Draft Minutes Library Board Minutes February 12, 2019

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Posted by chopkins | Posted in Notifications | Posted on 21-02-2019

BILLING CITY LIBRARY MINUTES

                                                February 12, 2019

 

The meeting was called to order by Jessie Coker.  Those present were Rusty Bell, Tina

Didrickson and Ivy Maxwell.  Guest were Scott Villarreal from the Christian County

Library.

 

OLD BUSINESS:

 

  1. Copy of the rough draft of the Volunteer Policy Handbook was passed around

and reviewed by the member.  Final  draft to be submitted at a later date and

voted upon.

 

  1. Cataloging Software was presented by Tina Didrickson and “Library World”

was decided upon at $495/year costs.  Ivy Maxwell made a motion to select

“Library World” and motion was seconded by Rusty Bell and the Motion was

passed.

 

NEW BUSINESS:

 

  1. Upon Motion by Jessie Coker and seconded by Tina Didrickson, the motion was

passed to appoint Jan Morrison to a 2 year term expiring 01/01/2021.

 

  1. Upon Motion by Rusty Bell and seconded by Jessie Coker, the motion was
  2.  passed to appoint Ivy Maxwell to a 1 year term expiring 01/01/2020.

 

  1. Approval of the 5K application forms for the Friends of the Library was passed

on Motion by Jessie Coker and seconded by Rusty Bell and approved by all.

Date of 5K to be September 21st.  (Rain out date to Septemer 28th.) Also discussed were the Banner and T-shirt design for the 5K.  Pre-k to and

including 2nd grade to design Banner with a prize to the winner.  Grades 3            through 12 to design T-shirt design with a gift certificate going to the winner.

$25 pre-registration fee will be during the Fair.  Any registration after the

fair will be $30.  Snacks and drinks will be provided.  Guest Scott Villarreal

agreed that Christian County Library will advertise for the 5K.

 

  1. Tina Didrickson gave an update on the four new computers.

 

  1. Motion made by Jessie Coker and seconded by Ivy Maxwell to approve the           minutes from the January, 2019 meeting.  Motion passed.

 

  1. Motion made by Tina Didrickson and seconded by Jessie Coker to approve the

Financial Report.  Motion passed.

 

  1. Volunteer appreciation date discussed.  Date set for April 13, 2019 at Noon.

 

  1. Softball and Fair concession discussed.  Jessie Coker to request permission to

host concessions for the 2019 Softball and Fair from the City of Billings at the      next meeting.

 

Submitted by

Ivy Maxwell, secretary

2/14/2019

 

 

 

Draft Minutes Park Board Meeting February 7, 2019

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Posted by chopkins | Posted in Notifications | Posted on 21-02-2019

City of Billings

Park Board Minutes 02/07/19

07 February 2019 / 6:30 PM / Billings City Hall, 202 NE Hwy 60

ATTENDEES

Tim Fields, Karen Foster, Nick Harter, Nik Browning, Susan Jones, Jennifer Fritsche

PUBLIC PARTICIPATION

Members of the fair board were concerned about the cattle show having access to the softball field and fence. The park board agreed to allow fair board to continue to hold the cattle show in the softball outfield as has happened in previous years during Labor Day weekend. Browning to inform school athletic director the softball field is unavailable.

AGENDA

Old Business

No old business.

New Business

  1. Adoption of bylaws. Motion made by Browning to adopt bylaws as amended, seconded by Harter. Voting “aye”: all present. Voting “nay”: none.       No abstentions.
  2. Kelly Hasner suggested board look into the MO Park and Recreation Association (MPRA).
  3. Discuss Concessions.
    1. Servsafe Certification is $10 online. Fritsche offered to pursue certification.
    2. Foster motioned to rekey concessions and bathroom locks, seconded by Browning. All present voting “aye”, none voting “nay”, and no abstentions.
    3. Harter motioned to set usage fees at $5.00 per event day, with refundable $50.00 deposit and responsibility agreement to be decided next meeting, seconded by Jones. All present voting “aye”, none voting “nay”, and no abstentions.
    4. Discussed need to take inventory and create usage checklist.
  4. Billings Assembly of God will not host Easter Egg Hunt this year. It was agreed the park board doesn’t have time to plan event and suggested the board should buy eggs at discount after Easter.
  5. Funding issues.
    1. Foster explained the disparity in possible expenses vs tax revenue and suggested we be mindful of balancing our budget this year and coming years.
    2. Harter presented idea to raffle gun at Independence Day fireworks.       Browning motioned board to pursue gun and bow raffle, seconded by Foster. All present voting “aye”, none voting “nay”, and no abstentions.
  6. Painting in park. Browning motioned for Jones to pursue “painting party” in conjunction with school/ community in June. Seconded by Foster. All present voting “aye”, none voting “nay”, and no abstentions.
  7. Softball field. Board agreed to postpone indefinitely.
  8. Library Board 5k. Library representative did not arrive, discussion tabled.
  9. Mulch. Jones motioned to pay Keith to spread mulch under swings and other playground equipment, Harter seconded. Foster to call Melissa Venable about details and coordinated timeline with City Hall.
  10. Security ideas tabled.
  11. Cloud Family bench. Harter motioned to postpone decision on placement of bench, seconded by Fields. Board members to bring suggestions. All present voting “aye”, none voting “nay”, and no abstentions.
  12. Bathroom upkeep. Foster volunteered to donate time to clean bathroom most weeks. Browning motioned for Foster to donate time to clean each week, when Foster unavailable, the rest of the board would help; seconded by Fields. All present voting “aye”, none voting “nay”, and no abstentions.
  13. Facebook page. Browning offered to create and manage page. Motion made by Fields, seconded by Harter. All present voting “aye”, none voting “nay”, and no abstentions.
  14. Sesquicentennial celebration. Planned to coincide with 2021 Fair.

NEXT MEETING

07 March 2019/ 6:30 PM/ Billings City Hall, 202 NE Hwy 60

 

Board of Aldermen Agenda for Thursday, February 21, 2019

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Posted by chopkins | Posted in Agenda | Posted on 21-02-2019

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560

 

            

AGENDA FOR FEBRUARY 21, 2019 REGULAR SESSION OF THE

BOARD OF ALDERMEN MEETING OF THE CITY OF BILLINGS,

MISSOURI AT BILLINGS CITY HALL AT 7:00 P.M.

 

ROLL CALL.

 

Mayor Rauch will open the Board Meeting with the Pledge of Allegiance.

 

Mayor’s Comments.

 

PUBLIC PARTICIPATION.

 

UNFINISHED BUSINESS.

     a. Poindexter to present more bids for the generator for the wastewater plant. Possible Vote.

     b. Steinert to present breakdown on the difference between minimum 2,000 gallon versus

 

          3,000 gallon. Discussion. Possible Vote.

     c. Kucera to present two proposals for a new website for the City of Billings. Possible Vote.

     d. Brown to present job descriptions for Full Time and Part Time employee to work with other employees.  Possible Vote.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

     a. Consent Agenda. Vote.      

 

Review and approve the Minutes of the January 17, 2019 Regular Session Meeting of the Billings Board of Aldermen Meeting.

Review and approve the Treasurer’s Summary Report.

Review and approve the Police Report.

Review and approve the Municipal Court Report.

Review and approve the Animal Control Report.

Review and approve the Water and Wastewater Report.

Review and approve the Water Report.

Review and approve the Builders Inspector’s Report.

Review and approve the Park Board’s Minutes.

Review and approve the Library Minutes

     b. Cameron to discuss bid for approval for Rotor Installation. Possible Vote.

     c. Cameron to discuss Phase II Bond Projects. Possible Vote.

     e. Poindexter to present quotes for pump for wastewater plant and to rebuild electrical controls. Possible Vote.

     f. Poindexter to discuss quotes for automatic water meter readers and software. Possible Vote.

     g. Coker to discuss concession stand at the Park. Possible Vote.

     h. Huffman to discuss Business License Fees in Section 605.030. Possible Vote.

     i.  Huffman to discuss Fair Board Chapter 135 (13.110 – 135.180) Article II. Possible Vote.

     j.  Huffman to discuss Landlord issues/definitions; Commercial vs Residential. Possible Vote.

     k. Huffman would like to have a Planning and Zoning Commission together. Possible Vote.

     l.  Brown to discuss Sipes water line and meter. Possible Vote.

     m. Kucera to discuss a proposal to pay Police Chief Taylor for 12 days of unused vacation time ($2,476.80) and allow

           carry over of 5 vacation days ($1,032.00). Possible Vote.

     n. Kucera to discuss a proposal to allow all employees to carry over 5 days of vacation time. This would require a change

           in personnel policy.  Possible Vote.

     o. Hopkins December 2018 Income & Expense 12 month Amendment / Actuals/FYI.

     p. Haskins states Lt. Bruce Belin has completed his 90 day probation, raise wage to $16.50 as per police agreement

          effective February 27, 2019, has been enrolled in the city paid insurance plan.  Possible Vote.

     q. Hopkins request to attend GFOA Conference April 10, 11,12, 2019 at Camden on the Lake. Possible Vote.

 

      r. Motion to approve wages, expenses, bills, statements and other expenditures for the month of January 2019. Possible

           Vote.

 

 

Motion for the Board to into Closed Session for the Purpose of hiring, firing and disciplining an employee

Pursuant to Section 610.021 (3) RSMo.

 

Meeting will be closed to the Public.

 

Reopen Regular Session.

 

No further business.

 

Adjournment.

 

The Undersigned, Hereby Certifies that a True Copy of the Foregoing Agenda was Posted at Billings City

Hall at 3:00 P. M. on February 19, 2019.

 

 

 

___________________________________________

Ruth M. Haskins, City Clerk

Library Agenda for Tuesday, February 12, 2019

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Posted by chopkins | Posted in Agenda | Posted on 11-02-2019

 

 

 

City of Billings Library 251 NE US Hwy 60 Billings MO. 65610

417-233-1688               email billingscitylibrary@gmail.com

 

Agenda for the regular session of The Library Board for the City of Billings

Library are to be held at the Billings City Library building on Tuesday

                                                     February 12, 2019 at 6:30 pm

Roll Call

Jessie Coker Board President to call meeting to order.

 

Public Participation

 

Old Business

  1. Tina to present the Volunteer policy handbook. Vote
  2. Tina to discuss cataloging software. Poss. Vote

New Business

1.  Appoint Jan Morrison to a 2 year term expiring 01/01/021. Vote

B Appoint Ivanna Maxwell to a 1 year term expiring 01/01/2020. Vote

  1. Approval of forms for the Friends of the Library 5k. Vote
  2. Tina to give update on new computers.
  3. Approval of Library Minutes from January 2019 meeting. Vote
  4. Approval of Financial from January 2019. Vote
  5. Volunteer appreciation day. Vote
  6. Softball concession stand. Poss. Vote

Meeting Adjourned Prepared by :

Jessie Coker

Board President

 

 

Park Board Agenda for Thursday, February 7, 2019

0

Posted by chopkins | Posted in Agenda | Posted on 06-02-2019

City of Billings

Park Board Agenda 02/07/19

07 February 2019 / 6:30 PM / Billings City Hall, 202 NE Hwy 60

Roll Call

President Tim Fields will open the meeting.

AGENDA

Old Business

No old business.

New Business

A.  Karen to introduce bylaws for consideration.  Possible vote.

B.  Board members to present park improvement ideas. Tim to introduce Kelly Hasler to consult on park design and long term view.

C.  Park liason Tricia Huffman to discuss Servsafe certifications and requirements for concession stand.       Also discuss inventory and public use of concessions: rental, fees, responsibility agreement, and finishing up checklist. Possible vote.

D.  Karen to discuss if Billings Assembly of God is hosting Easter Egg Hunt this year.

E.  Karen to discuss funding issues for 2019 and beyond.

F.  Discuss possible ideas for what and where Susan to paint.

G.  Tim to give an update on discussion with Superintendent on status of fence in softball field.

H.  Tricia to discuss possible cooperation on 5k run/walk.

I.   Nicole to give update on mulch purchased by previous park board.

J.   Discuss security issues and solutions.

K.  Discuss where to put granite bench to honor Cloud Family land donation.

L.   Discuss bathroom upkeep.       Possible vote.

M.  Discuss setting up a Facebook page. Possible vote.

N.   Karen to update board on Sesquicentennial Anniversary planning.

Adjournment

Draft Minutes from Board of Aldermen Meeting Thursday, January 17, 2019

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 24-01-2019

MINUTES FOR THE BOARD OF ALDERMEN REGULAR SESSION OF THE

JANUARY 17, 2019 MEETING AT THE CITY OF BILLINGS

CITY HALL AT 7:00 P.M.

 

 

ROLL CALL

WOODS          PRESENT

FENDER           ABSENT

BROWN           PRESENT

GOLD              PRESENT

KUCERA          PRESENT        

HUFFMAN       PRESENT

 

Present were: Mayor David Rauch, Attorney William Petrus, Lt. Bruce Belin, Water & Sewer

Supt. Randy Poindexter, Building Inspector Terry Danley, Treasurer Chris M. Hopkins and

City Clerk Ruth M. Haskins.

 

Citizens and guests present were: Tina Didreckson, Nicole Browning, Jack VanZandt, Karen Foster, Robert Foster, Tim Fields and Mr. McLiney with the Bonding Company.

 

Mayor asked everyone to stand for the Pledge of Allegiance.

 

Mayor’s Comments.

Mayor mentioned as a follow-up the approval of a bench for the Cloud Family land donation.

Mayor has talked to Mr. Woods and Ken Cloud as to where the bench should be placed and they were both in agreement that the Park would be the best place. If no one objects to this,

it will be turned over to the Park Board as to where they want it place in the Park. The

inscription was left up to the Mayor, there was 70 letters that went with the granite bench.

Mayor tried to keep as close to 70 as possible. It will read as follows: Thank you to the Donald and Carolyn Cloud Family for the property gift to the City of Billings. There will be an additional charge $8.75 to Wommack as there is 75 letters.

 

PUBLIC PARTICIPATION.

Mayor asked if anyone would like to speak to the board.

Karen Foster, a member of the Park Board, and a citizen and lives at 104 Logan Street. On the agenda for tonight it states the Park Advisory Board, that indicates we just advise. The Ordinance states that they have control over all matters for the Park. Mayor stated it should be just the Park Board, this language is the state stature. The Park will keep the Board in the loop as to the actions.

 

UNFINISHED BUSINESS.

  • Poindexter stated only one bid for the repairs to the generator, would like to postpone to next meeting. Motion made by Gold to Postpone to next meeting seconded by Brown. Voting
    “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda. Discussion there is an amended set of Minutes of December 7, 2018. Two of the employees were given more raise than of approved. Motion to approve the Consent Agenda made by Kucera seconded by Woods. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • BILL NO. 19-01 — An Ordinance Amending the Budget for the Fiscal Year January 1, 2018 to December 31, 2018. Motion made by Huffman seconded by Brown to have the First Reading of Bill 19-01 by Title Only. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None. Mayor asked Haskins to read Bill No. 19-01 by Title Only. Haskins read Bill No. 19-01 by Title Only. Motion made by Gold seconded by Woods to accept the First Reading of Bill No.19-01. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None. Motion made by Huffman seconded by Kucera to have the Second Reading of Bill No. 19-01 by Title Only. Mayor asked Haskins to read Bill No. 19.01by Title Only. Haskins read Bill No. 19-01 by Title Only. Motion made by Kucera seconded by Gold to accept the Second Reading and for Final Passage Thereof, of Bill No. 19-01. ROLL CALL VOTE. Woods – Aye, Brown — Aye, Gold – Aye, Kucera — Aye, Huffman — Aye. Motion that Bill No.19-01 made by Brown seconded by Woods be accepted as Ordinance No. 19-01. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman.  Voting “Nay” None. Bill No. 19-01 is now Ordinance No. 19-01.

 

  • BILL NO. 19-02 — An Ordinance Electing and setting Forth the Duties and Salary and Term of the Office of the City Clerk. Motion made by Woods seconded by Gold to have the First Reading of Bill No. 19.02 by Title only. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None. Mayor asked Haskins to read Bill No. 19-02 by Title Only. Haskins read Bill 19-02 by Title Only. Motion to accept the First Reading of Bill No. 19-02 made by Brown seconded by Huffman. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None. Motion made by Gold seconded by Huffman to have the Second Reading by Title Only. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None. Mayor asked Haskins to read Bill No. 19-02 by Title Only. Haskins read Bill No. 19-02 by Title Only. Motion made by Kucera seconded by Woods to accept the second reading and for Final Passage, Thereof. Roll Call Vote. Woods –Aye, Brown – Aye, Gold – Aye, Kucera – Aye, Huffman – Aye. Motion made by Gold seconded by Huffman that Bill No. 19-02 be accepted as Ordinance 19-02. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Bill No. 19-02 is now Ordinance 19-02.
  • Bill No. 19-03 — An Ordinance Setting Salaries of all Officers and Employees of the City. AS AMENDED. Motion made by Kucera seconded by Huffman to have the First Reading of Bill 19-03 as amended by Title Only. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay”. Mayor asked Haskins to read Bill No. 19-03 as amended by Title Only. Haskins read Bill No. 19-03 as amended by Title Only. Motion made by Gold seconded by Kucera to accept the First Reading of Bill 19-03. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None. Motion made by Huffman seconded by Woods to have the Second Reading of Bill No. 19-03 as amended by Title Only. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None. Mayor asked Haskins to read Bill No.19-03 as amended by Title Only. Haskins read Bill No. 19-03 by Title Only. Motion made by Woods seconded by Kucera to accept the Second Reading and For Final Passage Thereof. Roll Call Vote. Woods – Aye, Brown – Aye, Gold – Aye, Kucera – Aye, Huffman – Aye. Motion made by Huffman seconded by Brown the Bill No. 19-03 as amended be accepted as Ordinance No. 19-03. Bill No. 19-03 is now Ordinance No. 19-03.
  • Mr. McLiney whatever the city is doing, just keep doing this. The City numbers were very good, extremely well. The City ratio is 1.9, this is extremely high. Your management is great and your numbers are fantastic. Woods stated cannot maintain the increases without a sunset. Mr. McLiney stated the rates need to be reviewed every year. Brown asked if Mr. McLiney to come every year. McLiney stated any time the City needs for him to come to a meeting he will be here. McLiney needs to be hired tonight and then when the projects are ready, he will be back. Motion to hire the McLiney Company made by Huffman seconded by Brown. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None.
  • Board to make nominations for President of the Board. Huffman nominates Brown for the President of the Board. No further nominations. Motion made by Huffman seconded by Kucera to approve Brown as President of the Board. Voting “Aye” Wood, Gold, Kucera and Huffman. Voting “Nay” None. Brown abstains.
  • Mayor recommendations of the list of City employees and contractors in aggregate. Motion to accept the Mayor’s recommendation of appointments made by Gold seconded by Huffman. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Mayor recommends Jan Morrison and Ivy Maxwell for a two term to the Library Board. Motion made by Kucera to approve the recommendations seconded by Woods. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Didreckson states the Library now has a 501c3. There are some grants that they can apply for, however they will probably need partners. Didrecksons company that she works for is donating computers.
  • Mayor stated the Park Board Members have been appointed. Motion to approve terms for the Park Board Members made by Huffman seconded by Brown.  Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None.

 

  • Board needs to approve the following names as authorized signers for the City of Billings Asset Management Account at the Bank of Billings: David Rauch, Mickey Brown, Chris M. Hopkins and Ruth M. Haskins. Motion made by Gold seconded by Huffman. Voting “Aye” Woods, Gold, Kucera and Huffman. Voting “Nay” None.     Brown abstains.
  • Woods to discuss water and sewer rates. Woods is concerned the meters are not read every thirty days. Some months it goes over the minimum and the rate increase every year. Woods proposes the minimum usage to 3,000 gallons. Woods talked to Gail and that would be a loss of about $40,000.00. Penalty fees received last year was about $16,000.00 for both water and sewer combined. Motion made by Gold to do an analysis of the annual impact by raising from 2,000 to 3,000 gallon by Gail for next month.
  • Woods discuss sidewalk to Dollar General. Highway Department will not allow the City to put in a sidewalk on highway right-of-way. Woods would like bids on sidewalk on Mt. Vernon from Mobile Home Park to Republic Street. Mayor asked Woods to check on prices.
  • Woods stated when it was decided on Veterans wall for the City to pay he voted for that, however now would like to rescind the $15,000.00 for a Veterans Wall on the other side of the lot from the Mural. Motion to rescind approval of the $15,000.00 for the wall made by Woods seconded by Huffman. Brown stated he wants to rescind. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Kucera discussed the City’s website, getting bid to revising City’s website. Trying to get someone to build and maintain our website.
  • Brown to discuss a part-time employee supervisor, pay $12.00 per hour to show Keith what to do two days a week. Randy would not have to do that. Mayor states work on job description and come back next month.
  • Mayor stated Randy is now attending classes for higher certification from a DSII to a DSIII, this is as high as he can go. Mayor stated when certification is enhanced do we pay a higher wage.
  • Mayor to appoint a Policy and Procedure Committee, would like to have Kucera, Brown and Gold on the committee to study this.
  • Motion to approve wages, expenses, expenses, bills, statements and other expenditures for the month of December, 2018 made by Huffman seconded by Brown. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman.

 

No further business.

Motion for Adjournment made by Huffman seconded by Kucera. Voting “Aye” Woods, Brown, Gold, Kucera and Huffman. Voting “Nay” None.

 

 

                                                                        _____________________________ ____

                                                                        David Rauch, Mayor

 

ATTEST

 

 

  

________________________________

RUTH M. HASKINS, CITY CLERK

Draft Minutes from Board of Aldermen Meeting December 20, 2019 (Late Posting)

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 23-01-2019

MINUTES FOR THE REGULAR SESSION OF THE BILLINGS BOARD OF ALDERMEN

MEETING ON DECEMBER 20, 2018 AT BILLINGS CITY HALL AT 7:00 P.M.

 

Present were: Mayor David Rauch, Attorney William Petrus, Lt. Bruce Belin, Water and Wastewater Supt. Randy Poindexter, Building Inspector Terry Danley, Treasurer Chris M. Hopkins and City Clerk

Ruth M. Haskins.

 

Citizens and guest present: Tina Didreckson, Jack VanZandt, Jan Morrison, Nicole Browning,

Jessie Coker and Melissa Venable.

 

ROLL CALL.

Woods                 Present

Fender                 Present

Brown                  Present

Gold                     Present

Kucera                 Present

Huffman             Absent   Arrived at 7:10 p.m.

 

Mayor Rauch asked everyone to stand for the Pledge of Allegiance.

 

Mayor’s Comments.

The lift Station that was damaged since July is now up and going. Were able to take the pumps back.

You may recall that lightning was the cause of the damage at the lift station and the water will #2.

Insurance claims were filed, one was with EMC which would cover it in case of lightning. The other one, Hartford Steam that would cover in case of mechanical failure. EMC questioned whether it was lightning, interestingly because the controls were welded together, something happened to cause that. However the two pumps down below were damaged and the company requested the pumps

be taken somewhere to be dissected. Conclusion was the damage was not due to lightning, it was a

mechanical malfunction. At one time, the conclusion was that the secondary company would cover the damage if it was not lightning. The cause of the problem at the lift station was wear and tear, this item is not covered by either insurance company. So the City has incurred the cost of repairs to the pumps at $1,400.00 each. EMC would only pay for only a few months on the portable pumps so the City will pay the balance for the temporary pumps. We have an ongoing conversation with the insurance on the control panel, the welded wires would have to be some kind of electrical problem. So this is still up in the air. At one time, the City thought that everything would be paid including a completely new lift station, however that did not happen and has ended up costing the City a significant amount of money. On top of, the City is under a new Insurance policy that came due on November 7th and the premium is higher, due to the outstanding claim on the old insurance company.

Two weeks ago the portable generator was stolen from the lift station and have no idea what happened there, there is a light out there now Thanks to Terry.   The other issue is about the plumbing insurance that is being offered to the water customers of the City. It has created a lot of confusion on the Facebook page. The example of replacing the sewer line at my late Mother’s home and it cost us $2,300.00, if we had taken this insurance it would have been completely covered. The use of the City’s logo for the use of this company was problematic for me, however the contact called for the use of the logo.

 

 

 

PUBLIC PARTICIPATION. Mayor asked if anyone wanted to speak. No response.

 

 

UNFINISHED BUSINESS.

  • Woods has two bids on the bench from one from SSD for $1,526.25. The other bid is from Wommack Monument for $1,153.00 for a 3 foot with 70 letters and delivery. Brown stated it would be nice to acknowledge the gift. Motion made by Woods seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None.               No abstentions.
  • Attorney needs some more information from Chief Taylor.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda. Motion made by Fender to approve the Consent Agenda seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None.       No abstentions.
  • BILL NO. 18-11 — An Ordinance for Establishing the Budget for the Fiscal Year January 1, 2019 to December 31, 2019. Motion made by Huffman seconded by Brown to have the First Reading of Bill 18-11 by Title Only. Roll Call Vote- Woods – Aye; Fender — Aye; Brown —Aye; Gold – Aye; Kucera – Aye; Huffman —Aye. Mayor asked Haskins to read Bill No. 18-11. Haskins read Bill 18-11 by Title Only. Motion made by Kucera seconded by Huffman to accept the First Reading of Bill No. 18-11 by Title Only. Roll Call Vote. Woods – Aye; Fender – Aye; Brown – Aye; Gold – Aye; Kucera – Aye; Huffman – Aye. Motion made by Gold seconded by Woods to have the Second Reading of Bill No. 18-11 by Title Only. Roll Call Vote. Woods – Aye; Fender – Aye; Brown – Aye; Gold – Aye; Kucera – Aye; Huffman – Aye. Mayor asked Haskins to Read Bill No 18-11 by Title Only. Haskins read Bill No. 18-11 by Title Only. Motion made by Huffman seconded by Gold to accept the Second Reading and For Final Passage Thereof. Roll Call Vote. Woods – Aye; Fender – Aye; Brown – Aye; Gold – Aye; Kucera – Aye; Huffman – Aye. Motion made by Brown seconded by Huffman that Bill No. 18-11 be accepted as Ordinance 18-11. Roll Call Vote. Woods – Aye; Fender – Aye; Brown – Aye; Gold – Aye; Kucera – Aye; Huffman – Aye. BILL NO. 18-11 is now ORDINANCE 18-11.
  • Poindexter asked the Board to approve the purchase a generator from Terry for $700.00. Motion to purchase the generator for $700.00 made by Kucera seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Poindexter stated the generator at the Wastewater plant cost would be $33,000.00. Woods stated on the Internet cost would be $17,600.00. Terry stated carb. cost would be $700.00. Motion by Brown to get estimate on repairs seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Gold discussed giving the Library $500.00 from Cell Phone Tower money. Motion made by Kucera for 2019 seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “ Nay” None. No abstentions.
  • Brown has quotes for guttering for the storage building. Brown would use G & L Roofing for $910.00 for 6 “ gutter. Motion by Gold to bolt on stoppers and 6” gutter up to $1,500.00 seconded by Fender. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

 

 

  • Kucera discussed Taylors request for time off instead of pay for accrued vacation, time off to be carried over to next employment year. Lot of discussion. Attorney stated if you do that for Taylor then it would also have to apply to everyone. Future discussion to change policy. Motion made by Huffman to Table this item seconded by Kucera. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Hopkins discussed having the Board authorize the Mayor to sign the Project Authorization to proceed with placing the Codes on the Internet. Motion made to authorize made by Huffman seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Hopkins discussed prepayment to A.M. Pyrotechnics $5,000.00 for the Fireworks on June 29th. Motion made by Fender to pay seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Hopkins asked for authorizing Treasurer to move $10,000.00 out of Operation Budget of Public Works to set up an Asset Management Savings Account. Motion made by Huffman to authorize to sign for Saving Account seconded by Brown. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Hopkins asked Board to authorize removing the name of Mike Hodges from the Safety Deposit Box and add the names of David Rauch and Mickey Brown. Motion to remove and add made by Kucera seconded by Huffman.   Voting “Aye’ Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Hopkins requests permission to amend 2018 Budget to 12 month actuals as of December 31, 2018. Motion made by Fender seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Mayor recommends the following for the Park Board: Betty Hale, Bill Wilson, Jennifer Fritsche, Tim Fields, Nick Harter, Karen Forest, Nicole Browning and Doug Corrie. Motion made by Kucera seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.
  • Motion to approve the wages, expenses, bills, statements and other expenditures for the month of November, 2018 made by Gold seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

 

Mayor asked if anyone wanted to make a motion to go into Closed Sessions. No response.

 

No further business.

 

Motion to adjourn made by Huffman seconded by Woods. Voting “Aye” Woods, Fender, Brown, Gold, Kucera and Huffman. Voting “Nay” None. No abstentions.

 

 

 

 

 

 

 

 

 

 

                                                                                           ____________________________________

                                                                                                  David Rauch, Mayor

 

 

 

ATTEST

 

 

 

___________________________________

Ruth M. Haskins, City Clerk

 

   

 

 

Board of Aldermen Agenda for Thursday, January 17, 2019

0

Posted by chopkins | Posted in Agenda | Posted on 17-01-2019

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560

 

AGENDA FOR JANUARY 17, 2019 REGULAR SESSION OF THE

BOARD OF ALDERMEN MEETING OF THE CITY OF BILLINGS, MISSOURI

AT BILLINGS CITY HALL AT 7:00 P.M.

 

ROLL CALL.

Mayor Rauch will open the Board Meeting with the Pledge of Allegiance. 

Mayor’s Comments.

PUBLIC PARTICIPATION.

 

UNFINISHED BUSINESS.

       a.  Poindexter to give estimates on repairs for the Generator at the plant.       Possible Vote.

 

 

NEW BUSINESS, MEMORIAL, PROCLAMATIONS AND ORDINANCES.

      a.   Consent Agenda. Vote.

 

Review and approve the Minutes for the Regular Session Meeting of the Board of Aldermen on

December 20, 2018.

Review and approve the Minutes for the Special Called Meeting of the Board of Aldermen on

December 7, 2018.

Review and approve the Minutes for the Closed Session at the Special Called Meeting of the Board

of Aldermen on December 7, 2018.

Review and approve the Treasurer’s Summary Report.

Review and approve Police Report.

Review and approve the Municipal Court Report.

Review and approve the Animal Control Report.

Review and approve the Water and Wastewater Report.

Review and approve the Water Report.

Review and approve the Building Inspector’s Report.

Review and approve the Library Board Minutes of December Meeting.

       b.   BILL NO. 19-01 — An Ordinance Amending the Budget for the Fiscal Year January 1, 2018 to

 

December 31, 2018. First and Second Reading. Possible Vote.

       c.   BILL NO. 19-02 — An Ordinance Electing and Setting Forth the Duties and Salary and Term

 

of Office of the City Clerk. First and Second Reading. Possible Vote.

       d.   BILL NO. 19-03 — An Ordinance Setting Salaries of All Officers and Employees of the City.

 

First and Second Reading. Possible Vote.

       e.   Board to hire McLiney Company as Underwriters for Phase II of the Bond Projects. Possible Vote.

       f.   Board to make nominations for the President of the Board. Possible Vote.

       g.  Board to appoint the following employees and officers for the year of 2019: Possible Vote.

 

Chris M. Hopkins, City Treasurer, Deputy City Clerk.

Gail L. Steinert, Public Works Clerk.

Janice E. Bluebaum, Asst. Public Works Clerk

Randy Poindexter, Water & Sewer Supt.

Keith E. Hilburn, Animal Control, Public Works/Wastewater.

Donnie E. Batson, General Labor, Street, Park, Public Works, Wastewater

David E. Taylor, Police Chief

Bruce A. Belin, Lieutenant

Justin D. Braden, Police Officer

 

Terry Danley, Code Enforcement Officer, Building Inspector

Archer-Elgin Engineering Firm

William J. Petrus, City Attorney

Joel Harris, Municipal Judge

Henry Bos, Emergency Management Director

       h.   Board to appoint Library Board Members for 2019. List Attached. Possible Vote.

       i.   Tina Didreckson to discuss a couple of grant partnerships with the City. Possible Vote.

       j.   Board to appoint members of the Park Advisory Board. List Attached. Possible Vote.

      k.   Board to approve the following names as authorized signers for the City of Billings Asset Management

 

Account at the Bank of Billings: Mayor David Rauch, President of the Board, City Clerk Ruth M. Haskins

and City Treasurer Chris M. Hopkins. Possible Vote.

       l.    Woods to discuss water & sewer rates.   Possible Vote.

       m.  Woods to discuss sidewalks on Mt. Vernon and Highway 60. Possible Vote.

       n.   Woods to readdress the Veterans Wall and Band Stand. Possible Vote.

       o.    Kucera to discuss possible replacement of City’s Website, for further consideration at a later date.

       p.   Brown to discuss a part time infrastructure supervisor to assess and supervise projects as directed by the

 

Mayor and the Board. Place ad in Paper? Possible Vote.

       q.   Mayor to discuss with the Board that Randy is going to school to obtain a higher rank. Possible Vote.

       r.   Mayor to discuss appointing a committee for an Employee Policy and Procedure and City Policy and Procedure. Possible Vote.

       s.   Motion to approve wages, expenses, bills, statements and other expenditures for the month of

 

December, 2018. Possible Vote.

 

Motion for the Board to go into Closed Session for the Purpose of hiring, firing and disciplining an employee

Pursuant to Section 610.021(3) RSMo.

Meeting will be closed to the Public.

Reopen Regular Session.

No further business.

Adjournment.

 

The Undersigned, Hereby Certifies that a True Copy of the Foregoing Agenda was Posted at Billings City Hall

At 3:30 p.m. on January 15, 2019.

 

 

 

_______________________________________

Ruth M. Haskins, City Clerk

 

 Received for website posting 1/19/2019

 

Billings City Library Agenda for Tuesday, January 8, 2019

0

Posted by chopkins | Posted in Agenda | Posted on 07-01-2019

 

City of Billings Library 251 NE US Hwy 60 Billings MO. 65610

  1. 417-233-1688               email billingscitylibrary@gamil.com

 

Adgenda for the regular session of The Library Board for the City of Billings

Library are to be held at the Billings City Library building on Tuesday

                                 January 8th 2019 at 6pm .                         .

Roll Call

Jessie Coker Board President to call meeting to order

 

Public Participation .

 

Old Buisness

A.Volunteer handbook .Vote

 

B.Discus a partnership with the city for Grants . Vote

 

C.

 

New Business

  1. Tina to discuss purchase of new computers and cataloging software. vote

 

B.Jessie Coker to discuss 5k fundraiser volunteers for march. Vote

 

C.Tina to discuss Evenbrite event for library . Vote

 

  1. Tina to discuss any proposals to the city for the next meeting . Vote

E.Approval of minutes from Dec. 2018 meeting . Vote

F.Approval of Financials from Dec. 2018. Vote

Meeting Adjourned Prepared by :

Jessie Coker

Board President

 

 

 

Posted 01/07/2019   4:25 p.m.

 

 

Agenda Board of Aldermen Meeting Thursday, December 20, 2018

0

Posted by chopkins | Posted in Agenda | Posted on 19-12-2018

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560

 

 

AGENDA FOR DECEMBER 20, 2018 REGULAR SESSION OF THE

BOARD OF ALDERMEN MEETING IN THE CITY OF BILLINGS, MISSOURI

AT BILLINGS CITY HALL AT 7:00 P.M.

 

ROLL CALL.

 

Mayor Rauch will open the Board Meeting with the Pledge of Allegiance.

 

Mayor’s Comments:

 

PUBLIC PARTICIPATION.

 

UNFINISHED BUSINESS.

a.    Woods to discuss Plaque or Bench to acknowledge the land donation from the Cloud family.  Possible Vote.

b.    Attorney needs more detail for Ordinance for Highway annexation.       FYI

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.    Consent Agenda. Vote.

 

        Review and approve the Minutes for the Regular Session Meeting of the Board of Aldermen on November 15, 2018.

        Review and approve the Treasurer’s Summary Report.

        Review and approve the Police Report.

        Review and approve the Municipal Court Report.

        Review and approve the Animal Control Report.

        Review and approve the Water and Wastewater Maintenance Report.

        Review and approve the Water Report.

        Review and approve the Building Inspector’s Report.

        Review and approve the Library Board Minutes of November meeting.

b.    BILL NO. 18-11 — An Ordinance for Establishing The Budget For The Fiscal Year January 1, 2019 to December 31, 2019.  

        First and Second Reading.  Possible Vote.

c.     Poindexter to request the Board approve the purchase of a new portable generator to replace the one stolen from the

         lift station.  Possible Vote.

d.     Poindexter to request the Board approve fixing old generator at plant or to purchase a new one. Possible Vote.

e.      Gold to enquire about a $500.00 transfer from Cell Phone Tower money to Library.  Discussion.  Possible Vote.

f.      Brown to discuss getting gutters on storage building at treatment plant. Bids in packet.  Discussion.  Possible Vote.

g.     Kucera to discuss request from Chief Taylor for time off instead of pay for accrued vacation, time off to be carried over

         to next employment year.  Discussion.  Possible Vote.

h.     Hopkins to discuss General Code requests Project Authorization to proceed with placing City of Billings Ordinances

         online, will be linked to current website. Details in packet. Discussion. Possible Vote.

i.      Hopkins to discuss prepayment to A.M. Pyrotechnics of $5,000.00 for the Fireworks show to be scheduled for June 29,

          2019.  Discussion.  Possible Vote.

j.       Hopkins asked the Board to authorize the Treasurer to move $10,000.00 out of Operation Budget of Public Works to

          set up an Asset Management Savings Account. Possible Vote.

k.      Hopkins asked the Board to authorize removing the name of Mike Hodges from the Safety Deposit Box and adding the

          names of David Rauch and Mickey Brown. Possible Vote.

l.       Hopkins requests permission to amend 2018 Budget to 12 month actuals as of December 31, 2018.  Possible Vote.

m.     Huffman will present a list of potential citizens for the Park Board.  The Mayor will make the following appointments

          with Board approval: Betty Hale, Bill Wilson, Jennifer Fritsche, Tim Fields, Nick Harter, Karen Foster, Nicole

          Browning, Susan Jones and Doug Corrie. Possible Vote.

n.      Motion to approve wages, expenses, bills, statements and other expenditures for the month of  November, 2018.

          Possible Vote.

 

 

Motion for the Board to go into Closed Session for the Purpose of hiring, firing and disciplining an employee Pursuant to Section 610.021(3) RSMo.

 

Meeting will be Closed to the Public.

 

Reopen Regular Session.

 

No further business.

 

Adjournment.

 

The Undersigned, Hereby Certifies that a True Copy of the Foregoing Agenda was Posted at Billings City Hall at

3:30 p.m. on December 18, 2018.

 

 

 

______________________________________

Ruth M. Haskins, City Clerk