Draft Board of Aldermen Minutes October 19, 2017

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 24-10-2017

MINUTES OF THE REGULAR SESSION OF THE BOARD OF ALDERMEN

OF THE CITY OF BILLINGS, MISSOURI ON

OCTOBER 19, 2017 AT 7:00 P.M.

 

Present were: Mayor Hodges, Attorney William Petrus, Chief David Taylor, Building Inspector Terry Danley, Water & Sewer Maint. Supt. Randy Poindexter, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens and guests present were: Mike Moore from Billings Fire Department, Tony Taylor from Taylor Insurance and Melissa Venable.

 

ROLL CALL.

Huffman                Present

Fender                     Absent

Brown                       Present

Harter                       Present

Woods                       Present

Coker                       Present

 

Mayor asked everyone to stand for the Pledge of Allegiance,

 

PUBLIC PARTICIPATION. None.

 

OLD BUSINESS.

  • Attorney Petrus presented the Resolution for the Library. Coker stated she wanted a time frame on the Resolution. Fender had stated 5 years. Motion to postpone for a time frame added to it and also to let the Library Board look at it made by Coker seconded by Brown. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Ms. View did not appear. Motion to postpone to next months meeting made by Coker seconded by Huffman. Voting “Aye” Woods, Brown, Coker, Harter and Huffman.   Voting “Nay” None. No abstentions.
  • Hopkins presented the Commercial Insurance quote, Mr. Taylor is present and any question can be directed to him. Mr. Woods has a question, because he does not understand it.   Woods question was on Pollution cleanup, if we have a spill at the treatment plant, what coverage would the City have. Taylor responded $25,000.00 aggregate. Harter asked if this is equal to what other cities have. Taylor responded yes. Motion to approve EMC Insurance made by Brown seconded by Coker. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Poindexter updated information on the FEMA building. The school is going to pay the difference to the City. FYI.
  • Huffman stated she was not clear about the project at the Park for the fencing. Motion to postpone to next meeting made by Huffman seconded by Harter. Voting “Aye” Woods, Brown Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Woods contacted an insurance broker to explain the Health Plan. The broker told him before he come to the Board he would need to get information about the employees, Woods brought him to City Hall and left him. Just before Woods left on his trip he called the broker. Woods asked the broker if he got what he needed and the broker responded he had, but the broker stated that he was not going to be able to help Mr. Woods. The broker stated that he had been told that he did not come to the meeting that the City had a broker and therefore he did not need to come to the meeting and would not be able to help the City. Coker asked if he could not provide the insurance. Woods stated the broker was told the City had a broker and there was no need for him to come to the meeting. Woods did not know why, just that the broker made it clear he would not be here.   Coker stated that is very upsetting. Mayor asked who the broker had met with. Haskins responded herself, Chris and David. Who told him he was not needed. David stated that he had called both brokers and told them to be here at the meeting. Coker stated and neither showed up. Coker stated she did not understand the chain of command, if an aldermen asked someone to do something then he is told something else. What should be done about this. Mayor stated whatever you decide to do, do you want to reprimand somebody, you know written or verbal you know. Woods asked if anyone on the Board knew who our broker is. Hopkins stated yes. Woods asked Hopkins if she was on the Board. Woods asked again if anyone on the Board knows who the broker is have they ever met with the Board and explained the options to us. Coker stated it is up to the Board as to what goes on and clearly that is not being met, it is being met by office ladies, not to be rude, but someone said something. Chief Taylor stated that the broker that came here with Mr. Woods asked if the City was dissatisfied with the current broker and he was told no there was no problem with the broker.  The broker that was here stated if the City was not dissatisfied with the current broker then there was no need for him to come to a meeting and step on anyone toes and the current broker said the same thing. If the City wanted quotes it needs to be put out for bids and the City has done that in the past. The City Treasurer was named the Administrator for the Health Insurance and the broker would come in and present the options and the Board Members have been invited, but none of them ever came to the meetings. They usually have 5 to 7 different options, with the prices, but in the past they have bids. These Insurance CompaniesHarter stated instead of putting out for bid need to just stay with the same broker.

 

    1. Mayor stated the employees are not paying anything at this point. Coker stated she did not know have that compares. Danley stated he has 7 employees and he pays $45,000.00 per year. Taylor stated what Chris needs to do is get a time and date for a presentation invite the Board members to come to the presentation. Coker asked if they would be here Monday. Hopkins stated no they will just have the quotes ready Monday. Coker stated if the Board is unhappy with the Insurance need to get bids. Woods stated he did not want other bids, just need to review, how the health insurance is allocated. Woods does not think the City should pay 100%. Coker stated all of that will be reviewed in January for staff. Coker stated be sure to put on the Agenda.
    2. give all the brokers the same prices. What it breaks down to is a matter of service, if you do not like the service of your broker then you get another one. Harter asked you are still buying insurance from the same company and paying the broker. Taylor stated we do not pay the broker anything they are paid by the insurance companies. Coker asked how long the City has had the same broker and has he been good. Hopkins stated the broker has serviced the City since 2001 and has been very good. Coker asked if there were any issues with the coverage. Hopkins stated no if there are any questions they handle for us and have had no problems. Hopkins stated they will have the quotes on Monday. Coker asked if everyone was happy with what was being paid. Mayor stated the only employee here that is on insurance is Randy. Hopkins stated on optional dental and vision the employee pays 50% and the City pays 50%. On the other Health Insurance the City pays it all.
  • Coker to discuss employee evaluations. Haskins stated they found a new form, Chris found this on the Internet. Coker stated this looks much better. Coker thinks will be more detailed. Any policy, Mayor needs to be in on the evaluations. Mayor stated if you want him to be there. Motion to accept the new employee evaluation sheet and have the Mayor attend the evaluation made by Coker seconded by Harter. Voting “Aye” None. Voting “Nay” All.   No abstentions. Motion made by Brown seconded by Harter for quarterly and Mayor will be in sessions and bring into Closed Session. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

 

NEW BUSINESS, MEMORIALS, PROCLAIMATIONS, AND ORDINANCES.

  • Consent Agenda. Motion to approve made Coker seconded by Harter. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Mike Moore with the Billings Fire Department discussed the Christmas Parade for this year will be on December 9, 2017 at 2:00 p.m. They are trying to get more bands and the Shriners for this year. Moore is requesting permission to close the parade route and to hold the Parade on the second Saturday of December. Moore stated the theme of the Parade will be a Cowboy Christmas. Motion to approve made by Huffman seconded by Coker. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Poindexter stated it has years since the tap fees for connection to our water and sewer lines have been changed and all the materials have had increases. The quote for just the materials is $739.44 and we are only charging $750.00. There would also be backhoe time plus labor for installation of the meter pit and meter. Then on the sewer side are a little closer on it but just the material come to $825.00. If the Board would approve the water tap charge to $1,100.00 and the sewer tap to $1,000.00 and approve a new ordinance for the changes. Brown asked if Poindexter knew what other towns charged and Poindexter stated he did not know. Danley spoke up and stated Clever charges $3,000.00, Highlandville is $2,400.00 and Springfield is $4,100.00. Harter asked how many on average does the City do per year. Poindexter stated not very many unless the subdivision starts again. Discussion on prices to be set price, not cost plus. Attorney stated will have to do an Ordinance to charge fees. Poindexter stated all new hookups need to have tracer wire to make sure they can be marked for digging. Motion to postpone to next meeting made by Huffman seconded by Harter. Voting “Aye” Woods, Brown, Harter and Huffman.

 

    1. Voting “Nay” None. No abstentions. Coker had stepped out of the building, no vote.
  • Poindexter stated he received a call from Mr. Verch at 10:00 p.m., Poindexter went to Mr. Verchs house and turned the grinder pump off to get the alarm to shut off. The next morning Poindexter went back to the Verch house and could not see what the problem was, therefore he called Farr Better Plumbing and they came out and pulled the pump out. Poindexter took a picture which showed a lot of gauze and other material. Poindexter told him not to be putting stuff that like down the stool. Will the homeowner need to pay the bill? Motion to postpone to next month made by Harter seconded by Huffman. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Brown discussed the carport at the treatment plant, not only is the generator under it but also a tractor and lawn mower. On the building, ground has been broken but that is all. Brown asked if he only had 90 days to finish.
  • Brown stated need to buy some tools and make an inventory of all that you purchase. Motion made to allow Water & Sewer to purchase $1,000.00 of tools and make a shadow board made by Brown seconded by Coker. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Danley stated had 2 companies that came into town and did not get a Contractor License. Danley would like permission to write report for a complaint to be sent to the PA.   Motion to give permission for Danley to report and file a complaint against violators made by Brown seconded by Coker. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Mayor discussed having a survey of the donated land on West Street to establish the lot lines. Attorney stated a fence is going up. Venable objected. Coker stated she did not see the need for the fence. FYI.
  • Mayor discussed Applegate Masonry, LLC bid of $45,000.00 to accept the bid and authorize the Mayor to sign. Motion to accept, color overcast and authorize the Mayor to sign the contract made by Coker seconded by Huffman. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Mayor discussed the bids for the fencing and the lights for the well houses. Anchor Fencing and All- Phase Electric have turned in bids. Motion to accept the bids made by Harter seconded by Coker. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Hopkins discussed amending the 10 Budget Amendment next month. Motion to do the amendment for next month made by Huffman seconded by Coker. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None.               No abstentions,
  • Chief stated they have a lot of children, who are playing in the street, on John Street. Motion to have an Ordinance for a 20 MPH speed Limit on John Street made by Huffman seconded by Coker. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions    
  • Motion to review and approve payment of wages, expenses, bills, statements and other expenditures for the month of September, 2017 made by Coker seconded by Harter. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

 

Mayor asked for a Motion to go into Closed.

 

Motion made by Coker that the Board go into Closed Session for the Purpose of hiring, firing and disciplining of employee Pursuant to 6+10.21(3) RSMo seconded by Brown.

 

Meeting Closed to the Public.

 

Reopen Regular Session.

 

No further business.

 

Motion to adjourn made by Coker seconded by Harter. Voting “Aye” Woods, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.      

  

                                                                     

                                                                        ____________________________________

                                                                        Michael B. Hodges, Mayor

 

ATTEST

 

__________________________________

Ruth M. Haskins, City Clerk

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