Board of Aldermen Agenda for Thursday, April 19, 2018

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Posted by chopkins | Posted in Agenda | Posted on 18-04-2018

  

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560

 

AGENDA FOR THE REGULAR SESSION OF THE BILLINGS

BOARD OF ALDERMEN MEETING ON APRIL 19, 2018

AT 7:00 P. M. IN THE BILLINGS CITY HALL

 

 ROLL CALL

 

Mayor pro tem Mickey Brown will open the meeting with the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

 

UNFINISHED BUSINESS.

a.    Marshall Decker to present the 2017 Audit. Possible Vote.

b.    BILL NO. 18-05 — An Ordinance submitting to the Qualified Voter of the City a Proposal to Discontinue Application and Collection of the Local Sales Tax on Titling of Motor Vehicles,   Trailers, Boats and Outboard Motors Purchased From a Source Other a Licensed Missouri   Dealer.       First and Second Reading.       Possible Vote.

c.    BILL NO. 18-06 — An Ordinance Imposing a City Use Tax in Billings, Missouri and Providing For Such Ordinance to be submitted to the Qualified Voters of the City. First and Second   Readings. Possible Vote.

d.    MSU Students to make a presentation on the Visioning Project on Thursday, May 10, 2018

 

at 6:00 p.m. in City Hall. Public is invited. Board Members who will attend, notify City Clerk.

e.    Brown to discuss new hire of Police Office Joseph Mahan @ $14.00 per hour, start date was April 16, 2018.       Possible Vote.

f.    Jessie Coker to discuss the drop box placement for the Library and also the refrigerator at the concession stand. Possible Vote.

g.    Jessie Coker moved from Ward Three, resignation letter to be accepted and Code Book returned to City Hall as soon as possible. Possible Vote.

h.    Poindexter to discuss quotes from All-Phase Electric for additional lights at new Storage Building.

 

Possible Vote.    

 

There will be a Fifteen Minute recess to seat the new Mayor and newly elected Board Members.

City Clerk to have the New Mayor and Newly Elected Board Members take the Oath of Office.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.    Consent Agenda. Vote.

 

Review and approve the Minutes of the Regular Session of March 15, 2018 of the Billings Board of Aldermen Meeting.

Review and approve the Minutes of the Closed Session of March 15, 2018 of the Billings Board  

of Aldermen Meeting.

           Review and approve the Treasurer’s Report.  

           Review and approve the Police Report.

           Review and approve the Municipal Court Report.

           Review and approve the Animal Control Report.

           Review and approve the Wastewater & Water Maintenance Report.

           Review and approve the Water Collections Report.

           Review and approve the building Inspector’s Report.

b.    Certification from the County Clerk on the Election Results. FYI.

c.    Letter from DNR with an update on water samples. FYI.

d.    Mayor Rauch to nominate Scott Gold to replace Coker as Ward III Alderman.  Possible Vote.

e.    Mayor Rauch to ask the Board to make nominations for the President of the Board.  Possible Vote.

f.     Board needs to vote to remove Michael Hodges from the signature cards and approve David Rauch.  Possible Vote.

g.    Mayor Rauch to appoint a liaison to the Library. Possible Vote.

h.    Mayor Rauch to resign from Planning and Zoning, need a resignation letter from W.J. Walker and then appoint two new members to Planning and Zoning. Possible Vote.

i.     Mayor Rauch to discuss appointment to replace Jessie Coker in Ward III. Possible Vote.

j.     Woods to present two bids for a Dump Trailer. Information in packet. Possible Vote.

k.    Haskins contacted NLC Service Line Warranty Program from information in the Missouri Municipal Review and the Regional Manager sent some information about the program which is in the packet. Discussion. Possible Vote.

l.     Brown to discuss the replacement of the hot water heater in the concession stand. Possible Vote.

m.   Brown to discuss bidding out to contractors, digging out a footing and pouring concrete under the walls of the portable carport covering the generator at the plant. Possible Vote.

n.    Huffman would like to reestablish a Park Board with guidelines for usage and improvements to the City Park.       Discussion. Possible Vote.

o.    Hopkins request permission to pay Visu-Sewer $156,030.85 for 1st phase. Possible Vote.

p.    Hopkins requests to attend the 4 day GFOA Conference in St. Louis on May 5, 6, 7, 8, and 9, 2018.

 

Will need four nights lodging at $550.00 and mileage for $248.52. Hopkins received a Scholarship for the registration of $300.00 and a meal allowance of $100.00. Possible Vote.

q.    Poindexter to discuss fencing for lift station on Beech St. and dog kennel fence for the building and add top to dog pens. Fence for lift station $4,645.00 an fence for dog fences $6,230.00.       Quotes in packet. Possible Vote.

r.    Poindexter to discuss manhole covers per meeting with engineer. Quote in packet, will need 200 covers at $42.00 each for a total of $8,400.00. Possible Vote.

s.    Review and approve payment of wages, expenses, bills, statements and other expenditures for the Month of  March,  2018. Possible Vote.

The Undersigned Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City Hall,

Billings, Missouri on this the 17th day of April at 3:00 p.m.

 

 

 

________________________________

Ruth M. Haskins, City Clerk

 

 

 

 

 

 

 

 

 

Library Agenda for Tuesday, April 10, 2018

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Posted by chopkins | Posted in Agenda | Posted on 09-04-2018

BILLINGS CITY LIBRARY

AGENDA

April 10, 2018     6:30PM

LIBRARY BUILDING

251 NE US Hwy 60

Old business:

  1. Volunteers
  2. Drop Box, possible vote
  3. Concession Stand

 

New business:

  1. Reading of treasurer report and approval
  2. Reading and approval of minutes of March 15, 2018 meeting.
  3. Friends of the Billings City Library update
  4. Expenses spent and reimbursement for board member, possible vote

Prepared by Whitney Packwood

4/8/2018     8:55 p.m.

No Planning & Zoning Meeting for April 2018

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Posted by chopkins | Posted in Notifications, Planning & Zoning | Posted on 04-04-2018

There will be no scheduled Planning & Zoning meeting for April 2018.

Thank You–Visioning Project Team

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Posted by chopkins | Posted in Notifications | Posted on 23-03-2018

Thank You to all the citizens who came and participated in the Billings Visioning Project last night hosted by the MSU Planning Team.

 

The students work was exactly what was needed to give our citizens ideas for the future!!!!

 

The MSU Planning Project will have a presentation on Thursday, May 10, 2018 at 6:00 pm at Billings City Hall Boardroom.

 

Everyone is WELCOME to see the results of the survey and input from those gathered last night.  Please Join Us!!!

 

Draft Board of Aldermen Minutes March 15, 2018

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 21-03-2018

DRAFT MINUTES OF THE REGULAR SESSION OF THE

BILLINGS ALDERMEN MEETING OF THE

CITY OF BILLINGS, MISSOURI

MARCH 15, 2018

7:00 PM

 

Present were: Mayor Pro Tem Mickey Brown, Attorney William Petrus, Chief David Taylor, Building Inspector Terry Danley, Treasurer Chris M. Hopkins.   Absent City Clerk Ruth M. Haskins.

 

Citizens and guests present were: Cynthia Brandt, Billings School Superindent, Rob Verch Billings School Board Member, David Rauch, David Kucerus and Willie Poindexter.

 

ROLL CALL.

Woods                Present

Fender               Present

Brown               Present

Coker                 Absent

Harter               Present Arrived at 7:23 p.m.

Huffman           Present

 

Mayor Pro Tem Brown asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

No comments from citizens however Mayor Pro Tem Brown acknowledged Chief David Taylor for 32 years of service to the City of Billings.

 

OLD BUSINESS.

a.     Alderperson Woods requested to move item a. about information on tractor and backhoe to New Business item o. Motion by Fender seconded by Huffman to move Old Business a. to New Business item o. Voting “Aye” Huffman, Harter, Fender and Woods. Voting “Nay” None. No abstentions.

b.     Alderperson Fender started conversation of receiving quotes in August 2017, September 2017 and again in January 2018 for the bid and rebid of moving the fence on the softball field located in the City Park used by the Girls’ Softball team. She asked “How do you section off a portion of the field that is located in the City Park to give to someone else?” Alderperson Huffman responded this is between two entities and a survey and legal description can be written. The city can Deed or Gift or Lease the property being discussed to the Billings School the school may have more possibilities to seek revenue for improvements. Mayor Pro Tem Brown suggested a two person committee to work on this with the school. Motion made by Brown seconded by Harter to form a two person committee consisting of Holly Fender and Tricia Huffman to work on this. Postponed till May 2018 for details.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

 

a.     Consent Agenda. Motion made by Fender to accept the Consent Agenda as presented seconded by Woods. Voting “Aye” Huffman, Harter, Fender and Woods. Voting “Nay” None. No abstentions.

b.     Mayor Pro Tem told the Board both pumps went down at the Mt. Vernon Lift Station during the rains February 17th and that Randy Poindexter was called out every two hours to restart the switch on the pumps that are 51 years old. This resulted in a temporary pump generator to be brought in to keep the lift station working. The city engineers are looking into the repairs needed for this lift station. Motion by Fender seconded by Woods to pay the invoice from Mobile Mini Tank and Pump Solutions for $ 1,510.70 for this emergency service. Voting “Aye” Huffman, Harter, Brown, Fender and Woods. Voting “Nay” None. No abstentions.

c.     Alderperson Harter discussed Mr. Sipes water bill and said he did not receive any credit on his overage. Mr. Sipes has water service only and credit is given on the sewer portion of the water bill. There was a miscommunication on how the credit is applied to water customers with no sewer usage. No action taken.

d.     Mayor Pro Tem Brown re-informed the Board members in attendance that they are not to call the City Attorney as they can ask questions when the attorney is at the Board Meetings. If a Board member has a concern or issue they are to call the Mayor and he will contact the Attorney on their behalf.

e.     A motion was made by Fender seconded by Harter to approve Chief Taylor’s request to participate in Missouri’s Highway Safety Program and sign the DWI and HMV authorizations forms. Voting “Aye” Huffman, Harter, Fender and Woods. Voting “Nay” None. No abstentions.

f.     Sharlene King, President of the Billings Merchant Association requested permission to close Commercial Street behind city hall for the upcoming Spring Fling to be held on Saturday, April 21, 2018. Vendors will be setting up in Green Spaces and the parking is needed on Commercial Street. A Motion by Woods seconded by Harter to close Commercial Street and allow parking on the “Grassy Knoll” for this event. Voting “Aye” Huffman, Harter, Brown, Fender and Woods. Voting “Nay” None. No abstentions.

g.    City Treasurer Hopkins presented information on the Use Tax for the Board to consider in receiving future Sales Tax on Out-of-State Motor Vehicle purchases and on-line sales made by Billings residents that can be collected and that are not remitted to the city unless there is an Ordinance in place to collect this. The Department of Revenue has extended the deadline for this ballot measure until September 2018 for all municipalities to participate in. Motion was made by Fender seconded by Harter to draw an Ordinance for the Motor Vehicle Sales Tax and Use Tax to be placed on the ballot on August 7, 2018. Voting “Aye” Huffman, Harter, Brown, Fender and Woods. Voting “Nay” None. No Abstentions.

h.     A recap of the contracted Backhoe and Labor services were provided to the Board of Aldermen from 2015, 2016 and 2017. This was reference information requested on what had been spent in the past three years.

i.     David Rauch informed the Board of the progress made with the proposed mural on the east side of the City Hall building. He has received pledges and donations to cover the costs of this project with no city funds to be used. The Billings Betterment Committee has met intermittently for several years and a committee for the Mural Project is being formed. He is also pleased to announce that the Community Foundation of the Ozarks will handle tax deductions, monies received and disperse payments. The committee would like to commission Susan Sommers, Internationally known Artist for this mural. Work would begin about April 1st weather being a factor. Ms. Sommers would like to invite the Billings School Art classes to see her project being done. Question from Alderperson Fender on behalf of some citizens about this mural being completed and then a building being erected on the vacant lot next to the City Hall wall would obscure the view. Mr. Rauch said he is in conversation with the owners of the property about their future use and what possibilities there may be for a parking lot or garden spot that would not detract from the mural.   No decisions are made at this point in time. Motion to pursue the Mural Project made by Harter seconded by Huffman. Voting “Aye” Huffman, Harter, Brown, Fender and Woods. Voting “Nay” None. No abstentions.

j.     Hopkins told the Board that the computer in the Mayor’s office does not have Microsoft Office on it and cannot get e-mails as well as well as two other computers in the office that use Round-cube for their program. She would like all computers to run the same programs. Dan from MDC Technologies will do the software updates needed. Motion made by Harter seconded by Woods to update and repair computers not to exceed the $1,000.00 that is budgeted. Voting “Aye” Huffman, Harter, Fender and Woods. Voting “Nay” None. No abstentions.

k.    Mayor Pro Tem Brown told the Board that the Ford Ranger is in need of a new transmission. There are three quote/bids in their packets. Alderperson Harter suggested having the work done in Billings and recommend Tailpipers quote be considered. Motion by Harter seconded by Woods to accept the bid of $1, 700.00 bid from Tailpipers for the transmission work for the Ford Ranger. Voting “Aye” Huffman, Harter, Brown, Fender and Woods. Voting “Nay” None. No abstentions.

l.     Alderperson Huffman requested a visible road sign to be placed on Mt. Vernon Street. There is no sign when turning right onto Mt. Vernon from Hwy 60. Motion by Huffman seconded by Harter to have a street sign place on Mt. Vernon side of the street. Voting “Aye” Huffman, Harter, Brown, Fender and Woods. Voting “Nay” None. No abstentions.

m.   Mayor Pro Tem Brown invited all the Board members to the Visioning Project to be held at City Hall on Thursday, March 22, 2018 at 6:00 p.m. to see what we would like to see for the future of Billings and to visit with the MSU students on this project. There is also a survey everyone is encouraged to fill out. It is also available online.

n.    Motion to approve payment of wages, expenses, bills, statements and other expenditures for the month of February 2018 made by Fender seconded by Harter. Voting “Aye” Huffman, Harter, Fender and Woods. Voting “Nay” None. No abstentions.

o.    Alderperson Woods said the bids for the new Tractor and Back Hoe attachment are still current. Mr. Woods said there is a lot of backhoe work that need so be done. There is an option to consider selling the present tractor before we buy the new one or buy new tractor and back hoe attachment and have Tractor Barn sell our tractor on their lot. Motion by Harter seconded by Woods to buy Tractor with Backhoe attachment for $ 23,298.00 and have Tractor Barn sell on their lot our Tractor with minimum of $10,000.00. Voting “Aye” Harter, Brown and Woods. Voting “Nay” Fender.  Huffman abstained.

 

 

Mayor Pro Tem Brown asked for a motion to go into Closed Session. Motion made by Brown seconded by Harter pursuant to Section RSMo 610.021(3).

 

ROLL CALL VOTE.

Huffman           Aye

Harter                Aye

Coker                Absent

Fender               Aye

Woods                 Aye

 

Meeting Closed to the Public at 9:02 p.m.

 

Reopen Regular Session at 9:20 p.m.

No further business.

 

Motion to Adjourn made by Huffman seconded by Harter. Voting “Aye” Huffman, Harter, Brown, Fender and Woods. Voting “Nay” None. No abstentions.

 

 

 

 

                                                                        ________________________________________

                                                                        Mickey Brown, Mayor Pro Tem

 

 

 

ATTEST

 

 

 

________________________________

Chris M. Hopkins, Deputy City Clerk

 

Billings Visioning Night Thursday, March 22, 2018

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Posted by chopkins | Posted in Notifications | Posted on 14-03-2018

You are invited to Billings Visioning Night of envisioning the future of the community.

Thursday,  March 22, 2018

Billings City Hall

202 NE US Hwy 60 Billings

6:00 – 7:00 p.m.

 

Come and go as you please!

 

Presented by Missouri State University Planning Studio

Library Agenda for Thursday, March 15, 2018

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Posted by chopkins | Posted in Agenda | Posted on 14-03-2018

BILLINGS CITY LIBRARY

AGENDA

March 15, 2018   6:30PM

LIBRARY BUILDING

251 NE US Hwy 60

Old business:

  1. Volunteers
  2. Chili Supper
  3. 2018 Calendar

 

New business:

  1. Reading of treasurer report and approval
  2. Reading and approval of minutes of February 12, 2018 meeting.
  3. Drop box
  4. Concession stand
  5. Friends of the Billings City Library update
  6. Expenses spent and reimbursement for board member, possible vote

Prepared by Whitney Packwood

3/13/2018     10:40 p.m.

 

 

Posted    3/14/2018     9:05 a.m.

Board of Aldermen Agenda for Thursday, March 15, 2018

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Posted by chopkins | Posted in Agenda | Posted on 13-03-2018

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560

 

AGENDA FOR THE REGULAR SESSION

        OF THE

BILLINGS BOARD OF ALDERMEN

MEETING ON MARCH 15, 2018

AT 7:00 P.M.

IN THE

BILLINGS CITY HALL

      

ROLL CALL

Mayor Pro Tem Mickey Brown will open the meeting with the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

 

OLD BUSINESS.

a.    Woods to discuss any new information on the tractor and backhoe. Possible Vote.

b.    Huffman, Brown and Fender to discuss girl’s ball field at the Park. Warranty Deed for Park in Packet. Possible Vote.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.    Consent Agenda. Vote.

 

Review and approve the Minutes of the Regular Session of February 15, 2018 of the Billings Board of Aldermen Meeting.

Review and approve the Minutes of the Closed Session of February 15, 2018 of the Billings Board

of Aldermen Meeting.

Review and approve the Treasurer’s Report.

Review and approve the Police Report.

Review and approve the Municipal Court Report.

Review and approve the Animal Control Report.

Review and approve the Wastewater & Water Maintenance Report.

Review and approve the Water Collections Report.

Review and approve the Building Inspector’s Report.

b.    Brown to discuss flooding on Oak St. and Terrell Creek Road that resulted in problems with the Mt. Vernon Lift Station  and emergency assistance. Invoice for service enclosed. Discussion. Possible Vote.

c.    Harter to discuss Sipes water bill. Possible Vote.

d.    Brown to inform the members of the Board not to be calling the Attorney. They should call the Mayor and inform him what the issue is and he will call the Attorney. Possible Vote.

e.    Chief Taylor request City’s approval for the Police Department to participate in Missouri’s Highway Safety Program and sign the DWI and HMV authorization forms. (In packet) Possible Vote.

f.    Sharlene King on behalf of the Billings Merchant Association would like permission to close Commercial Street (behind City Hall) for the “Spring Fling” to be held on Saturday, April 21, 2018. Possible Vote.

g.    Hopkins to present information on Use Tax to be considered for August 7, 2018 Ballot.       Discussion. Possible Vote.

h.    Recap of Contract Labor for Backhoe Services from 2015, 2016 and 2017. FYI

i.    David Rauch to address the Board about Mural Project.

j.    Hopkins request to have all computers brought up to Windows 10 which includes the computer in Mayor’s Office and Sewer Plant that is Windows XP that will need Microsoft Office and Outlook programs placed on them and to reset all city e-mails to Microsoft Outlook. Discussion. Possible Vote.

k.    Ford Ranger is in need of new transmission. Repair costs are in packet. Discussion. Possible Vote.

l.    Huffman would like a visible street sign placed on Mt. Vernon Street on the Mt. Vernon side of the street.       Possible Vote.

m.   Visioning Project is set for next Thursday, March 22, 2018 at 6:00 p.m. to be held at City Hall Boardroom.       Public is invited. A community Visioning Survey is available for those interested.

n.    Review and approve payment of wages, expenses, bills, statements and other expenditures for the month of February 2018. Possible Vote.

 

Mayor Pro Tem Brown may ask for a motion to go into Closed Session Pursuant to Section 610.021(3) RSMo hiring, firing, disciplining employees.

  

Meeting will be Closed to the Public.

 

Reopen the Regular Session.

 

No further business.

 

Adjournment.

 

The Undersigned Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City Hall, Billings, Missouri on this 13th day of March, 2018 at 3:00 p.m.

 

 

 

 

 

______________________________________

Chris M. Hopkins, Deputy City Clerk

 

 

 

 

 

Billings Visioning Night

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Posted by chopkins | Posted in Notifications | Posted on 08-03-2018

 

Billings MO Visioning Night

 

 

Join us for an evening of envisioning the future of the community.

 

DATE:     MARCH 22, 2018

Open House from 6-7

 

Come and go as you please!

LOCATION: Billings City Hall   202 NE Hwy 60

Snacks and Drinks Provided

 

PRESENTED By:  Missouri State University Planning Studio

 

 

Community Visioning Survey available at City Hall, Billings School, Bank of Billing and Post Office

or you can complete the survey on line at:   https://goo.gl/forms/SzhP1n2uimw3gSa02

 

 

Please Join US!!!!!!

 

 

Planning & Zoning Agenda, Thursday March 1, 2018

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Posted by chopkins | Posted in Agenda, Planning & Zoning | Posted on 27-02-2018

                                       City of Billings          P.O. Box 207          Billings MO 65610

                      Ph. 417-744-2581               202 NE US Hwy 60                    Fax 417-744-4560               

Agenda for Planning & Zoning Commission

for

Thursday, March 01, 2018

7:00 P.M.

Billings City Hall, Boardroom

202 NE US Hwy 60

 

AGENDA

 

ROLL CALL of Commissioners

PUBLIC PARTICIPATION

No review of Minutes for 2017.

 

OLD BUSINESS

None.

 

NEW BUSINESS

  1. Election of Officers

 

 

ADJOURNMENT

 

 

_________________________________

Chris M. Hopkins, Deputy City Clerk

 

 

 

Posted at City Hall 02/28/2018   10:00 a.m.