Special Meeting 2014 Tax Levy city of Billings

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 28-08-2014

                         Minutes from Special Called Session for Public Hearing for Tax Levy on August 26, 2014                                                   

                                              at 6:30 p.m. in the Community Hall, Billings, Missouri

 

               Present were: Mayor Bud Pierce, Treasurer Chris Hopkins and City Clerk Ruth M. Haskins.

               Citizens:  None present.

               ROLL CALL.

               Venable           Present

               Brown              Present

               Coker               Present

               Crawford        Present

               VanZandt       Present

               Parks              Absent

               Mayor opened the meeting with the Pledge of Allegiance.

               Mayor opened the Public Meeting for the Tax Levy for 2014.  Mayor stated cannot increase, but

               it can be decreased. 

               Mayor closed the Public Hearing on the Tax Levy for 2014 at 6:05 p.m. with no objections. 

                The Board approved the Proposed Tax Levy.                                                                

               Mayor Pierce opened the Special Called Session of the Board of Aldermen

               OLD BUSINESS.

  1. Mayor stated the sidewalk concrete bids are to be revisited, due to the fact that Coker has money in the bank.  Coker stated it is dangerous on Howcroft at the curve for the children to walk to school.  Mayor will go back through the bids and the Board can make a decision.

    Concrete Impressions  LLC                  $36,040.00

    J & E Quality Maintenance & Const.  $31,300.00

    JMA Construction Inc.                          $33,592.32

    Kerans Construction                             $35,765.00

    Les Thomas Const.                                $21,670.00

    Mayor asked the Treasurer if there would be any more money to come into Street before the end of the year.  Coker stated she had planned on using the money in the bank.  Coker asked if Thomas uses rebar in the sidewalk.  Mayor stated no it is not necessary, no vehicles will be going over them.  Mayor stated the City has used Thomas before and he has always done a good job.  VanZandt stated Thomas did a very good job.  Mayor stated he will be putting up a Cash Bond.  Motion made by Venable to award the sidewalk contract to Thomas for a total of $21,670.00 seconded by Crawford.  Voting “Aye” Venable, Brown, Crawford, Coker and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to table the rebids on the sidewalk for the next Board Meeting.  Motion to take the difference between the bid and $10,000.00 to be taken out of the checkbook to pay Thomas when completed made by Coker seconded by Brown.  Voting “Aye” Venable, Brown, Crawford, Coker and VanZandt.  Voting “Nay” None.  No abstentions.

  2. Mayor needs a Motion to designate authorized signers for the Judicial Education Fund bank account.  Motion made by Crawford seconded by Brown to designate the Mayor, Bud Pierce; President of the Board, Melissa Venable;  City Treasurer, Chris Hopkins; and City Clerk Ruth M. Haskins; to be signers on the Judicial Education Fund account with two signatures necessary on all checks.  Voting “Aye” Venable, Brown, Crawford, Coker and VanZandt.  Voting “Nay” None.  No abstentions.
  3. Mayor needs a Motion to designate authorized signers for the Capital Improvement Account for the remodeling of the old bank building at Peoples Community Bank of Republic.  Motion made by Crawford seconded by Coker to designate the Mayor, Bud Pierce; President of the Board, Melissa Venable; City Treasurer, Chris Hopkins; and City Clerk Ruth M. Haskins; to be signers on the Capital Improvement Account at Peoples Community Bank of Republic account with two signatures necessary on all checks.  Voting “Aye” Venable, Brown, Crawford, Coker and VanZandt.  Voting “Nay” None.  No abstentions.

NEW BUSINESS.

  1. Hopkins would like to attend a one day GFOA Seminar on October 10, 2014 in Columbia, subject is Cashiering for Supervisors. Cost would be $95.00 registration plus $196.90 for mileage.  No lodging   Motion by Coker seconded by Crawford to give Hopkins permission to attend this seminar.  Voting “Aye” Venable, Brown, Crawford, Coker and VanZandt.  Voting “Nay” None.  No abstentions.
  2. Hopkins to discuss Insufficient Funds Checks be restricted, Mayor would like to start charging $35.00 per check.  Motion to approve Policy and start charging $35.00 per check made by VanZandt seconded by Venable.  Voting “Aye” Venable, Brown, Crawford, Coker and VanZandt.  Voting “Nay” None.  No abstentions.
  3. Mayor requested up to $6,000.00 to have the sewer lines flushed ahead of the camera on a 1/3 of the town’s sewer lines to comply with EPA mandate.  Motion made by Venable to approve up to $6,000.00 for flushing seconded by Coker.  Voting “Aye” Venable, Brown, Crawford, Coker and VanZandt.  Voting “Nay” None.  No abstentions.

 

 

       No further business.

       Motion to adjourn made by Venable seconded by Brown.  Voting “Aye” Venable, Brown, Crawford,
Coker and VanZandt.  Voting “Nay” None.  No abstentions.

                                                                                              

 

 

                                                                                                         _________________________________

                                                                                                        Mayor Bud N. Pierce

       ATTEST

 

 

                      _____________________________

                      Ruth M. Haskins, City Clerk

 

 

                                                

 

           

Draft Minutes July 10, 2014 Board Minutes

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Posted by chopkins | Posted in Board of Aldermen Minutes, Notifications | Posted on 27-08-2014

Minutes for the July 10, 2014 Regular Session of the Board of Aldermen Meeting, Billings, Missouri held at the Community Hall at 7:00 P.M.

Present were:  Mayor Bud Pierce, Chris Hopkins, Mike Lewis, Randy Poindexter, Chief David Taylor, Attorney Jim Kelly and Ruth M. Haskins.

Citizens and guests present were:  Chris Snyder, George Napper, Missy Monroe, Keith Monroe and Brady Brite of the Headliner News.

ROLL CALL.                                                                                                                                                                         Venable          Present                                                                                                                                                      Brown             Present                                                                                                                                                       Crawford        Present                                                                                                                                                      Coker              Present                                                                                                                                                       Parks               Present                                                                                                                                                  VanZandt       Present

Mayor asked everyone to stand for the Pledge of Allegiance.

Mayor’s Comments:  CERT Classes will be held July 25th from 6 to 9 P.M.; 26th from 8 a.m. to 4 p.m.; August 1st 8 to noon.  Board Members if you have not signed up yet, you need to by Friday.  Next month on the Water Cards will ask who wants a recycle bin at no additional cost.  Treatment plant has passed all the required tests.  Fourth of July went well, got some extra shots due to an event being rained out.   Crawford asked why they were held so early?   Mayor responded  the Fireworks Show is always the Saturday before the Fourth of July.

Review of the Minutes for the Regular Session Board Meeting of June 12, 2014.  Motion made by Coker seconded by Parks.  Mayor asked if any discussion?  VanZandt responded yes on page 4 the start date for new hire is 06-16-14 and Mr. Kelly pointed out that it should have read Reopen Regular Session instead of Reopen Closed Session.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions.

Review of the Minutes for the Closed Session Board Meeting of June 12, 2014.  Motion made by VanZandt seconded by Venable.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions.

OLD BUSINESS.

  1. Mayor can’t get bids due to vacations in the office nothing was put in the paper.  Mayor has talked to several concrete people and they are all too busy at this time to give us a bid. Carpet is on me, just have not had time to get bids.  Would like to postpone this item to next month.  Motion to postpone to August meeting made by Parks seconded by Brown.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions.
  2. Venable would like to have the Tennis Courts put back in, she talked to a person in Ozark about a new one in.  Venable will have a cost sheet for all the items next month.  The price of everything would be about $35,000.00, will take the park fund about 3 years before there will be enough money for new ones.  Crawford wanted to know if there was that much interest in the tennis court and Venable stated there was several people who had asked about a new one. More next month.
  3. Venable discussed Emergency Management.  Where are the storm shelters?  Mayor stated Henry has a key to both of those places and the fire department will man them.  Mayor stated need to have a list of any of the storm shelters are in the City of Billings.
  4. Mayor to discuss bids for Howcroft sidewalks.  Mayor will put in the paper this month, try to get at least 3 bids.  Motion to postpone this item to next month made by Parks seconded by Brown.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions.

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  1. Mayor stated the two companies that have the bids on the bank have been contacted.  First Choice has responded back, they will be getting the papers together and have given a possible date of August 18th.  JMA has not responded at this point.  Coker wanted to know why they were not told we were in a hurry?   Mayor responded no because there was no money available.
  2. Finding of Fact from Planning and Zoning on Napper’s Lot Split.  Motion to accept made by Parks seconded by VanZandt.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions.
  3. Recommendation from Planning and Zoning.  Motion to accept VanZandt seconded by Coker.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions.
  4.  Motion to approve minor subdivision plat for Napper at 506 E. Mt. Vernon made by Venable seconded by Parks.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions.  The plat was signed at the meeting.
  5.  Mayor asked the Board to approve the Drug and Alcohol Policy.  Motion made by VanZandt seconded by Brown.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  No random testing but testing after Workman Comp. claim.    Voting “Nay” None.  No abstentions.
  6.  Mayor stated he did not have the Confined Space Policy his people are still working on it.  Motion to postpone the policy to the next meeting made by Coker seconded by Crawford.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstention.
  7.  Venable on the Memorial Wall, it is a huge undertaking.  Boy Scouts will be helping with this project.  Would like to have a rededication of the Wall and thank the Ladies Auxiliary of the VFW. Planning to have it finished by end of 2014.  The wall has never been sealed.  Mayor asked about changing the wall to a half moon shape, then put a bench by it.
  8. Venable stated the City need to be a member of CFO to apply for grants.  An affiliate would have to have $30,000.00 up front to be in that status.  The Grant was turned down.  We would need to be a non-profit organization to utilize this service.  VanZandt does not understand what CFO is.  Brown wanted to know what they get out of this.  SWMCOG is more on the municipality side, we are a member of that organization.
  9. Hopkins has the six month Budget Amendment in the book.  Every department has needs.  Every Board Member needs to make an appointment with Chris before the next meeting so she can get all the numbers keyed in to the Budget. Mayor stated be sure and add wages if the city employees do the work.  Controls for the Water Tower were not in the Budget so that will have to be taken out of the bank balance.

    The Financial Statement will be in the Paper on July 16th.

  10. Motion to approve Payment of Wages, Expenses, Bill, Statements and other Expenditures for the Month of June 2014.  Motion made by Parks seconded by Brown.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstention.

Treasurers Report by Hopkins.  Motion to accept the report made by Coker seconded by Parks.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions.

Police Report by Taylor.   Motion to accept the report made by Coker seconded by Brown.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions.

Municipal Court Report by Haskins.  Motion to accept the report made by Coker seconded by Parks.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor stated there is 28% of revenue from the Court, if it goes over 30% of General Revenue it has to be returned to the state, which is the Mack’s Creek Law.

Animal Control Report by Poindexter.  Motion to accept the report made by Parks seconded by Brown.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions

Water and Wastewater Maint. Report by Lewis.  Motion to accept the report made by VanZandt seconded by Crawford.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions.

Building Inspectors Report by Hopkins.  Motion to accept the report made by Coker seconded by Parks.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions.

Mayor asked for a Motion to go into Closed Session.  Motion to go into Closed Session for RSMo Section 610.021(1)(2)(3).  Motion seconded by Brown.                                                                                                        

ROLL CALL VOTE.

Venable                Aye; Brown         Aye;   Crawford      Aye;   Parks    Aye;   Coker  Aye;  VanZandt     Aye.

Meeting Closed to the Public.

Reopen Regular Session. 

  1. Discuss pay increase for City Employee.  Motion to raise Poindexter to $12.00 per hour beginning 7-11-2014 and an allowance of $40 per month for a cell phone seconded by Coker.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None. No abstentions.  Mayor and VanZandt congratulated Randy on his B license.

 

 

 

 

 

Motion to adjourn made by Venable seconded by VanZandt.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions.

No further Business.

 

 

 

                                                                               ___________________________________

                                                                                     Bud N. Pierce, Mayor

 

 

ATTEST

 

 

_____________________________________

Ruth M. Haskins

 

_________________

                                                                             

Draft Board of Aldermen Minutes Aug 14, 2014

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Posted by chopkins | Posted in Board of Aldermen Minutes, Notifications | Posted on 27-08-2014

Minutes for the Regular Session Board Meeting for August 14, 2014 in the

Community Hall in Billings, Missouri.

 

 

Present were:  Mayor Bud Pierce, Attorney Jim Kelly, Treasurer Chris Hopkins, Chief David Taylor, Mike Lewis Water/Sewer Supt., Animal Control Randy Poindexter, and City Clerk

Ruth M. Haskins.

 

Citizens present were:  John Schatz, Kristi Wilbanks and Family and Brady Brite of Christian County Headliner.

 

ROLL CALL VOTE:

 

Venable              Present

Brown                 Present

Crawford            Present

Coker                  Present

Parks                   Present

VanZandt            Present

 

Mayor Pierce asked everyone to stand for the Pledge of Allegiance.

 

Mayor’s Comments:

Discussing a couple of items mainly just for the Boards information.

The CERT (Community Emergency Response Team) finished on Aug 2nd with the staff and two residents and the 1,000th member from Lebanon trained for this class for a total of 21 in the class.  Also the Christian County Sheriff was on the news yesterday providing information to the media but has not been given Budget information to the seven Mayor’s in Christian County per written request.

 

PUBLIC PARTICIPATION.  Mayor asked if there was anyone in the audience that wished to speak that was not on the agenda.  No response.

 

Review of the Minutes for the Regular Session Board Meeting of July 10, 2014.  Motion made by Crawford seconded by Brown to accept the Minutes.  Voting “Aye” Venable, Brown, Crawford, Coker, Parks and VanZandt.  Voting “Nay” None.  No abstentions.

Review of the Minutes for the Closed Session Board Meeting of July 10, 2014.  Motion made by VanZandt seconded by Crawford to accept the Minutes.  Voting “Aye” Venable, Brown, Crawford, Coker, Parks and VanZandt.  Voting “Nay” None.  No abstentions.

 

 

OLD BUSINESS.

  1. Mayor opened first bid from Les Thomas for Concrete at the old Bank Building.  To remove ramp, steps, hand rail and city sidewalks on south side of building for a total$ 7,140.00.   2nd Bid from JMA Const. in one envelope for concrete and floor work; Flooring, carpet 850’ feet carpet in offices 14,428.68.  A separate bid for concrete on south side $ 4,851.65 and 5,559.05 for total 10,410.70.  Motion by Parks seconded by VanZandt to award Concrete bid to Les Thomas.  Voting “Aye” Venable, Brown, Crawford, Coker, Parks and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to award the Flooring bid to JMA Const. made by parks seconded by Brown.  Voting “Aye” Venable, Brown, Crawford, Coker, Parks and VanZandt.  Voting “Nay” None.  No abstentions.

     

  2. Bid received for Sidewalk on Howcroft Street from JMA Const. for @ 1,600’ 5 aprons, $ 33,592.32.  2ndbid from Les Thomas 1550 linear feet seed and straw 5 Hdcp ramps,$ 21,670.00.  3rd Bid from J & E Quality Maintenance & Const. materials labor 1637 linear feet 5 driveway crosses $ 31,300.00. 4th bid from Concrete Impressions for 1555’ $ 36,040.00. 5th Bid Keranz Const. for 1555 linear feet, seed, straw, domes $ 35,765.00.

    Board intention asked by the Mayor says current budget is $ 10,000.00.  Discussion by various aldermen.  Motion by VanZandt to deny all bids on the concrete seconded by Parks. Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt. All in favor. No abstentions. Discussion was to split project in half and rebid from Beverly to Inglewood west side of Howcroft for next meeting.  Motion by Coker seconded by VanZandt.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions.

     

  3. Venable had cost sheets for Tennis Court pads from two Vendors and suggested to work on Basketball pads if budget allows in the next three years with designated funds for grants and/or fundraisers.  Safety of children in the present parking lot that use the Basketball Goals needs to be looked into. 
  4. Mayor presented six page Confined Space Entry Program Procedures recommended by OSHA to all Board members.  Need to make a list of equipment suggested on the list and bring to needs and prince of items to next meeting. Motion to postpone this procedure adoption until next meeting made by Brown seconded by Crawford.  Voting “Aye” Venable, Brown, Crawford, parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions. 

    NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

     

  1. VanZandt requested closing streets for Parade route on Saturday, August 30, 2014 and streets for parking for the Fair.  Motion to close streets and parking made by Coker seconded by Parks.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions. 
  2. Brown asked who was responsible for improvements of the alleys behind Purdy, South Pine, The Baptist Church and The German Church as to why it is not maintained.  The City does not maintain any alleys, the Road District will occasionally rock some alleys.  Need to put a plan together for all alleys in the City as to how to maintain them as they are owned by all lot owners to the middle of the street. 
  3.  Brown asked about having a possibility of a skating area in the City Park.  Main concern was the Liability of Insurance to the City.
  4. Brown asked about the Tennis courts.  Mayor responded they were put in 30+ years ago and the resurfacing was done were 10-12 years ago and the company is no longer in business.  It was less cost to remove the faulty courts that repair them again. 
  5.  Hopkins requested raising the Master Card limit from $ 500.00 to $ 1,000.00.  Motion to approve increase made by Parks seconded by Venable.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions 
  6. Hopkins received revocation notices for three Businesses that the Board of Alderman need to revoke the City Business License by Ordinance.  Motion by VanZandt seconded by Crawford to revoke City Licenses.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions. 
  7. Haskins requested for Board to approve a Judicial Order authorizing $ 1.00 out of Court Clerk Fees from Court Costs to place in a savings account for Municipal Judge and Court Clerk Training Fund.  Motion by Crawford seconded by Parks.  Discussion included anything over $1,500.00 will go to the General Fund.  Motion to open Judicial Education Fund at Bank of Billings made by Parks seconded by VanZandt.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions. 
  8. Hopkins to request opening Bank Loan regarding Capital Improvement Sales Tax with Option A of borrowing $ 80,000.00 at 4.5% for 36 months with payback value be $ 90,800.00 certain requests i.e.: Can a loan be obtained for more than one year?  Need for Lease to Lender Agreement then be released back to Borrower? 

    Option B borrowing $ 80,000.00 at 3.75% for 36 months with payback value be

    $ 89,000.00 requests an unsecured Note attaching anticipated Capital Improvement Sales Tax Revenue for 36 months.  Also gave ACH monthly payment withdrawal of

    $ 2,353.02.

     

    Option C to small amount of money to deal with and a lot of paperwork.

     

    Option D lot of paperwork involved and Fees would be too high.

     

    Motion of Option B as long as amortization can be made by Coker seconded by Crawford.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions.

     

    Options revealed were Option A was Bank of Billings, Option B was People’s Community Bank of Republic, Option C D.A. Davidson Bonding Agency and Option D was USDA Loan.

     

    The Mayor asked was who will handle this new Capital Improvement Sales Tax Account at which Banking establishment?  Treasurer recommended Peoples Community Bank who was awarded the Loan process and the monitoring of the account through the Internet Banking opportunity for ease of tracking.  Motion to set up account up at Peoples

    Community Bank made by Coker seconded by Parks.  Voting “Aye” Venable, Brown,   Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions.

     

    Motion to authorize the City Treasurer to make up any deficit to the loan payment from the General Fund made by Parks seconded by Brown.  Voting “Aye” Venable, Brown, Crawford, Parks and Coker.  Voting “Nay” None.  VanZandt abstained out of the room.

  9. Mayor said the Billings Boosters were building a dug out at the Girls Soft Ball Field in the City Park.  The School is seeking Donations for this project. Motion to give$ 500.00 from the Park Budget for the Girls Dug Out to the School made by Coker seconded by Crawford.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions.

     

  10. A Public Hearing is needed to set the Tax Levy on Tuesday, August 26, 2014 at 6:30 pm. motion made by Parks seconded by Crawford.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions. 
  11. Motion made by VanZandt seconded by Venable to move Item k to below Item O.  Voting “Aye” Venable, Brown, Crawford, Parks and VanZandt.  Voting “Nay” None.  Coker abstained. 
  12. Coker made a motion to establish a Library seconded by Venable. Voting “Aye” Venable, Crawford and Coker.  Voting “Nay” None.  Brown, Parks and VanZandt abstained.  Discussion involved location, how is it to be ran and managed and funded and where if books are to be stored on city property?  Mr. Kelly mentioned two ways to establish a Library by Tax Increase and if the City foots all bills the City appoints trustees he will get information to the Board.  No action taken. 

    l & m    Motion to postpone Item l establishing a Billings City Library and Item m opening

    Bank account for Billings City Library/dba Billings Book Worms made by Brown

    seconded by VanZandt.  Voting “Aye” Venable, Brown, Crawford, Parks and

    VanZandt.  Voting “Nay” None.  No abstentions.

     

    n.     Coker told the Board the Book Mobile will come to the Community Building for 2nd

    Saturday on September 13, 2014 from 11:00 am – to 1:00 pm.

     

    o.     Item o was struck due to duplication of items on the Agenda.

     

    k.     The Mayor discussed the 2014 6 month Budget Amendment to the Board explaining

    the Expenses are over the Revenues by $ 72,793.00 and discussed every departments

    Narrative and Budget revision by Total.   Motion to adopt the 6 Month Budget

    Amendment made by VanZandt seconded by Crawford.  Voting “Aye” Venable,

    Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions.

     

    p.    Motion to approve payments of wages, expenses, bills, statements and other

    Expenditures for the Month of July 2014 made by VanZandt seconded by Crawford.

    Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay”

    None.  No abstentions.

     

    Treasurers Report by Hopkins.  Motion to accept the report made by Coker seconded by Parks.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions.

     

    Police Report by Taylor.  Motion to accept the report made by Coker seconded by Parks.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None. No abstentions.

     

    Municipal Court Report by Haskins.  Motion to accept the report made by Parks seconded by VanZandt.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions.

     

    Animal Control Report by Poindexter.  Motion to accept the report made by Coker seconded by Brown.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions.

     

    Water & Wastewater Maint. Report by Lewis.  Motion to accept the report made by Parks seconded by VanZandt.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions.

     

    Building Inspection Report by Hopkins.  Motion to accept the report made by Parks seconded by Crawford.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions.

     

    Planning and Zoning Meeting was cancelled for August 7, 2014.

     

    Motion to go into Closed Session Pursuant to RSMo Section 610.021 (3) made by VanZandt

    seconded by Crawford.  ROLL CALL VOTE:

     

    Venable                 Aye

    Brown                  Aye

    Crawford              Aye

    Parks                     Aye

    Coker                    Aye

    VanZandt              Aye

     

    Meeting Closed to the Public.

    Reopen Regular Session

    No further business

     

     

    Motion to Adjourn made by VanZandt seconded by Parks.  Voting “Aye” Venable, Brown, Crawford, Parks, Coker and VanZandt.  Voting “Nay” None.  No abstentions.

     

    _____________________________

    Bud N. Pierce, Mayor

     

     

     

    ATTEST

     

     

     

    ________________________________

    Ruth M. Haskins, City Clerk

     

    Transcribed by Chris M. Hopkins, Deputy City Clerk

     

     

     

     

     

     

     

Public Hearing Tax Levy Tuesday August 26, 2014

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Posted by chopkins | Posted in Agenda, Notifications | Posted on 22-08-2014

                                                            NOTICE OF LEVY HEARING

               NOTICE IS HEREBY GIVEN that a Public Hearing will be held on Tuesday August 26,                     

              2014, at 6:30 p.m. at the Billings Community Hall located at 119 SW Washington Ave.,

              Billings, Missouri for the setting of the tax rate proposed for the City of Billings, Christian

               County, Missouri for the 2014-2015 tax year:

                                                                           CITY OF BILLINGS

                                                                       ASSESSED VALUATION

               (Prior Year Ending 12/31/2013)                          (Current Year Thru 8/01-2014)

               REAL ESTATE BY CATEGORY                                 REAL ESTATE BY CATEGORY

               Residential                      $   4,949,340                  Residential                     $    4,947,880

              Agricultural                     $            7,670                   Agricultural                    $           7,790

              Commercial                     $    1,718,400                 Commercial                     $    1,839,460

              Total Real                         $   6,675,410                  Total Real                        $    6,795,130

              PERSONAL PROPERTY    $   1,435,934                  PERSONAL PROPERTY $    1,360,190

              Local R.R & Utility           $        15,881                   Local R.R. & Utility      $          31,300

               State R.R.& Utility          $      950,364                  State R.R. & Utility       $    1,008,618

               Total Assessed Value     $   9,077,589                  Total Assessed Value   $    9,195,238

               CURRENT TAX LEVY        $          .7458                   PROPOSED TAX LEVY   $           .7458              

             

 

  

 

 

 

                                                                                                                                                                                                                                                                                                                                                                           

Board of Aldermen Agenda August 14, 2014

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Posted by chopkins | Posted in Agenda | Posted on 13-08-2014

 

 

 

 

                                        City of Billings   P.O. Box 207   Billings, MO 65610

                          Phone 417-744-2581                                      Fax 417-744-4560

 

 

AGENDA FOR THE REGULAR SESSION OF THE BILLINGS BOARD OF ALDERMAN MEETING FOR AUGUST 14, 2014 IN THE BILLINGS COMMUNITY HALL AT 7:00 P.M.

 ROLL CALL.

 Mayor Pierce will open the Meeting with the Pledge of Allegiance.

 Mayor’s Comments. 

 PUBLIC PARTICIPATION. 

Review of Minutes for the Regular Session Board Meeting of July 10, 2014.  Vote.

Review of Minutes for the Closed Session Board Meeting of July 10, 2014.  Vote.

 

OLD BUSINESS.

  1. Mayor to open sealed bids for the Concrete Work at the Bank Building and Carpet bids at the Bank Building and other rebids.  Vote.
  2. Mayor to open sealed bids for the Sidewalk on Howcroft St.  Vote.
  3. Venable will have a cost sheet for the Tennis Courts.  Vote.
  4. Mayor to present the Confined Space Policy.  Vote        

             NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  1. VanZandt to request the Closing of Streets on Saturday, August 30, 2014 for Parade Route;  Also closing Streets for Parking and Fair, W. Howard from Boys Baseball Park to South Pine and Garrison Street.  (Normal Streets as every year). Vote.
  2. Brown to discuss alley way improvements and maintenance, specifically from Hwy 14 to Terrill Creek Rd running North East. Vote.
  3. Brown to discuss a skating area at the City Park.  Vote.
  4. Brown to discuss the old City Parks Tennis Courts.  If those courts were faulty in construction were there any efforts to recoup and monetary amount from the contractor who built them?
  5. Hopkins discuss increase of Master Card from $500.00 to $1,000.00 limit.  Vote
  6. Hopkins to discuss to revoke the City Business License for Safety First Welding, Storm Shelters Inc. and Pierce Electric. Vote.
  7. Haskins to ask for approval of a Judicial Order Authorizing $1.00 to be taken out of the $12.00 Court Clerk Fees to set up a Fund for training and travel.  Will also need to set up a Bank Account for this Fund.  Vote.  
  8. Hopkins to request Board to vote on Bank Loan regarding Capitol Sales Tax.  Vote
  9. Mayor to discuss School building a Girls Dug out at Soft Ball Field in City Park.  Vote.
  10. Public Hearing set for Tax Levy on August 26, 2014 at 6:30 p.m. Vote
  11. Hopkins to discuss 6 month Budget Amendment.  Vote.
  12. Coker to discuss establishing Billings City Library.  Possible Vote.
  13. Coker to discuss opening a bank account for Billings City Library/dba Billings Book Worms.  Possible Vote.
  14. Coker to talk about Book Mobile Coming on Second Saturday in September and November at the Community Building.
  15. Hopkins to open Checking Account at Bank of Billings for Billings Library/dba Billings Book Worms.  Vote.
  16. Motion to approve Payment of Wages, Expenses, Bills, Statements and other Expenditures for the Month of July.  Vote

     

    Treasurers Report/Police Report/Municipal Court Report/Animal Control Report/Water and Wastewater Maint. Report/Building Inspection Report.  Vote.

     

    Motion to go into Closed Session Pursuant to Section RSMo 610.021 (3).  Vote.

     

    Meeting Closed to the Public.

     

    Reopen Regular Session.

     

    No Further Business.

     

    Adjournment.

     

    The Undersigned Hereby Certifies That a True Copy of the Foregoing Agenda was posted at the City Hall, Billings, Missouri on this the 12th day of August, 2014 at 3:00 p.m.

     

     

    _________________________

    Ruth M Haskins, City Clerk

     

     

     

     

     

     

     

     

     

2nd Saturday Celebration

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Posted by chopkins | Posted in Notifications | Posted on 08-08-2014

Just a Reminder

2nd Saturday Celebration

Banner on Light Pole

Billings Community Building

119 NW Washington

Saturday, August 9, 2014

10:00 am – 1:00 pm

Billings Book Worm Bake Sale

Beauty items, Purse collections, Jewelry with Bling to it, Party Lite candles for the perfect aroma, Jerky Snacks for the man in your life, 31 Accessories tote bags personalized with your name or initials, Tupperware plastic items you know will last, Stationery and Custom Crafts will be joining us this Saturday.

 

2nd Satuday Celebration

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Posted by chopkins | Posted in Notifications | Posted on 05-08-2014

2nd Saturday Celebration

Saturday   August 9, 2014

Billings Community Building

119 NW Washington

Billings MO

 

Vendors will be in Community Building   -  Wild Tree, Miche Accessories, Beauty Control, Party Lite, Jerky Direct,

Origami Owl Jewelry, 31, Scentsy, Tupperware and NEW Seg’s Mints (Stationery & Sundries)

 

Why Not Table will be back

 

Billings Book Worms have a Bake Sale.

Donation of Gently used Books, DVD’s, Movies Call Jessie for details at 744-2581.

Like them on Face Book      Billings Book Worms

 

Cancell P & Z Meeting August 7, 2014

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Posted by chopkins | Posted in Planning & Zoning | Posted on 05-08-2014

 

No  P & Z Meeting

scheduled for Thursday, August 7, 2014

2nd Saturday August 9, 2014

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Posted by chopkins | Posted in Notifications | Posted on 04-08-2014

2nd Saturday Celebration

August 9, 2014        10:00 am – 1:00 pm

Billings Community Building

119 NW Washington

Downtown

C E R T Training

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Posted by chopkins | Posted in Uncategorized | Posted on 22-07-2014

Billings C E R T Class

Will start Friday, July 25, 2014 6:00 pm – 9:00 pm

Saturday, July 26, 2014 8:30 am 0 4:00 pm

Saturday, August 2, 2014 8:30 am – 12:00 Noon

in the Billings Community Building

119 NW Washington

Billings MO

C E R T stands for Community Emergency Response Team

Come learn of what is needed and to do in case we have an emergency in the City of Billings to provide for you and your family and our Community.

No cost just your time to learn!!!!!!!

Join Us.