No Planning & Zoning Meeting scheduled for Thursday March 2, 2017

0

Posted by chopkins | Posted in Agenda, Planning & Zoning | Posted on 28-02-2017

Draft Minutes Board of Aldermen Meeting February 9, 2017

0

Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 14-02-2017

 

DRAFT MINUTES OF THE BOARD OF ALDERPERSONS REGULAR MEETING

ON FEBRUARY 9, 2017 AT 7:00 P.M. IN BILLINGS CITY HALL.

 

Present were:  Mayor Michael Hodges, Chief David Taylor, Water & Sewer Maint. Supt.

Randy Poindexter, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens and guests present:  Briana Parcell, Jan Morrison, Mike Moore, Whitney Packwood and Ben Packwood.

 

Mayor asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

Briana Parcell wanted to ask about her water bill this month.  It is $100 higher than last months.  Randy has checked for an incorrect reading, it is correct.  Randy checked to see if the meter was spinning and it was not. Briana asked if Randy could come out and see if he can find out why it is so high.  Randy will call her and go put a pressure gauge to check if there is a leak.  Melissa went over and checked her meter.  Briana would like to find a resolution to this.

Powell stated the officer was concerned about using personal cell phones while on duty.  Taylor stated they should not be using their personal cell phones. 

 

OLD BUSINESS.

a.     Brown stated have not heard back from Henry Bos. Mike Moore was in the room and asked if there was any way that the fire department could help.  Brown thanked Mike for the offer.  Henry was going to try to find a truck to either buy or get it donated.  Motion to postpone to the next Regular meeting made by Coker seconded by VanZandt.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

b.    Brown stated there is no storage at the plant, thinking 20 years down the road, the building started out at 20 x 30 and is now a 40 x 50. Brown contacted Wheeler out of Springfield, they quoted only material at $17,126.02, however that is with steel frame.  Fender stated the Wheeler building would have a 40 year warranty, however Meeks is only 20 years.  Brown stated would like to postpone to the next Regular meeting.  Motion to postpone made by Fender seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

c.    Hopkins request to release the check to Blevins Asphalt, the job is complete. Venable asked who oversaw the projects?  Mayor stated the paper shows 185 ft by 2 ft of asphalt on Garrison St.  Mayor was on site when they did the work.  Venable has been calling Blevins and told him not to come to pick up the check until the job is completed as bid.  Hopkins stated there was not a copy of the bid from Blevins in the file.  Blevins never sent a bid to FEMA.    Motion made to hold check until job is completed made by Fender seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

d.    Motion to remove Melissa Venable’s name and signature from all City Bank accounts and replace with Mickey Brown’s name and signature made by Venable seconded by VanZandt. Voting “Aye” Venable, Fender, Coker, Powell and VanZandt.  Voting “Nay” None.  Brown abstained.

                                                                                                                                     

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.    Motion to approve the Consent Agenda, with deletion of the Planning and Zoning Minutes and the Library Board Minutes, made by Brown seconded by Venable. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

b.    BILL NO. 17-02 — An Ordinance Electing and Setting Forth the Duties and Salary and Term of Office of the City Clerk. Motion to have the First Reading of Bill No. 17-02 by Title Only made by Brown seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor asked the City Clerk to read Bill No. 17-02 by Title Only.  Haskins read Bill No. 17-02 by Title Only.  Motion to accept the First Reading by Title Only made by VanZandt seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill No. 17-02 by Title Only made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor asked the City Clerk to read Bill No. 17-02 by Title Only.  Haskins read Bill No. 17-02 by Title Only.  Motion to accept the Second Reading and For Final Passage thereof, made by VanZandt seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Bill No. 17-02 is now Ordinance 17-02.

c.    BILL NO. 17-03 — An Ordinance Setting Salaries of all Officers and Employees of the City. Motion to have the First Reading of Bill No. 17-03 by Title Only made by VanZandt seconded by Fender. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor asked the City Clerk to read Bill No. 17-03 by Title Only.  Haskins read Bill No. 17-03 by Title Only.  Motion to accept the First Reading of Bill No. 17-03 by Title Only made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill No. 17-03 by Title Only made by Powell seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor asked the City Clerk to read Bill No. 17-03 by Title Only.  Haskins read Bill No. 17-03 by Title Only.  Motion to accept the Second Reading and for Final Passage thereof, made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Bill No. 17-03 is now Ordinance 17-03.

d.    Mike Moore from the Fire Department wants to build a concession stand for the tractor pull. They would like to build a 14 by 20 ft. building and place it on a 16 by 24 ft. concrete slab.  There are two options:  either building a portable building that can be moved or a concrete block building which would be stationary.  Moore just needs approval from the Board to do this.  VanZandt did not see a problem, but you need to bring back plans.  Motion made to approve the pad made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

e.    Johnny Monger would like to deed the retention area at Whispering Heights to the City. Mayor stated he had spoken to Mr. Monger.  Monger will continue to mow as long he is still doing construction in the subdivision.  Motion made by Coker to allow Monger to deed over the retention area with the condition that he will mow as long as there is construction there seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

f.    Mayor presented Bud Pierce’s resignation from Planning and Zoning. Motion made by Powell to accept the resignation seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

g.    Mayor to appoint David Rauch to replace Pierce on the Planning and Zoning for a term of 4 years (2016 to 2020). Motion to accept the appointment of David Rauch made by VanZandt seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

h.    Haskins presented the RFQ’s from four attorneys. The Board needs to pick one to replace Mr. Kelly.  Motion to offer the position to William Petrus for City Attorney and Prosecuting Attorney.  Voting “Aye” Venable, Fender, Brown, Coker and Powell.  Voting “Nay” None.  VanZandt abstained.

i.    Haskins requested changing the Board Meeting to the third Thursday of the month to accommodate the new attorney. Motion made by Brown to move the Board meeting from the second Thursday to the third Thursday contingent upon Mr. Petrus accepting the position of City Attorney, beginning in March, seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

j.    Poindexter have the bids for the grinder pump for the customer on Hwy. 14, two of the plumbers stated that the pump would not work. Poindexter contacted the engineer and they will guarantee the pump will do the job.  Farr Better Plumbing bid is $4,760.00.  Motion made by Venable to accept Farr Better Plumbing seconded by Brown. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

k.    Poindexter talked about the piping at the water tower, the riser pipes would circulate the water in the tower. DNR also suggested unhooking the old water tower at the old City Hall.  Motion to take Engineers No. 1 for $10,000.00 from the engineers preliminary opinion for alternatives to improve the mixing of the chlorine in the water tower made by Brown seconded by Venable.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

l.    Hopkins request permission to attend GFOA seminar in Columbia on February 23, 2017. Will require money for registration and mileage.  Has own lodging.  Motion to approve Hopkins request made by Brown seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

m.    Hopkins presented General Code estimate of $695.00 to $800.00 to code 2016 Ordinances. Motion to approve the coding made by Powell seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

n.    Taylor requested Board approval and authorization to sign MODOT forms for grants. Motion to approve and authorize made by Coker seconded by Venable.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

o.    Coker ask the Mayor to appoint Whitney Packwood to the Library Board for a three year term (2017- 2019). Motion made by Brown seconded by Fender to appoint Packwood for a three year term (2017- 2019) on the Library Board.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

p.    Coker ask the Board for approval to have the Annual Chili Supper on February 17th from 6 p.m. to 8 p.m. in the Community Center. Motion to approve made by Brown seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

q.    Coker stated last year the Board voted to give the Library Board $550.00 out of the Cell Tower money. Brown stated when the Library started the City is not to be funding the Library.  Brown stated Christian County will not share any of the tax money that all City Citizens pay taxes on Library.  Fender stated the Library needs to go ahead and do the concession stand for the Fair and 4th of July.  Coker stated they could do that.  VanZandt stated back when this was started, the Board stated there would be no money from the City.  Motion to postpone to the next regular meeting made by Brown seconded by VanZandt.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

r.    Coker already has done an update.

s.    Motion to approve payment wages, expenses, bills, statements and other expenditures for the month of January 2017 made by VanZandt seconded by Brown. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

No further business.

Motion for adjournment made by VanZandt seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

 

 

 

                                                                              _________________________________

                                                                              Michael B, Hodges, Mayor

 

 

ATTEST

 

 

 

_____________________________________

Ruth M. Haskins, City Clerk

Library Agenda Monday, February 20, 2017

0

Posted by chopkins | Posted in Notifications | Posted on 13-02-2017

                                    BILLINGS CITY LIBRARY

                                                AGENDA

                                     February 20, 2017 6:30 PM

                                          LIBRARY BUILDING

                                           252 NE US Hwy 60

 

Old business:

A.    Chili supper fundraiser

 

New business:

A.    Treasurer Report

B.    New Officers

C.    Volunteers

 

 

 

 

 

Prepared by: Jenna Groves

02/10/17 2:35 pm

Board of Aldermen Meeting Thursday, February 9, 2017

0

Posted by chopkins | Posted in Agenda | Posted on 08-02-2017

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560

 

AGENDA

FOR FEBRUARY 9, 2017

REGULAR SESSION OF THE BILLINGS

BOARD OF ALDERPERSONS

IN THE BILLINGS CITY HALL

AT 7:00 P.M.

 

ROLL CALL

Mayor Hodges to open the meeting with the Pledge of Allegiance. 

PUBLIC PARTICIPATION.

 

OLD BUSINESS.

      a. Brown to discuss purchasing a truck to be used with the flusher.

 

Postponed from last meeting.  Possible Vote.

      b. Brown to discuss new storage building at wastewater plant.  Postponed from

 

last meeting.  Possible Vote.

      c. Hopkins to request the release of mitigation payment to Blevins Asphalt.  Job is completed  

 

per quote/bid.  Postponed from last meeting.  Possible Vote.

      d. Board needs to delete Melissa Venable’s signature from City Bank Accounts and add

 

Mickey Brown to sign on Accounts.  Possible Vote.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

      a. Consent Agenda.  Vote.

 

Review and approve the Minutes for the Regular Session of the Board of Alderpersons

Of January 12, 2017. 

Review and approve the Treasurer’s Report.

Review and approve the Police Report.

Review and approve the Municipal Court Report.

Review and approve the Animal Control Report.

Review and approve the Wastewater Maintenance Report.

Review and approve the Water Report.

Review and approve the Building Inspector’s Report.

Review and approve the Planning and Zoning Minutes.  N/A

Review and approve the Library Board Minutes.  

      b. BILL NO. 17-02 — An Ordinance Electing and Setting Forth the Duties and Salary

 

and Term of Office of the City Clerk.  First and Second Reading.  Possible Vote.

      c. BILL NO. 17-03 — An Ordinance Setting Salaries of all Officers and Employees

 

of the City.  First and Second Reading.  Possible Vote.

      d. Fire Department representative to discuss building a concession stand for the truck and

 

tractor pull at the Park.  Possible Vote.

      e. Johnny Monger would like to deed the retention area on John Street to the City.  Monger

 

spoke to the Mayor on this matter last week.  Possible Vote.

      f. Mayor to present Bud Pierce’s resignation from Planning and Zoning.  Possible Vote.

      g. Mayor to appoint David Rauch to replace Pierce on the Planning and Zoning Board. 

 

Term 4 years, 2016 to 2020.  Possible Vote.

      h. Haskins request for RFQ’s from Attorney’s due to Mr. Kelly’s resignation.

 

   Response 1.  William G. Petrus, Jr., Mt. Vernon, MO   (Proposal in Packet.)

   Response 2.  Ken P. Reynolds,   Springfield, MO           (Proposal in Packet.)

   Response 3.  Paul D. Link,          Springfield, MO           (Proposal in Packet.)

   Response 4.  Harry Styron,         Ozark, MO

                         Patty Shilling,         Ozark, MO

                         Vicki J. Running,   Stafford, MO                (Proposals in Packet.)

       i. Haskins to discuss possibly changing the Board Meeting from the 2nd Thursday to the

 

3rd Thursday.  Two of the Attorneys have other commitments on the 2nd Thursday.

Possible Vote.

       j. Poindexter to discuss bids for Grinder Pump for Customer on Hwy 14.  Possible Vote.

      k. Poindexter to discuss new piping for water tower.  Possible Vote.

      l. Hopkins to request permission to attend GFOA Winter Conference in Columbia, MO on

 

Thursday, February 23, 2017.  Will require money for registration and mileage.  No

Lodging.  Possible Vote.

      m. Hopkins to discuss General Code, Supplement No. 4.  Price estimate will be between $695 and

 

$800, plus shipping and handling for the 2016 Ordinances to be Codified.  Possible Vote.

      n. Taylor to request Boards approval and authorization to sign MODOT forms.  Vote.

      o. Coker to discuss asking Mayor to appoint Whitney Packwood to the Library Board at the

 

recommendation of Library Board vote.   Possible Vote.

      p. Coker wants Board approval to have the 2nd Annual Chili Supper as a Fund Raiser for

 

the Library on February 17th from 6 p.m. to 8 p.m. at the Community Center.  Vote.

      q. Coker to discuss the City to donate 1 months revenue from the cell phone tower to the Library

 

on an annual basis.  Possible Vote.

      r. Coker to discuss update on Library status and opening date.   

      s. Review and approve payment of wages, expenses, bills, statements and other expenditures

 

for the month of January 2017.  Possible Vote.

 

No further business.

Adjournment.

 

The Undersigned, Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City

Hall, Billings, Missouri on this the 7th day of February 2017 at 3:00 p.m.

 

 

__________________________________

Ruth M. Haskins, City Clerk

 

 

 

 

Planning & Zoning Agenda, Thursday, February 2, 2017

0

Posted by chopkins | Posted in Notifications, Planning & Zoning | Posted on 31-01-2017

City of Billings          P.O. Box 207           Billings MO 65610

Ph. 417-744-2581                 202 NE US Hwy 60                    Fax 417-744-4560               

 

Agenda for Planning & Zoning Commission

for

Thursday, February 2, 2017

 

7:00 P.M.

 

Billings City Hall, Boardroom

202 NE US Hwy 60

 

AGENDA

 

ROLL CALL of Commissioners

PUBLIC PARTICIPATION

 

Review of Minutes for the Regular Meeting on Thursday, December 1, 2016.  Unavailable.

 

OLD BUSINESS

 

  1. Election of Officers, postponed from January 5, 2017  No Quorum.

 

NEW BUSINESS

1.    None

 

 

 

 

 

 

ADJOURNMENT

 

 

 

_________________________________

Chris M. Hopkins, Deputy City Clerk

 

 

 

Posted at City Hall 01/31/2017   3:30 p.m.

Library Agenda Monday, January 30, 2017

0

Posted by chopkins | Posted in Agenda | Posted on 27-01-2017

                                    BILLINGS CITY LIBRARY

                                                AGENDA

                                     January 30, 2017 6:30 PM

                                          LIBRARY BUILDING

                                           252 NE US Hwy 60

 

Old business:

A.    Chili supper fundraiser

 

New business:

A.    Treasurer Report

B.    New Officers

C.    Volunteers

D.        Opening date

E.        Christian county meeting

 

 

 

Prepared by: Jenna Groves

01/27/17 12:50 pm

Agenda January 12, 2017 Board of Aldermen Meeting

0

Posted by chopkins | Posted in Agenda | Posted on 10-01-2017

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560

 

 

 

AGENDA FOR JANUARY 12, 2017 REGULAR SESSION OF THE

BILLINGS BOARD OF ALDERPERSONS IN THE

BILLINGS CITY HALL AT 7:00 P.M.

 

ROLL CALL.

 

Mayor Hodges to open the meeting with the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

 

OLD BUSINESS.

a.   BILL NO. 17-01 —  An Ordinance Amending the Budget for the Fiscal Year

 

     January 1, 2016 to December 31, 2016.  First and Second Reading.  Vote.

b.   Discuss employee pay raises for 2017,( pay raises for 2016 were discussed October

 

      8, 2015 Board meeting), postponed from December 29th Special Called Meeting.

      Possible Vote.

 

NEW BUSINESS, MEMORIALS, PROCLAMATION AND ORDINANCES.

a.    Consent Agenda.  Vote.

 

      Review and approve the Minutes for the Regular Session Meeting of the Board of  

      Alderpersons on December 8, 2016.

      Review and approve the Minutes for the Special Called Session of the Board of

     Alderpersons on December 29, 2016.

     Review and approve the Treasurer’s Report.

     Review and approve the Police Report.

     Review and approve the Municipal Court Report.

     Review and approve the Animal Control Report.

     Review and approve the Wastewater Maintenance Report.

     Review and approve the Water Report.

     Review and approve the Building Inspector’s Report.

     Review and approve the Planning and Zoning Minutes.

b.   Doris Schmidt to discuss having a Cattle Show at this year’s Fair.  Possible Vote.

c.   Review and accept Mr. Kelly’s letter of resignation.  Possible Vote.

d.   Discuss RQF for new attorney.  Possible Vote.

e.   Mayor to make appointments for City Employees as follows: 

 

City Clerk                              Ruth M. Haskins

Deputy City Clerk                 Chris M. Hopkins

Police Chief                            David Taylor

City Treasurer                       Chris M. Hopkins

Animal Control Officer         Keith Hilburn

Water Supt.                            Randy Poindexter

Building Code Enforcement Terry Danley

Water Clerk                           Gail Steinert

Engineer                                 Archer-Elgin, Engineering

Board to approve appointments in aggregate.  Possible Vote.

f.   Mayor to make appointments for liaisons as follows:               

 

Planning and Zoning                  Jessie Coker

Library Board                             Mickey Brown

Fair Board                                   Jack VanZandt

Board to approve appointments in aggregate.  Possible Vote.

g.   Board to make nominations for President of the Board.  Possible Vote.

h.   Brown to discuss status of Library utilities, city funding, etc.  Possible Vote.

i.   Brown to discuss status of flusher truck.  Possible Vote.

j.   Brown to discuss building garage at treatment plant.  How are the bids to be solicited? 

 

     Possible Vote.

k.  Mayor needs approval for chlorination equipment for Well #2 and Well #3 as emergency

 

     hook-ups of pump and tank at Well #3 and pump at Well #2.  The total cost will be

     $760.00 complete.  Possible Vote.

l.   Review and approve payment of wages, expenses, bills, statements and other expenditures

 

     for the month of December 2016.  Possible Vote. 

 

No further business.

 

Adjournment.

 

The Undersigned, Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City

Hall, Billings, Missouri on this the 10th day of January 2017 at 3:00 p.m.

 

 

 

 

_________________________________________

Ruth M. Haskins, City Clerk

Draft Minutes of Special Called Meeting December 29, 2016 Board of Aldermen

0

Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 10-01-2017

 

 

 

 

MINUTES OF THE BOARD OF ALDERPERSONS SPECIAL CALLED

MEETING ON DECEMBER 29, 2016 AT 7:00 P.M. IN BILLINGS CITY HALL

 

Present were:  Mayor Michael Hodges, Officer Levi Neely, Water & Sewer Supt. Randy Poindexter, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens and guests:  None.

 

ROLL CALL.

Jack VanZandt           Present

Holly Fender               Present

Mickey Brown            Present

Don Powell                  Present

Melissa Venable         Present

Jesse Coker                 Present

 

Mayor Hodges asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.  None.

 

OLD BUSINESS.

BILL NO. 16-23 — An Ordinance Amending the Zoning Code and Official Zoning Code Map by Changing the Classification of Property owned by David Rauch from “R-1” to “C-2” and from “R-1” to “R-2”.  Motion to have the First Reading by Title Only made by Brown seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor asked the City Clerk to read Bill No.  16-23 by Title Only.  Haskins read Bill No.  16-23 by Title Only.  Motion to accept the First Reading of Bill No.  16-23 by Title Only made by Brown seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading by Title Only made by Powell seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.        No abstentions.  Mayor Hodges asked the City Clerk to Read Bill No.  16-23 by Title Only.  Haskins read Bill No.  16-23 by Title Only.  Motion to accept the Second Reading and for Final Passage thereof made by Powell seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  BILL NO.  16-23 is now ORDINANCE 16-23.

 BILL NO. 16-24 — An Ordinance Imposing and Extending a Tax for Capital Improvements on all Sellers for the Privilege in Engaging in the Business of Selling Tangible Personal Property of Rendering Taxable Services at Retail at the Rate of .5 Percent on the Receipts from the Sale at Retail of all Tangible Personal Property or Taxable Services at Retail Within Said City, if such Property and Services are Subject to Taxation by the State of Missouri under Provisions of Chapter 144 RSMo Pursuant to the Authority Granted by, and Subject to the Provisions of,  Section 94.577 RSMo; Providing for the Sun setting of such Tax, and providing for Submission of this Ordinance to the Qualified Voters of Said City for  their Approval at the General Municipal Election to be held in said City on April 4, 2017.  Motion to have the First Reading of Bill No.  16-24 by Title Only made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor Hodges asked the City Clerk to read Bill No. 16-24 by Title Only.  Haskins read Bill No.  16-24 by Title Only.  Motion to accept the First Reading by Title Only made by Powell seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill No. 16-24 by Title Only made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor Hodges asked the City Clerk to read Bill No.  16-24 by Title Only.  Haskins read Bill No. 16-24 by Title Only.  Motion to accept the Second Reading by Title Only and for Final Passage thereof, made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None. No abstentions.  BILL NO. 16-24 is now ORDINANCE 16-24.

BILL NO. 16-25 — An Ordinance Amending Subsection 13 of Section 215.010 of the Code of Ordinances as the Same Relates to Nuisances Affecting Health.  Motion to have the First Reading of Bill No. 16-25 by Title Only made by Coker seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor Hodges asked the City Clerk to read Bill No. 16-25 by Title Only.  Haskins read Bill No. 16-25 by Title Only.  Motion to accept the First Reading by Title Only made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill No. 16-25 by Title Only made by Fender seconded by Brown.  Mayor Hodges asked the City Clerk to read Bill No. 16-25 by Title Only.  Haskins read Bill No. 16-25 by Title Only.  Motion to accept the Second Reading by Title Only and for Final Passage thereof, made by Coker seconded by Powell.  Voting “Aye” Venable, Fender, Brown,  Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.        BILL NO.  16-25 is now ORDINANCE 215.010.

 

NEW BUSINESS, INCLUDING MEMORIALS AND ORDINANCES.

Hopkins discussed the Budget Amendment for 2016. Motion to accept the amendment made by Brown seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

 

Hopkins discussed the Budget for the Fiscal year of 2017. Hopkins read the narrative for the Budget for January 1, 2017 to December 31, 2017.  Venable stated any raises and evaluations will be discussed in the January meeting.  Motion made by Coker seconded by VanZandt.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

BILL NO. 16-26 — An Ordinance for Establishing the Budget for the Fiscal Year January 1, 2017 to December 31, 2017.  Motion to have the First Reading of Bill No. 16-26 by Title Only made by Coker seconded by Fender.  Mayor Hodges asked the City Clerk to read Bill No. 16-26 by Title Only.  Haskins read Bill No. 16-26 by Title Only.  Motion to accept the First Reading of Bill No. 16-26 by Title Only made by VanZandt seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill No. 16-26 by Title Only made by Brown seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor Hodges asked the City Clerk to read Bill No. 16-26 by Title Only.  Haskins read Bill 16-26 by Title Only.  Motion to accept the Second Reading by Title Only and for Final Passage thereof, made by Coker seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  BILL NO. 16-26 is now                 ORDINANCE NO. 16-26.

Mayor discussed getting cell phones for the Water and Sewer Department under a City plan, that way they will not have to use their personal phones. Motion made by Powell to obtain cell phones, no second, motion dies.  Mayor will check with several phone services about obtaining phones and bring back to the Board with prices.

 

No further business.

 

Motion to adjourn made by Coker seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

 

 

                                                                        ______________________________________

                                                                         Michael B. Hodges,  Mayor

 

 

ATTEST

 

 

________________________________________

Ruth M. Haskins, City Clerk   

 

 

Draft Minutes of December 8, 2016 Board of Aldermen Meeting

0

Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 10-01-2017

MINUTES OF THE BOARD OF ALDERPERSONS REGULAR MEETING ON

DECEMBER 8, 2016 AT 7:10 P.M. IN BILLINGS CITY HALL

+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

 

Present were: Mayor Michael Hodges, Chief David Taylor, Attorney Jim Kelly, Water & Sewer Maint. Supt. Randy Poindexter, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens and guests present were:  Mr. & Mrs. Hank Whitlow, Kelsy Cochran, Tammy Henry, Johnny Monger, Mr. & Mrs. Daniel Sanders and David Rauch.

 

ROLL CALL.

Jack VanZandt               Present

Holly Fender                  Present

Don Powell                    Present

Mickey Brown               Present

Melissa Venable           Absent

Jessie Coker                   Absent

 

Mayor asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

Mayor asked if anyone had anything that is not of the Agenda.

 

Brown stated a citizen had asked him to look into moving the 60 MPH sign east bound on Hwy. 60 farther to the east.  Brown talked to Chief Taylor and got a number to call MODOT, talked to an engineer about this concern.  VanZandt stated that sounds like a good idea.  The engineer is to check on this.  Powell asked Chief Taylor if this was a problem?  Chief responded no.

 

Mrs. Whitlow stated Kelsy Cochran has received an extreme invoice for repair to water meter and labor, it was almost $400.00.  Whitlow stated they were looking for a water leak that was never found.  Mrs. Whitlow stated it looked as if the city people were paid twice, charged for meter which she did not receive and a valve.  Poindexter stated it was not a water meter, it was a meter set and water pit that was damaged by the back hoe operated by Mr. Whitlow.  Tammy Henry stated when the back hoe struck the water line and jerked the line and it pulled the city side of the water line.  Poindexter stated the meter set had been pulled into the meter pit and he was unable to get a tool in to get the meter set off, so he had to break up the clay tile meter pit. 

Henry stated it did not damage the meter pit.  Mrs. Whitlow stated she was there three different times but they were not ever there when she was there.  Henry stated they were paid twice.  VanZandt stated if they were working on city time, the city is only wanting to be reimbursed for his time.  VanZandt asked if after the line was replaced by Whitlow the meter stopped spinning.  They responded yes the leak stopped.  VanZandt stated the Board is willing to reduce the invoice to $177.50 minus the $24.00.  Henry stated Whitlow did not break the meter pit.  VanZandt stated the meter set was bent and could not get out without breaking out the pit.  Henry stated they were still getting paid double.  VanZandt stated the city is only trying to get reimbursement for the wages.  VanZandt stated the Board will go to $120.00 plus the $24.00.  Brown stated Poindexter was working on a private matter.  Mayor stated you are only paying for one-half of the bill.  Whitlow asked if she would be able to make payments.  Brown asked where the hole was, if on your property it is up to the owner to get taken care of.

 

Hopkins stated DNR sent a form to be filled out and returned, however the Board needs to answer a question that is on the form.  Should a regional wastewater district be willing to operate your system, how willing would you be to this option.  Board responded unlikely.

 

OLD BUSINESS.

  1. BILL NO. 16-20 — An Ordinance Repealing the Provisions of Chapter 610 of the Code of Ordinances as the Same Relates to Peddlers and Solicitors.  Motion to have the Second Reading of Bill No. 16-20 by Title Only made by VanZandt seconded by Powell.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

Mayor asked the City Clerk to read Bill No. 16-20 by Title Only.  Haskins read Bill No. 16-20 by Title Only.  Motion to accept the second reading and for Final Passage thereof made by Brown seconded by Fender.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

  1. Hopkins discussed increasing the City Liability from three (3) million to six (6) million. The additional three (3) million dollar liability would cost $3,600.00, however on page six (6) of the contract it reads if the city pays the Railroad $725.00 that would be covered under the Railroad’s coverage.  Blevins has been contracted to do the asphalt, however they will not do the work until the insurance is in place.  The Railroad is repairing the crossing by replacing the ties with concrete slabs and some asphalt.  The Railroad has a contract with Blevins for the asphalt.  If the work is not finished by the end of December the money will have to be sent back to the federal government.  Kelly stated this is the Railroad holding the city hostage, just need to tell them to go fly a kite.  Kelly stated the contract has not been signed, therefore no money is owed to them.  Hopkins stated then all the money from the mitigation will have to be sent back.  Fender stated the old Mayor is the person who did the mitigation estimate for the work to be done.  Kelly asked if the $725.00 is each year or just a one-time payment.  Hopkins stated a one- time payment.  Kelly stated if the contract is signed, then the $10,000.00 payment will be due, and the city is claiming to own the road to the crossing.  Hopkins stated the city was deeded the road in 1992 from the Fabro family.  Kelly asked if the deed had been accepted.  Kelly stated then just pay the $725.00 for the insurance instead of $3,600.00, which would be a waste.  Motion to obtain the Insurance Certificate from Tony Taylor for $3,000,000 to present to Blevins to have the work completed at the Railroad crossing and authorize the Mayor to sign the contract with the Railroad made by Fender seconded by Powell.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  2. Hopkins discussed the Nine (9) month Budget Amendment adjustment.  Hopkins stated there were was clerical errors on the Amendment.  The total adjustment was $3,085.00 in expenses.  Board was made aware of the error, will amend in December.
  3. Poindexter discussed the needed repairs at the Wastewater Plant.  Bert Bond was to do the repairs, however it has not been started.  Poindexter has another quote from Smith & Edwards Construction for $4,350.00.  Motion to accept the quote for the repairs from Smith & Edwards for $4,350.00 made by VanZandt seconded by Brown.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

 

NEW BUSINESS, MEMORIALS, PROCLAMATION AND ORDINANCES.

  1. Consent Agenda.  Motion to review and adopt the Consent Agenda made by Fender seconded by Powell.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions. 
  2. Finding of Fact from Planning and Zoning Commission.  Motion to have an Ordinance for the rezoning of Rauch’s property at the corner of Main and Hamilton made by Brown seconded by Powell.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  3. Hopkins discussed the Capitol Improvement Sales Tax will sunset in September 2017.  There is enough money left to pay for the repairs to the front wall of City Hall, however not enough to do the needed repairs to the side wall and the rear wall.  Hopkins stated would like for the Board to consider renewing the Sales Tax for two years.  Motion to authorize Kelly to write an Ordinance to extend the Sales tax be put on the April 2017 ballot, this will have to be sent to Kay Brown before January 17, 2017 made by Powell seconded by Brown.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  4. Hopkins stated the Ordinances that have been passed since April need to be sent to Sullivan’s to recodify.  Motion to have the Code Book up dated made by Fender seconded by VanZandt.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  5. Hopkins and Chief Taylor discussed the employee insurance, they have two quotes one from Humana and the other from Cox Health.  There is a difference of $3,000.00 per year, with Humana the more costly.  At the present time, the plan is with Humana, most of the employees would like to stay with Humana.  Motion to renew the employees insurance with Humana made by Fender, might have to go over this at Budget time, seconded by VanZandt.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  6. Rauch stated the signs had been bought by private citizens, however they now belong to the city.  Rauch was gone on vacation, the sign had been hit be a vehicle and was in the ditch.  A MODOT employee was good enough to put them back up, but the Leon Rauch sign needs to be replaced.  VanZandt stated need to get some prices.
  7. Fender discussed the Booster Club taking the concession stand for the softball games this Spring, if no one else is taking this.  VanZandt stated when that was originally built it was for the Booster Club.  Motion to postpone to the February 9, 2017 meeting made by VanZandt seconded by Brown.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  8. Venable absent.  Table.
  9. Venable absent.  Table.
  10. Venable absent.  Table.

 

 

 

 

  1. Hopkins discussed the 2017 Budget Preparations set for December 29, 2017 to finalize.

Motion to have Special Meeting December 29th at 7:00 p.m. made by VanZandt seconded by Powell.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.   Hopkins has 4 questions that have to be answered:             

Is the City doing the Fireworks in 2017?  Motion to approve Fireworks made by Brown seconded by VanZandt.  Voting “Aye” Fender, Brown, Powell and VanZandt.

 Does Hopkins still need to put money in Police car Reserve?  Motion to continue reserve payments made by Powell seconded by Fender.  Voting “Aye” Fender, Brown, Powell and VanZandt.

Does Economic Development still receive funds for 2017?  Motion to continue funding this account made by Fender seconded by Powell.  Voting “Aye” Fender, Brown and Powell.  VanZandt abstains.

Does the Library receive funds for 2017?  Motion for no funds for the Library made by Fender seconded by Powell.  Voting “Aye” Fender, Powell and VanZandt.  Brown abstains

Is Hilburn to receive $40.00 per month for cell phone?  Motion to approve when a paid receipt is presented made by Powell seconded by Fender.  Voting “Aye” Fender, Brown, Powell and VanZandt.

 

New assignments for 2017 Budget per Mayor as follows:

     General                 Holly Fender

     PD & Court          Don Powell

     ACO & PZ            Jessie Coker

     Street                     Melissa Venable

     Park                       Jack VanZandt

     Water, Sewer        Mickey Brown

Please make appointment with Hopkins before December 29, 2017.

  1. Motion to review and approve payment of wages, expenses, bills, statements and other expenditures for the month of November 2016 made by VanZandt seconded by Powell.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  Abstained 0.  

No further business.

Motion to adjourn made by Powell seconded by VanZandt at 9:35 p.m.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

 

 

 

                                                                                         _________________________________

                                                                                         Michael Hodges, Mayor

 

 

ATTEST

 

 

_________________________________

Ruth M. Haskins, City Clerk

 

 

 

Library Agenda January 10, 2017

0

Posted by chopkins | Posted in Agenda | Posted on 09-01-2017

                                    BILLINGS CITY LIBRARY

                                                AGENDA

                                     January 10, 2017 6:30 PM

                                          LIBRARY BUILDING

                                           252 NE US Hwy 60

 

Old business:

A.    Eagle Scout Project

 

New business:

A.    Treasurer Report

B.    New Officers

C.    Volunteers

D.    Chili Supper Fundraiser

 

 

 

 

Prepared by: Jenna Groves

01/09/17 12:50 pm

Posted City Hall 2:00 pm 1/09/2017