Amended Agenda for Board of Aldermen Meeting on August 25, 2016

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Posted by chopkins | Posted in Agenda | Posted on 25-08-2016

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                         Fax 417-744-4560   

AMENDED AUGUST 24, 2016

 

NOTICE AND CALL OF A SPECIAL MEETING OF THE

BOARD OF ALDERMEN FOR THE CITY OF BILLINGS, MISSOURI

ON AUGUST 25, 2016 AT 7:00 P.M.

 

The Undersigned, the duly elected Mayor of the City of Billings, Missouri does hereby call a Special Meeting of the Board of Aldermen of the City of Billings, such meeting to take place at 7:00 p.m. on the 25th day of August 2016 at the City Hall, Billings, Missouri.

 

PUBLIC HEARING FOR 2016 TAX LEVY

 

Mayor to open Public Hearing for the 2016 Tax Levy at 7:00 p.m.

Public may speak.

 

Mayor to Close Public Hearing on Tax Levy.

 

PUBLIC HEARING FOR ORDINANCE AUTHORIZING AN ISSUE OF COMBINED
WATERWORKS AND SEWERAGE SYSTEM REFUNDING AND IMPROVEMENT
REVENUE BONDS SERIES, 2016.

 

RESOLUTION REPEALING THE EXISTING TAX-EXEMPT COMPLIANCE
PROCEDURE AND AUTHORIZING A TAX AND DISCLOSURE COMPLIANCE PROCEDURE FOR THE CITY.

Public may speak.

 

Mayor to Close Public Hearing on Ordinance on Bond Series, 2016 and Resolution.

 

ROLL CALL.

 

Mayor to open the Board of Aldermen Meeting with the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

 

NEW BUSINESS.

a.   BILL NO. 16-11 — An Ordinance Authorizing and Issue of Combined Waterworks and Sewerage System Refunding and Improvement Revenue Bond Series, 2016.  First and Second Reading.  Vote.

b.   BILL NO. 16-12 — An Ordinance of the City of Billings, Missouri, Providing For the General Levy and Imposition of Annual Tax For General Municipal Purposes For The Year Of 2016.  Vote

b.   Resolution Repealing the Existing Tax-Exempt Compliance Procedure and Authorizing a Tax and Disclosure Compliance Procedure for the City.  Vote.

c.   VanZandt to request permission to close certain streets for the Fair.  Vote.

d.   Fender to present bids and maps for crosswalk striping materials and labor.  Possible Vote.

e.   Mayor to discuss pump needed for the Lift Station on Beech Street.  One pump has quit working and has been sent to Independent Electric for estimate on repairing, rebuilt cost would be $2,545.58.  The other pump will also need work on it.  To replace with a new pump, the cost would be $6,000.00 and would not be available for five to six weeks.  Possible Vote.

f.   Mayor to discuss EMC Insurance inspection, the inspector recommended tuck-point repair on the front of the building to prevent any further damage.  Will put ad for bids in the paper for September 8, 2016 meeting.  Possible Vote.

 

No further business.

Adjournment.

 

 

_________________________________________

Michael B. Hodges, Mayor

 

 

 

 

 

 

 

Notice and Call of a Special Meeting Board of Aldermen Thursday August 25, 2016 at 7:00 P.M.

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Posted by chopkins | Posted in Agenda | Posted on 23-08-2016

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560   

 

 

NOTICE AND CALL OF A SPECIAL MEETING OF THE

BOARD OF ALDERMEN FOR THE CITY OF BILLINGS, MISSOURI

ON AUGUST 25, 2016 AT 7:00 P.M.

 

The Undersigned, the duly elected Mayor of the City of Billings, Missouri does hereby call a Special Meeting of the Board of Aldermen of the City of Billings, such meeting to take place at 7:00 p.m. on the 25th day of August 2016 at the City Hall, Billings, Missouri. 

                         PUBLIC HEARING FOR 2016 TAX LEVY

 Mayor to open Public Hearing for the 2016 Tax Levy at 7:00 p.m.

 Public may speak.

 Mayor to Close Public Hearing on Tax Levy.

 

PUBLIC HEARING FOR ORDINANCE AUTHORIZING AN ISSUE OF COMBINED
WATERWORKS AND SEWERAGE SYSTEM REFUNDING AND IMPROVEMENT
REVENUE BONDS SERIES, 2016.

 

RESOLUTION REPEALING THE EXISTING TAX-EXEMPT COMPLIANCE
PROCEDURE AND AUTHORIZING A TAX AND DISCLOSURE COMPLIANCE PROCEDURE FOR THE CITY.

Public may speak.

Mayor to Close Public Hearing on Ordinance on Bond Series, 2016 and Resolution. 

ROLL CALL.

Mayor to open the Board of Aldermen Meeting with the Pledge of Allegiance.

PUBLIC PARTICIPATION.

NEW BUSINESS.

a.   BILL NO. 16-11 — An Ordinance Authorizing and Issue of Combined Waterworks and Sewerage System Refunding and Improvement Revenue Bond Series, 2016.  First and Second Reading.  Vote.

b.   Resolution Repealing the Existing Tax-Exempt Compliance Procedure and Authorizing a Tax and Disclosure Compliance Procedure for the City.  Vote.

c.   VanZandt to request permission to close certain streets for the Fair.  Vote.

d.   Fender to present bids and maps for crosswalk striping materials and labor.  Possible Vote.

e.   Mayor to discuss pump needed for the Lift Station on Beech Street.  One pump has quit working and has been sent to Independent Electric for estimate on repairing, rebuilt cost would be $2,545.58.  The other pump will also need work on it.  To replace with a new pump, the cost would be $6,000.00 and would not be available for five to six weeks.  Possible Vote.

f.   Mayor to discuss EMC Insurance inspection, the inspector recommended tuck-point repair on the front of the building to prevent any further damage.  Will put ad for bids in the paper for September 8, 2016 meeting.  Possible Vote.

 

No further business.

 

Adjournment.

 

_________________________________________

Michael B. Hodges, Mayor

 

 

 

 

 

 

 

Planning & Zoning Meeting set for Thursday, August 25, 2016 at 8:00 p.m.

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Posted by chopkins | Posted in Planning & Zoning | Posted on 23-08-2016

City of Billings          P.O. Box 207           Billings MO 65610

Ph. 417-744-2581                 202 NE US Hwy 60                    Fax 417-744-4560               

Agenda for Planning & Zoning Commission

for

Thursday, August 25, 2016

8:00 P.M.

Billings City Hall, Boardroom

202 NE US Hwy 60

ROLL CALL

PUBLIC PARTICIPATION

Review of Minutes from last Regular Meeting held on Thursday, May 5, 2016.  Vote.

OLD BUSINESS

None

NEW BUSINESS

A.  Sherry Bath to discuss Section 400.670 “C-2” Central Business District.

A.   The following uses shall be permitted in the “C-2” Central Business District.

1.   All uses permitted within the “C-1” District except, the following uses are prohibited:

g.   Commercial uses involving the outdoor storage of material and supplies.

B.  Mike Hensley to discuss Commercial Zoning.  Discussion. Possible Vote.

C.  David Rauch to discuss possible zoning change for 110 SW Main.  Steps needed.

Survey; Lot Split; Vacate Alley; Rezone property

 

ADJOURNMENT

 

_________________________________

Chris M. Hopkins, Deputy City Clerk

 

 

Posted at City Hall 8/23/2016   3:00 p.m.

Public Hearing Bond Ordinance for Thursday, August 25, 2016

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Posted by chopkins | Posted in Agenda | Posted on 22-08-2016

NOTICE OF MEETING

 

Public Notice is hereby given that a meeting of the Board of Aldermen of the City of Billings, Missouri, will be held at City Hall in Billings, Missouri, at 7:00 p.m. on 

August 25, 2016, to consider and act upon the matters on the following tentative agenda and such other matters as may be presented at the meeting and determined to be appropriate for discussion at that time.

 

  1. Ordinance authorizing an issue of Combined Waterworks and Sewerage System Refunding and Improvement Revenue Bonds Series, 2016.
  2. Resolution repealing the existing tax-exempt compliance procedure and authorizing a tax and disclosure compliance procedure for the City.
  3. Other Matters.

 

The meeting will be open to the public.

 

Ruth M. Haskins, City Clerk

Public Hearing-Tax Levy Thursday, August 25, 2016

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Posted by chopkins | Posted in Agenda | Posted on 22-08-2016

 

NOTICE OF LEVY HEARING

 

NOTICE IS HEREBY GIVEN that a Public Hearing will be held on Thursday,

August 25, 2016, at 7:00 p.m. at the Billings City Hall Boardroom located at

202 NE Highway 60, Billings, Missouri for the setting of the tax rate proposed

for the City of Billings, Christian County, Missouri for the 2016-2017 tax year:

 

CITY OF BILLINGS

ASSESSED VALUATION

(Prior Year Ending 12/31/2015)                          (Current Year Thru 7/31/2016)

REAL ESTATE BY CATEGORY                         REAL ESTATE BY CATEGORY

Residential                     $    5,020,440                 Residential                   $    5,052,620

            Agricultural                   $         12,740                 Agricultural                  $         12,690

Commercial                    $    2,142,050                 Commercial                  $    2,124,790

Total Real Estate           $    7,175,230                 Total Real Estate         $    7,190,100

Personal Property          $    1,571,230                 Personal Property        $    1,612,546

Local R.R & Utility        $       319,650                Local R.R. & Utility      $       757,680

State R.R.& Utility        $       355,282                 State R.R. & Utility      $    1,109,910

          Total Assessed Value     $    9,421,941                 Total Assessed Value   $   10,670,236

 

            Current Tax Levy           $         0.7351                   Proposed Tax Levy       $       0.7376

 

 

Posted at Billings City Hall 8/22/2016  10:00 a.m.

 

 

Draft Minutes Board of Aldermen Meeting August 11, 2016

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 17-08-2016

 

Minutes of the Board of Aldermen Regular Session on

August 11, 2016 at 7:00 p.m. in the Billings City Hall

 

Present were:  Mayor Michael Hodges, Chief David Taylor, Water & Wastewater Supt. Randy Poindexter, Attorney Jim Kelly, Animal Control Officer Keith Hilburn, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens and guests present were:  Garrett Pearce, W. J. Walker, Tory Pearce, Gail Steinert, Bud Pierce, Ivanna Maxwell, Jan Morrison, Mike Moore, Tonya Reynolds, Kaye Crawford, Charley Jean, Hagen Wilbanks, Wade Wilbanks and Sharon Kelley.

 

Mayor Hodges asked the City Clerk for a ROLL CALL.

Jack VanZandt          Present

Holly Fender              Present

Don Powell                 Present

Mickey Brown           Present

Jessie Coker               Present

Melissa Venable         Present

All Present.

 

Mayor Hodges asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.  Mayor Hodges asked if there was anyone who was not on the Agenda that wished to address the Board.

Jessie Coker stood up and wished to speak.  Coker expressed her concerns regarding the Library and her agenda items not put on the Agenda.  Tonya Reynolds responded to her concerns about the Library.

Bud Pierce asked about striping the crosswalks at the School.  Fender stated she had a quote, however needs to be rebid.  Pierce then asked about the $10,000.00 in the Budget for sidewalks, wanted to know if and when that would be done.  Fender responded this is her first year on the Street Department and she is working on this.  Pierce then asked about the Grant for the Park and when does it expire and is everything finished.  Venable responded the Grant does not expire and there is still some equipment that has not been delivered.  Pierce asked where the mulch and rain barrels are located.  Venable responded it is in storage.  Venable stated the mulch cannot be put down yet.  Pierce asked why the mulch was bought in April, but not put down.  Venable stated it was mandated by the Grant.  Pierce asked if the annual reports had been submitted and does the City have a copy.  Venable stated she did not know.

VanZandt wanted permission to close the streets for the Fair Parade.  This will be put on  the agenda for the Special Called Meeting for August 25, 2016.

Reynolds asked where the City was as to the flooding that she reported by her house several months ago, it is still flooding.  Mayor responded it is in the works.

 

OLD BUSINESS.

  1. Venable discussed cameras at the Park.  Motion to Table made by Venable seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None. No abstentions.
  2. Review and discuss committee meeting on Livestock Ordinance.  No minutes taken.  Mayor stated did not know the minutes were needed.  Garrett stated the citizens were told that minutes would be taken by Venable.  Venable responded she took notes for herself, but since the Mayor said none were needed they were not suitable for  Minutes.  Kelly asked if there was any conclusion or vote made as to what was to be needed.  Coker responded no votes were taken because it was a committee meeting, but the understanding from the last meeting was to change the Ordinance and the committee was to hammer out the details however there is nothing in the Minutes concerning that vote.  The committee meeting was total chaos and no conclusion was made.  However, the remarks from the citizens were mainly all for changing the Ordinance to 3 acres.  Brown stated three recommendations made; one was to rezone; another was a vote of the people or leave as is.  Coker stated rezoning it was not needed.  VanZandt stated if this was just on McHenry Ave. for 4 or 5 properties, but there are several all over town, some are just rental, it will have to open up more than just on McHenry.  VanZandt stated a lot of people have told him they do not want livestock in the City limits.  Reynolds presented a petition from twenty-five people that do not want the livestock.  Venable stated they do not take petitions.  Mayor stated it needs to go to a vote of the people.  Reynolds stated at the committee meeting, one of the citizens had passed out flyers to people, however only a select few received these flyers.  VanZandt stated when other people that border 3 acres lots have told him they do not want livestock.  Venable asked Mr. Kelly if an Ordinance could be voted on by the people.  Kelly responded no cannot pass an Ordinance, however you can get a consensus as to whether people are for or against the question.  Kelly stated the vote is not binding on the Board.  Venable wanted Public Hearings.  VanZandt stated we never have any Public attendance.  Hilburn, the Animal Control Officer asked about how will this be handled, since there is no equipment available to round up livestock.  VanZandt stated a committee meeting was just for the committee members.  Kelly stated at the last meeting, it was decided to not prosecute any violation until a decision is made.  Brown stated before he was on the Board, a lady came before the Aldermen, she had one dog over the limit and the Board told her sorry an Ordinance is an Ordinance.  The lady left the meeting crying, Brown felt really bad about this.  Brown understands, but again an Ordinance is an Ordinance, and most people in my ward do not want livestock, therefore cannot see changing anything.  VanZandt stated feel sorry for these guys, however most people don’t want this.  Motion made by Brown not to change the Ordinance.  No votes to be made.  Motion to put on next months Board Meeting made by Venable seconded by Coker.  Voting “Aye” All.  Voting “Nay” None.  No abstentions.
  3. Emergency Protocol and Procedure discussion by Venable.  Kelly stated all changes that are proposed to be made should be in the packet for all Aldermen to look over.  VanZandt stated Henry Bos is our Emergency Management Official.   Once the County is asked to come into any service, then the City has no say.  Chief asked the crowd to make no further comments.  Kelly stated if you have specific changes you need to get them documented and presented to the Board.  Venable tried to but was told it would not be on the Agenda.  Kelly stated need to Table this and make the documentation.  Motion to postpone to the September 8, 2016 Board Meeting made by Venable seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to submit Employee Procedure and Policy for next Agenda of September 8, 2016 made by Coker seconded by Venable.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

    

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  1. Motion to adopt and approve Consent Agenda made by Coker seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  2. Mike Moore with the Fire Department stated he spoke with Rod Cowan about the Christmas Parade, the 4-H had been sponsoring the Parade for several years.  The Fire Department asked if they could take the Parade back this year.  The date and time has not been set at this time.  The Band Director is going to talk to some other schools to see if more Bands would be available.  Clever will be moving to a night parade.  The Fire Department will keep the City involved.  Another matter he would like to discuss is the concession stand for the tractor pull, it is falling apart.  The Fire Department would like to pour a 12 x 24 foot slab to put a portable building on skids to replace the trailer they are using now for a cook shack.  Moore stated it will probably not happen until next year.  Moore asked if there was any problem with the Fire Department taking over the Christmas Parade.  Board responded it would be good to get it back to a better parade.
  3. Mayor set August 25, 2016 at 7:00 p.m. for a Public Hearing on the 2016 Tax Levy.  Also there will be a Special Called Session of the Board of Aldermen to be held at 7:10 p.m.   
  4. Mayor appointed Kaye Crawford to the Library Board subject to the approval of the Board of Aldermen.  Motion to approve the appointment made by VanZandt seconded by Coker.  Voting “Aye’ Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay’ None.  No abstentions.
  5. Mayor appointed Bud Pierce to the Planning and Zoning Commission subject to the approval of the Board of Aldermen.  Venable protested the appointment.  Mr. Kelly stated the appointment could not be protested.  Motion to deny made by Venable.  Motion dies for lack of second.  Motion to approve the appointment made by Brown seconded by VanZandt.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” Venable and Coker.  No abstentions.  Motion carries.
  6. Mayor discussed the Grant for Engineering Services.  Mayor to appoint a committee to score the Engineering Firm.  The Mayor appointed the committee as follows:      Mickey Brown, Chris Hopkins, Ruth Haskins and Mayor Hodges.
  7. Mayor requested authorization to sign Task Work Authorization No. 2, Sanitary Sewer Evaluation Survey; Task Work Authorization No. 3, SCEAP Wastewater Engineering Report; Task Work Authorization No. 4, Miscellaneous Initial Bond Projects – Paint Water Tower, Rehab Sand Filter Building and Soft Start for Well #2 – Facility Plan with Archer-Elgin, Engineers.  Motion to authorize Mayor to sign Authorizations 2, 3 and 4 with Archer-Elgin, Engineers made by VanZandt seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  8. Mayor discussed his approval of installing the pipe at the water tower because it was an emergency.  Brown stated he was going by the tower and stopped to see what was happening.  When Reavis pulled the pump to replace the check valves, the pipe was all rusted and corroded.  Reavis stated if he had to wait for Board approval to replace the pipe it would cost another $4,500.00 to come back.  Brown has pictures of the pipe.  Brown then called the Mayor, it was obvious the pipe needed to be replaced.   Kelly stated as a formality need a motion to approve the Mayor’s emergency action in replacing the pipe.  Venable stated the Mayor called her about this and she told him he needed to call an emergency Special Meeting of the Board to get approval, as allowed by the Sunshine Law.  There was a committee meeting scheduled for that night and three members would be at City Hall.  Venable then stated that the Mayor said he was not going do that due to the fact that there was not enough time, which is incorrect.  It is actually a violation of City policy and procedures in the event of an emergency a Special Meeting needs to be called to approve it.  Venable stated it would have been easier, no big deal.  Brown responded that the time was about 12:30 p.m. in the afternoon and Reavis stated he would come back later, however it will be another $4,500.00, he can charge what he wants.  Venable stated he could have said go ahead and order it and a meeting will be called tonight for approval.  Mayor stated the outcome would have been the same.  Venable stated however that would have been correct.  Mayor stated the reason he approved it was an emergency, the City was down to one pump.   Venable then stated she was not arguing that it was not an emergency or the pipe should not have been ordered.  However, the Mayor should have called a meeting that night to approve the expenditure through the Board as you are required to do by the City policy, as you cannot make a purchase over $500.00 that is not approved by the Board.  Kelly stated you are mixing apples and oranges, that does not apply to emergency situations, what happens if you call an emergency meeting and do not have a quorum.  What happens if you call an emergency meeting and the Board members say no, more information is needed.  Kelly stated in an emergency situation that can be done to approve the expenditure.  Hopkins stated the Engineer had approved this to be paid out of the Bond.  Motion to approve the expenditure of $11,545.00 for the repair of the water tower due to the emergency situation made by Brown seconded by VanZandt.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” Venable.  Coker abstained.  Motion passes.
  9. Dan Lyming, no show.
  10. Reynolds stated the Library is planning a Soft Opening for September 3, 2016 from 10:00 a.m. to 12:00 p.m., everyone is welcome to attend.  Reynolds discussed amending Ordinance 145.020,  currently it shows the five Board Members need to be Christian County residents, she states it is very difficult to get volunteers.  Reynolds stated she would like to change this to four members from Christian County and one at large from surrounding community.  Fender asked if the building had been inspected yet.  Reynolds replied the stairs will be in this next week, then it will be ready for the inspection.  Coker stated the Ordinance should not be changed, they can volunteer.  Brown ask if there were a lot of volunteers.  Reynolds responded no.  Fender stated there are people who live in Stone County, however the children go to Billings School, so they are member of the community but do not live in Christian County would they be able to be on the Library Board.  Coker stated but if they are not in Christian County then they cannot be on the Library Board.  Kelly stated if that is all the discussion, someone needs to make a motion.  Brown stated he did not see a problem with changing the Ordinance.   Venable states this cost money.  Motion made by Brown to amend the Ordinance as per Reynolds suggestion seconded by Fender.  Voting “Aye” Fender and Brown.  Voting “Nay” Venable and Coker.  Abstaining Powell and VanZandt.  Kelly stated no majority, motion fails.   Reynolds stated according to the Ordinance the effective date of the liaison expired as of May 15, 2016, at this time the Library Board would like to have a new liaison appointed.   Coker stated the Board of Aldermen voted to change the appointment time to coincide with the fiscal year of January 1st to December 31st, however the changes were never made before it was put in the book.  VanZandt stated that was the Board Members not the liaison.  Reynolds stated she would like for Brown to be the liaison.  Kelly stated that needs to be an agenda item.  Needs to be on next months agenda.  Coker stated that Reynolds was only a one year term, so Reynolds is no longer President of the Library Board.
  11. Chief Taylor stated he had an officer leave the department, had applications.  Mayor Hodges, Brown, VanZandt and myself interviewed several applicants.  Levi Neely was selected to take the position on July 25th, need to have the Board’s approval.  Motion to approve Chief’s recommendation of hiring Levi Neely at $11.00 per hour made by VanZandt seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  12. Chief Taylor stated Officer Shawn Dempsey has completed his probation recommends hiring Dempsey full time, up to the Board to approve a raise.  Brown asked how much is the usual raise at this time?  Chief Taylor responded he thought it was $.25 per hour.  Motion to retain Dempsey as an Officer with a raise of $.25 per hour made by Brown seconded by VanZandt.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  13. Mr. Kelly addressed the issue of the Private Railroad Crossing with BNSF, he sent a letter to the person that sent the city the documents concerning the Crossing.  Kelly received a phone call from Shauna Druffer of BNSF, he has been waiting on an email from her at this time there has been no email.  Kelly stated she indicated she had no idea whether it was a private or public crossing.  Druffer asked Kelly if the City wanted to take it over as a private crossing and Kelly replied, he did not know. However, the city does not own any of the land on that side of the crossing to his knowledge.  Kelly stated the Board cannot vote on this tonight, due to the item not being on the Agenda. 
  14. Motion to review and approve payment of wages, expenses, bills, statements and other expenditures for the month of July, 2016 made by VanZandt seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.        

 

Motion for the Board to go into Closed Session for the Purpose of legal actions or litigation thereof Pursuant to Section 610.021(1) RSMo made by VanZandt seconded by Brown.  Voting “Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

 

Meeting Closed to the Public.

 

Reopen Regular Meeting.

 

No further business.

 

Motion for adjournment made by Powell seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

 

9:25 p.m.

 

 

 

 

                                                                        __________________________________

                                                                         Michael B. Hodges, Mayor

 

 

 

ATTEST

 

 

 

__________________________________

Ruth M. Haskins, City Clerk

 

          

 

 

Draft Library Minutes August 2, 2016

0

Posted by chopkins | Posted in Notifications | Posted on 10-08-2016

                     Billings City Library Minutes – Draft

                                       August 2, 2016

The Billings Library Board met on Tuesday, August 02, 2016 at 6:30 pm at the home of Gary Stewart, (12574 State Hwy 14) Library Board Treasurer.  Those present were Tonya Reynolds, Gary Stewart and Chris Hopkins.   Absent was Jenna Groves and Board Liaison Jessie Coker.

OLD BUSINESS

Minutes from meeting held on Tuesday, May 3, 2016 were read by those present.  Tonya Reynolds made a motion to accept the minutes as presented seconded by Gary Stewart.  All in favor.

Minutes from meeting held on Tuesday, May 24, 2016 were also read by those present.  Gary Stewart made motion to accept the minutes as presented seconded by Tonya Reynolds.  All in favor.

Gary Stewart, Treasurer stated the bank balance was $ 1,949.11 as of 7/29/2016.

Tonya told everyone that the Emergency Door is in and that the City paid for the full door project.  The Emergency EXIT light needs to be put in place over the door and then can be wired next to the door frame if Code Enforcement Officer will ok.  Steps and handicap rail are next on the list to be completed.

Tonya said the volunteers are needed for the opening.

Financial statement was presented that covered June and July 2016.  She said the incorrect steel door frame needs to be returned and the $153.40 should go back into the Library account minus shipping expense.

NEW BUSINESS

Tonya told those present there was still an opening for one more Board member and that she would like to present Kaye Crawford to the Board of Aldermen to appoint at their next meeting. Motion to make this recommendation by Tonya Reynolds, seconded by Gary Stewart to make this recommendation.  All in favor.

Discussed the completion of the library.  Need to paint edges of the shelves (volunteers are at the Library now working on this) and continue putting books on shelves from the boxes of books donated.  Trying to have a Grand Opening on Saturday, Sept. 3, 2016 possibly from 10:00 am –to 12:00 noon.  Would like a ribbon cutting and refreshments will work on details at the next work party.  Would like to add in a Garage Sale and/or Book sale for proceeds to go to the Library.

A programmable OPEN sign is available for use in the Library with a cost of $60.00 if the Board is interested also a smaller table top refrigerator would be available for use for $ 125.00.  (The large, nonworking refrigerator was removed).  Motion made by Chris Hopkins, seconded by Gary Stewart to purchase these items from Tonya after the fundraiser of Open House Book Sale Garage Sale.  Motion by Gary Stewart seconded by Chris Hopkins to reimburse Tonya Reynolds for the OPEN sign and refrigerator from the Book Sale proceeds.

No further business to be discussed Tonya Reynolds made a motion to close the meeting seconded by Gary Stewart.  Meeting adjourned at 7:20 pm.

Respectively submitted,

 

Chris M. Hopkins, Secretary

Billings City Library

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Board of Aldermen Meeting set for Thursday, August 11, 2016

0

Posted by chopkins | Posted in Agenda | Posted on 09-08-2016

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560   

 

 

AGENDA FOR AUGUST 11, 2016 REGULAR SESSION OF THE

BILLINGS BOARD OF ALDERMEN MEETING IN THE CITY OF BILLINGS,

MISSOURI IN CITY HALL AT 7:00 P.M.

 

ROLL CALL.

 

Mayor Hodges will open the Board Meeting with the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

 

OLD BUSINESS.

    a.  Venable to discuss camera’s for the Park.  No documentation. 

    b.  Review and discuss Minutes of the Committee Meeting on the Livestock Ordinance. No Minutes taken.

    c.   Emergency Protocol and Procedure discussion by Ward 3 Alderpersons.  No documentation available as of 2:30 p.m.  on August 8, 2016.   Possible Vote.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

    a.  Consent Agenda.  Vote.

          i.    Review and approve the Minutes for the Regular Session Meeting of the Board of Aldermen on July 14, 2016.\

         ii.    Review and approve the Minutes for the Special Called Session of the Board of Aldermen on July 21, 2016.

         iii.   Review and approve the Treasurer’s Summary Report.

         iv.    Review and approve the Police Report.

         v.     Review and approve the Municipal Court Report.

         vi.    Review and approve the Animal Control Report.

         vii.   Review and approve the Wastewater Maintenance Report.

         viii.  Review and approve the Water Report.

         ix.    Review and approve the Building Inspector’s Report.

         x.      No Planning and Zoning Meeting.

     b.  Mike Moore with the Billings Fire Department to set the time and date for the Christmas Parade.  Possible Vote.

     c.  Public Hearing for the Tax Levy Set for August 25, 2016 at 7:00 p.m. and Special Called Board Meeting at 7:10 p.m. in the City Hall.  Possible Vote.

    d.  Mayor to recommend Kaye Crawford to the Library Board, with the approval of the Board of Aldermen.  Possible Vote.

    e.  Mayor to recommend Bud Pierce to the Planning and Zoning Board, with the approval of the Board of Aldermen.  Possible Vote

    f.   Mayor to discuss selection of Engineering firm to prepare an Engineering Report in the form of a facility plan on behalf of the City through the Missouri Department of Natural Resources Small Community Engineering Assistance Grant Program.  Mayor to appoint a Committee to score Engineers proposals.  Possible Vote.

    g.  Authorize the Mayor to sign Task Work Authorization No. 2, Sanitary Sewer Evaluation Survey and Task Work Authorization No. 03, SCEAP Wastewater Engineering Report – Facility Plan with Archer-Elgin, Engineers.  Also Task Work Authorization No. 4, Miscellaneous Initial Bond Projects; Paint Water Tower, Sand Filter Building and Soft Start for well #2.   Possible Vote.

    h.  Mayor discussed giving approval to Reavis to install the pipe at the Water Tower because it was an emergency.  The total bill was $ 11,445.00

    i.   Dan Lyming to discuss having the City install a Dead End sign at Beech and Lincoln.  Also discuss repaving Beech Street to his driveway, if and when the City does any road work.  Possible Vote.

    j.   Tonya Reynolds to discuss the Library Grand Opening on September 3, 2016 from 10:00 a.m. to 12:00 p.m. Also discuss amending Ordinance 145.020.  Possible Vote.

    k.  Chief Taylor to recommend the hiring of the new officer Levi Neely pending Board of Aldermen approval.  The starting wage would be $11.00 per hour.  Possible Vote.

    l.  Chief Taylor informed the Board that Shawn Dempsey’s probation is now over and his recommendation is to keep Officer Dempsey.  It will be up to the Board of Aldermen if they want to approve a raise for Dempsey at this time.  Possible Vote.

   m.  Mr. Kelly for discussion and possible vote on Private Railroad Crossing with BNSF. Possible Vote.

   n.   Review and approve payment of wages, expenses, bills, statements and other expenditures for the month of July, 2016.  Vote. 

 

Motion that the Board go into Closed Session for the Purpose of legal actions, or litigation thereof Pursuant to Section 610.021 (1) RSMo. 

Meeting Closed to the Public.

Reopen Regular Meeting. 

No further business. 

Adjournment.

 

The Undersigned, Hereby Certifies That a True Copy of the Foregoing Agenda was Posted at City Hall, Billings, Missouri on this the 9th day of August, 2016 at 3:00 p.m.

 

____________________________________________

Ruth M. Haskins, City Clerk

 

 

 

 

 

No Planning & Zoning Meeting Thursday August 4, 2016

0

Posted by chopkins | Posted in Planning & Zoning | Posted on 04-08-2016

There is no scheduled meeting for Planning & Zoning for August 4, 2016.

Library Board Meeting , Tuesday August 2, 2016

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Posted by chopkins | Posted in Agenda | Posted on 01-08-2016

LIBRARY BOARD MEETING

AUGUST 2, 2016     6:30 PM

Meeting to be held at 12574 State Hwy 14 Billings

 

ROLL CALL

 

 

Old business:

  1. Emergency door and steps
  2. Volunteers needed for opening
  3. Financials (look at monthly bills)

 

New business:

  1. Discussion of board positions-Possible Vote.
  2. Discussion for a Grand Opening.  Possible Vote
  3. Discussion of open sign and refrigerator.  Possible Vote.
  4. Discussion of Book Sale/Garage Sale. Possible Vote.

 

 

Posted 8/01/16 5:10pm

By Chris M. Hopkins, Secretary