Fair Board Agenda Monday February 15, 2016

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Posted by chopkins | Posted in Agenda | Posted on 12-02-2016

Agenda for the Billings Community Fair Board Meeting

February 15, 2016

Billings City Hall, 202 NE Hwy 60, Billings, MO

7:00 PM—8:00 PM Meeting

Welcome and Introductions – Outgoing President Teresa Wilson

Old Business

A.  Reading of the minutes from last meeting

B.  January financial statement

C.  Discussion of Storage Unit

New Business

A.  Starting Discussion about Fairbook advertisement letters and the Fair Raffle letters.

B.  Election of new 2016 fair board officers

C.  Any Further current news to be discussed

D.  Start discussions about carnival and event ideas

Set Date for next meeting-March 21, 2016, 7pm-8pm, City Hall

The Undersigned Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City Hall, Billings Missouri on this the 12th day of February at 8 am.

Janine Staiger, treasurer

 

Town Hall Meeting

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Posted by chopkins | Posted in Notifications | Posted on 11-02-2016

TOWN HALL MEETING

for

THE PURPOSE OF DISCUSSING

THE BOND ISSUE

FOR THE CITY OF BILLINGS

ON THE APRIL 5, 2016 BALLOT

 

 

NOTICE IS HEREBY GIVEN  that a TOWN HALL MEETING will be held in the City Hall on the following dates to discuss with citizens in attendance the BOND ISSUE on the April 5, 2016 Ballot for the Water and Sewer System, the members of the Board of Alderpersons will be in attendance on these dates:

February 18th at 6:00 P.M.

March 17th at 6:00P.M.

April 4th at 6:00 P.M.

All interested parties are invited to attend.

If anyone has questions, please try to attend at least one of the meetings.

The Engineer and Bonding Agent will also be in attendance to answer your questions.

 

 

Board of Aldermen Meeting February 11, 2016

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Posted by chopkins | Posted in Agenda | Posted on 10-02-2016

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560   

 

AGENDA

FOR FEBRUARY 11, 2016

BOARD OF ALDERMEN REGULAR

SESSION MEETING IN THE CITY OF BILLINGS, MO

AT THE CITY HALL AT 7:00 P.M.

 

ROLL CALL.

 

Mayor Pierce to open the meeting with the Pledge of Allegiance.

 

Mayor’s Comments.

 

PUBLIC PARTICIPATION.

 

OLD BUSINESS.

  • a.  BILL NO. 16-05   AN ORDINANCE AUTHORIZING THE ISSUANCE OF A PERMIT TO ALLOW CERTAIN PROPERTY OWNERS TO GROW AND HARVEST HAY ON CERTAIN PROPERTIES LOCATED WITHING THE CITY LIMITS OF BILLINGS, MISSOURI. Possible Vote. First & Second Readings.
  • b.  Terry Danley, Building Inspector, to present Residential and Commercial Rental Inspection forms to be reviewed for City of Billings Use. Possible Vote.

 

  • NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES. 

 a.  Consent Agenda. Vote

i.    Review and approve the Minutes for the Special Called Meeting of the Board of Aldermen on January 11, 2016.

ii.   Review and approve the Minutes for the Regular Session Meeting of the Board of Aldermen on January 14, 2016

iii.  Review and approve Treasurer’s Summary Report.

iv.   Review and approve the Police Report.

v.   Review and approve the Municipal Court Report.

vi.  Review and approve the Animal Control Report.

vii. Review and Approve the Wastewater Maintenance Report.

viii. Review and approve the Water Report.

ix.   Review and approve the Building Inspector’s Report.

   b.  Mayor to make appointments to the Fair Board as follows:                

Lisa McClelland         1 year term (2016)                

Jessica Verch               2 year term (2016-2017)                 

Katie Godfrey             2 year term (2016-2017)                

Anna Datema               2 year term (2016-2017)                  

Ray Datema                 2 year term (2016-2017)

Jessica Bengsch           2 year term (2016-2017)

Janine Staiger             1 year term (2016)

Teresa Wilson              1 year term (2016) Possible Vote.

c.   Library Board requests the Board of Aldermen to make changes to Ordinance No. 14-13; the changes would be as follows: Section 6. The last sentence should read the officers shall be elected in January of each calendar year. The members shall elect one of its members to serve as Chairman and one of its other members shall serve as Treasurer and another shall serve as Secretary of the Library Board. Possible Vote.

d.   Library Board requests approval from the Board of Aldermen to spend up to $300.00 for supplies to serve at the Chili Dinner on February 20th. Possible Vote

e.   Mayor to reappoint Gary Stewart for a one (1) year term on the Library Board. Possible Vote.

f.   Library Board requests approval from the Board of Aldermen to pay $180.00 for window decals to Barbara Neill Designs. Possible Vote.

g.   Library Board requests permission to spend up to $100.00 without the approval from the Board of Aldermen. Possible Vote.

h.   Mayor to discuss meeting Fire Standards for the Library. The Building Inspector has made suggestions as to the improvements that need to be made for Fire Safety reasons. Possible Vote.

i.   Chief Taylor to make the Board aware of the resignation of Dayna Spencer and Taylor is taking applications for a new police officer.

j.   City Clerk to present a letter recommending the new water clerk, Gail Steinert be approved for full time as her 90 day probation will end February 19th. City Clerk would also like to recommend that the raise be an additional $1.00 per hour. Possible Vote.

k.   Mayor to inform the Board about the Town Hall Meetings to be held on February 18th, March 17th and April 4th at 6:00 p.m. at City Hall. FYI.

l.   Review and approve payment of wages, expenses, bills, statements and other expenditures for the month of January 2015. Vote.

No further business.

Adjournment.

The Undersigned, Hereby certifies that a true copy of the Foregoing Agenda was Posted at City Hall, Billings, Missouri on this the 9th day of February, 2016 at 3:30 p.m.

 _______________________________   

Ruth M. Haskins, City Clerk                                   

Library Board Agenda for Monday February 8, 2016

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Posted by chopkins | Posted in Agenda | Posted on 05-02-2016

CITY OF BILLINGS

LIBRARY BOARD MEETING

FEBRUARY 8TH   6:00 PM

AGENDA

 

 

ROLL CALL

APPROVAL OF MINUTES FROM JANUARY 26, 2016

OLD BUSINESS

  1. Discuss Chili Dinner and Raffle. Possible vote. Send request for spending for dinner and raffle tickets to City Board of Alderman via Jesse Coker- Liaison
  2. Discuss Eagle Scouts carpet and wall colors (interior designer)
  3. Get list of what is needed and assign board members to tasks.
  4. Discuss and vote on Ordinance 14-13
  5. Read Ordinance 14-13 first reading
  6. Suggest changes for Ordinance 14-13 with possible vote
  7. Discuss where we are at on lettering for window. Final approval and send requested amount to board of Alderman.

 

NEW BUSINESS

Jessie to discuss 501C3.

No further Business.

Motion to adjourn.

 

 

 

 

Posted 2/05/2016 2:30 p.m.

Draft Minutes Board of Aldermen Meeting January 14, 2016

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 05-02-2016

Minutes for the January 14, 2016 Regular Session of the Board of Aldermen Meeting at 7:00 P.M. at Billings City Hall, Boardroom, Billings MO.

Present were: Mayor Bud Pierce, Deputy City Clerk/Treasurer Chris Hopkins, Chief David Taylor, City Attorney Jim Kelly and Water- Supt. Randy Poindexter. Absent was City Clerk Ruth Haskins.

Citizens and guests present were: Sam Macdonald, McLiney and Company, Richard Morrison, Larry Wiles, Gary Brown, Ivanna Maxwell, Kristi Wilbanks, Tonya Reynolds and Layla Wilbanks.

Mayor Pierce asked for a Roll Call of the Board Members:

VanZandt            Present

Powell                  Present

Coker                   Present

Brown                  Present

Fender                 Present

Venable               Present

Mayor Pierce asked everyone to stand for the Pledge of Allegiance.

Mayor’s Comments. City Clerk Ruth Haskins is presently in the hospital. There is no back up for Notary at this time. We had a lot going on in 2015 with the wastewater inspections, construction in Whispering Heights, Casey’s relocated, King’s Custom is new to us and change in city staff.

PUBLIC PARTICIPATION.    NONE.

OLD BUSINESS.

 

  1. Sam Macdonald, Bonding Agent from McLiney and Company informed the Board of procedures used for voter information meetings. His company will prepare brochures and attend public meetings with the engineers to help take the fear out of the process. He suggested sending a flyer with the water bill and put articles in the paper about the project. Exact costs for the construction are unknown at this time but what is borrowed will be passed on to each customer’s sewer bill for the project possibly about $ 53.07.
  2.  Bill No. 16-01 An Ordinance Calling an Election on a Revenue Bond Question in Billings, Missouri. Motion by VanZandt seconded by Fender to have the First Reading of Bill No. 16-01 by Title Only. Voting “Aye” VanZandt, Powell, Coker, Brown, Fender and Venable. Voting “Nay” None. No Abstentions. Mayor Pierce asked the Deputy City Clerk to read Bill No. 16-01 by Title Only. Hopkins read Bill No. 16-01 by Title Only. Discussion: to put $ 5,545.000.00 money on the document. Motion by Powell seconded by Brown to accept the First Reading of Bill No. 16-01. Voting “Aye” VanZandt, Powell, Coker, Brown, Fender and Venable. Voting “Nay” None. No abstentions. Motion by VanZandt seconded by Powell to have the Second Reading and for Final page of Bill No. 16-01 by Title Only. Mayor Pierce asked the Deputy City Clerk to read Bill No. 16-01 by Title Only. Hopkins read Bill No. 16-01 by Title Only. Motion made by Brown seconded by VanZandt to accept the Second Reading and for Final Passage thereof. Voting “Aye” VanZandt, Powell, Coker, Brown, Fender and Venable. Motion made by Venable seconded by Powell that Bill No. 16-01 be accepted as Ordinance No. 16-01. Voting “Aye” VanZandt, Powell, Coker, Brown, Fender and Venable. Voting “Nay” None. No abstentions. Bill No. 16-01 is now Ordinance 16-01.
  3. Hopkins discussed changing the Franchise Fee from flat $450.00 to a percentage of the fees collected to be placed on the April 2016 Ballot. Motion by VanZandt seconded by Coker to place this on the ballot. Voting “Aye” VanZandt, Powell, Coker, Brown, Fender and Venable. Voting “Nay” None. No abstentions. Discussion: No action to be taken on this matter at this time.
  4. Bill No. 16-02 An Ordinance Establishing a Business Tax on Those Persons and Entities Engaged in the Business of Providing or Furnishing Certain Telephone and Telecommunications Services, Whether Through Wire or Wireless Transmissions, and Calling for an Election to Submit the Same to the Qualified Voters of the City of Billings, Missouri for Approval. Discussion: No action to be taken on this matter at this time.

NEW BUSINESS, INCLUDING MEMORIALS AND ORDINANCES.

  1. Nominations for Board President were made by Coker who nominated Melissa Venable. Venable then nominated Jessie Coker for Board President. Motion made by Coker seconded by Powell to elect Venable for Board President for 2016. Voting “Aye” VanZandt, Powell, Coker, Brown, Fender and Venable. Voting “Nay” None.
  2. Motion to approve the consent Agenda made by VanZandt seconded by Coker. Voting “Aye” VanZandt, Powell, Coker, Brown, Fender and Venable. Voting “Nay” None. No abstentions.

3.    Bill No. 16-03 an Ordinance Electing and Setting Forth the Duties and Salary and Term of Office of the City Clerk.  Motion by Venable seconded by Coker to have the First Reading of Bill No. 16-03 by Title Only.  Voting “Aye” VanZandt, Powell, Coker, Brown, Fender and Venable.  Voting “Nay” None.  No abstentions.  Mayor Pierce asked the Deputy City Clerk to read Bill No. 16-03 by Title Only.  Motion by VanZandt seconded by Coker to accept the First Reading of Bill No. 16-03 by Title Only.  Voting “Aye” VanZandt, Powell, Coker, Brown, Fender and Venable.  Voting “Nay” None.  No abstentions.  Motion by Powell seconded by Fender to have a Second Reading and for Final Passage thereof of Bill No. 16-03.  Voting “Aye” VanZandt, Powell, Coker, Brown, Fender and Venable.  Voting “Nay” None.  No abstentions.  Motion by Fender seconded by Powell to accept the Second Reading of of Bill No. 16-03 and for Final Passage thereof.  Voting” Aye” VanZandt, Powell, Coker, Brown, Fender and Venable.  Voting “Nay” None.  No abstentions.  Motion by Powell seconded by Brown to have Bill No. 16-03 become Ordinance No. 16-03.  Voting “Aye” VanZandt, Powell, Coker, Brown, Fender and Venable.  Voting “Nay” None.  No abstentions.  Bill No. 16-03 is now Ordinance 16-03.

 

4.   Motion by VanZandt seconded by Powell to approve all City Appointments for 2016 as follows: Municipal Court Clerk, Ruth M. Haskins; City Attorney, James A. Kelly; City Treasurer/Deputy City Clerk, Chris M. Hopkins; Police Chief, David Taylor; Public Works & Wastewater Supervisor, Randy Poindexter, Animal Control, Keith Hilburn; Building Inspector & Code Enforcement Officer, Terry Danley; City Engineers, Archer-Elgin Engineering Firm and Municipal Court Judge, William Worsham.

5.  Gary Brown addressed the Board of Aldermen about rezoning of the old Casey’s location to sell cars.  Mayor Pierce said you need to take this matter to Planning & Zoning with a Public Hearing.  Discussion from alderpersons included this matter needs to go before Planning & Zoning and we do not sot zone in the C-2 Business District  and an additional page of exclusions were given to Mr. Brown for him to refer to. No action taken.

6.    Rick Morrison addressed the Board of Aldermen about grass issues around the Assembly of God Church that has 8 to 9 acres of property left in hay. Mr. Kelly, City Attorney reminded the Board there is a health and safety issue that needs to be considered. Mayor Pierce suggested amending the Nuisance Ordinance to Brush Hog a minimum of 2 times a year for hay. A separate Ordinance will be drawn up for use in February for a Hay Permit to be issued for $ 5.00.

7.     Hopkins presented Detail Information for 12 Month Budget Amendment on the December 2015 Income & Expense Statement. No questions.

8.     Bill No. 16-04. Exhibit A. An Ordinance Amending the Budget for the Fiscal Year January 1, 2015 to December 31, 2015. Mayor Pierce asked for a motion for the First Reading of Bill No. 16-04 by Title Only. Motion by VanZandt seconded by Coker to accept the First Reading of Bill No. 16-04 by Title Only. Voting “Aye” VanZandt, Powell, Coker, Brown, Fender and Venable. Voting “Nay” None. No abstentions. Motion by Powell seconded by Fender to have a Second Reading and for Final passage of Bill No. 16-04 by Title Only.   Mayor Pierce asked the Deputy City Clerk to read Bill No. 16-04 by Title Only. Hopkins read Bill No. 16-04 by Title Only. Motion made by Powell seconded by Fender to accept the Second Reading and for Final Passage thereof. Voting “Aye” VanZandt, Powell, Coker, Brown, Fender and Venable. Voting “Nay” None. No abstentions. Motion by Fender seconded by VanZandt that Bill No. 16-04 be accepted as Ordinance No. 16-04. Voting “Aye” VanZandt, Powell, Coker, Brown, Fender and Venable. Voting “Nay” None. No abstentions. Bill No. 16-04 is now Ordinance 16-04.

 

9.    Coker addressed the Board of Aldermen about using the City Hall Boardroom area for a Chili Dinner Fundraiser. Discussion from Board members was to use the Community Building due to it having more room and tables the Library will need to reserve the Building for their event.

10.     Coker told the Board of aldermen the MGE account has been set up for the Library.

11.  Coker updated the Board of Aldermen about the Library has the gas on; the electric account is set up; a chili cook-off event is planned and that Tonya Reynolds and Jenna Groves (Library Board members) will make arrangements to pick up additional books. Soft opening is planned for March 2016.

12.  Poindexter, Water & Wastewater Supt told the Board of Aldermen a replacement pump is needed at the Wastewater Plant.  Estimate is a little under $ 6,000.00. This pump is severely needed to be working at full efficiency and this item is not in the 2016 Budget at this time.  Motion by Coker seconded by Powell to purchase this pump not to exceed $ 7,000.00.  Voting “Aye” VanZandt, Powell, Coker, Brown, Fender and Venable.  Voting “Nay” None.  No abstentions.

13.    Motion to Approve Payment of Wages, Expenses, Bills Statements and other Expenditures for the month of December 2015 made by Venable seconded by Coker. Voting “Aye” VanZandt, Powell, Coker, Brown, Fender and Venable. Voting “Nay” None. No abstentions.

No further business.

Motion to adjourn Regular Board of Aldermen meeting made by VanZandt seconded by Fender. Voting “Aye” VanZandt, Powell, Coker, Brown, Fender and Venable.

________________________________

Bud N. Pierce, Mayor

 

 

 

ATTEST

 

______________________________________

Chris M. Hopkins, Deputy City Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Draft Minutes Special Called Meeting Jan 11, 2016

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 05-02-2016

Minutes for the January 11, 2016 Special Called Meeting of the Board of Aldermen Meeting at 6:30 P.M. at Billings City Hall Boardroom.

 

Present were: Mayor Bud Pierce, Deputy City Clerk/Treasurer Chris Hopkins, Chief David Taylor, and Water- Supt. Randy Poindexter. Absent was City Clerk Ruth Haskins.

 

Citizens and guest present were: Roger R. Rufer and Cameron Schweiss, P.E. of Archer-Elgin Engineering.

 

Mayor Pierce asked for a Roll Call of the Board Members:

 

VanZandt             Present

Powell                  Present

Coker                   Arrived at 6:32 pm

Brown                  Present

Fender                  Present

Venable Present Left meeting at 7:25 pm

 

Mayor Pierce asked everyone to stand for the Pledge of Allegiance.

 

Mayor had no comments at this time.

 

PUBLIC PARTICIPATION.    NONE.

 

NEW BUSINESS, INCLUDING MEMORIALS AND ORDINANCES.

 

Cameron Schweiss, P.E. of Archer-Elgin Engineer addressed the Board starting with Tasks to identify and lists of projects on the cities collection system. The engineers from Elgin-Archer came out for inspections and analyzed results for 3 projects listed.

 

Scope of Work # 1            Approximate cost 2.5 to 3.0 million

Manholes pop up on private property.

2nd Lift Station by railroad tracks struggles to keep up at @ 1,800’.

Extension of sewer line from Marion Street to Hwy 60, this would service properties in by

Tailpipers and Storage unit.

Clay pipes have off sets for 6 or 7 crossings of highway.

Equalization pond may be considered to move Lift Station A to gravity flow into sewer system.

Flow meters would be put in place to design usage of possible size of storage.

Lining of pipes maybe 30% of the lines lined. Lateral lines can be fixed at this time of repair.

Carry Budget for flow metering equipment can buy or rent for these needs.

Investigate equalization basin to discharge water somewhere would depend on how designed.

 

Scope of Work # 2            Approximate cost 1.3 to 1.5 million

Wastewater Treatment Plant (WWTP) Improvements

Install fine screen to catch unwanted items on screen.

 

Split Flows, flexibility for clarifiers

Cleanup rehab clarifiers.

 

Sand Filter Building – rehab the building

Safety item is lack of ventalization in building.

 

Calibrate meter going to creek to check flow. There were no records to show calibrations that

DNR could see.

 

Chlorine and de-clorination goes away with new UV proposal.

 

Scope of Work # 3            Approximate cost 0.8 to 0.9 million

 

Water System

Paint Water Tower in City Park.

Water line extensions west of town to eliminate dead ends.

Loop long line, bore under highway to existing mains.

5 Dead Ends to be worked on for improved water quality and better circulation.

 

All Total about 4.6 to 5.4 million

 

Mayor Pierce asked engineer about soft start on Well #2. Cost to added to list.

 

By 2019 the City will need to be in dialogue with DNR on what and how to proceed on items in the Wastewater System. Cameron said this will be a long range of 10 to 15 year timeline to get things done. Within the next five (5) years there is a priority what to do first. Then the next Five to ten (5 to 10) years the next priority. The end goal is to meet the Permit requirements with these projects.

 

It is very hard to forecast the amount needed and the amount to pay back with a possible 3 to 5% interest rate now available.

 

Question stated was what amount to go for? An Ordinance will be prepared for January 14, 2016 stating Capital Improvement for the combined Water Sewer System.

 

Motion made by Powell seconded by Coker to go for a Bond Issue for Construction for 5.0 million. Discussion: What will it cost in years? Voting “Aye” VanZandt, Powell, Coker, Brown, Fender. Voting “Nay” None. No abstentions. Venable absent.

 

No further business.

 

Motion to adjourn at 8:20 pm made by VanZandt seconded by Fender. Voting “Aye” VanZandt, Powell, Coker, Brown, Fender. Voting “Nay” None. No abstentions. Venable absent.

 

 

____________________________________

Bud N. Pierce, Mayor

 

 

ATTEST

 

 

______________________________________

Chris M. Hopkins, Deputy City Clerk

 

 

 

 

 

 

 

 

No Planning & Zoning Meeting February 4, 2016

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Posted by chopkins | Posted in Planning & Zoning | Posted on 02-02-2016

There will be no Planning & Zoning Meeting for

Thursday, February 4, 2016.

Rescheduled Fair Board Meeting January 25, 2016

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Posted by chopkins | Posted in Agenda | Posted on 25-01-2016

Rescheduled Fair Board Meeting

January 25, 2016

7:00 p.m.

Billings City Hall Boardroom

202 NE Hwy 60 Billings

Library Board Meeting January 26, 2016

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Posted by chopkins | Posted in Agenda | Posted on 25-01-2016

City of Billings

Library Board Meeting

January 26, 2016

Agenda

6:00 p.m.

251 NE Hwy 60 Billings

 

ROLL CALL

APPROVAL OF MINUTES FROM___________________

OLD BUSINESS

  1. Discuss Grant
  2. Discuss Boy Scouts
  3. Discuss Shelving
  4. Discuss Chili Cook-off
  5. Needs sign – Permit

NEW BUSINESS

A.   Discuss Revising Ordinance 14-13.

a.  To change structure for appointments to Calendar Year (Jan-  Dec)

b.  Revisit duties of officers to (1) Secretary (1) Treasurer (remove the combined office) to present to Board of Aldermen. Possible Vote.

B.   Discuss Window – remove City Hall decal and replace with Library. Possible Vote.

C.   Discuss making a sign for things needed. Possible Vote.

D.   Discuss Carpet ideas. Possible Vote.

E.   Shelving – Names on shelving in honor/memory of a donation. Possible Vote.

F.   Discuss Duties of:

a.   Board Liaison

b.    Secretary

c.    Treasurer

d.   Reappoint Gary Stewart to Board. Possible Vote.

G.   Take out front end counter. Possible Vote.

H.   Do Not Give Refrigerator away. Possible Vote.

I.     Set date for a Scholastic Book Fair. Possible Vote

J.     Schedule Bi-weekly meetings until opening. Possible Vote.

K.     Develop Policy and Procedures for the Library in time for opening. Possible Vote.

Next Meeting scheduled for Tuesday, February 2, 2016 at 6:00 p.m. at Library location. (251 NE Hwy 60)

Submitted by Tonya Reynolds, Library Board President

Cancel Fair Board Meeting

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Posted by chopkins | Posted in Uncategorized | Posted on 19-01-2016

Fair Board has cancelled their meeting for tonight.

 

Rescheduled the meeting for Monday, January 25, 2016.   7:00 pm

 

Looking for volunteers interested in helping for the Community Fair.

 

Please let the committee know you are interested!