Special Called Board of Aldermen Meeting Tuesday March 24, 2015

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Posted by chopkins | Posted in Agenda | Posted on 20-03-2015

       

                     City of Billings   P.O. Box 207   Billings, MO 65610

417-744-2581              Fax 417-744-4560

 

          

NOTICE AND CALL OF A SPECIAL CALLED MEETING OF THE BOARD OF

ALDERMEN AT 6:00 P.M. IN THE NEW CITY HALL,  202 NW Hwy 60

BILLINGS, MISSOURI.

 

The undersigned, the duly elected Mayor of the City of Billings, Missouri does hereby call a

Special Meeting of the Board of Aldermen of the City of Billings. The meeting will take place

on March 24, 2015 at 6:00 p.m.

 

ROLL CALL.

Mayor will ask everyone to stand for the Pledge of Allegiance. 

Mayor’s Comments.

 

PUBLIC PARTICIPATION.

 

NEW BUSINESS, INCLUDING MEMORIALS AND ORDINANCES.

  • Mayor will present Casey’s Easement for approval. Possible Vote.
  • David Rauch to ask for approval to purchase glass display cases from a business which is

 

 

    1. going out of business. Some of the cases might need a little refurbishing. The cost will be             between $1,700.00 to $2,000.00. Possible Vote.
  • Mayor and Board to discuss water and wastewater sewer system. Possible Vote.
  • Mayor and Board to discuss 5 year plan for improvements to the City. Possible Vote.
  • Adjournment.                                                                         
    •                                                                                        Bud N. Pierce, Mayor                                                                
  •  
  •  

 

Draft Board Of Aldermen Minutes March 12, 2015

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 19-03-2015

MINUTES FROM THE MARCH 12,2015 REGULAR SESSION BOARD MEETING HELD IN THE BOARD ROOM AT CITY HALL AT 7:00 PM.

 

Present were: Mayor Bud N. Pierce, City Attorney, Jim Kelly Treasurer Chris M. Hopkins, Water and Wastewater Supt. Randy Poindexter and Officer Jason Hardy. Absent was City Clerk Ruth M. Haskins.

 

Citizens and guests Present were: Hanna Smith Christian County Headliner and David Rauch with the Billings Historic Museum.

ROLL CALL

VanZandt        Present

Coker              Present

Parks               Absent

Brown             Present

Crawford         Present

Venable          Present

Mayor asked for everyone to stand for the Pledge of Allegiance.

Mayor’s Comments: We have made the move to the new City Hall. The Mayor encouraged the Board to walk around and see what is in place. Several items are not complete yet like the microphones on Board Table. The School will have Bond request on the April Ballot for a storm shelter. It will be a general use building next to the gym on the parking lot. There will be an Easter Egg Hunt at 10:00 am on Saturday, March 28th with the Assembly of God Church coordinating the activity. City Hall will post Agenda’s on the inside glass of the Police entrance. May need to look into new windows in the future. The Building Renovation is at $ 44,694.39 from Oct to Feb so far. There are still things we would like to do in the future. If you have heard rumors that the old Casey location is sold it has not. The Mayor was told by a source that the building will sit for one to five years after removal of the fuel tanks to make certain there are no EPA issues.

 

PUBLIC PARTICIPATION.

David Rauch with the Billings Historic Museum showed an example picture of the original Bank of Billings that is being completed for the display on the walls. The original stairway to the vault may become available to use in the Historical area. The owner would like a replacement for the stairs made out of wood. The group is looking into the cost of this replacement. David had a quote for glass display cases professionally made for about $ 7,000.00 however he found a store going out of business and can obtain 4 oak/glass display cases for a price of $1,775.00 may need to go up to $2,000.00 to refurbish some corners. Would like to know that the Board would approve of this acquisition.

 

Review of Minutes for the Regular Board Meeting of February 12, 2015. Motion made VanZandt seconded by Brown to accept the minutes as presented. Voting “Aye” VanZandt, Coker, Brown, Crawford and Venable. Voting “Nay” None. No abstentions.

 

Review of Minutes for the Special Called Session of February 23, 2015. Motion made by Crawford seconded by Brown to accept the minutes as presented. Voting “Aye” VanZandt, Coker, Brown, Crawford, and Venable. Voting “Nay” None. No abstentions.

No OLD BUSINESS.

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  1. Mayor opened 3 Bids for the cleaning of City Hall. 1. Hopkins True Cleaning, bi-weekly cleaning for $ 350.00 month with additional cost of semi-annual or annual deep cleaning at an additional cost and paid monthly on City Payroll; 2. State of the Art Cleaning, bi-weekly cleaning for $ 60.00 every two weeks, paid as Contract Labor; 3. Venable Ventures Contract Cleaning, bi-weekly cleaning for $ 100.00,with additional cost of $100.00 monthly for exterior and interior windows and additional cost of $ 175.00 quarterly for interior blinds, curtains and floors paid as Contract Labor. Motion made by VanZandt seconded by Brown to accept bid from State of the Art Cleaning. Voting “Aye” VanZandt, Coker, Brown and Crawford. Voting “Nay” None. Venable abstained.
  2. A letter was submitted by Coker, Library Liaison to Empire Electric for a reduced electric rate. Have not heard back yet. The Library will use the Cities Federal ID # for service. The Mayor said a 501c3 “Friends of the Library” needs to be set up with a separate Board from the City Board of Aldermen. Discussion of how long to keep electric in Cities name was initiated. Motion by VanZandt seconded by Coker to pay the electric at the old City Hall until July 31, 2015. Voting “Aye” VanZandt, Coker, Brown, Crawford and Venable. Voting “Nay” None. No abstentions. Donations to the Library Fund will be handled after the Library Board Committee appoints a President, Secretary and/or Treasurer.
  3. The lights in the Whispering Heights Subdivision have not been accepted by the City of Billings. An outside Engineering Firm checked the detention pond and it is correct. The light fixtures were installed not as first presented but would like to have the dedication so the City will accept John Street and the street lights that are in place. This expense will be included on the Cities street light billing. Simmons Engineering will verify the infrastructure is acceptable. Motion made by Coker seconded by Crawford for the Mayor to have Simmons Engineering inspect the subdivision and invoice Empire Bank, present owners of the subdivision. Voting “Aye” VanZandt, Coker, Brown, Crawford and Venable. Voting “Nay” None. No abstentions.
  4. The Mayor stated that 5,820 feet of the clay sewer lines have been cameraed so far. We need to do more flushing when the weather gets warmer as ½ of the first 1/3 of lines is done. Motion by VanZandt seconded by Coker to spend up to $ 6,000.00 more for the flushing. Voting “Aye” VanZandt, Coker, Brown, Crawford, Venable. Voting “Nay” None. No abstentions.
  5. Wes Enyart Backhoe is given the approval to do repairs on Main Street and dig out drainage ditch on Mt. Vernon Street from Missy Monroe’s to the Highway 13 Trailer
  6. Park. Motion by Coker seconded by Brown to do this repair. Voting “Aye” Coker, Brown, Crawford, Venable. Voting “Nay” None. VanZandt abstained.
  7. Mayor Pierce talked about the Water and Sewer System. We need a remedy of how to fix and pay for the EPA work for the August 2015 Report. We need to be aware of the needs and discuss a 5 (five) Year Plan. He would like to set Tuesday, March 24, 2015 at 6:00 pm to do this. Each Aldermen is to bring at least 5 things they would like to complete in the next 5 years in their respective departments for the City.
  8. The Mayor requested the Park donate $ 200.00 for candy and prizes for the Easter Egg Hunt. Motion by Coker seconded by Crawford to make this donation. Voting “Aye” VanZandt, Coker, Brown, Crawford and Venable. Voting “Nay” None. No abstentions.
  9. Hopkins told the Board that there would be a cost of $ 200.00 a year for additional Commercial Insurance coverage for a Fine Arts Floater for the exposure of Historical items located in the City Hall. This will be put on the April Agenda to discuss and vote on.   A sample of the Incoming Loan Agreement for the Billings Historical Museum was reviewed and be edited by Attorney, Jim Kelly.
  10. Venable received the $ 5,000.00 for the Park Grant and had a large check to display. The money was given to the Treasurer for depositing. No Grant information is on file for this grant at this time describing what is to be purchased and where items are to be placed in the Park. Projected project day is Saturday, May 2, 2015. Mayor requested
  11. an invoice be made available to the Board for the purchase of items written in Park Grant for approval at the next meeting.
  12. Venable set May 2, 2015 as the date for Park improvements. This would be the possible work day. VanZandt made a motion and Crawford seconded to allow the city equipment (tractor) be used by volunteers for this project. Voting “Aye” VanZandt, Coker, Brown, Crawford and Venable. Voting “Nay” None. No abstentions.
  13. Mayor Pierce told the Board the Credit Adjustment Report that is in your books needs some correcting. The beginning and ending Receivables should not always be the same value. The water clerk will go back one year (2014) and determine the unpaid balance to start 2015 with and continue with the report each month with adjustments.
  14. The Christian County Library has authorized $ 3,000.00 for the Billings Library for paint and minor repairs. A specific use of funds is needed and Jessie Coker will obtain this. Motion by Brown seconded by Venable to have this list by the next regular meeting.
  15. Voting “Aye” VanZandt, Coker, Brown, Crawford and Venable.   Voting “Nay” None. No abstentions.
  16. Venable requested from the Board to seek grants that do not require matching funds. Discussion of grant needs and requirements was discussed. Motion by Coker seconded by VanZandt that any grant is available to pursue by all members of the Board as long as there is no cost to the City, fees or labor costs included. Voting “Aye” VanZandt, Coker, Brown, Crawford and Venable. Voting “Nay” None. No abstentions.
  17. Motion to approve Payment of Wages, Expenses, Bills, Statements and other expenditures for the month of February, 2015 made by Coker seconded by Crawford. Voting “Aye” VanZandt, Coker, Brown, Crawford and Venable. Voting “Nay” None. No abstentions.
  18. Treasurers Report by Hopkins. Motion to accept the Treasurers Report was made by VanZandt seconded by Crawford. No discussion. Voting “Aye” VanZandt, Coker, Brown, Crawford and Venable. Voting “Nay” None. No abstentions.

Police Report by Taylor. Motion to accept the Police Report was made by VanZandt seconded by Coker.   No  discussion.   Voting “Aye” VanZandt, Coker, Brown, Crawford and Venable. Voting “Nay” None. No abstentions.

Municipal Court Report by Haskins. Motion to accept the Municipal Court Report was made by Crawford seconded by Coker. No discussion. Voting “Aye” VanZandt, Coker, Brown, Crawford and Venable. Voting “Nay” None. No abstentions.

Animal Control Report by McCulley. Motion to accept the Animal Control Report was made by Brown seconded by Coker. No discussion. Voting “Aye” VanZandt, Coker, Brown, Crawford and Venable. Voting “Nay” None. No abstentions.

Water and Wastewater Maintenance Report by Poindexter. Motion to accept the Water and Wastewater Maintenance Report was made by Coker seconded by VanZandt. No discussion. Voting “Aye” VanZandt, Coker, Crawford and Venable. Voting “Nay” None. No abstentions.

Building Inspectors Report by Hopkins. Motion to accept the Building Inspectors Report was made by Coker seconded by Crawford. No discussion. Voting “Aye” VanZandt, Coker, Brown, Crawford and Venable. Voting “Nay” None. No abstentions.

Mayor asked for a Motion to go into Closed Session. Motion made by Coker that the Board go into Closed Session for Purpose of discussion and possible vote on leasing, purchase of sale of real estate by a public governmental body where public knowledge might adversely affect the legal consideration thereof Pursuant to Section 610.21(2) RSMo. Motion seconded by Brown.

ROLL CALL VOTE

VanZandt               Aye

Coker                     Aye

Parks                     Absent

Brown                   Aye

Crawford             Aye

Venable               Aye

Motion to Adjourn at 9:30 pm made by VanZandt seconded by Coker. Voting “Aye” VanZandt, Coker, Brown, Crawford and Venable. Voting “Nay” None. No abstentions.

_________________________

Bud N. Pierce, Mayor

 

________________________________

Chris M. Hopkins, Deputy City Clerk/City Treasurer

 

 

Board of Aldermen Meeting March 12, 2015

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Posted by chopkins | Posted in Agenda | Posted on 11-03-2015

POSTED  at City Hall on Tuesday, March 10, 2015 at 4:00 pm by Ruth M. Haskins, City Clerk

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                                                                   Fax 417-744-4560   

 

 

                             AGENDA FOR THE REGULAR SESSION OF THE BILLINGS

                   BOARD OF ALDERMEN, MARCH 12, 2015 AT 7:00 P.M. IN THE NEW

                   CITY HALL (OLD BANK BUILDING), BILLINGS, MISSOURI

 

ROLL CALL.

 

Mayor Pierce to open the meeting with the Pledge of Allegiance.

 

Mayor’s Comments.

 

PUBLIC PARTICIPATION.

 

Review of Minutes for Regular Board Meeting of February 12, 2015. Vote.

Review of Minutes for the Special Called Session of February 23, 2015. Vote.

 

OLD BUSINESS.

None.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Mayor to open sealed bids for cleaning of City Hall. Possible Vote.
  • Board to discuss utility bills at old City Hall. Possible Vote.
  • Discuss dedication of Whispering Heights streets ans street lights. Possible Vote.
  • Mayor to discuss the continuation of using the camera and flushing on the sewer lines. Board approval of up to $6,000.00 is needed for the flusher. Possible Vote.
  • Mayor to discuss Board approval of calling Wes to do repairs on Main street where Casey’s ended the drain and dig out the drainage ditch on Mt. Vernon Street starting at Missy Monroe’s and going toward the trailer park. Approve up to $2,000.00. Possible Vote.
  • Mayor to discuss date for Special Called Meeting pertaining to the water, sewer lines, wastewater treatment plant and towers. Possible Vote.
  • Easter Egg Hunt will be at the park on March 28th  at10:00a.m. Discuss giving the Assemblies of God Church $200.00 for candy and prizes. Possible Vote.
  • Chris to discuss the paperwork needed for donations of items for the Historic Museum at the City Hall.
  • Venable to give and update of the Park Grant.
  • Venable to set date for park improvements and ask approval to use the city equipment and employees, and permission to for volunteers from community. Possible Vote.
  • Follow up on Credit Adjustment Report per Marshall Decker, Auditor.
  • Venable to ask for approval to get bids on minor paint and repairs for library to use up funds from Geri Olmstead of $3,000.00. Possible Vote.
  • Venable for approval to open and seek any Grant that does not require matching funds. Possible Vote.
  • Motion to Approve Payment of Wages, Expenses, Bills, Statements and Other Expenditures for the Month of February 2015. Vote. Seconded by   Meeting Closed to the Public.Reopen Regular Session.No further business.Adjournment.  _________________________________       

 

  1.  
  2.  
  3.                                                            
  4. Ruth M. Haskins, City Clerk
  5.  
  6. The Undersigned Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City Hall, Billings, Missouri on this the 10th day of March 2015 at 4:00 P.M.
  7.  
  8.  
  9.  
  10.  
  11.  
  12.  
  13.  
  14. ROLL CALL VOTE.
  15. Motion to go into Closed Session Pursuant to Section 610.021 (2) real estate. Motion by
  16. Treasurers Report/Police Report/Municipals Court Report/ Animal Control Report/Wastewater Maint. Report/Building Inspectors Report/P & Z Report.

No P & Z Meeting Scheduled for Thursday, March 5, 2015

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Posted by chopkins | Posted in Planning & Zoning | Posted on 03-03-2015

Special Called Meeting Monday February 23, 2015

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Posted by chopkins | Posted in Agenda | Posted on 20-02-2015

 

                            City of Billings  

               P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                     Fax 417-744-4560

 

NOTICE AND CALL OF A SPECIAL MEETING OF THE BOARD OF ALDERMEN AT 7:00 P.M. IN THE COMMMUNITY HALL, BILLINGS, MISSOURI.

 

The Undersigned, the duly elected Mayor of the City of Billings, Missouri does hereby call a Special Meeting of the Board of Aldermen of the City of Billings.   The meeting will take place on February 23, 2015 at 7:00p.m..

 

ROLL CALL

 

Mayor will ask every one to stand for the Pledge of Allegiance.

 

Mayor’s Comments.

 

Public Participation.

 

NEW BUSINESS, INCLUDING MEMORIALS AND ORDINANCES.

  • Mayor to discuss the cost of sealing the new Tile at the Old Bank. Materials will be $427.43, Renting Buffer and Polishing $85.00 and labor of either $800.00 or $1,000.00 (First Choice. Possible Vote.
  • Mayor to discuss buying new Board Chairs for the new Board room. Cost would be $999.90. If the City get a protection plan for 3 years for $9.99 @. Possible Vote.
  • Chief Taylor has 2 vacation days that will expire on February 27, 2015. Chief Taylor would land an extension until next year. Possible Vote.             Adjournment                                                                                 Bud N. Pierce, Mayor

 

  1.                                                                                _________________________
  2.  
  3.  
  4.          

Agenda Board of Aldermen Meeting Thursday, February 12, 2015

0

Posted by chopkins | Posted in Agenda | Posted on 11-02-2015

                         City of Billings   P.O. Box 207   Billings, MO 65610

 

Phone 417-744-2581                                               Fax 417-744-4560

                                         AMENDED AGENDA

 

                             AGENDA FOR FEBRUARY 12, 2015

                             BILLINGS BOARD OF ALDERMEN

                 REGULAR SESSION AT THE COMMUNITY HALL

                                              AT 7:00 P.M.

 ROLL CALL.

 Mayor Pierce will open the Meeting with the Pledge of Allegiance.

Mayor’s Comments.

PUBLIC PARTICATION. 

Review of Minutes for the Regular Session Board Meeting of January 15, 2015. Vote.

Review of Minutes for the Closed Session Board Meeting of January 15, 2015. Vote

 

OLD BUSINESS.

a.   BILL NO. 15-12 An Ordinance amending Sections 605.120, Sections A & B of the Code od Ordinances of the City of Billings, MO.          

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

 

a.   Kasha Driskill, Executive Administrative Director of Christian County Ambulance District, will   do  presentation.

 

b.   James Cypret to discuss the private light by his apartment, he would like for the City to pay for the light. Jordan @ Empire stated Mr. Cypret was paying then stopped it was costing him $17.00, so he had it turned off. Possible Vote.

c.   VanZandt to discuss Tractor-Trailer Trucks parking on Commercial St.

d.   Mayor to discuss moving to the old bank building, the moving company gave a bid of

      $650.00 to move boxes, 10 to 15 file cabinets, 3 desks, chairs and 6 printer tables and 2 fax tables and  other misc. items. Need Board approval to pay the moving company. Also need approval on final clean-up for $400.00 to $600.00. Vote.

 

e.   Board to approve duct cleaning in the New City Hall. Possible Vote.

f.   Board to discuss and set out for bid for monthly cleaning of new City Hall. Vote.

g.   Federal Protection, Inc. rates are listed in proposal in packet. Vote.

h.   Board needs to set date and approve the $5,000.00 to A.M. Pyrotechnics for the Fourth of July Fireworks Display. Vote.

i.   Chief Taylor to discuss having the Board sign the authorization for Billings to Participate in Missouri Highway Safety Program. Vote.

j.   Board to approve one of two bids for installation of Police Tower at New City Hall. Vote.

k.  Simmons to discuss the Time Tables and Funding for Water/ Sewer projects and will answer questions about cost associated with project. Possible Vote.

l.   BILL NO. 15-13. An Ordinance establishing as EJCDC E-500 Engineering Agreement Between The City Of Billings, Missouri and Simmons Engineering Company of Republic, Missouri. Possible Vote.

m.  Resolution of CP Guide 36 – Borrower Certification. Possible Vote.

n.   Venable to request to renew 2015 Food Permit and Food Protection Manager Certificates.   Possible Vote.

o.   Request a copy of credit adjustment report from monthly Billings Control Sheet for Utilities Report per Marshall Decker. Possible Vote.

p.   David Rauch to discuss Pictorial Display in the Historic side of the old Bank. Vote.

q.   Mayor to discuss Grant for Park. Possible Vote.

r.   Mayor to appoint, with Board’s approval, Scott Gold to the Board of Adjustments. Possible Vote.

s.   Motion to approve Payment of Wages, Expenses, Bills, Statements and other Expenditures for the Month of January 2015. Vote.  

 

 Amended Agenda Posted at 1:30 p.m. on February 11th, 2015. 

 

 

Ruth M. Haskins, City Clerk   

 

    

_______________________________

Treasurers Report/Police Report/Municipal Court Report/Animal Control Report/ Water and Wastewater Maint. Report/ Building Inspection Report. Vote.

 

No further business.

 

Adjournment.

 

 

 

The Undersigned Hereby Certifies That a True Copy of the Foregoing Agenda was Posted at the City Hall, Billings, Missouri on this the 10th day of February, 2015 at 4:00 p.m

 

No Planning & Zoning Meeting Scheduled for February 2015

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Posted by chopkins | Posted in Planning & Zoning | Posted on 03-02-2015

January 15, 2015 Draft Board of Aldermen Minutes

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 30-01-2015

 

Board of Aldermen Agenda for January 15, 2015 is unavailable due to Technical difficulties due to upgrade to Web Site.

 

 

 

 

MINUTES FOR THE REGULAR SESSION BOARD MEETING OF JANUARY 15, 2014

 

Present were Mayor Bud Pierce, Treasurer Chris M. Hopkins, Water & Wastewater Supt. Randy Poindexter, Chief David Taylor, Attorney Jim Kelly and City Clerk Ruth M. Haskins.

Guests and citizens: Tonya Reynolds, Gary Stewart, Jen Olmstead, Hanna Smith, Frank Miller, Loyla Wilbanks and Hagen Wilbanks.

ROLL CALL:

Venable           Present

Crawford         Present

Brown               Present

Coker               Present

VanZandt         Present

Parks               Absent

Mayor Pierce asked everyone to stand for the Pledge of Allegiance.

Mayor’s Comments: Sewer testing is almost complete. A lot of things accomplished last year. Hope we can accomplish everything we need to in the coming year.

PUBLIC PARTICIPATION. Tonya Reynolds stated she did not know who was responsible for getting the New Casey’s, but she wanted to Thank the City for whatever was done to get them relocated. Mayor responded the City just did what was supposed to be done by the book, after they purchased the property for the new location.

Mayor stated he hated doing this but he needs a motion to go into Closed Session Pursuant to 610.021 (1), (2), & (3). Motion made by VanZandt to go into Closed Session seconded by Crawford.

ROLL CALL VOTE:

Crawford               Aye

Brown                   Aye

Venable               Aye

VanZandt             Aye

Coker                   Aye

Meeting Closed to the Public.

Regular Session Reopened

Review of Minutes for the Regular Session on December 11, 2014. Motion made by Coker to accept the Minutes for the Regular Session December 11, 2014 seconded by Brown. Voting “Aye” Venable, Crawford, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions.

Review of Minutes for the Closed Session on December 11, 2014. Motion made by Brown to accept the Minutes for the Closed Session December 11, 2014 seconded by VanZandt. Voting “Aye” Venable, Crawford, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions.

Review of Minutes for the Special Called Session of December 22, 2014. Motion made by VanZandt to accept the Minutes for the Special Called Session of December 22, 2014 seconded by Crawford. Voting “Aye” Venable, Crawford, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions.

Review of Minutes for the Special Called Session, Closed Session on December 22, 2014. Motion made by Coker to accept the Minutes for the Special Called Session, Closed Session on December 22, 2014 seconded by VanZandt. Voting “Aye” Venable, Crawford, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions.

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.                                                                    

  • Mayor asked the Board for nominations for President of the Board. Venable asked VanZandt if he wanted this year, VanZandt responded he didn’t mind being President of the Board, but he doesn’t want to take Minutes of the Closed Sessions. VanZandt nominated Venable. Motion by VanZandt to elect Venable seconded by Brown. Voting “Aye” Crawford, Brown, Coker and VanZandt. Voting “Nay” None. Venable abstained.
  • Motion by VanZandt to hire Mercedes Hill as the new temporary full-time police officer seconded by Crawford at the pay rate of $11.00 per hour, $200.00 uniform allowance and no benefits. Voting “Aye” Venable, Crawford, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions.
  • Carson Elliff was not present.
  • BILL NO. 15-01 An Ordinance Amending the Budget for the Fiscal Year January 1, 2014 to December 31, 2014. Mayor asked for a motion for the First Reading of Bill No. 15-01 by Title Only. Motion made by Crawford seconded by Brown. Voting “Aye” Venable, Crawford, Brown, Coker and VanZandt. Voting “Nay’ None. No abstentions. Mayor asked the City Clerk to read BILL NO. 15-01 by Title Only. Haskins read BILL NO. 15-01 by Title Only. Motion to accept the First Reading by Title Only made by VanZandt seconded by Coker. Voting “Aye” Venable, Crawford, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions. Motion for the Second Reading of BILL NO. 15-01 by Title Only made by Crawford seconded by Brown. Voting “Aye” Venable, Crawford, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions. Mayor asked the City Clerk to Read BILL NO. 15-01 by Title Only. Haskins read BILL NO. 15-01 by Title Only. Motion to accept the Second Reading of BILL NO. 15-01 and for Final Passage Thereof made by VanZandt seconded by Coker. Voting “Aye” Venable, Crawford, Brown, Coker

 

    1. and VanZandt. Voting “Nay’ None. No abstentions. Motion that BILL NO. 15-01 be made Ordinance 15-01 made by Coker seconded by Brown. Voting “Aye” Venable, Crawford, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions.
  • BILL NO. 15-02   AN Ordinance Calling A Municipal Bond Election in the City of Billings, Missouri (The “City”) to be held on Tuesday, April 7,2015, Regarding Issuing Combined Waterworks and Sewerage System Revenue Bonds, in an Amount not to Exceed Six Million Dollars ($6,000,000.00), For the Purpose of Paying all or a Portion of the Costs of Constructing, Acquiring and Equipping Additions, Improvements and Extensions to the Combined Waterworks and Sewerage System and Related Appurtenances of the City; Designation the Time for Holding Such Election; Authorizing the Clerk to Give Notice of Said Election; and Authorizing Election Officials to do all Things Necessary to Carry out the Election. Mayor asked for a Motion to have the First Reading of BILL NO. 15-02.   Motion made by Brown to have the First Reading of BILL NO. 15-02 by Title Only seconded by Crawford. Voting “Aye” Crawford, Brown, Coker and VanZandt. Voting “Nay” None. Venable abstained.   Mayor asked for a motion to accept the First Reading of BILL NO. 15-02. Motion made by Crawford seconded by VanZandt. Discussion: Venable stated Mr. Elliff has not given any information about the Bond Issue, Venable asked about a cost analysis about what the increased cost would be to citizens. Venable stated she is not comfortable approving a Bond Issue without so answers. Coker then stated how long it will take to pay off the Bonds. Mayor stated that was discussed at the last meeting. Venable stated it was four million. Coker wanted to know what this Bond is to fix. Mayor stated the things that EPA wants done, plus sealing the sewer lines or replacing lines. Venable stated we are already doing what EPA wants. Mayor stated that is not correct, we are only doing the study to see what needs to be fixed. Mayor stated we have to tell EPA how we will fix all the problems and if the Bond does not pass we will have no money to pay for this. Coker what can we do for the citizens. Mayor stated there will be Public Hearings. Venable stated we are working on a Grant for $30,000.00. Mayor stated the portion that has been camera will be close to a $1,000.000.00, which we do not have. Mayor asked if there was any more discussion. Voting “Aye” Crawford and Brown. Voting “Nay”   Venable and Coker. VanZandt abstained. BILL NO. 15-02 dies for lack of approval.
  • BILL NO. 15-03 International Building Code Section 500.030.
  • BILL NO. 15-04 International Building Code Section 500.040.
  • BILL NO. 15-05 International Building Code (NEC) Section 500.050.
  • BILL NO. 15-06 International Building Code Section 500.060.
  • BILL NO. 15-07 International Building Code Section 500.070.
  • BILL NO. 15-08 International Building Code Section 500.080.
  • BILL NO. 15-09 International Building Code Section 500.090.
  • BILL NO. 15-10 International Building Code Section 500.100.BILL NO. 15-11 An Ordinance Amending Section 500.030, 500.040.500.050, 500.060, 500.070, 500.080, 500.090 and 500.100 of The Code of Ordinances of the City of Billings, Missouri, As The Same Relate to the Adoption of International Building Codes. Mayor asked for a motion to Read BILL NO. 15-11 by Title Only. Motion made by Crawford seconded by Brown. Voting “Aye” Crawford, Brown, Coker and VanZandt. Voting “Nay” Venable. No abstentions. Mayor asked the City Clerk to read BILL NO. 15-11 by Title Only. Haskins read BILL NO. 15-11 by Title Only. Motion to accept the First Reading by Title Only of BILL NO. 15-11 made by Crawford seconded by VanZandt. Discussion: Venable stated she understands the Electrical Code and the Plumbing, but some of the other ones might not be something that we can use. Venable is not comfortable passing something that has not been read. Kelly stated these are all something that needs to be passed. Mayor stated if this is passed then we will buy the books. Voting “Aye” Crawford, Brown, Coker and VanZandt. Voting “Nay” Venable. No abstentions. Mayor Asked for a Motion for the Second Reading of BILL NO. 15-11. Motion made by VanZandt to have the Second Reading seconded by Crawford. Voting “Aye” Crawford, Brown, Coker and VanZandt. Voting “Nay” Venable. No abstentions. Mayor asked the City Clerk to Read BILL NO. 15-11 by Title Only. Haskins read BILL NO. 15-11 by Title Only. Motion made by Crawford to accept the Second Reading and for Final Passage Thereof second by VanZandt. Voting “Aye” Crawford, Brown, Coker and VanZandt. Voting “Nay” Venable. No abstentions.

 

    1. Motion to combine item f., g., h., i., j., k., l., m., into BILL NO. 15-11 made by Coker seconded by VanZandt. Voting “Aye” Crawford, Brown, Coker and VanZandt. Voting “Nay” Venable. No abstentions.
  • Mayor recommends appointments of Mr. Kelly as City Attorney, Mr. Simmons as City Engineer, David Taylor as Chief of Police, Chris M. Hopkins as City Treasurer and Deputy City Clerk,, Randy Poindexter as City Water and Wastewater Supt. Motion made by VanZandt to approve all appointments seconded by Brown. Voting “Aye” Venable, Crawford, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions.
  • Mayor to remove Mr. Walker from Board of Adjustment. Mr. Walker is willing to resign from Board of Adjustments to take a position of Planning and Zoning for a term of 2 years. Motion made by VanZandt to approve the appointment seconded by Brown. Voting “Aye” Venable, Crawford, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions.
  • Mayor discussed purchasing another Hand Held for the Water Department. Motion to purchase Hand Held for $1404.00 made by Coker seconded by Crawford. Voting “Aye” Venable, Crawford, Brown and Coker. Voting “Nay” None. VanZandt Abstained.
  • Mayor got prices from First Choice for items that were not on the bid, there are 13 items for a total of $6,073.33 would be a change order. Kelly stated if you have to put this out to bid the City will not be ready to move by March 2nd.   Motion made to accept by Coker seconded by Crawford. Voting “Aye” Venable, Crawford, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions.
  • Mayor to discuss phone prices, 9 phones and 6 lines for $1,437.99 automated, 2 year warranty. Motion to accept made by Coker seconded by Venable. Voting “Aye” Venable, Crawford, Brown, Coker and VanZandt.  Voting “Nay” None. No abstentions.
  • Mayor asked the Boards permission to close City Hall at noon on the 26th and all day on the 27th of February to move City Hall to the Old Bank Building. Motion to approve closing City Hall for the move made by Crawford seconded by Brown. Voting “Aye” Venable, Crawford, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions.
  • Mayor to appoint Library Board Tonya Reynolds to a one year term, Layla Wilbanks to a three year term and Gary Stewart to a two year term. Motion to approve all appointments for the Library Board made by VanZandt seconded by Venable. Voting “Aye” Venable, Crawford, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions.
  • Coker discussed using the old City Hall for the Library. Coker stated they will need money to pay gas, electric, insurance. There will be no water bill. Motion made by Coker to use City Hall for the Library seconded by Venable. Voting “Aye” Venable, Crawford, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions.
  • Venable discuss final plans for the Veteran’s Memorial Restoration will begin in March.
  • Venable discussed Amending Ordinance 605.120, which pertains to Garage Sales within the City Limits. At the beginning of the year a letter went out to the citizen’s that the Garage Sales ordinance would be enforced.  Some people have more than 2 Garage Sales per year.   The only reason it was brought up was when people received these letters and everyone got upset about it.  Mr. Kelly will charge to change the Ordinance. Coker stated it needs to be for 48 hours. Motion made by Coker to have 6 garage sales per year not to exceed 72 hours in duration seconded by Venable. Voting “Aye” Venable, Crawford, Brown, Coker and VanZandt.

 

    1. Voting “Nay” None. No abstentions. Coker will change the Ordinance for next meeting. To be voted on.
  • Venable discussed putting out for bids for water tower cleaning and painting. Kelly stated Hogan may not understand they have to pay union wage, when putting out for bid make sure they know it is prevailing wage. Venable stated just wanted to show how much it is going to cost. Venable asked what budget it comes out of. Mayor responded it will come out of water. Mayor stated if you want to do this need to make a motion. Venable is going to work on a Grant. Mayor stated f it is changed to Billings blue with the School Logo, the School might help paying for part of the cost of painting. VanZandt stated it has looked bad for several years. Venable asked about informal bids, Kelly stated need to have spec.’s. Mayor stated we are stuck on this item, what you want to do. Kelly stated called someone else then come back next month. Mayor will talk to Simmons to see if they can get spec…  VanZandt stated Pittsburg Paint quote for 90 days.
  • Venable discussed Visu-Sewer line improvements, this a copy of the contract with the City of Monett, Billing could piggy back on this contract. Mayor says some of the lines will have to be dug up and replaced. Lines that are being looking at right now is 14 foot deep.
  • Mayor discussed Missouri Rural Water Association Conference at Branson March 3 to 5 of March 2015. The Grant that Simmons is doing is through MRWA have a good chance.
  • Motion to approve Payment of Wages, Expenses, Bills, Statements and other Expenditures for the Month of December 2014 made by Venable seconded by Coker. Voting “Aye” Venable, Crawford, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions.

 

Treasurers Report by Hopkins. Motion to accept the report made by Venable seconded by Crawford. Voting “Aye” Venable, Crawford, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions.

Police Report by Chief David Taylor. Motion to accept the report made by Crawford seconded by Brown. Voting “Aye” Venable, Crawford, Brown, Coker and VanZandt. Voting “Nay” None.   No abstentions.

Municipal Court Report by Haskins. Motion to accept the report made by Crawford seconded by Coker. Voting “Aye” Venable, Crawford, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions.

Animal Control Report by Poindexter. Motion to accept the report made by VanZandt seconded by Coker. Voting “Aye” Venable, Crawford, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions.

Water & Wastewater Maint. Report by Poindexter. Motion to accept the report made by Brown seconded by Crawford. Voting “Aye” Venable, Crawford, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions.

Building Inspectors Report by Hopkins. Motion to accept the report made by Coker seconded by Crawford. Voting “Aye” Venable, Crawford, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions.

Planning & Zoning Minutes FYI.

No Further

Motion to adjourn made by Crawford seconded by Venable. Voting “Aye” Venable, Crawford, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions.

 

 

                                                                           _____________________________________

                                                                             Mayor Bud N. Pierce

 

 

ATTEST

 

 

______________________________

Ruth M. Haskins, City Clerk                                       

 

 

 

 

 

 

                                                                          

 

 

 

Planning & Zoning Agenda, Thursday, January 8, 2015

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Posted by chopkins | Posted in Agenda, Planning & Zoning | Posted on 06-01-2015

      City of Billings          P.O. Box 207           Billings MO 65610

                      Ph. 417-744-2581                 251 NE Hwy 60                    Fax 417-744-4560                        

 

 

                    Agenda for Planning & Zoning Commission

                                      January 8, 2015

                                           7:00 PM      

Community Building, 119 NW Washington, Billings MO 65610

 

ROLL CALL.

 

Chairman Baker to open meeting. 

PUBLIC PARTICIPATION

Review of Minutes from last Regular Meeting on December 4, 2014.       

 

OLD BUSINESS

 

NEW BUSINESS

 

A.  Elect 2015 Planning Commission Officers

 

B. Next meeting to be scheduled (if needed) for Thursday, February 5, 2015

  

 

____________________________                                                                           

Chris M. Hopkins, Deputy City Clerk                                                                      

                                                                                                                                   

 Posted 01/06/15   5:00 pm

Special Called Board of Aldermen Meeting Monday December 22,02014

0

Posted by chopkins | Posted in Agenda | Posted on 22-12-2014

 

City of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                    Fax 417-744-4560

 

 

        NOTICE AND CALL OF A SPECIAL MEETING OF THE BOARD OF  

 ALDERMEN AT 7:00 P.M. IN THE COMMUNITY HALL, BILLINGS, MISSOURI.

 

         THE UNDERSIGNED, the duly elected Mayor of the City of Billings, Missouri does hereby

call  a Special Meeting of the Board of Aldermen of the City of Billings.  The meeting will take

place on December 22, 2014 at 7:00 p.m.

 ROLL CALL

 Mayor Pierce will ask everyone to stand for the Pledge of Allegiance.

 Mayor’s Comments.

 PUBLIC PARTICIPATION.

 NEW BUSINESS, INCLUDING MEMORIALS AND ORDINANCES.

  1. Mayor to discuss a backflow preventer for the Verch house on Highway 14.  Vote.
  2. Mayor to discuss the MODOT contract for the sidewalks and needs approval to sign

    the contracts.  Vote.

  3. Mayor to discuss the Intergovernmental Agreement with Christian County and approval 

    to sign the document.  Vote.  

  4. Mayor to discuss his meeting with Simmons on:
  1. A Bond issue for the April election for wastewater and sewer lines.
  2. A $30,000.00 Grant for repairs to sewer lines.
  3. Water rate analysis study.
  1. BILL NO.  14-13   AN ORDINANCE ESTABLISHING A FREE CITY LIBRARY IN THE CITY OF BILLINGS PURSUANT TO THE PROVISIONS OF SECTION 182.900 RSMo., CREATING A LIBRARY BOARD, SETTING FORTH THE METHOD OF APPOINTMENT OF BOARD MEMBERS, THE TERM OF OFFICE AND THE DUTIES OF THE MEMBERS THEREOF.  VOTE.
  2. BILL NO.   14-14   AN ORDINANCE ELECTING AND SETTING FORTH THE DUTIES AND SALARY AND TERMS OF OFFICE OF THE CITY CLERK.  VOTE.
  3. BILL NO.   14-15   AN ORDINANCE SETTING SALARIES OF ALL OFFICERS AND EMPLOYEES OF THE CITY.  VOTE.
  4. BILL NO.   14-16   AN ORDINANCE FOR ESTABLISHING THE BUDGET FOR THE FISCAL YEAR JANUARY 1, 2015 TO DECEMBER 31, 2015.  VOTE

      

    Mayor asked for a motion to go into Closed Session Pursuant to 610.021(3) RSMo hiring, firing, disciplining and promoting City Employees. 

    Meeting Closed to the Public. 

  5. Reopen Regular Meeting.

     

  6. Mayor to discuss hiring Police Officer for Police Department.  Vote.

     

    No further business.

     

    Adjournment.

     

     

                                                          _________________________

                                                          Mayor Bud N, Pierce

     

     

     

     

     

     

     

     

     

     

     

     

                                              RETURN

     

    The undersigned officer does state that he served the within Call and Notice of a Special

    Called Meeting in the City of Billings, Missouri on the 22nd day of December at 7:00 p.m.

    In the Community Hall.

     

     

     

                                                          ______________________________

                                                           Officer

     

     

    ____________________

    Aldermen