Draft Minutes Board of Aldermen Meeting September 8, 2016

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 14-09-2016

 

Minutes of the Board of Alderpersons Regular Meeting on

September 8, 2016 at 7:00 p.m. in Billings City Hall

 

Present were:  Mayor Michael Hodges, Officer Shawn Dempsey, Building Inspector Terry Danley, Attorney Jim Kelly, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens and guests present were:  Garrett Pearce, Troy Pearce, W. J. Walker, Sherry Bath, Kandie Fritsche, Larry Wiles, Jan Morrison, Ivanna Maxwell, Hanna Smith and Ken Reid.

 

Mayor Hodges asked the City Clerk for a ROLL CALL.

VanZandt             Present

Fender                  Present

Brown                   Present

Powell                   Present

Venable                 Present

Coker                    Present

 

Mayor Hodges asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

Mayor asked if there was anyone who wished to speak.

Larry Wiles is a resident that lives on Pine Street.  Wiles was concerned about making Madison Street by Casey’s a one way street.  Wiles stated that would create problems for some of the people who live at the Senior Housing on the end of Madison Street.

Mickey Brown asked if the City would purchase one new chair for the Board Table.

VanZandt stated the Fair Board was to be congratulated for the nice Fair this year.  VanZandt asked if there was anyone who wanted to volunteer for the Fair Board, they could use the help.  Most of the people on the Board have been serving for a long time and as they get older they cannot handle all the work.  The Board starts meeting in January if anyone would like to join, please notify City Hall.

 

OLD BUSINESS.

  1. Brown discussed calling the Christian County Court House.  There are 50 people in town that the county considers acreage.  Browns thoughts on this, it costs money to make an ordinance, costs money to change an ordinance and as Animal Control indicated it will cost money if any livestock gets outside the fence.  Brown stated he did not want livestock by where he lives and doesn’t think anyone else in town does.  Another option, if the ordinance were changed, 3 acres would be the minimum land to have livestock, minus the house and lawn.  The other option is to put it on the April ballot, however Mr. Kelly has stated that is only a poll.  Brown also stated if put on ballot and assess a fee per head of livestock would that be binding.  VanZandt stated he liked the options available, but still thinks it needs to be on the April 4, 2017 ballot.   Mr. Kelly stated there would have to be two different questions, one would be a tax.  Worse case would be, no cannot have livestock in the city and the other one on the fee would pass.   Mayor asked if any questions need to be about the shots that livestock would need.  Coker stated livestock is a big investment and people will take care of their investment.  Brown stated 3 acres will take in 14 people.  Coker responded that is not a big percentage of 500 people.  Mayor stated the other percentage of the people need to have a chance to voice their opinion, which is why it needs to be put on the ballot.  Walker stated if the other people are not property owners they cannot vote on the question.  Mayor stated the town cannot be divided into where you live or I live it needs to be the entire city.  Coker responded where these people who want livestock live is on the outskirts of town, so there is a separation.  Venable stated 3 acres would limit the number of livestock to 6 head.  Coker stated if they own the property, they should be able to do what they want with it.   Fender wanted to know who would be checking the 100 ft. fence line.  Coker stated the Code Enforcement Officer.  Brown stated where would you draw the line.  Coker responded that is what is being discussed.  Fender asked if someone has 2.89 acres wants livestock is the Board going to amend the Ordinance again.  Coker stated 3 acres would be fine.    Fender asked would the Ordinance be amended and will that fix this so it will not come back again.  Venable stated it can always come back.  VanZandt wanted to know if a complete Ordinance or just amend.  Mayor asked they wanted to bring this back next month.  Mr. Kelly stated there is no motion on the floor.  Motion to amend the livestock Ordinance to read 3.25 acres minus the house and yard made by Coker seconded by Brown.  Voting “Aye” Venable, Brown, Coker and Powell.  Voting “Nay” None.  VanZandt and Fender abstained. 
  2. Venable stated her documentation will not fit in the packet.  Venable presented big signs that the Public Works would post in the areas that would have a boil order for the water.  Venable also had door hangers.  VanZandt asked if Venable was going to have other people to do the door hangers, the city only has two people to do things like this.  Venable stated the fire department or the CERT people could do the door hangers.  VanZandt stated the signs would be a good idea, but the two people from the water department would be down in the ditch trying to fix the water leak. 
  3. Venable stated that is Coker’s item.  Coker stated the paper work was not in City Hall in time.  Coker will bring into the City Hall.  Motion to postpone to the October Board meeting made by Coker seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  4. Mayor appointed, subject to Board approval, Mickey Brown as the Library Board liaison until May 2017.  Motion to approve the appointment made by VanZandt seconded be Fender.  Voting “Aye” Venable, Fender, Coker, Powell and VanZandt.  Voting “Nay” None.  Brown abstained.
  5. Mr. Kelly has no update, the person from BNSF has never gotten back to him by email, so no action will be taken.
  6. Danley stated the copy of the ADA report is available, however now we are waiting on the ISO report.  Danley stated the City is no longer liable.  No action taken.

 

  1. Sherry Bath went to Planning and Zoning Commission and showed them the letter from the City asking for a million dollar liability coverage to retain the items on the sidewalk in front of the shops.  The President of the Planning and Zoning Board, Jason Baker, stated this is pretty simple, this is not a Planning and Zoning issue will have to go back to the Board of Aldermen.   Bath stated they had tried to do everything that needed to be done.  VanZandt stated the ADA is above the City as far as the regulations for the clear space needed for wheelchair access.  Danley also stated your insurance company should do an inspection every time the policy is renewed.   No action taken.
  2. BILL NO. 16-13 — An Ordinance Amending Section 6 of Ordinance No. 14-13 Relating to the Establishment of a Free Library and a Public Library Board.  Motion to strike Bud N. Pierce, Mayor; amend to Michael B. Hodges, Mayor; made by Coker seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to have the First Reading of Bill No. 16-13 by Title Only made by Coker seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor asked the City Clerk to read Bill No. 16-13 by Title Only.  Haskins read Bill No. 16-13 by Title Only.  Motion to approve the First Reading of Bill No. 16-13 made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion to have the Second Reading of Bill No. 16-13 by Title Only made by Powell seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Mayor asked the City Clerk to read Bill No. 16-13 by Title Only.  Haskins read Bill No. 16-13 by Title Only.  Motion to approve the Second Reading and for Final Passage thereof made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.  Motion that Bill No. 16-13 be made Ordinance 16-13 made by Brown seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.           

  1. Motion to approve and adopt the Consent Agenda made by Coker seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  2. Hopkins stated the Commercial Insurance is due to be renewed by November 6, 2016, will need to be voted on in October on the three quotes.  Motion to approve Tony Taylor to give Hopkins three quotes for the Insurance made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  3. Mayor discussed the other pump from the lift station on Beech Street is in need of repair and will cost about the same as the last one, which has been installed.  Motion to approve up to $3,000.00 for the pump repair made by VanZandt seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  4. Fall clean-up will be scheduled for October 20, 2016.  Motion to approve the date made by Brown seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions. 
  5. Mayor stated an ad had been placed in the paper for the tuck point repairs to City Hall, however there was no response.  VanZandt knew a mason that told him the rock for the building is very high at this time.  Coker stated need to put an ad in the Springfield paper.    Coker asked Hopkins to place an ad in the Springfield paper.
  6. Motion to accept Kaye Crawford’s resignation from the Library Board made by Brown seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay’ None.  No abstentions.
  7. Mayor to appoint two new members to the Library Board with Board approval, Jan Morrison and Ivanna Maxwell.  Motion made by Brown seconded by Powell to approve the appointments.  Coker stated the Library Board will confirm the length of the term.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  8. Mayor discussed making Madison Street a one-way street, from Pine to Hwy. 60.  VanZandt stated it does not need to be made a one-way street.  Motion to postpone to October meeting made by VanZandt seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.
  9. Mayor discussed making 4 spaces on Commercial Street, behind City Hall, 2 Hour parking limit.  Motion to approve the 2 hour parking limit on Commercial Street, 4 spaces, made by Coker seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None, No abstentions.
  10. Motion to approve payment of wages, expenses, bills, statements and other expenditures for the month of August, 2016 made by Coker seconded by VanZandt. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

 

Motion to go into Closed Session Pursuant to Section 610.021(1) RSMo made by VanZandt seconded by Powell.

ROLL CALL VOTE.

VanZandt           Aye

Powell                 Aye

Coker                 Aye

Brown                Aye

Fender               Aye

Venable             Aye

 

Meeting Closed to the Public.

 

Regular Meeting reopened.

 

No further business.

 

 

 

Motion to adjourn made by Coker seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions. 

 

 

                                                            _________________________________________

                                                             Michael B. Hodges, Mayor

 

 

 

ATTEST

 

 

______________________________________

Ruth M. Haskins, City Clerk

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