Draft Board Minutes from Thursday, August 17, 2017

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 23-08-2017

MINUTES OF THE BOARD OF ALDERMEN REGULAR SESSION MEETING FOR THE CITY OF BILLINGS ON

AUGUST 17, 2017 AT 7:00 P.M.

 

Present were: Mayor Michael Hodges, Attorney William Petrus, Chief David Taylor, Officer Martin Minnis, Building Inspector Terry Danley, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens and guests present: Sharlene King, Kharissa Hensley, Mike Hensley, Jim Viebrock, Jan Morrison and Cindy Brandt from Billings School.

 

ROLL CALL.

Fender             Present

Huffman        Arrived at 7:05 p.m.

Brown             Present

Harter             Present

Coker             Present

Woods             Present

 

Mayor asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICATION. None.

 

OLD BUSINESS.

  • Brown stated talked to S & K, car port was $795.00. Lowe’s had a cover for $700.00. Fender asked if the tractor would go under the car port, for another $100.00 could buy a 12 X 26 car port for the generator. Motion by Brown to buy the 12 X 26 seconded by Fender. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Brown stated would like to postpone the bid on the storage building until the next meeting, August 24, 2017.
  • The Mt. Vernon drainage ditch will postpone until Cameron has sent some more information.
  • Mr. Pride’s note was read to the Board, refusing the $100.00 Credit.

 

 

NEW BUSINESS, MEMORIAL, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda. Motion to approve the Consent Agenda made by Fender seconded by Brown. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Mayor set a Special Meeting for August 24th for the Public Hearing on the 2017 Tax Levy, followed by a meeting of the Board.
  • Hopkins stated need approval from the Board to extend the Loan from Peoples Community Bank of Republic in the amount of $60,000.00 to do the repairs on the outside walls of City Hall. This Loan will be paid back with the Capital Improvements Sales Tax that was passed in the April election. Motion to approve Loan made by Brown seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstention.
  • Jim Viebrock representing the newly formed Billings Merchants Association, they would like to request the closing of Commercial St. from Washington Ave. to Jefferson Ave. on September 30th from 6:00 a.m. to 6:00 p.m. for the Fall Festival. This will be used for either parking or Booth space for Crafts or other items. Motion to approve made by Harter seconded by Coker. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Attorney Petrus discussed a request vacating an alley at 315 Geneva. That would be Lots 26 and 27, to clear the title, due to the alley running through the middle of the house. The other alley also need to be vacated to clear all of this up, that runs East and West from Main St. to Jefferson Ave. There would be a Public Hearing at Planning and Zoning on September 7th. This will be on the September 21, 2017 meeting.
  • Huffman discussed possible purchase of electronic meter readers and meters plus the software for the system. Huffman will try to get more information for the September 21, 2017 meeting.
  • Huffman requested as the Fair Board Liaison to have the streets closed for the Parade Route of Saturday, September 2nd. Motion to close the streets for the Parade made by Fender second by Brown. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Kharissa Hensley addressed the Board concerning the process in obtaining their business license for Kip’s Rocking Chair MK. Mr. Hensley called to see what was needed and was told the papers that were needed, however nothing was said about having an inspection. They feel the licensing process was not handled correctly. The City will check out the policy and procedures for handling of the inspections.
  • Coker discussed the girls’ softball field at the Park. Mrs. Brandt stated the school will put some dirt on the field, because of the mud. Brandt suggested that maybe the City could move the fence in to be in compliance.
  • Coker stated the bathrooms at the Park need to be opened and closed on a schedule.   Have the water guys open them in the morning and the Police lock them at night.
  • Coker stated edging is needed for the playground equipment to hold the rubber mulch that has been available since last year. Motion to have edging and rubber mulch down before winter made by Harter seconded by Huffman. Purchase from Lowe’s the edging for $18.00 per roll, need tree (3) rolls. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Coker discussed the additions needed to the employee handbook that was talked about at the committee meeting. These are the items: disciplinary action; jury duty leave; bereavement leave and evaluation forms to be completed semi-annually. Police department handbook is totally separate. Harter stated need to make suspension without pay. Motion to accept changes made by Fender seconded by Coker effect August 17, 2017. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Mayor to discuss Chief’s wages. Taylor stated the first two checks showed that as other income. Taylor stated the insurance payment was shown as payroll and that should be hourly wages. Fender stated on June 9, 2016 minutes the amount was $876.38 to be paid monthly for Chief Taylor’s portion of health insurance that is no longer be paid on his behalf as per an agreement made by the Board in January, 2016. Treasurer stated the monthly value multitied by 12 divided by 26 is $404.77. The pay is correct, the hourly rate is $20.00 per hour and the fringe benefit is $404.77 is added to the base pay under other compensation. Treasurer stated Taylor is wanting his hourly rate to be $25.06 with an overtime rate of $37.50, however that is not what the Board stated in the agreement the hourly rate would stay at $20.00. Fender stated that Taylor was capped at $20.00 per hour with no increases since he is being paid his health insurance. Fender stated when time for 2018 Budget will revisit it.   
  • Mayor to make assignments to Board Members for the Budget as follows: General Fund to Holly Fender; Police Department and Municipal Court to Nicolas Harter; Animal Control and Planning & Zoning to Jessie Coker; Street Fund to Marvin Woods; Park Fund to Tricia Huffman; and Public Works and Water/Wastewater Fund to Mickey Brown. Motion to approve the assignments made by Coker seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Mayor appointed Marvin Woods to be the liaison to Planning and Zoning. Motion to approve appointment made by Fender seconded by Harter. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. Woods abstained.
  • Hopkins would like the Board Members come in the office in September for the Budget. Then in October meeting for approval.
  • Haskins requested permission to order water cards in the amount of $785.00 to order 10,000 cards. Motion to approve Coker seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None.                   No abstentions.
  • Review and approve payment of wages, expenses, bills, statements and other expenditures for the month of July, 2017. Motion to approve made by Fender seconded by Coker. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

 

 

Mayor asked for a Motion to go into Closed Session.

Motion made by Fender that the Board go into Closed Session for the Purpose of hiring firing and disciplining of employees Pursuant to Section 610.021(3) RSMo seconded by Coker.

ROLL CALL VOTE.

Woods             Aye

Fender             Aye

Brown             Aye

Coker             Aye

Harter           Aye

Huffman       Aye

 

Meeting closed to the Public.

 

Reopen Regular Session.

  • Board discussed wages for new hires. Motion to start the new officer, Martin Minnis at $12.00 per hour until his 90 day probation is over made by Fender seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to start part-time water clerk, Janice Bluebaum, at $9.00 per hour made by Coker seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

 

 

No further business.

 

Motion to adjourn at 10:00 p.m. made by Fender seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

 

 

 

                                                                       ________________________________

                                                                        Michael B. Hodges, Mayor

 

 

 

ATTEST

 

 

 

__________________________________________

Ruth M. Haskins, City Clerk                    

 

 

 

 

 

 

 

 

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