Draft Minutes from Board of Aldermen Meeting July 20, 2017

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 26-07-2017

MINUTES OF THE BOARD OF ALDERMEN REGULAR SESSION MEETING

FOR THE CITY OF BILLINGS ON JULY 20, 2017 AT 7:00 P.M.

 

Present were:  Mayor Michael Hodges, Attorney William Petrus, Chief David Taylor,  Treasurer Chris M. Hopkins, Water & Sewer Supt. Randy Poindexter,  Building Inspector Terry Danley and City Clerk Ruth M. Haskins.

 

Citizens and guests present:  Jed Forrester, Dale Pride, Tina Didreckson, Katy Pattison, Dana Roberts and Geri Godber.

 

ROLL CALL.

Huffman        Present

Fender           Present

Brown            Present

Harter            Present

Woods            Present

Coker             Absent

 

Mayor asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION. 

Brown asked about the recycle bin.  Haskins stated only there Tuesday thru Thursday.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS & ORDINANCES.

  1. Cameron with Elgin-Archer Engineers brought up to date on projects completed and projects ongoing. DNR has approved two engineering Grants for some projects.   Harter asked if the chlorination could be stopped at any time.  Cameron responded it could be stopped however, if another bad sample was tested, it would be mandated by DNR to maintain indefinitely.
  2. Cameron stated one of the reasons the Bonding Company offered a good rate was due to the fact that yearly raises on the water and sewer bills were in place by Ordinance to service the debt service. Mayor asked how much of the work needs to be done for DNR.  Cameron responded the contract that was signed with the EPA gives until December 2019 to finish, however that contract can be extended another five years if the City has made a good faith effort to correct everything.  Mr. Petrus stated that the bonding company would normally require 125% for the bonds, however due the fact that the City had increases in place, they actually wrote these bonds for 110%. 
  3. Mayor proposed buying a portable car port for the generator at the plant. Brown stated it is an expensive piece of equipment, it does need to be covered to protect from the elements.  Poindexter stated would have to be vented.  Woods suggested 4 4 X 4’s and tin roofing.  Brown stated will get bids for portable car port for next meeting.  Fender stated it does have to be assembled.  Motion to postpone to next meeting to get bids made by Fender seconded by Brown.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay’ None.  No abstentions.
  4. Christian County Library representative Geri Godber, Katy Pattison and Dana Roberts presented information on the election to raise the Library tax to $.20 per hundred to be held in August. Mayor Hodges asked if that would the Billings Library be docked to the Christian County Library.  They would offer to the Billings City Library a pick up and drop off station.  Fender asked if they were talking about an outdoor drop bin, we had been told could not have one of those.  Fender stated if the tax does not pass then Billings will not get a pick up and drop off box.  Geri stated that is not a no, however the budget does not allow for one at this time.     
  5. Poindexter presented quotes for a new trash pump (3”).  Poindexter stated the old pump quit, had to borrow one from Clever on the last water leak repair.  DNR wants the water service from the old water tower disconnected and the pump will be needed to handle the water out of the hole.  After much discussion on all the quotes, Poindexter stated the North Star 3” trash pump would be fine.  Motion made by Brown to order the North Star for $816.83 or up to $900.00 seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.    No abstentions.
  6. Jed Forrester made a presentation regarding the chlorine in the water. The information Forrester presented indicated chlorine in the water could cause cancer.  Wanted the citizens to be notified of this information.
  7. Dale Pride addressed the Board concerning his water usage for last month was 15,000 gallon and he does not have a leak. Pride requested that his meter be replaced.  Poindexter installed a new meter.  Board approved a $100.00 credit on his bill for the excess sewer usage.  Motion to issue the $100.00 credit made by Harter seconded by Brown.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  8. Mayor discussed repairs that need to be made to the Dakota pick-up. Mayor got a quote from Tailpipers for $891.73.  Also the Ranger needs A/C repairs for $327.00 from Tailpipers.  Motion made by Huffman to have repairs to Dakota made seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Motion to postpone repairs on Ranger until Mayor gets a fixed quote on the repairs made by Huffman seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  9. Mayor asked the Board to read the letter submitted by Coker regarding her absences from the Board Meetings.
  10. Library Board has asked for the appointment of Tina Didreckson to the Library Board for 2 years. Motion to appoint Didreckson made by Fender seconded by Huffman.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  11. Library sent changes for a new Ordinances.
  12. Coker’s information was given to the Board.
  13. Harter to discuss a cell phone payment for Chief Taylor. Chief Taylor stated he does not want the City to pay for his cell phone.
  14. Harter asked about rental inspections. Harter does not understand why you have to have a business license for rental property.  The ISO rating has gone down from 100 to 10, which is good. 
  15. Hopkins would like to attend the Board of Directors Meeting for GFOA in Columbia on Friday, August 11, 2017. Will need reimbursement for mileage $192.50.  Motion made by Harter seconded by Huffman to approve the trip and pay for the mileage.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  16. Hopkins discussed Building Permit fee for the FEMA Billings School Safe Room.  The fee will be $2,870.00.
  17. Hopkins discussed the sidewalk project on Pine Street for $10,500.00, bid from Les Thomas. Motion to award the project to Thomas made by Harter seconded by Huffman.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  18. Consent Agenda. Motion to approve the Consent Agenda made by Fender seconded by Brown.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  19. Motion to approve the expenditures for the month of June, 2017 made by Brown seconded by Fender. Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.

 

OLD BUSINESS.

  1. Attorney stated due to the fact that Crawford stated they were paying prevailing wage. Robb’s did not specify they were paying prevailing wage.  This was on the building for the storage at the plant.  Will have to contact Robb’s about this matter.
  2. Thomas turned in a bid for sidewalk and drainage ditch on Mt. Vernon for $11,850.00. Motion to postpone to next meeting made by Fender seconded by Huffman.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  3. Board to give approval for the Mayor to sign the contract with MDC and with Mediacom. AT & T says DSL is not available.  Mediacom will be a three year agreement.  First year will be $129.99 per month, second year will be $139.99 per month and third year will be $149.99.  Motion to approve Mayor to sign both agreements made by Harter seconded by Woods.  Voting “Aye” Woods, Brown, Harter and Huffman.  Voting “Nay” None.  Abstentions Fender.
  4. BILL NO. 17-06 —  An Ordinance Authorizing Entry of an Agreement for Private Crossing By and Between the City of Billings, Missouri and BNSF Railway Company.  Motion to have the First Reading of Bill No. 17-06 by Title Only made by Fender seconded by Brown.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Mayor asked Haskins to read Bill No. 17-06 by Title Only.  Haskins read Bill No. 17-06 by Title Only.  Motion to accept the First Reading of Bill No. 17-06 made by Brown seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill No. 17-06 by Title Only made by Brown seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Mayor asked Haskins to read Bill No. 17-06 by Title Only.  Haskins read Bill No. 17-06 by Title Only.  Motion to accept the Second Reading and for Final Passage thereof, made by Brown seconded by Fender.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Bill No. 17-06 is now Ordinance 17-06.
  5. BILL NO. 17-07 —   An Ordinance Amending the Municipal Code of the City of Billings, Missouri at S 700.050 Regarding Residential Water Rates and S 700.080 Regarding Sewer Rates.  Motion to have the First Reading of Bill 17-07 made by Woods.  Died for lack of a Second.
  6. BILL NO. 17-08 —  An Ordinance Amending the Municipal Code of the City of Billings, Missouri at Chapter 145 Regarding Public Library and Library Board.  Motion to have the First Reading of Bill 17-08 made by Woods seconded by Fender.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Mayor asked Haskins to Read Bill No. 17-08 by Title Only.  Haskins read Bill No. 17-08 by Title Only.  Motion to accept the First Reading of Bill No. 17-08 by Title Only made by Fender seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill No. 17-08 made by Fender seconded by Huffman.  Mayor asked Haskins to read Bill No. 17-08 by Title Only.  Haskins read Bill No. 17-08 by Title Only.  Motion to accept the Second Reading and for Final Passage thereof, made by Brown seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  Bill No. 17-08 is now Ordinance 17-08.

 

Mayor asked for a motion to go into Closed Session.

Motion made by Brown that the Board go into Closed Session for the Purpose of hiring, firing and disciplining employees Pursuant to 610.021(3) RSMo.  Motion seconded by Huffman.

 

ROLL CALL VOTE.

Woods             Aye

Fender            Aye

Brown             Aye

Harter             Aye

Huffman         Aye 

 

Meeting Closed to the Public.  9:20 p.m.

 

Reopen Regular Session.

 

No further business.

 

Motion to adjourn made by Fender seconded by Huffman.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.  11:00 p.m.

 

 

 

 

                                                                                    ____________________________________

                                                                                    Michael B, Hodges, Mayor

 

 

ATTEST

 

 

________________________________

Ruth M. Haskins, City Clerk ,

 

 

 

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