Draft Minutes of December 8, 2016 Board of Aldermen Meeting

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 10-01-2017

MINUTES OF THE BOARD OF ALDERPERSONS REGULAR MEETING ON

DECEMBER 8, 2016 AT 7:10 P.M. IN BILLINGS CITY HALL

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Present were: Mayor Michael Hodges, Chief David Taylor, Attorney Jim Kelly, Water & Sewer Maint. Supt. Randy Poindexter, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens and guests present were:  Mr. & Mrs. Hank Whitlow, Kelsy Cochran, Tammy Henry, Johnny Monger, Mr. & Mrs. Daniel Sanders and David Rauch.

 

ROLL CALL.

Jack VanZandt               Present

Holly Fender                  Present

Don Powell                    Present

Mickey Brown               Present

Melissa Venable           Absent

Jessie Coker                   Absent

 

Mayor asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

Mayor asked if anyone had anything that is not of the Agenda.

 

Brown stated a citizen had asked him to look into moving the 60 MPH sign east bound on Hwy. 60 farther to the east.  Brown talked to Chief Taylor and got a number to call MODOT, talked to an engineer about this concern.  VanZandt stated that sounds like a good idea.  The engineer is to check on this.  Powell asked Chief Taylor if this was a problem?  Chief responded no.

 

Mrs. Whitlow stated Kelsy Cochran has received an extreme invoice for repair to water meter and labor, it was almost $400.00.  Whitlow stated they were looking for a water leak that was never found.  Mrs. Whitlow stated it looked as if the city people were paid twice, charged for meter which she did not receive and a valve.  Poindexter stated it was not a water meter, it was a meter set and water pit that was damaged by the back hoe operated by Mr. Whitlow.  Tammy Henry stated when the back hoe struck the water line and jerked the line and it pulled the city side of the water line.  Poindexter stated the meter set had been pulled into the meter pit and he was unable to get a tool in to get the meter set off, so he had to break up the clay tile meter pit. 

Henry stated it did not damage the meter pit.  Mrs. Whitlow stated she was there three different times but they were not ever there when she was there.  Henry stated they were paid twice.  VanZandt stated if they were working on city time, the city is only wanting to be reimbursed for his time.  VanZandt asked if after the line was replaced by Whitlow the meter stopped spinning.  They responded yes the leak stopped.  VanZandt stated the Board is willing to reduce the invoice to $177.50 minus the $24.00.  Henry stated Whitlow did not break the meter pit.  VanZandt stated the meter set was bent and could not get out without breaking out the pit.  Henry stated they were still getting paid double.  VanZandt stated the city is only trying to get reimbursement for the wages.  VanZandt stated the Board will go to $120.00 plus the $24.00.  Brown stated Poindexter was working on a private matter.  Mayor stated you are only paying for one-half of the bill.  Whitlow asked if she would be able to make payments.  Brown asked where the hole was, if on your property it is up to the owner to get taken care of.

 

Hopkins stated DNR sent a form to be filled out and returned, however the Board needs to answer a question that is on the form.  Should a regional wastewater district be willing to operate your system, how willing would you be to this option.  Board responded unlikely.

 

OLD BUSINESS.

  1. BILL NO. 16-20 — An Ordinance Repealing the Provisions of Chapter 610 of the Code of Ordinances as the Same Relates to Peddlers and Solicitors.  Motion to have the Second Reading of Bill No. 16-20 by Title Only made by VanZandt seconded by Powell.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

Mayor asked the City Clerk to read Bill No. 16-20 by Title Only.  Haskins read Bill No. 16-20 by Title Only.  Motion to accept the second reading and for Final Passage thereof made by Brown seconded by Fender.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

  1. Hopkins discussed increasing the City Liability from three (3) million to six (6) million. The additional three (3) million dollar liability would cost $3,600.00, however on page six (6) of the contract it reads if the city pays the Railroad $725.00 that would be covered under the Railroad’s coverage.  Blevins has been contracted to do the asphalt, however they will not do the work until the insurance is in place.  The Railroad is repairing the crossing by replacing the ties with concrete slabs and some asphalt.  The Railroad has a contract with Blevins for the asphalt.  If the work is not finished by the end of December the money will have to be sent back to the federal government.  Kelly stated this is the Railroad holding the city hostage, just need to tell them to go fly a kite.  Kelly stated the contract has not been signed, therefore no money is owed to them.  Hopkins stated then all the money from the mitigation will have to be sent back.  Fender stated the old Mayor is the person who did the mitigation estimate for the work to be done.  Kelly asked if the $725.00 is each year or just a one-time payment.  Hopkins stated a one- time payment.  Kelly stated if the contract is signed, then the $10,000.00 payment will be due, and the city is claiming to own the road to the crossing.  Hopkins stated the city was deeded the road in 1992 from the Fabro family.  Kelly asked if the deed had been accepted.  Kelly stated then just pay the $725.00 for the insurance instead of $3,600.00, which would be a waste.  Motion to obtain the Insurance Certificate from Tony Taylor for $3,000,000 to present to Blevins to have the work completed at the Railroad crossing and authorize the Mayor to sign the contract with the Railroad made by Fender seconded by Powell.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  2. Hopkins discussed the Nine (9) month Budget Amendment adjustment.  Hopkins stated there were was clerical errors on the Amendment.  The total adjustment was $3,085.00 in expenses.  Board was made aware of the error, will amend in December.
  3. Poindexter discussed the needed repairs at the Wastewater Plant.  Bert Bond was to do the repairs, however it has not been started.  Poindexter has another quote from Smith & Edwards Construction for $4,350.00.  Motion to accept the quote for the repairs from Smith & Edwards for $4,350.00 made by VanZandt seconded by Brown.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

 

NEW BUSINESS, MEMORIALS, PROCLAMATION AND ORDINANCES.

  1. Consent Agenda.  Motion to review and adopt the Consent Agenda made by Fender seconded by Powell.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions. 
  2. Finding of Fact from Planning and Zoning Commission.  Motion to have an Ordinance for the rezoning of Rauch’s property at the corner of Main and Hamilton made by Brown seconded by Powell.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  3. Hopkins discussed the Capitol Improvement Sales Tax will sunset in September 2017.  There is enough money left to pay for the repairs to the front wall of City Hall, however not enough to do the needed repairs to the side wall and the rear wall.  Hopkins stated would like for the Board to consider renewing the Sales Tax for two years.  Motion to authorize Kelly to write an Ordinance to extend the Sales tax be put on the April 2017 ballot, this will have to be sent to Kay Brown before January 17, 2017 made by Powell seconded by Brown.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  4. Hopkins stated the Ordinances that have been passed since April need to be sent to Sullivan’s to recodify.  Motion to have the Code Book up dated made by Fender seconded by VanZandt.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  5. Hopkins and Chief Taylor discussed the employee insurance, they have two quotes one from Humana and the other from Cox Health.  There is a difference of $3,000.00 per year, with Humana the more costly.  At the present time, the plan is with Humana, most of the employees would like to stay with Humana.  Motion to renew the employees insurance with Humana made by Fender, might have to go over this at Budget time, seconded by VanZandt.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  6. Rauch stated the signs had been bought by private citizens, however they now belong to the city.  Rauch was gone on vacation, the sign had been hit be a vehicle and was in the ditch.  A MODOT employee was good enough to put them back up, but the Leon Rauch sign needs to be replaced.  VanZandt stated need to get some prices.
  7. Fender discussed the Booster Club taking the concession stand for the softball games this Spring, if no one else is taking this.  VanZandt stated when that was originally built it was for the Booster Club.  Motion to postpone to the February 9, 2017 meeting made by VanZandt seconded by Brown.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  8. Venable absent.  Table.
  9. Venable absent.  Table.
  10. Venable absent.  Table.

 

 

 

 

  1. Hopkins discussed the 2017 Budget Preparations set for December 29, 2017 to finalize.

Motion to have Special Meeting December 29th at 7:00 p.m. made by VanZandt seconded by Powell.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.   Hopkins has 4 questions that have to be answered:             

Is the City doing the Fireworks in 2017?  Motion to approve Fireworks made by Brown seconded by VanZandt.  Voting “Aye” Fender, Brown, Powell and VanZandt.

 Does Hopkins still need to put money in Police car Reserve?  Motion to continue reserve payments made by Powell seconded by Fender.  Voting “Aye” Fender, Brown, Powell and VanZandt.

Does Economic Development still receive funds for 2017?  Motion to continue funding this account made by Fender seconded by Powell.  Voting “Aye” Fender, Brown and Powell.  VanZandt abstains.

Does the Library receive funds for 2017?  Motion for no funds for the Library made by Fender seconded by Powell.  Voting “Aye” Fender, Powell and VanZandt.  Brown abstains

Is Hilburn to receive $40.00 per month for cell phone?  Motion to approve when a paid receipt is presented made by Powell seconded by Fender.  Voting “Aye” Fender, Brown, Powell and VanZandt.

 

New assignments for 2017 Budget per Mayor as follows:

     General                 Holly Fender

     PD & Court          Don Powell

     ACO & PZ            Jessie Coker

     Street                     Melissa Venable

     Park                       Jack VanZandt

     Water, Sewer        Mickey Brown

Please make appointment with Hopkins before December 29, 2017.

  1. Motion to review and approve payment of wages, expenses, bills, statements and other expenditures for the month of November 2016 made by VanZandt seconded by Powell.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  Abstained 0.  

No further business.

Motion to adjourn made by Powell seconded by VanZandt at 9:35 p.m.  Voting “Aye” Fender, Brown, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

 

 

 

                                                                                         _________________________________

                                                                                         Michael Hodges, Mayor

 

 

ATTEST

 

 

_________________________________

Ruth M. Haskins, City Clerk

 

 

 

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