Board of Aldermen Agenda for Thursday, June 21, 2018

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Posted by chopkins | Posted in Agenda | Posted on 19-06-2018

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560

 

 

AGENDA FOR THE REGULAR SESSION OF THE BILLINGS BOARD

OF ALDERMEN MEETING ON JUNE 21, 2018 AT 7:00 P.M. IN

THE BILLINGS CITY HALL AT 202 US HWY 60

 

ROLL CALL.

 

Mayor David Rauch will open the meeting with the Pledge of Allegiance.

 

David Kucera resigned from the Planning and Zoning Commission effective June 19, 2018. Vote.

 

Mayor Rauch to appoint David Kucera to the vacant seat on the Board. Vote.

 

PUBLIC PARTICIPATION.

 

UNFINISHED BUSINESS.

a.   Utility Service Partners, Inc. did a presentation at last meeting and the vote was postponed to the June meeting.

       Possible Vote.

b.   Visionary Plan from the MSU students was postponed from last meeting to the June meeting.  Possible Vote.

c.    Mayor to discuss aeration basis at plant and approve repairs.  Possible Vote.

d.    Huffman to discuss establishing a Park Board.  Possible Vote.

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.    Consent Agenda. Vote.

        Review and approve the Minutes of the Regular Session of May 17, 2018 of the Billings Board of Aldermen Meeting.

        Review and approve the Treasurer’s Report.

        Review and approve the Police Report.

        Review and approve the Municipal Court Report.

        Review and approve the Animal Control Report.

        Review and approve the Wastewater and Water Maintenance Report.

        Review and approve the Water Collection Report.

        Review and approve the Building Inspector’s Report.

        Review and approve Library Minutes.

b.    Cameron from Archer-Elgin to address the Board concerning the west utility extension and other Bond Projects.

        Possible Vote.

c.    Mayor to present a resignation from the Library Board by Whitney Packwood for approval by the Board. Possible Vote.

d.    Mayor to appoint Jessie Coker to the Library Board from June 2018 to January 2020.   Possible Vote.

e.     Mayor to discuss vacant lot next to City Hall, for possible paving and approval of 10 year lease with the Bank of Billings.

         Possible Vote.

f.      Mayor to review the tall grass Ordinance 215.020 (in packet). Possible Vote.

g.     Mayor to review Open Storage of Inoperable Vehicles, Ordinance 217.030 (in packet). Possible Vote.

h.     Chief Taylor submits Notice that is sent to citizens who have inoperable vehicles. Col. Joe Martin has resigned his

         position effective June 30, 2018. FYI.

i.     Chief Taylor requests an Ordinance requiring convenience stores to require pre-payment on all gasoline and diesel fuel

         purchased in Billings. (Sample Ordinance in Packet).  Possible Vote.

j.      Poindexter to discuss Back Flow Preventer replacement Scope of Work. Quote in packet.   Possible Vote.

k.     Poindexter has bid for handrail for steps on sand filter building. Quote in packet.   Possible Vote.

l.      Poindexter to resubmit bids for fencing. Possible Vote.

m.    Brown to discuss the $500.00 limit the Mayor can approve without Board approval and increase to $1,000.00. Policy  

          and Procedure will need to be modified. Possible Vote.

n.      Brown to discuss Whispering Heights drainage improvement.  Possible Vote.

o.      Brown to discuss Mt. Vernon ditch (front of school) improvement. Estimate of $8,000.00 to $10,000.00 per engineer.

          Possible Vote.

p.      Brown to discuss repairs to old lawn mower.  Possible Vote.

q.      Brown to discuss storage building update.  Possible Vote.

r.       Brown to discuss dog pens update.  Possible Vote.

s.       Brown to discuss new street light on Oak Street between Madison and Terrell. Possible Vote.

t.       Brown to discuss 2018 Business License/ Landlord Rental Recap. Possible Vote.

u.      Danley to discuss Utility Work Order for Brush Hog and Weed Eating at 215 SE HWY. 14.  Possible Vote.

v.       Hopkins to discuss Check from Walnut trees cut at plant, where to deposit proceeds?  Possible Vote.

w.      Hopkins included final payment to Visu-Sewer for $69,285.00, $8,212.15 in retainage. FYI.

x.       Hopkins Jr. & Sr. Class Fair Queen Candidates would like to use the City Park on Saturday, July 7th for “Red Neck

           Water Wonderland”. They would like access to City Water for this Fundraiser.  Possible Vote.

y.       Review and approve payment of wages, expenses, bills, statements and other expenditures for the month of May 2018.

Possible Vote.

 

Board may go into a Closed Session Meeting Pursuant to Section 610.021(3) hiring, firing, discipline

or promotion of an employee.

 

The Undersigned, Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City Hall,

Billings, Missouri on this the 19th day of June 2018 at 3:00 p.m.

 

 

_______________________________________

Ruth M. Haskins, City Clerk  

 

A copy of this notice is also available online at www.billingsmo.com   If you require a copy of this notice please contact the Custodian of Records at 417-744-1581 or by email at cityclerk@billingsmo.com

                     

Library Agenda Tuesday June 19, 2018

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Posted by chopkins | Posted in Agenda | Posted on 12-06-2018

BILLINGS CITY LIBRARY

AGENDA

June 19, 2018     6:30PM

LIBRARY BUILDING

251 NE US Hwy 60

Old business:

A.   Volunteers-policy manual

B.   Citywide cleanup update

C.   CCL Partnership

a.   Drop Box-

b.   Catalog location status

c.   Volunteer

D.   Concession Stand-

New business:

  1. New board members
  2.        a.  Welcome Scott Gold, new Billings City Library liaison to Board of  Aldermen
  3.        b.  Jessi Coker, vote to appoint to replace for Whitney Packwood term
  4.        c. Nomination and Election of new President, vote needed.
  5. Reading and approval of minutes of April 10, 2018 meeting.
  6. Reading and approval of minutes of May 8, 2018 meeting.
  7. Reading of City of Billings treasurer report, discussion and approval -\
  8.                  i.   May 2018 – tabled at last meeting

ii.   June 2018 treasurers report

5.      Electrical repairs in back room, vote needed

6.      Locks and key policy, vote needed

7.       Expenses spent and reimbursement for board member, possible vote

8.       Other New business

 

Prepared by

6/12/2018   1:00 p.m.

Planning & Zoning Agenda for Thursday, May 24, 2018

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Posted by chopkins | Posted in Agenda, Planning & Zoning | Posted on 22-05-2018

City of Billings          P.O. Box 207          Billings MO 65610

 Ph. 417-744-2581               202 NE US Hwy 60                    Fax 417-744-4560                       

 

Agenda for Planning & Zoning Commission

 

for

 

Thursday, May 24, 2018

at

Board Room, Billings City Hall

202 NE US Hwy 60 Billings MO 65610

7:00 P.M.

 

 

 

ROLL CALL by Chairman Baker

 

Jason Baker                            _____                          BOA   Mayor David Rauch           ______

 

David Kucera                          _____                          Liaison     Nicholas Harter                   ______

(Resigned 5/17/2018)

Ken Thomas                           _____

 

Melissa Venable                     _____

 

Tim Wood                              _____

 

 

PUBLIC PARTICIPATION

 

 

UNFINISHED BUSINESS

 

Review and approval of Minutes from last Regular Meeting on Thursday, December 1, 2016.

 

 

NEW BUSINESS

 

  1. Election of Officers         Chairman__________________ Vice Chairman________________

 

Secretary __________________

 

ADJOURNMENT

 

 

______________________________

Chris M. Hopkins, Deputy City Clerk

 

Posted at City Hall 5/22/2018     3:00 p.m.

Draft Minutes of Thursday May 17, 2018

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 22-05-2018

MINUTES FOR THE BILLINGS BOARD OF ALDERMEN MEETING

ON MAY 17, 2018 AT 7:00 P.M. IN THE BILLINGS

CITY HALL

 

Present: Mayor Rauch, Attorney William Petrus, Officer Joe Mahan and City Clerk Ruth Haskins.

Chief Taylor and Treasurer Hopkins are absent.

 

Citizen and guest present: David W Kucera, Jessica Kruse, Scott Gold and Dennis Lyon.

 

ROLL CALL.

Huffman           Present

Harter               Present

Brown               Present

Woods               Present

Fender               Absent

 

Mayor Rauch asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION. Jessica Kruse is a candidate for Associate Judge for Christian County.

 

UNFINISHED BUSINESS.

  • Mayor Rauch welcomed and introduced Scott Gold to the Board. City Clerk Haskins administered the Oath of Office.
  • Dennis Lyon, a representative from Utility Service Partners, Inc.   The company is a member of the Missouri Municipal League. Mr. Lyon has a power point presentation about his company, if the Board has any questions feel free to ask at any time in the presentation.   The company commissioned the Harris Poll to survey people as to Information about the financial status of people and how they are not prepared for emergencies out of the household money. The one that is the most telling is that 80% of the respondents’ either strongly or somewhat agreed with the statement that the local government should be responsible to educate them as to what they should be responsible for as to the water and sewer lines. They are not saying that they want the local government to pay for the repairs, they just want to know ahead of time what they will have to pay to make the repairs.   Their company does all of the marketing and mails out letters informing the homeowners of their responsibility. The company has been in business for 15 years. When the homeowners are on the program, and they have a problem with a leak or stop up all they have to do is call the call center that is open 24/7. Then the company hires a local contractor to do the work. The company does all the billing, which is month to month. Mayor asked if a freeze proof faucet burst, is that covered. Lyon will find out. They will never mail out anything without the City’s approval. Harter had some questions about the Harris Poll saying 80%. Harter asked how many city’s cover some of the lines past the meter. Lyon stated that depends on the location. Woods asked if the Board does not endorse this program will you still offer this to the citizens. Lyon responded no, we only do it with the city’s endorsement. Woods then asked why should the city endorse a commercial company. Lyon responded with an endorsement what you are saying to your residents is that this company that does this kind of thing works with the city and can make sure everything is taken care the right way. Woods asked why would the city need to know

 

    1. who and why they are getting the mailing. Lyon stated the company wanted the City to approve it. Rauch stated the letter will be on the logo. Harter asked if their company is registered with the Mo State Insurance Commission. Lyon responded they are registered with every state. Motion to postpone to next meeting made by Harter seconded Huffman. Voting “Aye” Woods, Brown, Gold, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Mayor Rauch appointed Scott Gold as the liaison to the Library. Motion to approve the appointment made by Harter seconded by Brown. Voting “Aye” Woods, Brown, Harter and Huffman. Voting “Nay” None. Gold abstained.
  • Brown called a mobile home place about tying down the carport over the generator. They suggested straps and pins @ $23.00. Motion made to approve by Brown seconded by Woods. Voting “Aye” Woods, Brown, Gold, Harter and Huffman. Voting “Nay” None. No abstentions.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda. Motion made by Brown seconded Harter. Voting “Aye” Woods, Brown, Gold, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Mayor discussed the new tractor, Randy and Keith have stated they didn’t think any of the equipment would fit on the new tractor. Harter stated very unhandy to change the equipment, that is what they get paid for. Woods stated have a bid for $11,500.00 for old tractor. Go ahead and sell old tractor.
  • Aldermen Workshop on Thursday, May 24th in Springfield. Cost is $30.00 per person. Mayor, Brown and Huffman want to attend. Motion made by Harter to have the City pay the $30.00 seconded by Brown for anyone wanting to attend. Voting “Aye” Woods, Brown, Gold, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Brown stated he thought City Hall needs to have a Flag Pole. He has bids for a 33’ and a 38’6” pole and Flag. Hopkins stated there was money to pay for it. Motion to approve up to $3,000.00 for this item made by Woods seconded by Harter. Voting “Aye” Woods, Brown, Gold, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Brown gave an update on the storage building, waiting on Empire to hook up the electricity.

 

    1. Still need dog pens inside also. Need to have insulation. Security lights are installed. Control Panel is bond money, $87,000.00.
  • Brown discussed handrails at the wastewater plant. Brown stated needs to be stainless steel. Motion to approve stainless steel to be installed within 30 days made by Harter seconded by Huffman. Voting “Aye” Woods, Brown, Gold, Harter and Huffman. Voting “Nay” None.   No abstentions.
  • Brown discussed the bearings and the motor in the aeration basin needing repairs. Estimated costs per Cameron would be $10,000.00. Motion to accept the estimate and have the repairs to the aeration basin made by Brown seconded by Harter. Voting “Aye” Woods, Brown, Gold, Harter and Huffman. Voting “Nay” None.   No abstentions.
  • Brown suggested involving Leon Rauch and Wilbur Allen on the mural. Compound Bow by Allen will be on the mural.
  • Visionary Plan. Motion to postpone made by Harter seconded by Huffman. Voting “Aye” Woods, Brown, Gold, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Haskins asked when the Board wants the Sales/Use Tax on which Ballot, August or November? Motion to put on August Ballot made by Huffman seconded by Harter. Voting “Aye” Woods, Brown, Gold, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Harter resigned. Motion to accept Harter’s resignation made by Brown seconded by Woods. Voting “Aye” Woods, Brown, Gold and Huffman. Voting “Nay” None. Harter abstained.
  • Motion to approve wages, expenses, bills, statements and other expenditures for the month of April, 2018 made by Huffman seconded by Brown. Voting “Aye” Woods, Brown, Gold and Huffman. Voting “Nay” None. No abstentions.

 

Motion to adjourn made by Huffman seconded by Woods. Voting “Aye” Woods, Brown, Gold and Huffman. Voting “Nay” None. No abstentions.

 

 

 

 

                                                                                          ____________________________________

                                                                                          David Rauch, Mayor

 

 

 

ATTEST

 

 

 

_____________________________________

Ruth M. Haskins, City Clerk

Board of Aldermen Meeting Thursday, May 17, 2018

0

Posted by chopkins | Posted in Agenda | Posted on 22-05-2018

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                                                                   Fax 417-744-4560

 

 

AGENDA FOR THE REGULAR SESSION OF THE BILLINGS

BOARD OF ALDERMEN MEETING ON MAY 17, 2018

AT 7:00 P.M. IN THE BILLINGS CITY HALL

 

 

ROLL CALL.

 

Mayor David Rauch will open the meeting with the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

 

UNFINISHED BUSINESS.

  • Mayor Rauch to introduce Scott Gold. Clerk will administer the Oath of Office to Mr. Gold.
  • Dennis Lyon the representative from NLC to do a presentation on the Service Line Program.  

 

Possible Vote.

  • Mayor Rauch to appoint a new liaison for the Library. Possible Vote.
  • Brown to present two bids for digging and concrete for the portable cover over the generator.

 

Possible Vote.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda. Vote.

 

Review and approve the Minutes of the Regular Session of April 19, 2018 of the Billings

Board of Aldermen Meeting.

Review and approve the Treasurer’s Report.

Review and approve the Police Report.

Review and approve the Municipal Court Report.

Review and approve the Animal Control Report.

Review and approve the Wastewater & Water Maintenance Report.

Review and approve the Water Collections Report.

Review and approve the Building Inspector’s Report.

Review and approve Library Minutes and Financial Statement.

  • Mayor Rauch to discuss the new tractor and the sale of the old tractor. Possible Vote.
  • Board of Aldermen Workshop at Springfield on Thursday, May 24th from 5:30 p.m. to 9:00 p.m., cost is $30.00 per person. Contact Chris if anyone wants to attend.
  • Brown to discuss a Flag Pole for City Hall. Possible Vote.
  • Brown to give update on the storage building, the security lights and the Control Panel. Possible Vote.
  • Brown to discuss quotes for handrails at the wastewater plant sand filter building. Possible Vote.

 

 

 

  • Brown to discuss aeration basin repairs needed, a bearing is going out, Cameron suggested having all of the repairs completed. Also needs a new motor. Estimated cost would be $10,000.00.  

 

However, this will be paid for out of the Bond Money. Possible Vote.

  • Brown suggests involving Leon Rauch and Wilbur Allen in the Mural. Possible Vote.
  • Hopkins made booklets for all Board members and the Mayor concerning MSU Visioning Plan for the City of Billings. Does the Board want to discuss any further action on this item?             Possible Vote.
  • Haskins asked which date the Board wanted to place the Ordinance for the Sales Use Tax, the August Ballot or the November Ballot. Possible Vote.
  • Nicolas Harter will be submitting his resignation from the Board effective May 17th.       Harter is moving out of Ward II.       Possible Vote.
  • Review and approve payment of wages, expenses, bills, statements and other expenditures for the month of April 2018. Possible Vote.                    

 

 

The Undersigned, Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City Hall,

Billings, Missouri on this the 15th day of May at 3:00 p.m.

 

 

 

 

____________________________________

Ruth M. Haskins, City Clerk               

 

(Sorry I was out of the office May 16th thru May 21st.)                                                                                                                                                 

Planning & Zoning Meeting rescheduled for Thursday May 24, 2018

0

Posted by chopkins | Posted in Planning & Zoning | Posted on 01-05-2018

City of Billings Planning and Zoning Meeting

has been rescheduled

for

Thursday, May 24, 2018

at 7:00 p.m.

in Billings City Hall Boardroom.

Draft Minutes Board of Aldermen Meeting April 19, 2018

0

Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 24-04-2018

MINUTES OF THE REGULAR SESSION OF THE

BILLINGS ALDERMEN MEETING OF THE

CITY OF BILLINGS, MISSOURI ON APRIL 19, 2018 AT 7:00 P.M.

 

Present were: Mayor Pro Tem Mickey Brown, Attorney William Petrus, Chief David Taylor, Officer Joe Mahan, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens and guests present were: Michael B. Hodges, David W. Kucera, Sam Schaumann, Rachel Day from Marshall Decker’s Office, Skip Hale, D. Hanni Rauch, Elliot Rauch-Evans. Chris W. Rauch and Melissa Venable.

 

ROLL CALL.

Woods           Present

Fender           Present

Brown             Present

Coker             Absent   Arrived at 7:10 p.m.

Harter             Present

Huffman         Present

 

Mayor Pro Tem Brown asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

Mayor Pro Tem asked if anyone that is not on the agenda needed to speak.

Michael Hodges stood and asked what the progress was on the fencing around the donated property on West St.

Brown stated the survey has been completed, now need to get bids from fencing companies. City has several fencing projects coming up. Have two bids, however will need three bids. City will keep you informed on the progress.

 

UNFINISHED BUSINESS.

a.     Rachel Day with Marshall Decker’s Office presented the Audit for the 2017 year. Day directed the Board to follow along with items out of the book to describe the balances in each fund. Day stated everything looked very good. Motion made by Woods to accept the finding of the Audit seconded by Harter. Voting “Aye” Wood, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

b.     BILL NO. 18-05 — An Ordinance Submitting to the Qualified Voter of the City a Proposal to Discontinue Application and Collection of the Local Sales Tax on Titling of Motor Vehicles, Trailers, Boats and Outboard Motors Purchased From a Source Other Than a Licensed Missouri Dealer. Mayor Pro Tem Brown ask for a motion to have the First Reading of Bill No. 18.05 by Title Only. Motion to have the First Reading made by Fender seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “ Nay” None. No abstentions. Brown asked the City Clerk to read Bill No. 18-05 by Title Only. Haskins read Bill No. 18-05 by Title Only. Motion made to accept the First Reading of Bill No. 18-05 by Title Only made by Coker seconded by Harter, Voting “Aye”   Woods, Fender, Brown, Coker, Harter and Huffman. No abstentions.   Motion to have the Second Reading of Bill No. 18-05 by Title Only made by Huffman seconded by Harter. Brown asked the City Clerk to read Bill No. 18-05 by Title Only. Haskins read Bill No. 18-05 by Title Only. Motion to accept the Second Reading of Bill No. 18-05 and for Final Passage thereof, made by Coker seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “ Nay” None. No abstention. Bill No. 18-05 is now Ordinance 18-05.

c.    BILL NO. 18-06 — An Ordinance Imposing a City Use Tax in Billings, Missouri and Providing for Such Ordinance to be Submitted to the Qualified Voters of The City. Mayor Pro Tem Brown asked for a Motion to have the First Reading of Bill No. 18-06 by Title Only. Motion to have the First Reading made by Huffman seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Brown asked the City Clerk to read Bill No. 18-06 by Title Only. Haskins read Bill No. 18-06 by Title Only. Motion to accept the First Reading of Bill No. 18-06 by Title only made by Woods seconded by arterHarter.HHHHarter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to have the Second Reading of Bill No. 18-06 by Title Only. Brown asked the City Clerk to read Bill No. 18-06 by Title Only. Haskins read Bill No. 18-06 by Title Only. Motion to accept the Second Reading of Bill No. 18-06 by Title Only and for Final Passage thereof, made by Fender seconded by Coker. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

Bill No. 18-06 is now Ordinance 18-06.

d.    MSU students will be here May 10, 2018, Thursday at 6:00 p.m. FYI.

e.    Mayor Pro Tem Brown discussed the hiring of a new Police Officer, who started on April 16th at a rate of $14.00 per hour. Officer Joseph Mahan was introduced to the Board.   Motion made by Coker to approve the new hire seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

f.    Coker stated the drop box for books will be in the grassy area beside the parking lot. Motion to approve placement of drop box made by Harter seconded by Fender. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Fender will donate a refrigerator and Rauch will donate a freezer.

g.    Coker has moved from Ward III, has tendered her resignation from the Board. Coker has not found her Code Book yet, but when she finds it, she will return it to City Hall. Motion to accept Coker’s resignation made by Harter seconded by Woods. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. Coker abstained.

h.    Poindexter discussed the quotes for outside lights at the plant. These are not for the storage building, they are the outside pole lights. Fender stated need to get other bid. Motion made by Fender if get another bid that is lower than $896.00, take the lower bid, however if, no other bid within week authorize taking All Service Bid of $896.00 seconded by Harter. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None.               No abstentions.      

 

Fifteen Minute recess to seat newly elected Mayor and Board Members. Motion made by Harter seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

 

City Clerk had the New Mayor and newly elected Aldermen take the Oath of Office for the new term of 2 years.

 

Mayor Rauch expressed his appreciation to Mickey Brown for stepping in to fill the vacancy of Mayor when it was needed. Mickey has done a wonderful job. Mayor Rauch presented an award for his service. Mayor Rauch stated this is a special privilege to be in this position, upon reflection have served in several different offices, 40 years ago was the first time running for Public Office. However, has never served as Mayor, 20 years ago was on the Board of Aldermen and served on the School Board at the same time. Always told my legislator constituents, the only thing worse than a legislator was being on the City Board and the School Board, because you really touch people’s lives where it counts in these positions. Mayor brings to this job a commitment to these people on the Board, who has really been impressive. Mayor has a special affection for this town. Mayor’s family has been in Billings since 1880 and helped found the town in its early days. Although Mayor has not lived here all his life, he has a special affection for the town. Family moved back to Billings 21 years ago. In researching what a Mayor’s job is, MML states the Mayor of Billings can call on every male 18 to 50 years of age to aid in the enforcing of the law, think that would be a militia. Mayor wanted to acknowledge his family, his wife, Chris, who brought his hearing aids to him. Mayor was out mowing today and forgot them, however now he can hear. Also daughter, Hanni, who is Aunt to Elliot, who although he does not live here it is special to him.

As of 7:41 in the morning, Mayor will be leaving to go to Germany to visit family and stay in the house where grandfather was born. Mayor will be back.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.    Consent Agenda. Motion made by Harter seconded by Huffman to accept the Consent Agenda as presented. Mayor Rauch asked if there was any discussion. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

b.    Certification for the April Election. FYI

c.    DNR Letter. FYI

d.    Mayor Rauch nominated Scott Gold to replace Coker as Ward III Alderman. Motion to accept the nomination Harter seconded by Brown. Fender asked why he was not in attendance tonight. Fender asked if he declines, do you have any other person. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

e.    Mayor asked the Board for a nomination for Mayor Pro Tem. Fender nominated Brown. Motion made by Fender seconded by Huffman. No discussion. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

f.    Motion to remove Michael Hodges from Bank signature cards made by Harter seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to add David Rauch to the Bank signature cards made by Brown seconded Harter. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

g.    Motion to postpone to next meeting the liaison for the Library made by Fender seconded by Harter. No discussion. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

h.    Motion to accept David Rauch’s letter of resignation from Planning and Zoning made by Harter seconded by Huffman. No discussion. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to postpone to obtain letter of resignation of W. J. Walker from Planning and Zoning made by Harter seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to declare Walker’s seat vacant made by Harter seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor recommendation for new members to Planning and Zoning, Melissa Venable and David Kucera. Motion to approve Mayor’s recommendation made by Harter seconded by Brown. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay”’ None. No abstentions.

i.    This item was a duplication.

j.    Woods presented two bids for a dump trailer. Woods stated the trailer at Sancrest was a better trailer than the other one. Motion to purchase the dump trailer from Sancrest for up to $5,000.00 made by Harter seconded by Woods. No discussion. Voting “Aye” Woods, Harter and Brown. Voting “Nay” Fender and Huffman. No abstentions.

k.    Haskins NLC Service Line Program from information by MML. Motion to ask the company to send a representative to next month’s meeting for a presentation made by Harter seconded by Huffman. No discussion. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

l.     Brown discussed the hot water heater at the concessions stand. He approved the replacement and it was $90 over the limit. Motion to approve the replacement of the hot water heater Fender seconded by Huffman. No discussion. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

m.    Brown discussed the carport that was put over the generator, states the wind is pulling the stakes out of the ground. Need bids to put concrete footing or around poles to stabilize. Motion to get two bids for digging and concrete for the carport and contact a mobile home person for any suggestion made by Brown seconded by Harter. No discussion. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

n.    Huffman would like to reestablish the Park Board. Huffman would like to make improvements to playground, plant trees, etc. Motion to postpone to next meeting to do research on the Ordinance and any volunteers that might be needed made by Huffman seconded by Harter. No other discussion. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

o.    Hopkins requests approval to pay Visu-Sewer $156,030.85 for the 1st phase of lining of sewer pipes. Motion to approve made by Harter seconded by Brown. No discussion. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

p.    Hopkins requested permission to attend the GFOA Conference in St. Louis on May 5,6,7,8 and 9th. Will need four nights lodging $550.00 and mileage $248.52 plus $80.00 for parking. Motion to send Hopkins to the conference and approve her expenses made by Harter seconded by Huffman. No discussion. Voting “Aye” Woods, Brown, Harter and Huffman. Voting “Nay” None. Fender abstained.

q.    Poindexter had two bids for fencing for the lift station on Beech Street and dog kennel fence for the building. Lift station for $4,645.00 and dog kennels $6,230.00. Motion to seek more bids, at least three, and postpone to June meeting made by Harter seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None.          No abstentions.

r.    Poindexter discussed purchasing manhole covers to prevent storm water infiltrating the sewer system. Engineer states need 200 at a cost of $42.00 each for a Total of 8,400.00. Motion to purchase covers made by Brown seconded by Harter. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

s.    Motion to review and approve the payment for the month of March, 2018 made by Fender seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

 

Motion to adjourn made by Fender seconded by Harter. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

 

  

                                                                       _____________________________________________

                                                                        David Rauch, Mayor

ATTEST

 

 

______________________________________

Ruth M. Haskins, City Clerk

 

Board of Aldermen Agenda for Thursday, April 19, 2018

0

Posted by chopkins | Posted in Agenda | Posted on 18-04-2018

  

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560

 

AGENDA FOR THE REGULAR SESSION OF THE BILLINGS

BOARD OF ALDERMEN MEETING ON APRIL 19, 2018

AT 7:00 P. M. IN THE BILLINGS CITY HALL

 

 ROLL CALL

 

Mayor pro tem Mickey Brown will open the meeting with the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

 

UNFINISHED BUSINESS.

a.    Marshall Decker to present the 2017 Audit. Possible Vote.

b.    BILL NO. 18-05 — An Ordinance submitting to the Qualified Voter of the City a Proposal to Discontinue Application and Collection of the Local Sales Tax on Titling of Motor Vehicles,   Trailers, Boats and Outboard Motors Purchased From a Source Other a Licensed Missouri   Dealer.       First and Second Reading.       Possible Vote.

c.    BILL NO. 18-06 — An Ordinance Imposing a City Use Tax in Billings, Missouri and Providing For Such Ordinance to be submitted to the Qualified Voters of the City. First and Second   Readings. Possible Vote.

d.    MSU Students to make a presentation on the Visioning Project on Thursday, May 10, 2018

 

at 6:00 p.m. in City Hall. Public is invited. Board Members who will attend, notify City Clerk.

e.    Brown to discuss new hire of Police Office Joseph Mahan @ $14.00 per hour, start date was April 16, 2018.       Possible Vote.

f.    Jessie Coker to discuss the drop box placement for the Library and also the refrigerator at the concession stand. Possible Vote.

g.    Jessie Coker moved from Ward Three, resignation letter to be accepted and Code Book returned to City Hall as soon as possible. Possible Vote.

h.    Poindexter to discuss quotes from All-Phase Electric for additional lights at new Storage Building.

 

Possible Vote.    

 

There will be a Fifteen Minute recess to seat the new Mayor and newly elected Board Members.

City Clerk to have the New Mayor and Newly Elected Board Members take the Oath of Office.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.    Consent Agenda. Vote.

 

Review and approve the Minutes of the Regular Session of March 15, 2018 of the Billings Board of Aldermen Meeting.

Review and approve the Minutes of the Closed Session of March 15, 2018 of the Billings Board  

of Aldermen Meeting.

           Review and approve the Treasurer’s Report.  

           Review and approve the Police Report.

           Review and approve the Municipal Court Report.

           Review and approve the Animal Control Report.

           Review and approve the Wastewater & Water Maintenance Report.

           Review and approve the Water Collections Report.

           Review and approve the building Inspector’s Report.

b.    Certification from the County Clerk on the Election Results. FYI.

c.    Letter from DNR with an update on water samples. FYI.

d.    Mayor Rauch to nominate Scott Gold to replace Coker as Ward III Alderman.  Possible Vote.

e.    Mayor Rauch to ask the Board to make nominations for the President of the Board.  Possible Vote.

f.     Board needs to vote to remove Michael Hodges from the signature cards and approve David Rauch.  Possible Vote.

g.    Mayor Rauch to appoint a liaison to the Library. Possible Vote.

h.    Mayor Rauch to resign from Planning and Zoning, need a resignation letter from W.J. Walker and then appoint two new members to Planning and Zoning. Possible Vote.

i.     Mayor Rauch to discuss appointment to replace Jessie Coker in Ward III. Possible Vote.

j.     Woods to present two bids for a Dump Trailer. Information in packet. Possible Vote.

k.    Haskins contacted NLC Service Line Warranty Program from information in the Missouri Municipal Review and the Regional Manager sent some information about the program which is in the packet. Discussion. Possible Vote.

l.     Brown to discuss the replacement of the hot water heater in the concession stand. Possible Vote.

m.   Brown to discuss bidding out to contractors, digging out a footing and pouring concrete under the walls of the portable carport covering the generator at the plant. Possible Vote.

n.    Huffman would like to reestablish a Park Board with guidelines for usage and improvements to the City Park.       Discussion. Possible Vote.

o.    Hopkins request permission to pay Visu-Sewer $156,030.85 for 1st phase. Possible Vote.

p.    Hopkins requests to attend the 4 day GFOA Conference in St. Louis on May 5, 6, 7, 8, and 9, 2018.

 

Will need four nights lodging at $550.00 and mileage for $248.52. Hopkins received a Scholarship for the registration of $300.00 and a meal allowance of $100.00. Possible Vote.

q.    Poindexter to discuss fencing for lift station on Beech St. and dog kennel fence for the building and add top to dog pens. Fence for lift station $4,645.00 an fence for dog fences $6,230.00.       Quotes in packet. Possible Vote.

r.    Poindexter to discuss manhole covers per meeting with engineer. Quote in packet, will need 200 covers at $42.00 each for a total of $8,400.00. Possible Vote.

s.    Review and approve payment of wages, expenses, bills, statements and other expenditures for the Month of  March,  2018. Possible Vote.

The Undersigned Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City Hall,

Billings, Missouri on this the 17th day of April at 3:00 p.m.

 

 

 

________________________________

Ruth M. Haskins, City Clerk

 

 

 

 

 

 

 

 

 

Library Agenda for Tuesday, April 10, 2018

0

Posted by chopkins | Posted in Agenda | Posted on 09-04-2018

BILLINGS CITY LIBRARY

AGENDA

April 10, 2018     6:30PM

LIBRARY BUILDING

251 NE US Hwy 60

Old business:

  1. Volunteers
  2. Drop Box, possible vote
  3. Concession Stand

 

New business:

  1. Reading of treasurer report and approval
  2. Reading and approval of minutes of March 15, 2018 meeting.
  3. Friends of the Billings City Library update
  4. Expenses spent and reimbursement for board member, possible vote

Prepared by Whitney Packwood

4/8/2018     8:55 p.m.

No Planning & Zoning Meeting for April 2018

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Posted by chopkins | Posted in Notifications, Planning & Zoning | Posted on 04-04-2018

There will be no scheduled Planning & Zoning meeting for April 2018.