Draft Minutes from Board of Aldermen Meeting Thursday, January 17, 2019

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 24-01-2019

MINUTES FOR THE BOARD OF ALDERMEN REGULAR SESSION OF THE

JANUARY 17, 2019 MEETING AT THE CITY OF BILLINGS

CITY HALL AT 7:00 P.M.

 

 

ROLL CALL

WOODS          PRESENT

FENDER           ABSENT

BROWN           PRESENT

GOLD              PRESENT

KUCERA          PRESENT        

HUFFMAN       PRESENT

 

Present were: Mayor David Rauch, Attorney William Petrus, Lt. Bruce Belin, Water & Sewer

Supt. Randy Poindexter, Building Inspector Terry Danley, Treasurer Chris M. Hopkins and

City Clerk Ruth M. Haskins.

 

Citizens and guests present were: Tina Didreckson, Nicole Browning, Jack VanZandt, Karen Foster, Robert Foster, Tim Fields and Mr. McLiney with the Bonding Company.

 

Mayor asked everyone to stand for the Pledge of Allegiance.

 

Mayor’s Comments.

Mayor mentioned as a follow-up the approval of a bench for the Cloud Family land donation.

Mayor has talked to Mr. Woods and Ken Cloud as to where the bench should be placed and they were both in agreement that the Park would be the best place. If no one objects to this,

it will be turned over to the Park Board as to where they want it place in the Park. The

inscription was left up to the Mayor, there was 70 letters that went with the granite bench.

Mayor tried to keep as close to 70 as possible. It will read as follows: Thank you to the Donald and Carolyn Cloud Family for the property gift to the City of Billings. There will be an additional charge $8.75 to Wommack as there is 75 letters.

 

PUBLIC PARTICIPATION.

Mayor asked if anyone would like to speak to the board.

Karen Foster, a member of the Park Board, and a citizen and lives at 104 Logan Street. On the agenda for tonight it states the Park Advisory Board, that indicates we just advise. The Ordinance states that they have control over all matters for the Park. Mayor stated it should be just the Park Board, this language is the state stature. The Park will keep the Board in the loop as to the actions.

 

UNFINISHED BUSINESS.

  • Poindexter stated only one bid for the repairs to the generator, would like to postpone to next meeting. Motion made by Gold to Postpone to next meeting seconded by Brown. Voting
    “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda. Discussion there is an amended set of Minutes of December 7, 2018. Two of the employees were given more raise than of approved. Motion to approve the Consent Agenda made by Kucera seconded by Woods. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • BILL NO. 19-01 — An Ordinance Amending the Budget for the Fiscal Year January 1, 2018 to December 31, 2018. Motion made by Huffman seconded by Brown to have the First Reading of Bill 19-01 by Title Only. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None. Mayor asked Haskins to read Bill No. 19-01 by Title Only. Haskins read Bill No. 19-01 by Title Only. Motion made by Gold seconded by Woods to accept the First Reading of Bill No.19-01. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None. Motion made by Huffman seconded by Kucera to have the Second Reading of Bill No. 19-01 by Title Only. Mayor asked Haskins to read Bill No. 19.01by Title Only. Haskins read Bill No. 19-01 by Title Only. Motion made by Kucera seconded by Gold to accept the Second Reading and for Final Passage Thereof, of Bill No. 19-01. ROLL CALL VOTE. Woods – Aye, Brown — Aye, Gold – Aye, Kucera — Aye, Huffman — Aye. Motion that Bill No.19-01 made by Brown seconded by Woods be accepted as Ordinance No. 19-01. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman.  Voting “Nay” None. Bill No. 19-01 is now Ordinance No. 19-01.

 

  • BILL NO. 19-02 — An Ordinance Electing and setting Forth the Duties and Salary and Term of the Office of the City Clerk. Motion made by Woods seconded by Gold to have the First Reading of Bill No. 19.02 by Title only. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None. Mayor asked Haskins to read Bill No. 19-02 by Title Only. Haskins read Bill 19-02 by Title Only. Motion to accept the First Reading of Bill No. 19-02 made by Brown seconded by Huffman. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None. Motion made by Gold seconded by Huffman to have the Second Reading by Title Only. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None. Mayor asked Haskins to read Bill No. 19-02 by Title Only. Haskins read Bill No. 19-02 by Title Only. Motion made by Kucera seconded by Woods to accept the second reading and for Final Passage, Thereof. Roll Call Vote. Woods –Aye, Brown – Aye, Gold – Aye, Kucera – Aye, Huffman – Aye. Motion made by Gold seconded by Huffman that Bill No. 19-02 be accepted as Ordinance 19-02. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Bill No. 19-02 is now Ordinance 19-02.
  • Bill No. 19-03 — An Ordinance Setting Salaries of all Officers and Employees of the City. AS AMENDED. Motion made by Kucera seconded by Huffman to have the First Reading of Bill 19-03 as amended by Title Only. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay”. Mayor asked Haskins to read Bill No. 19-03 as amended by Title Only. Haskins read Bill No. 19-03 as amended by Title Only. Motion made by Gold seconded by Kucera to accept the First Reading of Bill 19-03. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None. Motion made by Huffman seconded by Woods to have the Second Reading of Bill No. 19-03 as amended by Title Only. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None. Mayor asked Haskins to read Bill No.19-03 as amended by Title Only. Haskins read Bill No. 19-03 by Title Only. Motion made by Woods seconded by Kucera to accept the Second Reading and For Final Passage Thereof. Roll Call Vote. Woods – Aye, Brown – Aye, Gold – Aye, Kucera – Aye, Huffman – Aye. Motion made by Huffman seconded by Brown the Bill No. 19-03 as amended be accepted as Ordinance No. 19-03. Bill No. 19-03 is now Ordinance No. 19-03.
  • Mr. McLiney whatever the city is doing, just keep doing this. The City numbers were very good, extremely well. The City ratio is 1.9, this is extremely high. Your management is great and your numbers are fantastic. Woods stated cannot maintain the increases without a sunset. Mr. McLiney stated the rates need to be reviewed every year. Brown asked if Mr. McLiney to come every year. McLiney stated any time the City needs for him to come to a meeting he will be here. McLiney needs to be hired tonight and then when the projects are ready, he will be back. Motion to hire the McLiney Company made by Huffman seconded by Brown. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None.
  • Board to make nominations for President of the Board. Huffman nominates Brown for the President of the Board. No further nominations. Motion made by Huffman seconded by Kucera to approve Brown as President of the Board. Voting “Aye” Wood, Gold, Kucera and Huffman. Voting “Nay” None. Brown abstains.
  • Mayor recommendations of the list of City employees and contractors in aggregate. Motion to accept the Mayor’s recommendation of appointments made by Gold seconded by Huffman. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Mayor recommends Jan Morrison and Ivy Maxwell for a two term to the Library Board. Motion made by Kucera to approve the recommendations seconded by Woods. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Didreckson states the Library now has a 501c3. There are some grants that they can apply for, however they will probably need partners. Didrecksons company that she works for is donating computers.
  • Mayor stated the Park Board Members have been appointed. Motion to approve terms for the Park Board Members made by Huffman seconded by Brown.  Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None.

 

  • Board needs to approve the following names as authorized signers for the City of Billings Asset Management Account at the Bank of Billings: David Rauch, Mickey Brown, Chris M. Hopkins and Ruth M. Haskins. Motion made by Gold seconded by Huffman. Voting “Aye” Woods, Gold, Kucera and Huffman. Voting “Nay” None.     Brown abstains.
  • Woods to discuss water and sewer rates. Woods is concerned the meters are not read every thirty days. Some months it goes over the minimum and the rate increase every year. Woods proposes the minimum usage to 3,000 gallons. Woods talked to Gail and that would be a loss of about $40,000.00. Penalty fees received last year was about $16,000.00 for both water and sewer combined. Motion made by Gold to do an analysis of the annual impact by raising from 2,000 to 3,000 gallon by Gail for next month.
  • Woods discuss sidewalk to Dollar General. Highway Department will not allow the City to put in a sidewalk on highway right-of-way. Woods would like bids on sidewalk on Mt. Vernon from Mobile Home Park to Republic Street. Mayor asked Woods to check on prices.
  • Woods stated when it was decided on Veterans wall for the City to pay he voted for that, however now would like to rescind the $15,000.00 for a Veterans Wall on the other side of the lot from the Mural. Motion to rescind approval of the $15,000.00 for the wall made by Woods seconded by Huffman. Brown stated he wants to rescind. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Kucera discussed the City’s website, getting bid to revising City’s website. Trying to get someone to build and maintain our website.
  • Brown to discuss a part-time employee supervisor, pay $12.00 per hour to show Keith what to do two days a week. Randy would not have to do that. Mayor states work on job description and come back next month.
  • Mayor stated Randy is now attending classes for higher certification from a DSII to a DSIII, this is as high as he can go. Mayor stated when certification is enhanced do we pay a higher wage.
  • Mayor to appoint a Policy and Procedure Committee, would like to have Kucera, Brown and Gold on the committee to study this.
  • Motion to approve wages, expenses, expenses, bills, statements and other expenditures for the month of December, 2018 made by Huffman seconded by Brown. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman.

 

No further business.

Motion for Adjournment made by Huffman seconded by Kucera. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None.

 

 

                                                                        _____________________________ ____

                                                                        David Rauch, Mayor

 

ATTEST

 

 

  

________________________________

RUTH M. HASKINS, CITY CLERK

Draft Minutes from Board of Aldermen Meeting December 20, 2019 (Late Posting)

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 23-01-2019

MINUTES FOR THE REGULAR SESSION OF THE BILLINGS BOARD OF ALDERMEN

MEETING ON DECEMBER 20, 2018 AT BILLINGS CITY HALL AT 7:00 P.M.

 

Present were: Mayor David Rauch, Attorney William Petrus, Lt. Bruce Belin, Water and Wastewater Supt. Randy Poindexter, Building Inspector Terry Danley, Treasurer Chris M. Hopkins and City Clerk

Ruth M. Haskins.

 

Citizens and guest present: Tina Didreckson, Jack VanZandt, Jan Morrison, Nicole Browning,

Jessie Coker and Melissa Venable.

 

ROLL CALL.

Woods                 Present

Fender                 Present

Brown                  Present

Gold                     Present

Kucera                 Present

Huffman             Absent   Arrived at 7:10 p.m.

 

Mayor Rauch asked everyone to stand for the Pledge of Allegiance.

 

Mayor’s Comments.

The lift Station that was damaged since July is now up and going. Were able to take the pumps back.

You may recall that lightning was the cause of the damage at the lift station and the water will #2.

Insurance claims were filed, one was with EMC which would cover it in case of lightning. The other one, Hartford Steam that would cover in case of mechanical failure. EMC questioned whether it was lightning, interestingly because the controls were welded together, something happened to cause that. However the two pumps down below were damaged and the company requested the pumps

be taken somewhere to be dissected. Conclusion was the damage was not due to lightning, it was a

mechanical malfunction. At one time, the conclusion was that the secondary company would cover the damage if it was not lightning. The cause of the problem at the lift station was wear and tear, this item is not covered by either insurance company. So the City has incurred the cost of repairs to the pumps at $1,400.00 each. EMC would only pay for only a few months on the portable pumps so the City will pay the balance for the temporary pumps. We have an ongoing conversation with the insurance on the control panel, the welded wires would have to be some kind of electrical problem. So this is still up in the air. At one time, the City thought that everything would be paid including a completely new lift station, however that did not happen and has ended up costing the City a significant amount of money. On top of, the City is under a new Insurance policy that came due on November 7th and the premium is higher, due to the outstanding claim on the old insurance company.

Two weeks ago the portable generator was stolen from the lift station and have no idea what happened there, there is a light out there now Thanks to Terry.   The other issue is about the plumbing insurance that is being offered to the water customers of the City. It has created a lot of confusion on the Facebook page. The example of replacing the sewer line at my late Mother’s home and it cost us $2,300.00, if we had taken this insurance it would have been completely covered. The use of the City’s logo for the use of this company was problematic for me, however the contact called for the use of the logo.

 

 

 

PUBLIC PARTICIPATION. Mayor asked if anyone wanted to speak. No response.

 

 

UNFINISHED BUSINESS.

  • Woods has two bids on the bench from one from SSD for $1,526.25. The other bid is from Wommack Monument for $1,153.00 for a 3 foot with 70 letters and delivery. Brown stated it would be nice to acknowledge the gift. Motion made by Woods seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None.               No abstentions.
  • Attorney needs some more information from Chief Taylor.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda. Motion made by Fender to approve the Consent Agenda seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None.       No abstentions.
  • BILL NO. 18-11 — An Ordinance for Establishing the Budget for the Fiscal Year January 1, 2019 to December 31, 2019. Motion made by Huffman seconded by Brown to have the First Reading of Bill 18-11 by Title Only. Roll Call Vote- Woods – Aye; Fender — Aye; Brown —Aye; Gold – Aye; Kucera – Aye; Huffman —Aye. Mayor asked Haskins to read Bill No. 18-11. Haskins read Bill 18-11 by Title Only. Motion made by Kucera seconded by Huffman to accept the First Reading of Bill No. 18-11 by Title Only. Roll Call Vote. Woods – Aye; Fender – Aye; Brown – Aye; Gold – Aye; Kucera – Aye; Huffman – Aye. Motion made by Gold seconded by Woods to have the Second Reading of Bill No. 18-11 by Title Only. Roll Call Vote. Woods – Aye; Fender – Aye; Brown – Aye; Gold – Aye; Kucera – Aye; Huffman – Aye. Mayor asked Haskins to Read Bill No 18-11 by Title Only. Haskins read Bill No. 18-11 by Title Only. Motion made by Huffman seconded by Gold to accept the Second Reading and For Final Passage Thereof. Roll Call Vote. Woods – Aye; Fender – Aye; Brown – Aye; Gold – Aye; Kucera – Aye; Huffman – Aye. Motion made by Brown seconded by Huffman that Bill No. 18-11 be accepted as Ordinance 18-11. Roll Call Vote. Woods – Aye; Fender – Aye; Brown – Aye; Gold – Aye; Kucera – Aye; Huffman – Aye. BILL NO. 18-11 is now ORDINANCE 18-11.
  • Poindexter asked the Board to approve the purchase a generator from Terry for $700.00. Motion to purchase the generator for $700.00 made by Kucera seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Poindexter stated the generator at the Wastewater plant cost would be $33,000.00. Woods stated on the Internet cost would be $17,600.00. Terry stated carb. cost would be $700.00. Motion by Brown to get estimate on repairs seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Gold discussed giving the Library $500.00 from Cell Phone Tower money. Motion made by Kucera for 2019 seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “ Nay” None. No abstentions.
  • Brown has quotes for guttering for the storage building. Brown would use G & L Roofing for $910.00 for 6 “ gutter. Motion by Gold to bolt on stoppers and 6” gutter up to $1,500.00 seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

 

 

  • Kucera discussed Taylors request for time off instead of pay for accrued vacation, time off to be carried over to next employment year. Lot of discussion. Attorney stated if you do that for Taylor then it would also have to apply to everyone. Future discussion to change policy. Motion made by Huffman to Table this item seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Hopkins discussed having the Board authorize the Mayor to sign the Project Authorization to proceed with placing the Codes on the Internet. Motion made to authorize made by Huffman seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Hopkins discussed prepayment to A.M. Pyrotechnics $5,000.00 for the Fireworks on June 29th. Motion made by Fender to pay seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Hopkins asked for authorizing Treasurer to move $10,000.00 out of Operation Budget of Public Works to set up an Asset Management Savings Account. Motion made by Huffman to authorize to sign for Saving Account seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Hopkins asked Board to authorize removing the name of Mike Hodges from the Safety Deposit Box and add the names of David Rauch and Mickey Brown. Motion to remove and add made by Kucera seconded by Huffman.   Voting “Aye’ Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Hopkins requests permission to amend 2018 Budget to 12 month actuals as of December 31, 2018. Motion made by Fender seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Mayor recommends the following for the Park Board: Betty Hale, Bill Wilson, Jennifer Fritsche, Tim Fields, Nick Harter, Karen Forest, Nicole Browning and Doug Corrie. Motion made by Kucera seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Motion to approve the wages, expenses, bills, statements and other expenditures for the month of November, 2018 made by Gold seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

 

Mayor asked if anyone wanted to make a motion to go into Closed Sessions. No response.

 

No further business.

 

Motion to adjourn made by Huffman seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

 

 

 

 

 

 

 

 

 

                                                                                           ____________________________________

                                                                                                  David Rauch, Mayor

 

 

 

ATTEST

 

 

 

___________________________________

Ruth M. Haskins, City Clerk

 

   

 

 

Draft Minutes Special Called Minutes for December 7 2018

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 19-12-2018

MINUTES FOR THE SPECIAL CALLED SESSION OF THE BILLINGS BOARD OF ALDERMEN

ON DECEMBER 7TH, 2018 IN THE BILLINGS CITY HALL AT 7:00 P.M.

 

Present were: Mayor David Rauch, Chief David Taylor, Treasurer Chris M. Hopkins and City Clerk

Ruth M. Haskins.

 

No citizens or guests were present.

 

ROLL CALL TO OPEN MEETING.

WOODS – PRESENT, FENDER – PRESENT, BROWN – PRESENT, GOLD – ARRIVED AT 7:15 P.M.,

KUCERA – PRESENT, HUFFMAN – PRESENT.

 

Mayor asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION. Fender stated on Tuesday evening before the ballgame, Flat Creek will have

a Food Truck at the School, Seniors will only have to pay $5.00 for a meal.

 

NEW BUSINESS, INCLUDING MEMORIALS AND ORDINANCES.

  • Mayor discussed the Budget. Brown stated the old Mayor did promise Keith $.50 raise when he went to school. Huffman asked if could have a policy everybody receive the raise and then

 

    1. more from the Board for individuals. Woods stated is for round figures for raises. Gold made a motion that the COLA be $.50 for everybody seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. Brown made motion for Randy to receive a merit raise of $.75 per hour seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. Motion made by Huffman to raise Keith by $.50 per hour due to certification and $.50 for merit seconded Kucera. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. Fender made a motion to raise Gail due to the newsletter and Donnie for all the extra he does an additional $.25 per hour seconded by Gold. Woods is concerned that some of the jobs could be combined. Huffman objects to Donnie receiving extra for possibly working in the Park. Brown stated Randy was the one he wanted to have a raise, because he does a lot of extra work on his own. Voting “ Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” Huffman.
  • Haskins asked if City Hall could be closed all day on Christmas Eve and Christmas Day. Huffman made a motion to close City December 24th and 25th seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None.

 

 

Motion made by Brown that the Board go into Closed Session for the Purpose of hiring, firing and disciplining an employee Pursuant to Section 610.021(3) RSMo seconded by Fender.

ROLL CALL VOTE.

Woods                 Aye       

Fender                 Aye

Brown                  Aye

Gold                     Aye                                     

Kucera                 Aye

Huffman             Aye

 

Meeting Closed to the Public.

 

Reopen Regular Session.

 

No further Business.

 

Motion to adjourn made Fender seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman.

 

 

                                                                                          ____________________________________________

                                                                                          David Rauch, Mayor

 

 

 

ATTEST

 

 

 

___________________________________

Ruth M. Haskins, City Clerk

 

Draft Board of Aldermen Meeting for Thursday, November 15, 2018

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 21-11-2018

MINUTES FOR THE BILLINGS BOARD OF ALDERMEN MEETING

IN REGULAR SESSION ON NOVEMBER 15, 2018

AT 7:00 P.M. IN THE BILLINGS CITY HALL.

 

Present were: Mayor David Rauch, Attorney William Petrus, Chief David Taylor, Water and Wastewater Supt. Randy Poindexter, Building Inspector Terry Danley, Treasurer Chris M. Hopkins and

City Clerk Ruth M. Haskins.

 

Citizens and guest present: Nicole Browning, Bruce Belin, Donna and Ken Thomas.

 

ROLL CALL.

Woods                 Present

Fender                 Present

Brown                  Present

Gold                     Present

Kucera                 Present

Huffman             Present

 

Mayor Rauch asked everyone to stand for the Pledge of Allegiance.

 

Mayor’s Comments: The City is still dealing with the Insurance Company, nothing settled yet. Chief Taylor will be out for surgery on his shoulder for 3 to 6 month.

 

PUBLIC PARTICIPATION. Ken Thomas stated to the Board he was pretty ignorant until about eleven years ago when built a pool house on his property. Found out there was all kinds of hoops to go through, one was a building permit, which was no big deal. Paid my money for so much a square foot, notified the building inspector every time was supposed to, however he never showed up. So every time he would tell me to take picture, now I have a bunch of pictures in the book. So that got him accustomed to how things worked in the City of Billings. Thomas has lived here almost 30 years but was ignorant to the inner workings. So the next time saw a building inspector, had put a basement under the pool house and wanted to let the ground settle before put the steps in. The inspector informed Thomas that there would be no certificate of occupancy until the steps were put in, which thought was odd since was living in one house on the property, also was told that could not rent the pool house out. Which had no intention of doing that. Thomas has been on Planning & Zoning now for four or five years, we do not meet because there is nothing going on here and he can see why. There is a lot of obstacles when someone wants to build or remodel or buy property or rent. There are restrictions and hoops at every point. Thomas is of the opinion that property owner has rights.

Seems like the City of Billings think they have a lot of rights on private property. Thinks a lot of this is for revenue for the City, which is understandable.   Lot of is obstacle’s that you put in, will give you an

example, my wife owns property across from Casey’s, we have been working out there, have rewired the garage. Donna decides she wanted the house torn down, so contacted Empire, want to keep

electricity in the garage. Thomas is a 35 year veteran of utility company so he expected some hoops from Empire. Then he was told that an electrical permit had to be bought from the City to get the meter hooked up. But have to have everything up to code. And have an inspection for a new meter set. Will cost about fifteen hundred dollars, so therefore, will not tear the house down will just let it sit there. The other thing is got to looking more there is a lot of vacant house in this town. Dawned on him pay a fee and bring it up to code, to him that is a hindrance. Thomas says that is an Ordinance, Terry responded it is a code. Thomas then stated there is one other thing, we were keeping the water on just to power wash and other things, gas co was $22 and Empire was $23 City was $58. Wouldn’t it be better to get $20 versus zero. Just moving meter to a new location, will still be on the same property. Thomas wants to know if it makes it right for Billings, just because other towns do it.

Brown stated the rental inspection was needed, landlords were not fixing anything or repair anything.

Huffman stated she had rental property and was very upset when this started, she thought was going to have to bring the whole house up to code. However, she was told that was not the case.

Fender wanted to know dates for filing for April’s Election. City Clerk has not been notified, will call.

 

UNFINISHED BUSINESS.

  • Discussion concerning having Attorney draft an Ordinance annexing Hwy 60 right of way.

 

    1. Motion made by Fender seconded by Kucera to have attorney draft a new Ordinance. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Hilburn raises discussed postponed from last meeting. Motion to postpone to December meeting made by Brown seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Discussed putting Billings Ordinances on Website. This is addressed under New Business, item f. Motion to Table made by Huffman seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Hopkins discussed the Nine Month Budget Amendment. Motion to approve the Budget made by Kucera seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda. Motion to approve made by Fender seconded by Gold. Voting “Aye” Woods, Fender, brown, Gold, Kucera and Huffman. Voting “Nay’ None. No abstentions.
  • Resolution R-2018-2. Resolution of Governing Body of Applicant. Removing Michael Hodges and replacing with David L. Rauch as Authorizing Contact for SCEAP (Wastewater) Grant Reimbursement. Motion to approve made by Brown seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • BILL NO. 18-10 — An Ordinance Amending the Municipal Code of the City of Billings, Missouri at Chapter 135, Boards and Commissions, Regarding a Park Board. Motion to have the First Reading of Bill No. 18-10 by Title Only made by Huffman seconded by Brown. Roll Call Vote.   Woods – Aye, Fender – Aye, Brown – Aye, Gold – Aye, Kucera – Aye, Huffman – Aye. Mayor asked Haskins to Read Bill No. 18-10 by Title Only. Haskins read Bill No. 18-10 by Title Only. Motion made by Huffman seconded by Kucera to accept the First Reading of Bill No. 18-10 by Title Only. Roll Call Vote. Woods – Aye, Fender – Aye, Brown – Aye, Gold – Aye, Kucera – Aye, Huffman – Aye. Motion made by Huffman seconded by Woods to have the Second Reading of Bill No. 18-10 by Title Only. Roll Call Vote. Woods – Aye, Fender – Aye, Brown – Aye, Gold – Aye, Kucera – Aye, Huffman – Aye. Mayor asked Haskins to read Bill No. 18-10 by Title Only.

 

    1. Haskins read Bill No. 18-10 by Title Only. Motion made by Huffman seconded by Gold to accept the Second Reading and for Final Passage Thereof. Roll Call Vote. Woods – Aye, Fender – Aye, Brown – Aye, Gold – Aye, Kucera – Aye, Huffman – Aye. Motion made by Huffman seconded by Kucera the Bill No. 18-10 be accepted as Ordinance No. 18-10. Roll Call Vote. Woods – Aye, Fender – Aye, Brown – Aye, Gold – Aye, Kucera – Aye, Huffman – Aye.       Bill No. 18-10 is now Ordinance 18-10.
  • Woods suggested a Plaque or Bench acknowledging the land donation from the Cloud family.  Motion to postpone to next meeting made by Huffman seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Poindexter stated at the DNR Inspection the City got a violation due to no check valve on Well # 2. Reavis gave a quote of $1,200.00 to install a 4” check valve. Motion to approve Reavis quote made by Fender seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Hopkins discussed eCode 360, pricing would be $495.00 for 2019, the second year it would be $695.00. There will be an additional charge as we update Ordinances. At the present time, the City is paying $1,000.00 per year to update the Ordinances and 10 books. If it is put online, it will be much easier for everyone. We will have to have three hard back books, one for the Police, one for the Attorney and one for the City Hall. Motion made to approve made by Brown seconded by Gold. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Kucera discussed building a Memorial Wall to honor service members who have died that are from Billings. There are 18 names, which is a combination of all wars. Their group has also requested up to $15,000.00 from the City to help pay for the wall and murals. This would also include a separate mural for all veterans, first responders and police from Billings. Fender stated the bandstand would be better for all the community at the Park. Woods stated what would be wrong with spitting the project. Kucera stated if this memorial and mural are built, the group will have donated $74,000.00 to the City’s $15,000.00. Also 80% of the donors live outside the City limits. Brown wanted to know the name of the group. Kureca stated it is the Billings Betterment Committee. Fender asked isn’t this a conflict of interest for Rauch and Kucera?   Brown stated one reason he doesn’t want the City paying $15,000.00 for this project most of the citizens are going to complain. Fender stated if the City pays this $15,000.00, the citizens are going to say why keep raising the water and sewer rates. Huffman stated the bandstand at the Park and do the mural here, split in half then the expense will be driven down. Kucera asked are you talking about building the wall. Rauch stated the bandstand would cost $7,000.00 and the wall would be $8,000.00. Huffman stated don’t mix City Funds.

 

    1. Fender doesn’t feel comfortable spending City money for this project. Motion by Kucera that City pay up to $15,000.00 to build the bandstand and walls on the lot next to City Hall seconded by Brown. Roll Call Vote: Woods – Aye; Fender – Nay; Brown – Aye; Gold – Aye; Kucera – Aye; Huffman – Nay. 4 Ayes 2 Nays.   No abstentions.
  • Hopkins stated a couple of years ago the Board was presented with the idea of Asset Management, opening a bank account and putting in a sum of money from each department. Brown has set aside $10,000.00 toward a goal of $30,000.00 for electronic meter readers, it will take several years to accomplish his goal. Fender stated there would be under one account how would you divide up the interest. Motion made by Gold seconded by Kucera to open a Savings Account at the Bank of Billings to be Billings Asset Management Account. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None.                        No abstentions.
  • Mayor asked Chief to introduce Bruce Belin as the next new hire in the Police Department. Mayor stated Belin has a lot of experience. Starting Wage $15.50 per hour and after 90 days the wage would go to $16.50 per hour. Motion made by Fender to hire for wage stated seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Brown asked about who is supposed to maintain the alley ways. The point is the alley behind my house is all muddy, there is only 3 meters. Needs to be graded and graveled.
  • Hopkins stated everybody got a worksheet. There are questions that need to be answered. Fender asked if Donnie would do the bathrooms for the Park Board.   Mayor says will need to have a workshop. Board will have a workshop on the December 7th at 7:00 p.m.
  • Motion to approve wages, expenses, bills, statements and other expenditures for the month of October, 2018 made by Brown seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

 

No further business.

 

Motion to adjourn made by Huffman seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

 

 

 

                                                                                          _____________________________________

                                                                                          David Rauch, Mayor

 

 

 

ATTEST

 

 

 

__________________________________

Ruth M. Haskins, City Clerk

Draft Minutes of Board of Aldermen Meeting, Thursday, October 18, 2018

0

Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 23-10-2018

DRAFT MINUTES FOR THE BILLINGS BOARD OF ALDERMEN MEETING IN

REGULAR SESSION ON OCTOBER 18, 2018 AT 7:00 P.M.

IN THE BILLINGS CITY HALL.

 

Present were: Mayor David Rauch, Attorney William Petrus, Chief David Taylor, Water and Wastewater Supt. Randy Poindexter, Building Inspector Terry Danley, Treasurer Chris M. Hopkins and City Clerk

Ruth M. Haskins.

 

Citizens and guests: Tony Taylor, Karen and Robert Foster and Jennifer Fritsche.

 

ROLL CALL.

Woods                 Present

Fender                  Present

Brown                  Present

Gold                      Present

Kucera                  Absent

Huffman              Present

 

Mayor Rauch asked everyone to stand for the Pledge of Allegiance.

 

Mayor’s Comments. Mayor stated the new flag pole is installed, want to thank Mickey Brown, however we are having a problem with the solar light. There has been ongoing problems with the lift station on Mt. Vernon Road and want to thank Randy and Keith for keeping on top of the problems. The Insurance claim for a lightning damage to the lift station isn’t happening, they claim it is a mechanical problem. However, another Insurance Company is taking a look now to see if anything else can be done.

 

PUBLIC PARTICIPATION. Karen and Robert Foster received the News Letter from the City and had some questions. They have lived here six years and think that News Letter is really good for the citizens. They need some educating on why people working on their house have to have a license. Hopkins explained

any contractors that are working within the City Limits must buy a $25.00 license to do any home repairs. Hopkins stated this is to protect the homeowners’ from contractors that do not either complete the job after being paid or do faulty workmanship. Fosters also wanted to know if they could have chickens and if so how many. Fender responded no roosters. Clerk stated thinks it is 14. Hopkins responded they must be fenced and have a coup. Hopkins also stated if they had any other questions just call City Hall. Mr. Foster asked about the water and sewer rates. Mr. Foster asked about putting in another meter just for watering the garden and flowers. Hopkins stated that can be done, the charge would be $1,200.00 for installation.

 

UNFINISHED BUSINESS.

a.    Mayor discussed Keith has completed classes that was not given a raise at that time as he had been told he would receive. Mayor   suggested the Board give him either a $.50 or $.25 raise at this time. Woods stated other employees have been to classes and did not get raises mid-year. Woods stated that would be setting a precedent. Brown stated do at the end of the year. Huffman stated Keith needs raise. Motion made to discuss raises in November by Brown seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold and Huffman. Voting “Nay” None. No abstentions.

b.     Mayor stated the lift station at Mt. Vernon and the Well #2 supposedly was hit by lightning on the same day, however after the insurance company sent an electrical engineer to investigate the conclusion was that it was not lightning that it was a mechanical problem. The pump at the lift station can be fixed for $1,400.00. The quote to replace the lift station was $130,000.00, which insurance was to pay $110,000.00 and the balance would come from Bond proceeds. However, since the insurance company now states it was not damaged by lightning they will not pay $110,000.00. Mayor stated after all the problems with the lift station it would probably be a good idea to go ahead and replace it. The engineers stated if start now will take 15 weeks before it can be replaced. By that time the Bond money could be available to pay for the         upgrade. Brown asked if the insurance is going to pay for the generators which is doubtful. Mayor stated the repair for the pump is $1,400.00 and a temporary control panel for $2,500.00.  Motion by Gold is to repair the pump and temporary controls $2,500.00 and move forward with the new lift station and litigation seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold and Huffman. Voting “Nay” None. No abstentions. Motion to approve Mayor to pay an expert up to $1,500.00 to inspect for lightning damage made by Gold seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Gold and Huffman. Voting “Nay” None. No abstentions.

c.    Hopkins discussed putting Billings Ordinances on website. Motion made by Huffman to approve. Motion died for a lack of a second. Motion to postpone to next months’ meeting made by Huffman seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold and Huffman. Voting “Nay” None. No abstentions.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS, RESOLUTIONS AND ORDINANCES.

a.    Consent Agenda. Motion to accept the Consent Agenda made by Fender seconded by Brown. Voting “Aye” Woods, Fender, Brown,  Gold and Huffman. Voting “Nay” None.   No abstentions.

b.   Schmidt was a no show.

c.    Tony Taylor to present insurance quotes. He could only get 2 quotes 1 from OneBeacon for $35, 998.00 and Travelers for $34,848.00. Mo Rural will not give a quote because of the unresolved insurance claim. Motion to go with Travelers made by Brown second by Woods.  Voting “Aye” Woods, Fender, Brown, Gold and Huffman. Voting “Nay” None.   No abstentions.

d.   R-2018-1 — A Resolution for the Board of Aldermen of the City of Billings, Missouri, Supporting Missouri Proposition D. Woods is opposed to the Resolution. Brown will not support. No motion.

e.    Board to have the Attorney to draw up an Ordinance for reinstating the Park Board. Motion to have the Attorney draw up the Ordinance for a Park Board made by Huffman seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold and Huffman. Voting “Nay” None.  No abstentions.

f.     Mayor discussed the sale of a Police Car turned over to the Chief. Motion made by Fender to price $2,600.00 to $2,200.00 seconded by Gold. Voting “Aye” Woods, Fender, Brown, Gold and Huffman. Voting “Nay” None. No abstentions.

g.     Mayor discussed updating the Comprehensive Plan, SMCOG will do this plan for $5,000.00. Motion to proceed made by Huffman seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold and Huffman. Voting “Nay” None. No abstentions.

h.     Taylor discussed the graphics for the new police vehicle. Cost would be $512.00. Motion to approve plan made by Fender seconded by Gold. Voting “Aye” Woods, Fender, Brown, Gold and Huffman. Voting “Nay” None. No abstentions.

i.     Danley discussed having the Attorney update the Building Codes for 2018 into an Ordinance for next meeting. Motion made by Huffman seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold and Huffman. Voting “Nay” None. No abstentions.

j.    Board is to schedule time with Hopkins for 9 month amendment before next meeting. FYI.

k.   Motion to approve the wages, expenses, bills, statements and other expenditures for the month of September made by Gold seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Gold and Huffman. Voting “Nay” None. No abstentions.

 

No further business.

 

Motion to adjourn made by Gold seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Gold and Huffman. Voting “Nay” None. No abstentions.

 

 

_____________________________________

David Rauch, Mayor

 

 

 

ATTEST

 

 

 

 

____________________________________________

Ruth M. Haskins, City Clerk

 

 

 

Draft Minutes Board of Aldermen Meeting, Thursday, September 20, 2018

0

Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 26-09-2018

MINUTES FOR THE BILLINGS BOARD OF ALDERMEN MEETING IN

REGULAR SESSION ON SEPTEMBER 20, 2018 AT 7:00 P.M.

IN THE BILLINGS CITY HALL.

 

 

Present were: Mayor David Rauch, Attorney William Petrus, Chief David Taylor, Police Officer Justin Braden, Building Inspector Terry Danley, Water & Wastewater Supt. Randy Poindexter, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens and guests: James B. Kelley, James W. Welch and Andrew Menke, MSU Students who worked on the Visioning Plan.

 

ROLL CALL.

Huffman                    Present

Kucera                       Present          

Gold                           Absent

Brown                         Present

Fender                        Present

Woods                        Present

 

Mayor Rauch asked everyone to stand for the Pledge of Allegiance.

 

Mayor’s Comments: Mayor Rauch stated have had some issues with the Lift Station on Mt. Vernon Road. Also had issues at the Plant with basins overflowing. Randy, Keith and Terry worked very hard on these issues. Mayor will talk more about this in the meeting. This coming Saturday will be the Fall Harvest Festive in town. There will possibly be thousands of people in town. Mayor asked Chief Taylor to introduce the new Police Office Justin Braden. Braden gave a brief summary of where he has worked.

 

PUBLIC PARTICIPATION. None.

 

UNFINISHED BUSINESS.

  • Mayor asked the three MSU Students to give another presentation on the Visionary Plan. Gave an overview of the Plan of improving community improvements and family oriented programs. SMCOG will help with the Comprehensive Plan and New Planning and Zoning Map.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda. Motion made by Brown to approve the Consent Agenda seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Gary Verch is not in attendance, however Fender is going to speak in his place. Fender stated Verch was unable to attend, they are asking permission to use the space of the Truck and Tractor Pull as a Benefit for the School, the Booster Club

 

pay for different items for the School. Huffman asked if they were only using the area for the pulling? Fender stated they will also use the softball field for parking. The date for the Benefit will be October 13th. Motion to grant permission for the Benefit of the School made by Huffman seconded by Fender. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.

  • Mayor would like to appoint Susie Bos Corrie to the Planning & Zoning Commission to fill a vacancy for one year. Motion made by Kucera to approve the appointment seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Mayor and Chief discussed the annexation of Hwy 60. The Ordinance cannot be found in the City. Motion to have the Attorney to draft an Ordinance for the 60 Annexation for next meeting made by Fender seconded by Kucera. Voting “Aye”   Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Poindexter presented two quotes in the packet, we had a good inspection from DNR.

 

    1. Friday before last, the Clarifier was overflowing, due to the pumps not working. Republic Public Works came and pulled the pump and there was a huge turtle at the bottom. Saturday morning all the Clarifiers were overflowing. Poindexter called Terry to help start the pumps. Had to have Bert Bond to come over with his boom truck and pull the pump, there was another snapping turtle in the wet well which was all cut up. Poindexter and Hilburn were out there cleaning up the mess and DNR called and stated they were coming down for an inspection. DNR came down and all went well except during the inspection the sampler quit working. Poindexter has two quotes for a new sampler, one is $1,598.00, the other one was $1,640.00. Motion to order the sampler for $1,598.00 made by Brown seconded by Fender. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.    
  • Poindexter stated there was a spare pump that has been there a long time, it is hooked up to a temporary control. Poindexter suggests an alarm system at the plant, Mayor stated Atlas Security will be contacted. Motion made to pay All-Phase Electric $1,068.64 made by Woods seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Poindexter stated the automatic control panel, will alternate pumps. The cost is $4,336.20 for parts only, labor should be about for $850.00. Motion to approve up to $5,500.00 made by Woods seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Poindexter presented quote from O’Neal Farms. Mayor had asked them for a quote. The quote is for cleaning the ditch from Mt. Vernon to Russell on Pine St. and placing an erosion mat to take care of the water from the Mt. Vernon ditch. The quote is $6,120.00 of which the Road District will pay $2,000.00. Motion to approve the work made by Woods seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

    1. Notify the two occupants when work will begin.
  • Brown to update on the Flag Pole, should be up by next week. Will be getting two flags.
  • Mayor appointed Rusty Bell to the Library Board. Motion made by Fender seconded by Brown. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Mayor stated Hilburn has completed another class and passed his test for water.  Motion to postpone to the next meeting to do research made by Huffman seconded by Brown. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Hilburn inquired about getting paid extra for cleaning the bathrooms at the Park. Mayor stated Hilburn signed a job description stating part of his duties were cleaning the Park bathrooms.   Motion to Table made by Huffman seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Mayor discussed options for the lift station which was hit by lighting. Insurance will pay for the new replacement of all the equipment. Mayor stated it would be better to replace to new. Terry stated there is mercury switches, which would bring EPA. Motion to replace the lift station with new equipment up to $130,000.00 made by Brown seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Fall Clean-up is scheduled for October 25, 2018.
  • Hines Pharmacy will be in town on October 3rd giving Flu shots at other businesses for a cash price of $35.00 or $39.00 or if you have insurance they will take that.
  • Hopkins asked for authorization to have Tony Taylor give the City three quotes for our Commercial Insurance which is due November 6, 2018. Motion to have Tony Taylor give the City three quotes for Commercial Insurance made by Huffman seconded by Brown. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Hopkins discussed the Capital Improvement Loan at People’s Community Bank, the note is due September 25th, do you want to pay off or renew? Balance of the note is $25,447.48. If it is paid off it will save the City $2,788.76 in interest. Motion to pay the note off in full made by Huffman seconded by Woods. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Hopkins discussed attending a meeting of the Show Me Christian County and Christian County Planning & Zoning is recodifying to the 2018 Electrical Codes and other Codes also. They will be having another meeting and Terry Danley has agreed to attend the meeting to represent the City of Billings, so Billings can also change their building codes to 2018. Motion to have Danley attend the meeting made by Brown seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Hopkins stated General Code updates our Code Books, they can put Billings Ordinances on our website for $695.00 per year. Each department could pay about $100.00 per year. City would still have to pay for new recodification. Motion to postpone to next month made by Huffman seconded by Brown. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Hopkins stated need to get started on the nine month amendment to get prepared for the 2019 Budget. Huffman is Parks, Brown is Water & Sewer, Fender is General, Woods is Street & Animal Control, Kucera is Police & Municipal and Gold is Planning & Zoning & Library. Motion to make nine month amendment to Budget made by Brown seconded by Fender. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Motion to approve wages, expenses, bills, statements and other expenditures for the month of August, 2018 made by Huffman seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

 

No further business.

 

Motion to adjourn made by Huffman seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

 

 

 

 

                                                            ______________________________________

                                                                  David Rauch, Mayor

 

 

 

ATTEST

 

 

 

 

 

_______________________________

Ruth M. Haskins, City Clerk   

Draft Minutes Special Called Meeting Thursday August 23, 2018

0

Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 27-08-2018

MINUTES FOR THE CITY OF BILLINGS BOARD OF ALDERMEN MEETING

IN A SPECIAL CALLED MEETING ON AUGUST 23, 2018

AT 7:10 P.M. IN THE BILLINGS CITY HALL.

 

 

Present were: Mayor David Rauch, Attorney William Petrus, Chief David Taylor, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens and guests present were: Sharlene King

 

ROLL CALL

Huffman             Absent

Fender                 Present

Brown                  Present

Kucera                 Present

Gold                     Present

Woods                 Present

 

Mayor Rauch opened the meeting and asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION. None.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.   BILL NO. — 18-09 — An Ordinance Establishing the Tax Levy on all Real and Personal Property located within the City of Billings for the Year 2018.  Motion made by Fender seconded by Kucera to have the First Reading of Bill No. 18-09 by Title Only. No discussion. Roll Call Vote; Woods – Aye, Fender – Aye, Brown – Aye, Gold – Aye and Kucera – Aye. Voting “Nay” None.     No abstentions. Mayor asked Haskins to read Bill No. 18-09 by Title Only. Haskins read Bill No. 18-09 by Title Only. Motion made by Brown seconded by Fender to accept the First Reading of Bill No. 18-09 by Title Only. No discussion. Roll Call Vote; Woods – Aye, Fender – Aye, Brown – Aye, Gold – Aye and Kucera – Aye.   Voting “Nay” None. No abstentions. Motion made by Gold seconded by Woods to have the Second Reading of Bill No. 18-09 by Title Only. No discussion. Mayor asked Haskins to read Bill No. 18-09 by Title Only. Haskins read Bill No. 18-09 by Title Only. Motion made by Kucera seconded by Brown to accept the Second Reading and for Final Passage, Thereof. Roll Call Vote; Woods – Aye, Fender – Aye, Brown – Aye, Gold – Aye and Kucera – Aye. Voting “Nay” None. No abstentions. Motion made by Brown seconded by Fender that Bill No. 18-09 be accepted as Ordinance No. 18-09.   Roll Call Vote; Woods– Aye, Fender – Aye, Brown – Aye, Gold – Aye and Kucera – Aye. Voting “Nay” None. No abstentions. Bill No. 18-09 is now Ordinance 18-09.

b.   Viebrock could not be here, so Sharlene King is here to speak. Billings Merchants would like to have permission to close Commercial St between Washington and Jefferson on September 22nd for their Fall Harvest. King would also like permission to park vendor vehicles on the Grassy Knoll on Main Street. Fender would like to have no parking in front of King’s on US 60. King will block that spot off. Woods stated since the City leases the lot next to City Hall, then the City needs to give permission for that. Motion to grant permission to close Commercial St. between Washington and Jefferson, the grassy lot next to City Hall and the Grassy Knoll on Main St. made by Woods seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

c.   Review and approve Treasurer’s report with a correction the Park balance from 707,553.00 to 7,553.00. Motion to amend the report made by Brown seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

d.   Mayor discussed which account to take the difference out of, Street Fund or the General Fund. Woods asked what the balance was, the Street Fund would be the only fund that can be justified. Woods stated if the money is in the fund use it, if the Street Fund got in trouble the General Fund could bail it out. Woods still has $9,300.00 for the Mt. Vernon St. project. Motion made by Gold that the difference come out of the Street Fund, $17,741.00 seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

e.   Taylor recommended City hire Justin Braden as a Police Office at $14.00 per hour, he has to give 2 weeks notice at the Christian County Sheriff Office. Braden is experienced has worked at Walnut Grove Police Department, is in his early thirties. Fender asked if the contract was mentioned to him. Fender made the motion to hire Justin Braden at $14.00 per hour seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

f.   Taylor stated the attorney has the contract, he will speak about the contract. Petrus stated will make a few changes.   Board needs to decide what amount to put in the contract. Petrus suggest the amount not be too large. Gold stated that would be a deterrent if the amount too large they might not take the job. Gold thinks $2,500.00 would be a good figure. Petrus stated the Mayor needs to sign the contract. Motion to approve the Attorney to draft a contract based on the discussion of the Board made by Gold seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

g.    Discussion of wages and pay raises for the police department. Motion on wages for the Police Department; inexperienced hires will start at $12.00 per hour after ninety days a raise of a $1.00 more per hour and after a year another $1.00 per hour, for experienced hires will start at $14.00 per hour after ninety days a raise of $1.00 more per hour and after a year another $1.00 per year made by Woods seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

h.   Motion to Table this item made by Gold seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

i.   Motion to review and approve wages, expenses, bills, statement and other expenditures for the month of July, 2018 made by Fender seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold and Kucera.

 

No further business.

 

Motion to adjourn made by Brown seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

 

 

                                                                                          _________________________________________

                                                                                          David Rauch, Mayor

 

ATTEST

 

 

____________________________________

Ruth M. Haskins, City Clerk

   

Draft Minutes for Board of Aldermen Meeting August 16, 2018

0

Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 27-08-2018

MINUTES FOR THE BILLLINGS BOARD OF ALDERMEN MEETING IN

REGULAR SESSION ON AUGUST 16, 2018 AT 7:00 P.M.IN THE BILLINGS CITY HALL

 

Present were: Mayor David Rauch, Attorney William Petrus, Chief David Taylor,

Randy Poindexter, Water and Sewer Maint. Supt. and City Clerk Ruth M. Haskins.

Chris M. Hopkins, Treasurer was on medical leave.

 

Citizen present: Michael B. Hodges.

 

ROLL CALL

Huffman        Present

Kucera           Present          

Gold               Absent

Brown             Present

Fender            Present

Woods            Present

 

Mayor Rauch asked everyone to stand for the Pledge of Allegiance.

 

Mayor’s Comments. Mayor stated had looked at Media-coms contract and they should fix damages done by their workers.

 

PUBLIC PARTICIPATION.

Mr. Hodges asked about the fence on the Cloud property, Hodges stated it had been surveyed. Rauch wanted to know if it had ever been voted on. Hodges responded he did not think it had. Hodges also asked about the old jail, if there were any plans to do anything with it. Rauch stated that it has been talked about. Fender asked who was doing the crosswalks. Rauch responded Melissa and Jessie had the paint.

 

UNFINISHED BUSINESS.

  • Mayor would like to postpone this item one more time. Motion made by Fender to postpone to next month’s meeting, seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda. Motion to accept the Consent Agenda made by Huffman seconded by Fender. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Woods discussed fixing the drainage ditch at the corner of Pine and Howard. Will put 10’ pipe and attach to one already there and cover with chat and dirt. Also put up the poles on the outside edge. Motion to approve bid for $349.27 by Huffman. Huffman to amend the motion to approve up to $600.00 seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Poindexter discussed the Flow Meter at the plant has quit working has two bids. Motion made by Fender for $2,220.00 from Pollardwater for the Flow Meter for the plant seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions. Check to see if this is a bond item.
  • Mayor to discuss reducing police force, no proposal at this time. Mayor to discuss hiring a part-time office until full time hired, pay at $14.00 per hour. Motion to approve part-time officer made by Brown seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Taylor to discuss the purchase of a new vehicle for the Police Department. Reserve account has $18,206.00, balance will be from savings to budget from wages not spent. Price for the Ford Explorer that Chief would like to buy is $35,941.00, the second choice would cost $30,131.00. Motion to approve purchase made by Fender seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Mayor discussed the election results, question 1 passed, question 2 did not pass. Board discussed putting the use tax question on the November Ballot. Motion made to Table this item made by Huffman seconded by Brown. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Brown discussed Hilburn needs some new stop signs. Board wanted to know where are the signs located that were bad. Hilburn did not list. Motion to Table made by Brown seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Brown discussed fixing the three street cuts and pad at storage building. Board suggested contacting Danny at the Road District to put cold mix in the street cuts. Pad can be done at a later date.
  • Brown asked about the status of the Flag Pole. Clerk stated the Board approved up to $3,000.00 in May for this item. Brown will contact Ozark Flag and put in center of lot behind the sidewalk.
  • Brown called the fence company and was told next Wednesday would be out to put up dog pens and the following week would do the lift station on Beech Street.
  • Haskins stated need to have a Public Hearing on the Tax Levy, then can have the Special Called Meeting on August 23, 2018. Motion to have Special Called Meeting made by Huffman seconded by Woods. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Review and approve payment of wages, expenses, bills, statements and other expenditures for the month of July, 2018. Fender would not approve theHuffman. Voting “Nay” None. No abstentions.   

 

  1.  
  2.  
  3.  
  4. item l. without the check off list. Motion to postpone until next meeting made by Brown seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Kucera and

No further Business.

 

Motion to adjourn made by Huffman seconded by Fender. Voting “Aye” Woods, Fender, Brown, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

 

 

                                                                        ___________________________________

                                                                        David Rauch, Mayor

 

 

 

ATTEST

 

 

 

 

_________________________________

Ruth M. Haskins, City Clerk

Draft Minutes Board of Aldermen Meeting July 19, 2018

0

Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 23-07-2018

MINUTES FOR THE BILLINGS BOARD OF ALDERMEN MEETING

ON JULY 19, 2018 AT 7:00 P.M. IN THE BILLINGS CITY HALL

 

Present: Mayor David Rauch, Attorney William Petrus, Chief David Taylor, Building Inspector

Terry Danley, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizen and guests present: Cameron from Archer-Elgin Engineers.

 

ROLL CALL

Woods             Present

Fender             Present

Brown              Present

Gold                Present

Kucera             Present

Huffman          Present

 

Mayor Rauch asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICATION. None.

 

UNFINISHED BUSINESS.

  • Utility Service Partners, Inc. was postponed from last meeting. Motion to bring this item to the floor made by Huffman seconded by Brown. Huffman stated there are pros and cons to this, however the pros outweigh the cons. Kucera stated after doing some checking on this, it would be a good thing for the customers. Fender asked if the rebate back to the City, where would that money be in the budget.  Motion to approve and adopt without the $.50 made by Gold seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Motion to postpone item b. the Visioning Plan to next meeting made by Brown seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Huffman has not put anything together. Motion to Table the Park Board item made by Huffman seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Mayor presented the lease from Bank of Billings for the vacant lot next to City Hall.
  • BILL NO. 18-07 – An Ordinance Authorizing a Lease Agreement By and Between The City of Billings and Bank of Billings. Motion made by Kucera seconded by Woods to have the First Reading of Bill No. 18-07 by Title Only. ROLL CALL VOTE. Woods-Aye, Fender-Aye, Brown-Aye, Gold-Aye, Kucera-Aye and Huffman-Aye. Mayor asked Haskins to read Bill No. 18-07 by Title Only. Haskins read Bill No. 18-07 by Title Only. Motion made by Huffman seconded by Brown to accept the First Reading of Bill No. 18-07 by Title Only. ROLL CALL VOTE. Woods-Aye, Fender-Aye, Brown-Aye, Gold-Aye, Kucera-Aye and Huffman-Aye. Motion made by Brown seconded by Kucera to have the Second Reading of Bill No. 18-07 by Title Only. ROLL CALL VOTE. Woods-Aye, Fender-Aye, Brown-Aye, Gold-Aye, Kucera-Aye and Huffman-Aye. Mayor asked Haskins to read Bill NO. 18-07 by Title Only. Haskins read Bill No. 18-07 by Title Only. Motion made by Huffman seconded by Brown to accept the Second Reading and for Final Pass Thereof. ROLL CALL VOTE. Woods-Aye, Fender-Aye, Brown-Aye, Gold-Aye, Kucera-Aye and Huffman-Aye.                 BILL NO. 18-07 is now ORDINANCE 18-07.
  • BILL NO. 18-08 – An Ordinance Amending the Municipal Code of the City of Billings, Missouri at § 210.208 Regarding Stations and Convenience Stores to Require Pre-Payment. Motion made by Gold seconded by Woods to have the First Reading of Bill No. 18-08 by Title Only. ROLL CALL VOTE. Woods-Aye, Fender-Aye, Brown-Aye, Gold-Aye, Kucera-Aye and Huffman-Aye. Mayor asked Haskins to read Bill No. 18-08. Haskins read Bill No. 18-08 by Title Only. Motion made by Gold seconded by Huffman to accept the First Reading of Bill No. 18-08. ROLL CALL VOTE. Woods-Aye, Fender-Aye, Brown-Aye, Gold-Aye, Kucera-Aye and Huffman-Aye. Motion made by Brown seconded by Kucera to have the Second Reading of Bill No. 18-08 by Title Only. ROLL CALL VOTE. Woods-Aye, Fender-Aye, Brown-Aye, Gold-Aye, Kucera-Aye and Huffman-Aye. Mayor asked Haskins to read Bill No. 18-08 by Title Only. Haskins read Bill No. 18-08 by Title Only. Motion made by Woods seconded by Brown to accept the Second Reading and for Final Passage Thereof. ROLL CALL VOTE. Woods-Aye, Fender-Aye, Brown-Aye, Gold-Aye, Kucera-Aye and Huffman-Aye. BILL NO. 18-08 is now ORDINANCE 18-08.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda. Motion to approve the Consent Agenda made by Fender seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Cameron, City Engineer, presented 2 bids for the aeration basis. Envirodyne at $88,820.00 and Evoqua at $107,760.00. Motion to take Envirodyne for $88,820.00 bid made by Brown seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions. Cameron also discussed Mt. Vernon ditch. Poindexter stated not sure where to get a 15” perforated pipe. Wes shot the grade on the ditch is almost flat. Poindexter will set up a time to talk to Wes and Woods. Cameron stated they have started on the right of ways for the west utility extensions.
  • Board needs to approve and sign Ethics Policy, which is renewed every two years.
  • Brown got a bid for dog pens for the inside, price would be $2,540.00. Motion to approve the bid made by Fender seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold and Kucera, Voting “Nay” None. No abstentions.
  • FYI . Purchasing and Competitive Policy.
  • Motion to approve payment of wages, expenses, bills, statements and other expenditures for the month of June, 2018 made by Fender seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

 

 

No further business.

 

Motion to adjourn made by Fender seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold and Kucera. Voting “Nay” None. No abstentions.

 

 

 

                                                                                    __________________________________

                                                                                    David Rauch, Mayor

 

 

ATTEST

 

 

 

_________________________________

Ruth M. Haskins, City Clerk

Draft Minutes of Board of Aldermen Meeting Thursday, June 21, 2018

0

Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 26-06-2018

 MINUTES FOR THE BILLINGS BOARD OF ALDERMEN MEETING ON

JUNE 21, 2018 AT 7:00 P.M. IN THE BILLINGS CITY HALL

   

Present: Mayor David Rauch, Attorney William Petrus, Chief David Taylor, Water & Wastewater Maintenance Supervisor Randy Poindexter, Building Inspector Terry Danley, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizen and guest present: Cameron of Archer –Elgin Engineers. Henry Bos.

 

ROLL CALL.

Woods           Present

Fender           Present

Brown           Present

Gold             Present

Huffman     Present

 

Mayor Rauch asked everyone to stand for the Pledge of Allegiance.

 

Motion to accept Kucera’s resignation letter from Planning and Zoning Commission made by Fender seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold and Huffman. Voting “Nay” None. No abstentions.

Motion to appoint Kucera to the Board of Aldermen made by Gold seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold and Huffman. Voting “Nay None. No abstentions.

 

City Clerk Haskins administered the Oath of Office to David Kucera.

 

PUBLIC PARTICIPATION. Henry Bos addressed the Board concerning the use of the fire hydrant to fill his pool. Bos did not inform the City Hall. Mayor asked if the policy was to not charge sewer. Bos stated the water did not go down the sewer, it drained out on the ground. Brown stated the cost for the water would be $141.36 for 30,000 gallon. Bos stated he would come on Friday and pay that amount. Bos also stated he had 2 Chlorine Safety Backpacks for Poindexter for use at the wastewater plant.

 

UNFINISHED BUSINESS.

a.     Utility Service Partners, Inc. was postpone from May meeting. Mayor Rauch would like to postpone this to next month’s meeting. Motion made to postpone item a. and item b., which is the Visionary Plan to July 21, 2018 meeting made by Brown seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

b.     Postponed to next meeting.

c.     Mayor discussed the aeration basin, Cameron will discuss this item under b. under New Business. Motion made by Kucera seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

d.     Huffman discussed re-establishing a Park Board. Huffman has several people for the new Board. Mayor stated Huffman would have to be the liaison. Huffman wanted permission to post on Facebook concerning needing volunteers for the Park Board. Motion to postpone this item to the next meeting made by Fender seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.     Consent Agenda. Motion made to approve the Consent Agenda by Brown seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

b.     Cameron discussed the EPA order from 2013 concerning the I & I problem. Cameron presented a summary of projects completed over the last few years that were Bond Projects. Will be getting at least two proposals for the aeration basin and should have that for the July meeting. Cameron stated have put some preliminary cost to extend utility lines to the west, this has always been in the plans. Motion to move forward on the water and sewer line extension to the west made by Kucera seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

c.     Mayor presented a resignation from Whitney Packwood from the Library Board. Motion made to accept by Huffman seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

d.     Mayor appointed Jessie Coker to fill the unexpired term on the Library Board. Motion to approve Jessie Coker to the Library Board made by Fender seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

e.     Mayor discussed the vacant lot next to City Hall. The Bank has agreed to lease the City the lot for Ten years at $1.00 per year. This is just in the hopper, nothing definite. Also might want to put up lights.

f.     Mayor discussed the grass Ordinance. Chief sends notices to the owners and gives them 10 days to mow before a citation is issued. There us a house on Inglewood that needs mowed now and the owners have stated it is in foreclosure and they will not mow. Motion to have City mow this lot to keep in regulation made by Brown seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

g.     Chief Taylor explained the ordinance on inoperable or unlicensed vehicles. The property owner is given a 14 day notice to either remove the vehicle or license the vehicle. They really have 30 days before all notices have expired.

h.     Chief Taylor had the new officer deliver notices on several vehicles. Cpl. Mahan has resigned as of June 29, 2018. FYI

i.      Chief Taylor discussed the drive offs at Casey’s without paying for gas. Motion to have Ordinance written to require all convenience stores and gas stations to receive pre-payments for gas made by Gold seconded by Brown. Voting “Aye” Woods, Fender, Brown. Gold and Kucera. Voting “Nay” None. Huffman abstained.

j.     Poindexter stated DNR requires that the City have a Back Flow Preventer operational. Motion to approve the repairs to the Back Flow Preventer made by Brown seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

k.     Poindexter discussed bid for a handrail on the steps at the sand filter building. The bid would be $698.05. Motion to approve the handrail and have Keith prime and paint made by Brown seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

l.     Poindexter discussed fencing bid for lift station on Beech St. for $2,950.00. Motion to approve the bid made by Brown seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

m.    Brown discussed raising the limit from $500.00 to $750.00 the Mayor can approve. Policy and procedures to be amended. Motion to approve $750.00 limit made by Brown seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

n.     Brown to discuss Whispering Heights drainage improvement. The house on Monroe on the corner gets water in the garage when it rains. Motion to postpone until July meeting and contact owners about connecting drainage pipe on Peter St. Motion to postpone made by Brown seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

o.     Brown discussed the ditch on Mt. Vernon St. Motion made to make improvements to Mt. Vernon St. ditch not to exceed $10,000.00 by Huffman seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

p.     Brown discussed the old lawn mower, needs to be fixed and maintained. Motion made by Brown seconded by Huffman to get an estimate for the repairs to the old mower. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting   “Nay” None. No abstentions.

q.     Brown discussed the storage building update. The insulation is being installed, however it is not finished.

r.     Brown discussed dog pens update already discussed.

s.     Brown discussed a new street light on Oak St., it is very dark in that area between Madison and Terrell Creek Road. Will contact Empire District.

t.     Brown discussed 2018 Business License/Landlord Rental License.

u.    Danley discussed the mowing of the lot at 215 SE HWY 14. FYI.

v.    Hopkins has a check for the selling Walnut logs, she would like to know where to put the money. Motion to deposit the check into the General Fund made by Kucera seconded by Gold. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

w.    Hopkins stated final payment to Visu-Sewer for $69,285.00 and have $8,212.15 retainage. FYI.

 

 

x.     Hopkins stated the Jr & Sr. Class Fair Queen Candidates would like permission to use the water at the City Park for a Fund raiser. Motion to allow the water usage in the Park made by Huffman seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

y.     Fender has a question about Amazon has been resolved. Mileage for Gail to go to the Post Office and Bank. Fender asked what was the rate and Hopkins responded the Federal rate at $.554. Fender asked what happened to the employee handbook. Motion to approve the payment of wages, expenses, bills, statements, and other expenditures for the month of May 2018 made by Fender seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None.           No abstentions.

 

Motion made by Woods that the Board go into Closed Session for the Purpose of hiring, firing and disciplining an employee Pursuant to Section 610.021(3) RSMo seconded by Kucera.

 

ROLL CALL VOTE

Woods               Aye

Fender               Aye

Brown               Aye

Gold                 Aye

Kucera             Aye

Huffman         Aye

 

Meeting Closed to the Public at 10:30 p.m.

 

Open Regular Session.

 

Motion to adjourn at 11:30 p.m. made by Brown seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

 

 

                                                                                    ___________________________________

 

                                                                                    David Rauch, Mayor

 

 

 

ATTEST

 

 

 

__________________________________

Ruth M. Haskins, City Clerk