Draft Minutes Board of Aldermen Meeting Thursday, Oct 13, 2016

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 18-10-2016

 

MINUTES OF THE BOARD OF ALDERPERSONS REGULAR MEETING

ON OCTOBER 13, 2016 AT 7:00 P.M. IN BILLINGS CITY HALL.

 

Present were:  President of the Board Melissa Venable, Chief David Taylor, Attorney Jim Kelly, Building Inspector Terry Danley, Water & Sewer Maint. Supt. Randy Poindexter, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens & guests present:  Garrett Pearce, Troy Pearce, Larry Wiles, Tony Taylor, Ivanna Maxwell, Chuck Applegate and Gary Brown.

 

Venable asked the City Clerk for a ROLL CALL Vote.

VanZandt               Present

Fender                    Present

Brown                    Present

Powell                    Present

Venable                 Present

Coker                    Present

 

Venable stated before the Pledge, she would like to say a prayer.  If anyone is offended by this, they do not have to stay.  Venable prayed for Mayor Hodges on his upcoming surgery and be with Ruth and her family at the loss of her Mother.  Make the Board responsible for the big job we have ahead of us.  In Jesus name.  Amen.

 

Venable asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

Venable asked if there was anyone not on the agenda, who would like to speak.

Coker stated Gary Stewart is very ill.

Powell stated his daughter is doing good.

 

OLD BUSINESS.

a.  BILL NO. 16-14 — An Ordinance Amending Subsection D of Section 205.350 of the Code of Ordinances of the City of Billings. Venable made the motion to have the First Reading of Bill No. 16-14 by Title Only seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No Abstentions.  City Clerk read Bill No. 16-14 by Title Only.  Motion to accept the First Reading made by Brown seconded by VanZandt.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to have to Second Reading by Title Only made by Powell seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  City Clerk read Bill No. 16-14 by Title Only.  Motion to accept the Second Reading and for Final Passage thereof made by Fender seconded by VanZandt.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and  VanZandt.  Voting “Nay” None.  No abstentions.  Bill No 16-14 is now Ordinance 205.350.

b.   Coker presented Employees Policy and Procedures changes. Coker thought there needs to be some changes to the old policy, needs to be updated.  VanZandt thinks it needs to be up to a Committee, lot of things in there that is not needed.  Brown says why fix something that is not broken.  Coker stated lot of things need changes.    VanZandt stated the page 30 is not necessary, lot of things not needed.  Committee would be Coker, Brown, Fender and City Employees Hopkins and Haskins.  Motion to postpone to January 2017 Board Meeting made by Venable seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

c. Board to discuss making Madison Street a one-way street. Motion to Table this item made by Venable seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

Next meeting approve price of $19.00 per sign from Hale Printing for EM.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.     Motion to approve the Consent Agenda made by VanZandt seconded by Fender. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

b.    Archer-Elgin recommends that Hogan’s Inc. be awarded the contract to paint the Water Tower at a cost of $70,677.00. Venable questioned the Engineers why the bid was twice as high as it was last year.  Engineers sent a list of the extras that were included this bid and not on last years.  Motion to award the contract to Hogan’s, Inc. subject to Kelly’s approval of contract made by Coker seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

c.    Tony Taylor presented the quotes for the Commercial Insurance. EMC was $18,639; Beacon $19,854 and Travelers $22,450.  Venable asked why EMC had gone up since last year.  Taylor stated rates always increase yearly.  Venable asked what Inland Marine covered.  Taylor stated anything movable.  Motion to approve EMC made by VanZandt seconded by Powell for $18,639.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

d.   Mr. Applegate of South Barnes Masonry was at the meeting, however he had an emergency family call and had to leave. Brown asked if anyone knew Applegate.  Pearce stated Applegate is connected with DeWitt.  VanZandt checking with someone who knows his work.  Motion to approve South Barnes Masonry Bid of $19,867.00 to repair the front wall of City Hall made by Coker seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

e.   Hopkins discussed having the logo at the time of the painting of the water tower. Maybe put the Wildcat logo or Home of the Wildcats.  This cannot be paid out of the bond money. Hopkins stated there is about $5,000.00 from the old bond that can be used to pay for this.  Coker wanted to get two different prices, one with just the head and one with Home of the Wildcats.  VanZandt stated just put Billings with the word Wildcats under that.  Motion to spend up to $5,000.00 to put the word Wildcat under Billings, paint to be light blue with dark blue letters, make the Wildcats in script in the color yellow, double sided made by Coker seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

f.    Haskins asked the Board for permission to have the two big windows in the Clerk’s office replaced, one of the windows has been broken. Republic Glass gave a verbal bid of $567.96.  Hopkins stated it will be paid out of Capitol Improvements.  Motion to approve having Republic Glass to replace the windows in clerk’s office for $567.96 made by Fender seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

g.   Haskins discussed renewing the Notary Public Commission which expires March 17, 2017. Cost would be approximately $300.00 and would take about six months to receive it.  Motion to approve renewing the Notary Commission made by Coker seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.   No abstentions.

h.   Hopkins discussed extended the Capitol Sales Tax for two more years to make the repairs needed to the side and back on City Hall. This tax is due to sunset in September 2017, it will need to be put back on the ballot for April 2017.  Motion to approve putting the Capitol Sales Tax extension on the April 2017 ballot made by Brown seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

i.   Discussed moving fire hydrant on Lot 17 in Whispering Heights. The previous developer did not have the hydrant on the property line.  Motion made to approve the City to pay one half of the cost of moving hydrant made by Brown seconded byVanZandt.  City to pay $800.00.  Voting “Aye” Venable, Brown, Coker, Powell and VanZandt.  Voting “Nay” Fender.  No abstentions.

j.   Brown would like to suggest a four way stop at the intersection of Pine St and Madison St, behind Casey’s. Motion to make an all way stop at the intersection of Pine St. and Madison St. made by Fender seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

k.   Hopkins discussed the three jobs that the City has received FEMA money to complete, however nothing has been done to get the work done. If the work is not completed by December 31, 2016, the $16,224.38 will have to be sent back to the government.  Motion to contact the contractors to get these jobs started made by Coker seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

l.   Motion to amend items l., m. and n. from RFQ to request for proposals made by Coker seconded by Powell. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions. 

m.  Motion to amend strike 2 year and 2018 for attorney due to City Ordinance is a one year term made by Brown seconded by Fender. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

n.   Motion to solicit a proposal for Auditor, Attorney and Municipal Judge made by Coker seconded by Powell. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

o.   Nine month Budget Review and Amendment. Alderpersons to come in before October 31st.   Fender will be in on 27th.  Motion to do nine month amendment by October 31st made by Fender seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

p.   Proposed Code Book Revisions. Board will research for changes for Code revisions.  Kelly will look at 215.010, Article 13.  Kelly stated on the rental inspections, if the landlord refuses to have an inspection, there is nothing the City can do.  Motion to amend Section 605.030 License Fees to an additional $5.00 per single family residence made by Coker.  Motion dies for lack of a second.  Motion to have Kelly make changes to Ordinances and look into theft of services, made by Coker seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

q.   Motion to approve payment of wages, expenses, bills, statements and other expenditures for the month of September, 2016 made by Fender seconded by VanZandt. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

 

No further business.

 

Motion to adjourn made by Coker seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

 Time 10:04 p.m.

 

 

                                                                  _______________________________________

                                                                    Melissa Venable, President of the Board

 

 

ATTEST

 

 

 

_________________________________

Ruth M. Haskins, City Clerk

 

 

 

 

         

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