Draft Minutes of Special Called Meeting March 16, 2017

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 24-03-2017

 

MINUTES OF THE SPECIAL CALLED SESSION OF

THE BOARD OF ALDERPERSONS ON MARCH 16, 2017

AT 7:00 P.M. IN BILLINGS, MISSOURI

 

Present were: Mayor Michael Hodges, Attorney William Petrus, Chief David

Taylor, Water & Sewer Maint. Supt. Randy Poindexter, Treasurer Chris M.

Hopkins and City Clerk Ruth M. Haskins.                                                                    

 

Citizens and guests present were:  Marshall Decker, Nick Harter, Jan Morrison, Whitney Packwood, Ivanna Maxwell, Nancy Thomas, Jenna Groves and Tonya Reynolds.

 

ROLL CALL.

Jack VanZandt                  Present

Holly Fender                      Present

Don Powell                         Present

Mickey Brown                   Present

Jessie Coker                       Present

Melissa Venable                 Present

 

Mayor Hodges asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICATION.

Jenna Groves asked that item g. under New Business be taken off the Agenda.

City Clerk stated the Board will have to vote to take that item off the Agenda.

No vote can be taken under Public Participation.

Fender asked Poindexter if Mrs. Parcell’s water problem is fixed.  Poindexter

responded that there were three different leaks and they have been repaired.

Coker asked if the Concession stand would be ready for next week.  Hopkins responded it was on the schedule for Friday.

 

OLD BUSINESS.

  1. Brown discussed flusher tank. No truck has been found for the flusher.  Poindexter stated someone might want to buy the flusher.  VanZandt stated it is in pretty bad shape.  Motion to sell made by VanZandt seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  2. Brown stated a couple of months ago discussed building storage for the equipment that is outside, which should be inside. Ad was placed in the paper and received a few bids, which were all too high.  Brown would like to continue to try to find someone that would be more reasonable.  Motion to postpone and discuss next month made by Brown seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  3. Coker to discuss Employee Handbook. Mayor asked if a meeting was held by the committee.  Coker stated no.  Coker asked if Fender and Brown are still on board.  Motion to postpone to have committee meeting to March 23rd at 6:00 p.m. before the Town Hall meeting and then bring back to the April 20th Board Meeting made by Coker seconded by Venable.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  4. Coker requested update on the FEMA project completion date. Coker stated they were cutting the pavement out today.  Hopkins stated the extension was granted to April 7th.
  5. Coker revisited the request for Cell Tower money at the last meeting. Venable stated several years ago Christian County Economic Development was promised $500.00. Venable inquired could that not be used for the Library Broad.  Hopkins stated that was still on the Table.  Brown asked how much was in the account, and why do you need the $550.00.  Coker asked the Library Board Members what was the purpose for this money.  Brown asked why Christian County is not sharing the tax that is collected from the City.  Fender stated when is the City to be finished with giving money.   Mayor stated Coker is getting away from the discussion of this.  Motion to give the Library $275.00 from the Cell Tower money on a one-time thing made by Brown seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  1. Consent Agenda. Motion to accept and approve the Consent Agenda made by VanZandt seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  2. BILL NO. 17-04 An Ordinance Amending the Municipal Code of the City of Billings, Missouri at 110.170 Regarding Times of Regular Meetings. Motion to have the First Reading of Bill No. 17-04 by Title Only made by Brown seconded by VanZandt.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor asked the City Clerk to read Bill No. 17-04 by Title Only.  Haskins read Bill No. 17-04 by Title Only.  Motion to accept the First Reading of Bill No. 17-04 made by VanZandt seconded by Powell. 

Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.

Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill No. 17-04 made by Powell seconded by VanZandt.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor asked the City Clerk to read Bill No. 17-04 by Title Only.  Haskins read Bill No. 17-04 by Title Only.  Motion to accept the Second Reading and for Final Passage thereof, made by VanZandt seconded by Brown. Voting “Aye” Venable,

Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Bill No.17-04 is now Ordinance 17-04.

  1. Marshall Decker reviewed the 2016 annual audit for the City of Billings. City has a good cash balance.  Mr. Decker asked if there were any questions.
  2. Mayor to remove Mickey Brown as liaison to the Library Board and appoint Jessie Coker as the liaison. Motion to accept the resignation of Mickey Brown as liaison and appoint Jessie Coker to the Library Board made by Fender seconded by Venable.  Voting “Aye” Venable, Fender, Powell and VanZandt.  Voting “Nay” None.  Coker & Brown abstained.
  3. Brown would like to postpone the 40 X 50 building bids for the wastewater plant to next meeting. Motion made to postpone by Brown seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell an VanZandt.  Voting “Nay” None.  No abstentions.
  4. Engineer recommended a motion to award the contract to Gregg Crawford Const. for the rehab of the Sand Filter Building in the amount of $48,228.00. Motion to award the contract to Crawford Const. made by Coker seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  5. Motion to Table this item, Repealing Chapter 145 Public Library and Library Board Ordinance made by VanZandt seconded by Coker. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  6. Packwood updated issues for the Library. Library will open in May.  On April 1st they will be having a book sale as a fund raiser.  Library hours will be from

3:00 p.m. to 7:00 p.m.

  1. Whitney Packwood discussed the modifications wanted for the Library Board. Motion to modify Chapter 145,  Section 145.010; 145.020; 145.030; 145.040; 145.050; 145.060; 145.070 and 145.080 made by Venable seconded by Coker to be written in Ordinance form for passage at the next meeting.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  2. Motion to Table this item j. made by VanZandt seconded by Powell. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstention.
  3. Motion to Table this item k. made by Powell seconded by Venable. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  4. Motion to continue free water from the City made by VanZandt seconded by Coker. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  5. Taylor presented a change on the method of overtime pay for the Police Department. Motion to accept the changes to the Police Department overtime pay made by Venable seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  6. VanZandt states Rod Cowan wants the concession stand for the Fourth of July Fireworks. Cowan does not want the stand for the Fair.  Library will take the stand for the Fair.  Motion to allow 4-H to have the concession stand for Fourth of July made by Brown seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  7. Hopkins stated Marshall asked where the reserve was for the Bond, called Sam and was told to set up a new account for the reserve of $85,980.00. Venable stated the final payment would be in 2036 instead of 2041, Hopkins stated that would be corrected.  Motion to open the account made by VanZandt seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  8. FYI.
  9. FYI.
  10. Poindexter stated the City’s water loss for last year was 5.8 million gallons and DNR has termed that excessive. Poindexter requested approval to meter the water at the Fire Department.  Motion to get bids on the cost of a meter made by Venable seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  11. Poindexter requested approval to purchase two (2) used SCBA’s at the cost of $625.00 each to used at the wastewater treatment plant for emergency chlorine leaks. Motion to purchase the two SCBA’s made by Brown seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  12. Mayor informed the Board that last Friday there was a sewer back-up on a main, when Bert Bond and Randy Poindexter were trying to clear the main it built up pressure and went into Tonya Reynold’s house. Serv-Pro was called to do the clean-up.  Venable asked why an insurance claim was called in without Board approval.  Hopkins stated it was an emergency.  The insurance adjustor is inspecting the damage.  Venable stated another resident has stated they have had to replace floors due to back-up.  VanZandt stated that is a different matter, their house was built below the sewer grade.
  13. Motion to approve the payment of wages, expenses, bills, statements and other expenditures for the month of February 2017 made by VanZandt seconded by Brown. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.   

 

Motion made by Brown seconded by Coker that the Board go into Closed Session for the Purpose of hiring, firing and disciplining an employee Pursuant to Section 610.021(3) RSMo.

Roll Call Vote.

Venable                  Aye

Fender                    Aye

Brown                    Aye

Coker                     Aye

Powell                    Aye

VanZandt              Aye

 

Meeting closed to the Public.

 

Reopen Regular Meeting.

 

 

 

Motion to adjourn made by VanZandt seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

 

Adjourned at 9:45 p.m.

 

 

                                                                        _________________________________

                                                               Michael B. Hodges, Mayor

 

 

ATTEST

 

 

 

______________________________

Ruth M. Haskins, City Clerk

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