Aye

Harter             Aye

Huffman         Aye

 

Meeting Closed to the Public.

 

Reopen Regular Session.

No further business.

 

Motion to Adjourn made by Huffman seconded by Coker. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

 

                                                                        ________________________________________

                                                                        Mickey Brown, Mayor Pro Tem

 

ATTEST

 

 

 

________________________________

Ruth M. Haskins, City Clerk

 

Draft Minutes Board of Aldermen Meeting January 18, 2018

0

Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 23-01-2018

MINUTES OF THE REGULAR SESSION OF THE

BILLINGS ALDERMEN MEETING OF THE

CITY OF BILLINGS, MISSOURI

JANUARY 18, 2018 AT 7:00 P.M.

 

 

Present were: Mayor Pro Tem Mickey Brown, Attorney William Petrus, Chief David Taylor, Water & Sewer Maint. Supt. Randy Poindexter, Building Inspector Terry Danley,

Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens and guest present were: Henry Bos and David Rauch.

 

ROLL CALL.

Fender                                    Present

Brown                                     Present

Coker                                     Present

Harter                                                Present

Huffman                              Absent Arrived 7:10 p.m.

Woods                                    Absent

 

Mayor Pro Tem asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION. None.

 

OLD BUSINESS.

  1. Woods unable to attend, in hospital. Postpone to next meeting.
  2. Brown to discuss electrical bids for the storage building with another bid from Davis Electric for $6,500.00. All Phrase bid was $5,990.29. Motion by Coker seconded by Fender to award the contract to All Phrase Electric. Voting “Aye” Fender, Brown, Coker and Harter . Voting “Nay” None. No abstentions.
  3. Brown asked Poindexter if he had talked to Jon Wayne Heating, Poindexter responded yes. There is two different bids from Jon Wayne, one is a tube type heater which is more expensive than the hanging heater. Motion to accept Jon Wayne Heating for the hanging heater for $3,285.00 made by Fender seconded by Coker. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay”

None. No abstentions. Brown asked if Meeks will give us a written bid for $5,100.00 for the blown insulation would the Board go with that. Brown stated due to the weather this really needs to be done. Motion made to get the written bid from Meeks for $5,100.00and have them do the job made by Coker seconded by Harter. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None.         No abstentions.

  • BILL NO. 17-12 — An Ordinance Amending the Municipal Code of the City of Billings, Missouri by Creating a New § 700.065 Regarding Non-Resident Surcharge for Water Service. Motion to have the First Reading by Title Only made by Fender         seconded by Harter. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor Pro Tem asked the City Clerk to read Bill No. 17-12 by Title Only. Haskins read Bill No. 17-12 by Title Only. Motion to accept the First Reading by Title Only made by Harter seconded by Coker. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None.                         No abstentions. Motion to have the second reading of Bill No. 17-12 by Title Only made by Coker seconded by Fender. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor Pro Tem asked the City Clerk to read Bill No. 17-12 by Title Only. Haskins read Bill No. 17-12 by Title Only. Motion to accept the Second Reading and for Final Passage Thereof, made by Fender seconded by Coker. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Motion made by Harter seconded by Fender that Bill No. 17-12 be accepted as Ordinance 17-12. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Bill No. 17-13 — An Ordinance Amending the Municipal Code of the City of Billings, Missouri at Title III, Schedule 1 Speed Limits, Regarding John Street. Motion to have the First Reading of Bill 17-13 by Title Only made by Harter seconded by Coker. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor Pro Tem asked the City Clerk to read Bill No. 17-13 by Title Only. Haskins read Bill No. 17-13 by Title Only. Motion to accept the First Reading of Bill No. 17-13 by Title Only made by Fender seconded by Harter. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to have the Second Reading of Bill No. 17-13 by Title Only made by Coker seconded by Harter. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor Pro Tem asked the City Clerk to read Bill No. 17-13 by Title Only. Haskins read the Bill No. 17-13 by Title Only. Motion to accept the second reading and for Final Passage Thereof, made by Fender seconded by Harter. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Bill No 17-13 is now Ordinance 17-13.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda.   Motion to accept the Consent Agenda made by Coker seconded by Harter. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Motion to accept resignation of Mayor Michael Hodges effective December 22, 2017 made by Harter seconded by Huffman. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Board to nominate someone for President of the Board for 2018. Fender nominated Mickey Brown. Coker nominated Fender. Hopkins asked if the Board would consider leaving Brown in to keep from changing signatures at the Bank. Motion to approve Brown as President of the Board made by Fender seconded by Coker until April, 2018. Voting “Aye” Fender, Coker, Harter and Huffman. Voting “Nay” None. Brown abstained.
  • BILL NO. 18-01 — An Ordinance Amending the Budget for the Fiscal Year January1, 2017 to December 31, 2017. Motion to have the First Reading by Title Only of Bill No. 18-01 made by Huffman seconded by Coker. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor Pro Tem asked the City Clerk to read Bill No. 18-01 by Title Only. Haskins read Bill No. 18-01 by Title Only. Motion to accept the First Reading of Bill No. 18-01 by Title Only made by Harter seconded by Coker. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to have the Second Reading of Bill No. 18-01 by Title Only made by Coker seconded by Harter. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.  Mayor Pro Tem asked the City Clerk to read Bill No. 18-01 by Title Only. Haskins read Bill No. 18-01 by Title Only. Motion to accept the Second Reading and for Final Passage thereof, made by Coker seconded by Fender. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None.           No abstentions. Bill No. 18-01 is now Ordinance No. 18-01.
  • Henry Bos addressed the Board about the procedure if a Railroad disaster occurs in Billings. Brown wants some information about what happens if there is a train derailment and chemicals spill inside the city limits of Billings. Bos stated it has been the same way for several years. On Christmas Eve about 10 years ago, reports came in a train coming from Republic to Billings had a white substance coming out of one of the rail cars.   They stopped the cars west of town. Billings Fire Department is to report a hazmat occurrence to Burlington-Northern and they usually handle its own hazmat situation. If we need assistance we contact Logan- Rogersville, however most of any hazmat situation is handled by Springfield Fire Department. When our department goes into hazmat mode, we check wind direction, notifying the public any other help that is needed.
  • Library will have a chili supper March 3rd from 5 to 8 p.m. FYI.
  • Coker stated she did not understand why they had to have a license. Hopkins stated the information was given to her that no license is needed so she will refund last years money.
  • Mayor Pro Tem appointed Kerri Culver to the Library Board for a two year term 2018-2020. Other appointments Jan Morrison one year term, treasurer; Ivy Maxwell one year term, secretary; and Whitney Packwood, President. Motion to approve Mayor Pro Tem appointment made by Coker seconded by Fender. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None.                 No abstentions.
  • Brown to make appointments for liaisons as follows: Library – Jessie Coker; Planning and Zoning – Nicolas Harter; Fair Board – Tricia Huffman. Motion to approve all appointments made by Fender seconded by Harter. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None.                          No abstentions.
  • Brown made the following appointments for City Employees:Chris M. Hopkins                                                     Deputy City Clerk & TreasurerRandy Poindexter                                                     Water & Wastewater Supt.Janice Bluebaum                                                      Receptionist Part-timeTerry Danley                                                             Building Code Enforcement P/T

 

    1. Any discussion will be in the Closed Session. Motion to approve appointments made by Coker seconded by Harter. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
    2. Donnie Batson                                                           General Labor
    3. Gail Steinert                                                              Water Clerk
    4. Keith Hilburn                                                           Animal Control & Gen. Labor
    5. David Taylor                                                             Police Chief
  • Brown stated in the packet is a list of employees and present wages. Brown asked the Board how they wanted to handle this. Coker asked what was done last year. Brown responded 2% across the board. Fender stated last year it was discussed to do raises every other year. Coker asked if Poindexter was the only one getting medical benefits. Hopkins stated no, he had worked part time for the city to begin with and when he went full time that is when he started getting benefits. Coker asked how much health insurance went up this year. Hopkins stated she only had the current premiums as follows: Poindexter $749.22 monthly $8,990.54 yearly; Steinert $818.26 monthly $9,819.12 yearly; Hilburn $372.20 monthly $4466.04 yearly. Hilburn, Hopkins, Poindexter, Steinert, Taylor and Williams dental $228.00 yearly; vision $24.00 yearly. Harter suggested closed session. Brown stated need a motion to move item k. to Closed Session. Motion to move item k. to Closed Session made by Coker seconded by Fender. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay’ None. No abstentions.
  • Taylor said Williams probation ended 12-25-2017. Taylor recommend retainage and raise of $.50 per hour. Motion to retain Williams on the Police Department with a raise of $.50 per hour with that be effective 12-25-2017 made by Harter seconded by Coker. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None.     No abstentions.
  • Republic Services will raise rates effective 01-01-18 to $11.27 1st cart and an additional $2.05 for an extra cart. Staff needs permission to raise rates to customers of $12.00 and $3.50. Fender asked when this was bid out. City Clerk stated this is the third year of the contract, clause in the contract to raise after two years according to CPI. Motion made by Coker to raise the rates seconded by Brown. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Hopkins discussed prepayment of $5,000.00 to A.M. Pyrotechnics’ for the Fireworks’ show on June 30, 2018. Fender wanted to know if conflicted with any other towns. Motion to prepay A. M. Pyrotechnics $5,000.00 for 16% more shots with music and a projected date of June 30, 2018 made by Harter seconded by Coker. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Hopkins discussed attending the GFOA Seminar in Columbia on February 28th, expenses would be $95.00 plus $192.60. Motion to give permission to Hopkins to attend the GFOA Seminar made by Harter seconded by Coker. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Economic Development would like to pursue an artist concept for a mural on the East Wall of City Hall. David Rauch has contacted an artist from Springfield and he has a drawing with him from the artist.   Rauch shows the sketch to the Board and everyone likes the concept. Will try to contact other artist to see if they would be interested in submitting a drawing or sketch for a mural or if they have paint one somewhere else send a picture. Request RFQ for next meeting. Motion to solicit bids and sketches made by Coker seconded by Fender. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Taylor is requesting change speed limits on Howcroft to 20 MPH 24/7 from Pine St. to Beverly St., this was a request from Mr. Woods. Fender asked if the other sign would be taken down. Taylor responded no, will just put up another also without the time on it. Motion to have an Ordinance changing the speed limit sign to reflect 24/7 coverage made by Coker seconded by Harter. Fender stated need to put flags up and also put in newsletter.   Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Taylor and Harter want to change reserve from $300 per month to $525.00 per month. Motion to postpone to next month to try to come up with the money made by Coker seconded by Harter. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Review and approve payment of wages, expenses, bills, statements and other expenditures. Motion to approve made by Coker seconded by Huffman. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None.                 No abstentions.

 

 

Mayor Pro Tem asked for a motion to go into closed session Pursuant to 610.021(3) RSMo made by Coker seconded by Fender.

ROLL CALL VOTE.

Fender             Aye

Brown             Aye

Coker               Aye

Harter             Aye

Huffman         Aye

 

Motion to reopen Regular Session made by Coker seconded by Huffman.

ROLL CALL VOTE.

Fender            Aye

Brown               Aye

Coker               Aye

Harter             Aye

Huffman         Aye

 

Reopen Regular Session.

 

No further business.

 

 

 

 

 

 

 

Motion to adjourn made by Huffman seconded by Harter. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

 

 

 

                                                                        _______________________________________

                                                                      Mickey Brown, President of the Board

 

 

ATTEST

 

 

_________________________________

Ruth M. Haskins, City Clerk         

Draft Minutes December 21, 2017

0

Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 15-01-2018

MINUTES OF THE REGULAR SESSION OF THE

BILLINGS ALDERMEN MEETING OF THE

CITY OF BILLINGS, MISSOURI ON

DECEMBER 21, 2017 AT 7:00 P.M.

 

 

Present were: Mayor Michael Hodges, Attorney William Petrus, Chief David Taylor, Building Inspector Terry Danley, Water & Sewer Maint. Supt. Randy Poindexter, Water Clerk Gail Steinert, Treasurer Chris M. Hopkins, Laborer Keith Hilburn and City Clerk Ruth M. Haskins.

 

Citizens and guest present were: Cameron Schweiss with Archer-Elgin.

 

ROLL CALL.

Fender            Present

Huffman        Present

Brown             Present

Harter                        Present

Coker             Present

Woods            Present

 

Mayor asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICATION. None        

 

OLD BUSINESS.

  • Attorney had prepared Resolution 2017-03 for the Library. Motion made by Coker seconded by Huffman to accept the resolution. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • BILL NO. 17-10 An Ordinance for Establishing the Budget for the Fiscal Year January 1, 2018 to December 31, 2017. Motion made by Brown to have the First Reading of Bill No. 17-10 seconded by Fender. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Mayor asked the City Clerk to read Bill No. 17-10 by Title Only. Haskins read Bill No. 17-10 by Title Only. Motion to accept the First Reading of Bill No. 17-10 by Title Only Made by Fender seconded by Coker. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to have the Second Reading of Bill No. 17-10 by Title Only made by Coker seconded by Brown. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor asked the City Clerk to read Bill No. 17-10 by Title Only. Haskins read Bill No. 17-10 by Title Only. Motion to accept the Second Reading and for Final Passage Thereof, made by Fender seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Bill No. 17-10 is now Ordinance 17-10.
  • BILL NO. 17-11. An Ordinance Amending the Municipal Code of the City of Billings, Missouri at § 700.290 and § 700.300 Regarding Connection Fees For Water and Sewer. Motion to have the First Reading of Bill No. 17-11 made by Brown seconded by Fender. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor asked the City Clerk to read Bill No. 17-11 by Title Only. Haskins read Bill No. 17-11 by Title Only. Motion to accept the First Reading of Bill No. 17-11 by Title Only made by Fender seconded by Woods. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Poindexter stated Meter size should read ¾ inch instead of ¼ inch. Motion to amend Bill No. 17-11 to correct pipe size made by Brown seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to have the Second Reading of Bill No. 17-11 by Title only as amended made by Coker seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor asked the City Clerk to read Bill No. 17-11 by Title Only as amended. Haskins read Bill No. 17-11 as amended by Title Only. Motion to accept the Second Reading and for Final Passage Thereof, as amended made by Huffman seconded by Fender. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.       Bill No. 17-11 in now Ordinance 17-11.
  • Poindexter received two more bids for the new furnace at the wastewater plant. Prices’ bid was $2,700.00: Down Home Heating was $1,950.00 and Jon Wayne was $1,650.00. Motion to accept Jon Wayne bid for $1,650.00 made by Brown seconded by Fender. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Poindexter received more bids for maintenance on the generators; A & J Power was $2,005.69; Cummins Sales was $1,334.00; and Norton Power systems was $1,180.00. Motion to have Norton do the maintenance on the generators for $1,180.00 made by Brown seconded by Coker. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Officer Minnis has finished his probation, he was to get a raise of $.50 per hour back pay to date of probation. Motion to retain and raise pay made by Brown seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Woods has not been able to get a back hoe attachment, found another trailer but was $100.00 higher with no spare tire and no rails. Keith get options for next month. Get quotes for new.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda. Motion to approve the Consent Agenda made by Fender seconded by Coker. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Mayor discussed the storage building at the wastewater plant. Have a bid for the electrical work from All-Phase Electric for $5,990.09. Hilburn stated the lab building has 220 power. Motion to postpone until next month for more bids made by Harter second Huffman. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Mayor discussed getting bids for hanging heaters and insulation for the storage building for next meeting. Motion to check prices made by Brown seconded by Coker. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to check on prices for insulation for the storage building made by Brown seconded by Coker. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Cameron discussed the bids received from the three companies bidding on the CIPP Project. After discussion, vote was taken on awarding the bid and giving Notice of Award. Motion made by Fender seconded by Coker to take the bid from Visu-Sewer of Missouri, LLC base bid of $270,815.00 and an Alternate Bid on C for $54,333.00. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Cameron discussed the extension to the west of water and sewer lines as the next project. The estimated cost for this project would be water $365,000.00 and sewer $130,000.00. Motion to go forward with this project made by Coker seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Board discuss changing Ordinance to charge water/sewer customers outside the city limits a higher fee. Motion to charge a non-resident fee surcharge of $6.00 per customer made by Brown seconded by Huffman effective January 1, 2018. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Board to approve the attorney do an Ordinance to change for a 20 MPH Speed Limit on John St. Motion to approve Attorney to draft an Ordinance to change the speed limit on John Street to 20 MPH made by Coker seconded by Harter.
  • Motion to approve payment of wages, expenses, bills statements and other expenditures for the month of November, 2017 made by Coker seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

 

 

Mayor asked for a motion to go into Closed Session.

 

Motion made by Fender to go into Closed Session seconded by Huffman.

ROLL CALL VOTE.

Woods            Aye

Fender            Aye

Brown             Aye

Coker             Aye    

Harter                        Aye

Huffman        Aye

 

Attorney states a Closed Session is only for employee disciplining, not elected officials.

 

Motion to reopen the Regular Session made by Coker seconded by Harter.

ROLL CALL VOTE.

 

Woods            Aye

Fender            Aye

Brown             Aye

Coker             Aye

Harter                        Aye

Huffman        Aye

 

Reopen Regular Session.

 

PUBLIC PARTICIPATION.

Mayor asked Keith Hilburn to address the Board. Hilburn stated he would like Randy to speak first.

Randy Poindexter addressed the Board concerning the way the Mayor has been treating the employees, especially the last year it has been very stressful. We are constantly getting bullied, belittled and threatened, here lately it has escalated to yelling and profane language. My job as the water and wastewater supervisor is to make sure the city has safe drinking water and the wastewater treatment plant is working properly. As Keith’s supervisor, he is directly under my direction. However, my authority has been undermined by the Mayor, occasionally there are times when we need to work overtime due to factors beyond our control. Lately, rather than get yelled at for having overtime, we have just been donating our time. Our vehicles are old and in need of repair, Randy informed the Mayor that his truck needed more repair and the Mayor told him to park it and use another vehicle. It has been getting worse and this makes for a bad working environment.

Keith and I work together as a team we can get more work accomplished than working separately. He would like for the rudeness to stop.

Coker asked about donating time, she does not work overtime at her job. When the Board talked about keeping the overtime down was an effort to lower the wages for the Budget. If there are emergency situations where overtime is required. Coker stated that cussing at employees is not to be tolerated.

Mayor asked Poindexter if there was any problems when you worked on McHenry St.

Poindexter answer no.

Mayor stated if they feel that they need to get rid of him, that is not a problem. Sometimes

he gets overly excited, that is the way it was where he had worked in the past.    

Gail Steinert addressed the Mayor, she was in the office when that happened and stated she was sorry, but you were extremely rude and you treat Randy like he doesn’t know his job

you second guess him all the time, then when you ask me if they understand what the Mayor wants done, Steinert stated that she thought they just need some respect and trust. Then the Mayor stated that he was not respected when he worked at Precision Stainless.

Steinert stated the Mayor purposefully do not talk to them with respect and that is seen on Monday morning. When the Mayor comes in at other times and asked where Randy and Keith are at the time, the Mayor yells and says they are not supposed to be doing that today. Mayor stated if he is not wanted here, he will leave. If he is voted out tonight it is not a problem for him. Fender stated, nothing can be voted on, this is not on the agenda.

Coker stated maybe both sides could sit down and work this out, has to have mutual respect. Brown stated the Mayor was elected by a vote of the citizens and is the CEO of the City and Brown stated that Randy is the foreman with one employee, Keith. If the Mayor comes along in the middle of the day and wants either one of the two to do something for him just do it. Brown does not condone the rage, swearing or yelling, however, when someone is a manager there is not enough time to explain why it needs to be done. Brown stated that Randy is stuck in the middle of this disagreement.

Keith Hilburn address the Board and stated he is thankful for his job and enjoys most of what he does. Hilburn has no problem digging out culverts or whatever, however when he asked the Mayor about doing anything else, the Mayor tells him he has to do what he tells him. Harter stated he appreciates his hard work. Brown asks how do the disagreements start. Hilburn states an example is when there is a rain event, and the plant needs to be looked after more than once a day. Hilburn and Randy take turns going to the plant and then both will have overtime on the same day and the Mayor does not like that.        

Woods asked if Keith felt like being put on the street was a punishment. Hilburn responded no he feels there is a need, when we flush hydrants you can tell by the way the water flows there is a need. Harter states it looks like to him they were being micro-managed.

 

No further business.

 

Motion to adjourn made by Coker seconded by Fender. Voting “Aye” Woods. Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

 

 

 

                                                                        _____________________________________

                                                                        Michael B. Hodges, Mayor

 

 

ATTEST

 

 

 

__________________________________

Ruth M. Haskins, City Clerk