Draft Minutes Board of Aldermen Meeting January 18, 2018

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 23-01-2018

MINUTES OF THE REGULAR SESSION OF THE

BILLINGS ALDERMEN MEETING OF THE

CITY OF BILLINGS, MISSOURI

JANUARY 18, 2018 AT 7:00 P.M.

 

 

Present were: Mayor Pro Tem Mickey Brown, Attorney William Petrus, Chief David Taylor, Water & Sewer Maint. Supt. Randy Poindexter, Building Inspector Terry Danley,

Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens and guest present were: Henry Bos and David Rauch.

 

ROLL CALL.

Fender                                    Present

Brown                                     Present

Coker                                     Present

Harter                                                Present

Huffman                              Absent Arrived 7:10 p.m.

Woods                                    Absent

 

Mayor Pro Tem asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION. None.

 

OLD BUSINESS.

  1. Woods unable to attend, in hospital. Postpone to next meeting.
  2. Brown to discuss electrical bids for the storage building with another bid from Davis Electric for $6,500.00. All Phrase bid was $5,990.29. Motion by Coker seconded by Fender to award the contract to All Phrase Electric. Voting “Aye” Fender, Brown, Coker and Harter . Voting “Nay” None. No abstentions.
  3. Brown asked Poindexter if he had talked to Jon Wayne Heating, Poindexter responded yes. There is two different bids from Jon Wayne, one is a tube type heater which is more expensive than the hanging heater. Motion to accept Jon Wayne Heating for the hanging heater for $3,285.00 made by Fender seconded by Coker. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay”

None. No abstentions. Brown asked if Meeks will give us a written bid for $5,100.00 for the blown insulation would the Board go with that. Brown stated due to the weather this really needs to be done. Motion made to get the written bid from Meeks for $5,100.00and have them do the job made by Coker seconded by Harter. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None.         No abstentions.

  • BILL NO. 17-12 — An Ordinance Amending the Municipal Code of the City of Billings, Missouri by Creating a New § 700.065 Regarding Non-Resident Surcharge for Water Service. Motion to have the First Reading by Title Only made by Fender         seconded by Harter. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor Pro Tem asked the City Clerk to read Bill No. 17-12 by Title Only. Haskins read Bill No. 17-12 by Title Only. Motion to accept the First Reading by Title Only made by Harter seconded by Coker. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None.                         No abstentions. Motion to have the second reading of Bill No. 17-12 by Title Only made by Coker seconded by Fender. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor Pro Tem asked the City Clerk to read Bill No. 17-12 by Title Only. Haskins read Bill No. 17-12 by Title Only. Motion to accept the Second Reading and for Final Passage Thereof, made by Fender seconded by Coker. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Motion made by Harter seconded by Fender that Bill No. 17-12 be accepted as Ordinance 17-12. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Bill No. 17-13 — An Ordinance Amending the Municipal Code of the City of Billings, Missouri at Title III, Schedule 1 Speed Limits, Regarding John Street. Motion to have the First Reading of Bill 17-13 by Title Only made by Harter seconded by Coker. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor Pro Tem asked the City Clerk to read Bill No. 17-13 by Title Only. Haskins read Bill No. 17-13 by Title Only. Motion to accept the First Reading of Bill No. 17-13 by Title Only made by Fender seconded by Harter. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to have the Second Reading of Bill No. 17-13 by Title Only made by Coker seconded by Harter. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor Pro Tem asked the City Clerk to read Bill No. 17-13 by Title Only. Haskins read the Bill No. 17-13 by Title Only. Motion to accept the second reading and for Final Passage Thereof, made by Fender seconded by Harter. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Bill No 17-13 is now Ordinance 17-13.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda.   Motion to accept the Consent Agenda made by Coker seconded by Harter. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Motion to accept resignation of Mayor Michael Hodges effective December 22, 2017 made by Harter seconded by Huffman. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Board to nominate someone for President of the Board for 2018. Fender nominated Mickey Brown. Coker nominated Fender. Hopkins asked if the Board would consider leaving Brown in to keep from changing signatures at the Bank. Motion to approve Brown as President of the Board made by Fender seconded by Coker until April, 2018. Voting “Aye” Fender, Coker, Harter and Huffman. Voting “Nay” None. Brown abstained.
  • BILL NO. 18-01 — An Ordinance Amending the Budget for the Fiscal Year January1, 2017 to December 31, 2017. Motion to have the First Reading by Title Only of Bill No. 18-01 made by Huffman seconded by Coker. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor Pro Tem asked the City Clerk to read Bill No. 18-01 by Title Only. Haskins read Bill No. 18-01 by Title Only. Motion to accept the First Reading of Bill No. 18-01 by Title Only made by Harter seconded by Coker. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to have the Second Reading of Bill No. 18-01 by Title Only made by Coker seconded by Harter. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.  Mayor Pro Tem asked the City Clerk to read Bill No. 18-01 by Title Only. Haskins read Bill No. 18-01 by Title Only. Motion to accept the Second Reading and for Final Passage thereof, made by Coker seconded by Fender. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None.           No abstentions. Bill No. 18-01 is now Ordinance No. 18-01.
  • Henry Bos addressed the Board about the procedure if a Railroad disaster occurs in Billings. Brown wants some information about what happens if there is a train derailment and chemicals spill inside the city limits of Billings. Bos stated it has been the same way for several years. On Christmas Eve about 10 years ago, reports came in a train coming from Republic to Billings had a white substance coming out of one of the rail cars.   They stopped the cars west of town. Billings Fire Department is to report a hazmat occurrence to Burlington-Northern and they usually handle its own hazmat situation. If we need assistance we contact Logan- Rogersville, however most of any hazmat situation is handled by Springfield Fire Department. When our department goes into hazmat mode, we check wind direction, notifying the public any other help that is needed.
  • Library will have a chili supper March 3rd from 5 to 8 p.m. FYI.
  • Coker stated she did not understand why they had to have a license. Hopkins stated the information was given to her that no license is needed so she will refund last years money.
  • Mayor Pro Tem appointed Kerri Culver to the Library Board for a two year term 2018-2020. Other appointments Jan Morrison one year term, treasurer; Ivy Maxwell one year term, secretary; and Whitney Packwood, President. Motion to approve Mayor Pro Tem appointment made by Coker seconded by Fender. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None.                 No abstentions.
  • Brown to make appointments for liaisons as follows: Library – Jessie Coker; Planning and Zoning – Nicolas Harter; Fair Board – Tricia Huffman. Motion to approve all appointments made by Fender seconded by Harter. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None.                          No abstentions.
  • Brown made the following appointments for City Employees:Chris M. Hopkins                                                     Deputy City Clerk & TreasurerRandy Poindexter                                                     Water & Wastewater Supt.Janice Bluebaum                                                      Receptionist Part-timeTerry Danley                                                             Building Code Enforcement P/T

 

    1. Any discussion will be in the Closed Session. Motion to approve appointments made by Coker seconded by Harter. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
    2. Donnie Batson                                                           General Labor
    3. Gail Steinert                                                              Water Clerk
    4. Keith Hilburn                                                           Animal Control & Gen. Labor
    5. David Taylor                                                             Police Chief
  • Brown stated in the packet is a list of employees and present wages. Brown asked the Board how they wanted to handle this. Coker asked what was done last year. Brown responded 2% across the board. Fender stated last year it was discussed to do raises every other year. Coker asked if Poindexter was the only one getting medical benefits. Hopkins stated no, he had worked part time for the city to begin with and when he went full time that is when he started getting benefits. Coker asked how much health insurance went up this year. Hopkins stated she only had the current premiums as follows: Poindexter $749.22 monthly $8,990.54 yearly; Steinert $818.26 monthly $9,819.12 yearly; Hilburn $372.20 monthly $4466.04 yearly. Hilburn, Hopkins, Poindexter, Steinert, Taylor and Williams dental $228.00 yearly; vision $24.00 yearly. Harter suggested closed session. Brown stated need a motion to move item k. to Closed Session. Motion to move item k. to Closed Session made by Coker seconded by Fender. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay’ None. No abstentions.
  • Taylor said Williams probation ended 12-25-2017. Taylor recommend retainage and raise of $.50 per hour. Motion to retain Williams on the Police Department with a raise of $.50 per hour with that be effective 12-25-2017 made by Harter seconded by Coker. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None.     No abstentions.
  • Republic Services will raise rates effective 01-01-18 to $11.27 1st cart and an additional $2.05 for an extra cart. Staff needs permission to raise rates to customers of $12.00 and $3.50. Fender asked when this was bid out. City Clerk stated this is the third year of the contract, clause in the contract to raise after two years according to CPI. Motion made by Coker to raise the rates seconded by Brown. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Hopkins discussed prepayment of $5,000.00 to A.M. Pyrotechnics’ for the Fireworks’ show on June 30, 2018. Fender wanted to know if conflicted with any other towns. Motion to prepay A. M. Pyrotechnics $5,000.00 for 16% more shots with music and a projected date of June 30, 2018 made by Harter seconded by Coker. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Hopkins discussed attending the GFOA Seminar in Columbia on February 28th, expenses would be $95.00 plus $192.60. Motion to give permission to Hopkins to attend the GFOA Seminar made by Harter seconded by Coker. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Economic Development would like to pursue an artist concept for a mural on the East Wall of City Hall. David Rauch has contacted an artist from Springfield and he has a drawing with him from the artist.   Rauch shows the sketch to the Board and everyone likes the concept. Will try to contact other artist to see if they would be interested in submitting a drawing or sketch for a mural or if they have paint one somewhere else send a picture. Request RFQ for next meeting. Motion to solicit bids and sketches made by Coker seconded by Fender. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Taylor is requesting change speed limits on Howcroft to 20 MPH 24/7 from Pine St. to Beverly St., this was a request from Mr. Woods. Fender asked if the other sign would be taken down. Taylor responded no, will just put up another also without the time on it. Motion to have an Ordinance changing the speed limit sign to reflect 24/7 coverage made by Coker seconded by Harter. Fender stated need to put flags up and also put in newsletter.   Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Taylor and Harter want to change reserve from $300 per month to $525.00 per month. Motion to postpone to next month to try to come up with the money made by Coker seconded by Harter. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Review and approve payment of wages, expenses, bills, statements and other expenditures. Motion to approve made by Coker seconded by Huffman. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None.                 No abstentions.

 

 

Mayor Pro Tem asked for a motion to go into closed session Pursuant to 610.021(3) RSMo made by Coker seconded by Fender.

ROLL CALL VOTE.

Fender             Aye

Brown             Aye

Coker               Aye

Harter             Aye

Huffman         Aye

 

Motion to reopen Regular Session made by Coker seconded by Huffman.

ROLL CALL VOTE.

Fender            Aye

Brown               Aye

Coker               Aye

Harter             Aye

Huffman         Aye

 

Reopen Regular Session.

 

No further business.

 

 

 

 

 

 

 

Motion to adjourn made by Huffman seconded by Harter. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

 

 

 

                                                                        _______________________________________

                                                                      Mickey Brown, President of the Board

 

 

ATTEST

 

 

_________________________________

Ruth M. Haskins, City Clerk         

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