Draft Minutes Board of Aldermen Meeting February 9, 2017

0

Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 14-02-2017

 

DRAFT MINUTES OF THE BOARD OF ALDERPERSONS REGULAR MEETING

ON FEBRUARY 9, 2017 AT 7:00 P.M. IN BILLINGS CITY HALL.

 

Present were:  Mayor Michael Hodges, Chief David Taylor, Water & Sewer Maint. Supt.

Randy Poindexter, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens and guests present:  Briana Parcell, Jan Morrison, Mike Moore, Whitney Packwood and Ben Packwood.

 

Mayor asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

Briana Parcell wanted to ask about her water bill this month.  It is $100 higher than last months.  Randy has checked for an incorrect reading, it is correct.  Randy checked to see if the meter was spinning and it was not. Briana asked if Randy could come out and see if he can find out why it is so high.  Randy will call her and go put a pressure gauge to check if there is a leak.  Melissa went over and checked her meter.  Briana would like to find a resolution to this.

Powell stated the officer was concerned about using personal cell phones while on duty.  Taylor stated they should not be using their personal cell phones. 

 

OLD BUSINESS.

a.     Brown stated have not heard back from Henry Bos. Mike Moore was in the room and asked if there was any way that the fire department could help.  Brown thanked Mike for the offer.  Henry was going to try to find a truck to either buy or get it donated.  Motion to postpone to the next Regular meeting made by Coker seconded by VanZandt.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

b.    Brown stated there is no storage at the plant, thinking 20 years down the road, the building started out at 20 x 30 and is now a 40 x 50. Brown contacted Wheeler out of Springfield, they quoted only material at $17,126.02, however that is with steel frame.  Fender stated the Wheeler building would have a 40 year warranty, however Meeks is only 20 years.  Brown stated would like to postpone to the next Regular meeting.  Motion to postpone made by Fender seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

c.    Hopkins request to release the check to Blevins Asphalt, the job is complete. Venable asked who oversaw the projects?  Mayor stated the paper shows 185 ft by 2 ft of asphalt on Garrison St.  Mayor was on site when they did the work.  Venable has been calling Blevins and told him not to come to pick up the check until the job is completed as bid.  Hopkins stated there was not a copy of the bid from Blevins in the file.  Blevins never sent a bid to FEMA.    Motion made to hold check until job is completed made by Fender seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

d.    Motion to remove Melissa Venable’s name and signature from all City Bank accounts and replace with Mickey Brown’s name and signature made by Venable seconded by VanZandt. Voting “Aye” Venable, Fender, Coker, Powell and VanZandt.  Voting “Nay” None.  Brown abstained.

                                                                                                                                     

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.    Motion to approve the Consent Agenda, with deletion of the Planning and Zoning Minutes and the Library Board Minutes, made by Brown seconded by Venable. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

b.    BILL NO. 17-02 — An Ordinance Electing and Setting Forth the Duties and Salary and Term of Office of the City Clerk. Motion to have the First Reading of Bill No. 17-02 by Title Only made by Brown seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor asked the City Clerk to read Bill No. 17-02 by Title Only.  Haskins read Bill No. 17-02 by Title Only.  Motion to accept the First Reading by Title Only made by VanZandt seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill No. 17-02 by Title Only made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor asked the City Clerk to read Bill No. 17-02 by Title Only.  Haskins read Bill No. 17-02 by Title Only.  Motion to accept the Second Reading and For Final Passage thereof, made by VanZandt seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Bill No. 17-02 is now Ordinance 17-02.

c.    BILL NO. 17-03 — An Ordinance Setting Salaries of all Officers and Employees of the City. Motion to have the First Reading of Bill No. 17-03 by Title Only made by VanZandt seconded by Fender. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor asked the City Clerk to read Bill No. 17-03 by Title Only.  Haskins read Bill No. 17-03 by Title Only.  Motion to accept the First Reading of Bill No. 17-03 by Title Only made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill No. 17-03 by Title Only made by Powell seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor asked the City Clerk to read Bill No. 17-03 by Title Only.  Haskins read Bill No. 17-03 by Title Only.  Motion to accept the Second Reading and for Final Passage thereof, made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Bill No. 17-03 is now Ordinance 17-03.

d.    Mike Moore from the Fire Department wants to build a concession stand for the tractor pull. They would like to build a 14 by 20 ft. building and place it on a 16 by 24 ft. concrete slab.  There are two options:  either building a portable building that can be moved or a concrete block building which would be stationary.  Moore just needs approval from the Board to do this.  VanZandt did not see a problem, but you need to bring back plans.  Motion made to approve the pad made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

e.    Johnny Monger would like to deed the retention area at Whispering Heights to the City. Mayor stated he had spoken to Mr. Monger.  Monger will continue to mow as long he is still doing construction in the subdivision.  Motion made by Coker to allow Monger to deed over the retention area with the condition that he will mow as long as there is construction there seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

f.    Mayor presented Bud Pierce’s resignation from Planning and Zoning. Motion made by Powell to accept the resignation seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

g.    Mayor to appoint David Rauch to replace Pierce on the Planning and Zoning for a term of 4 years (2016 to 2020). Motion to accept the appointment of David Rauch made by VanZandt seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

h.    Haskins presented the RFQ’s from four attorneys. The Board needs to pick one to replace Mr. Kelly.  Motion to offer the position to William Petrus for City Attorney and Prosecuting Attorney.  Voting “Aye” Venable, Fender, Brown, Coker and Powell.  Voting “Nay” None.  VanZandt abstained.

i.    Haskins requested changing the Board Meeting to the third Thursday of the month to accommodate the new attorney. Motion made by Brown to move the Board meeting from the second Thursday to the third Thursday contingent upon Mr. Petrus accepting the position of City Attorney, beginning in March, seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

j.    Poindexter have the bids for the grinder pump for the customer on Hwy. 14, two of the plumbers stated that the pump would not work. Poindexter contacted the engineer and they will guarantee the pump will do the job.  Farr Better Plumbing bid is $4,760.00.  Motion made by Venable to accept Farr Better Plumbing seconded by Brown. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

k.    Poindexter talked about the piping at the water tower, the riser pipes would circulate the water in the tower. DNR also suggested unhooking the old water tower at the old City Hall.  Motion to take Engineers No. 1 for $10,000.00 from the engineers preliminary opinion for alternatives to improve the mixing of the chlorine in the water tower made by Brown seconded by Venable.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

l.    Hopkins request permission to attend GFOA seminar in Columbia on February 23, 2017. Will require money for registration and mileage.  Has own lodging.  Motion to approve Hopkins request made by Brown seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

m.    Hopkins presented General Code estimate of $695.00 to $800.00 to code 2016 Ordinances. Motion to approve the coding made by Powell seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

n.    Taylor requested Board approval and authorization to sign MODOT forms for grants. Motion to approve and authorize made by Coker seconded by Venable.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

o.    Coker ask the Mayor to appoint Whitney Packwood to the Library Board for a three year term (2017- 2019). Motion made by Brown seconded by Fender to appoint Packwood for a three year term (2017- 2019) on the Library Board.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

p.    Coker ask the Board for approval to have the Annual Chili Supper on February 17th from 6 p.m. to 8 p.m. in the Community Center. Motion to approve made by Brown seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

q.    Coker stated last year the Board voted to give the Library Board $550.00 out of the Cell Tower money. Brown stated when the Library started the City is not to be funding the Library.  Brown stated Christian County will not share any of the tax money that all City Citizens pay taxes on Library.  Fender stated the Library needs to go ahead and do the concession stand for the Fair and 4th of July.  Coker stated they could do that.  VanZandt stated back when this was started, the Board stated there would be no money from the City.  Motion to postpone to the next regular meeting made by Brown seconded by VanZandt.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

r.    Coker already has done an update.

s.    Motion to approve payment wages, expenses, bills, statements and other expenditures for the month of January 2017 made by VanZandt seconded by Brown. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

No further business.

Motion for adjournment made by VanZandt seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

 

 

 

                                                                              _________________________________

                                                                              Michael B, Hodges, Mayor

 

 

ATTEST

 

 

 

_____________________________________

Ruth M. Haskins, City Clerk

Comments are closed.