Billings Fireworks Display

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Posted by chopkins | Posted in Notifications | Posted on 16-06-2016

SAVE THE DATE

 

Billings City Fireworks Display

Saturday, June 25, 2016

Billings City Park  –  Pine Street

                  Dusk

National Anthem courtesy Billings Fire Dept

 

6:30 pm – 8:30 pm       (4H) Concession Stand

Danny Lockmiller  &  others

featuring

“The Catty Wampus Band”

 

Bouncy House         Family Fun

Donation Boot will be available to help

offset expenses.

 

Bring your own Lawn chair or blanket!!!!!

The Sky will be spectacular!!!!!

 

Draft Minutes Board of Aldermen Meeting June 9, 2016

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 16-06-2016

 

DRAFT

 

Minutes of the Board of Aldermen Regular Session on

    June 9, 2016 at 7:00 p.m. in the Billings City Hall

 

Present were: Mayor Michael Hodges, Chief David Taylor, Water & Wastewater Supt.

Randy Poindexter, Attorney Jim Kelly, Treasurer Chris M. Hopkins and City Clerk

Ruth M. Haskins.

 

Citizens and guests present: Tory Pearce, Garrett Pearce, Joe Walker, Bryan Wernink,

Amy Byrd, Hosea Bilyeu, Ed Snowden, Rolland Fuchs, Jody King, Greg Wilson,

Judi Walker, Hagen Wilbanks, Beverly Wilson, Gail Steinert, Tyler Myers and

Wade Wilbanks.

 

Mayor Hodges asked the City Clerk for a ROLL CALL.

Jack VanZandt         Present

Holly Fender             Present

Mickey Brown          Present

Don Powell               Absent

Melissa Venable       Present

Jesse Coker               Absent

 

Mayor Hodges opened the meeting and asked everyone to stand for the Pledge                  

of Allegiance.

 

PUBLIC PARTICIPATION.

Mayor asked if there was anyone that is not on the agenda that would like to speak.

Hosea Bilyea stated he is running for the position of Western Commissioner on the County Commission wanted to introduce himself.

Poindexter stated a pump that was used for the effluent water went out, it will cost $311.00+ to replace. Also the other quote is for a soft start for Well #2, the customer at Creative Stone was complaining that when the pump starts it blows out his pipes. Poindexter also stated that there are stones falling off the front of City Hall, it needs to be repaired. Fender asked if it was blocked off on the sidewalk to keep anything from falling on anyone on the sidewalk. Poindexter responded not at this time, however that will be taken care of with barricades.

VanZandt asked why the pump was needed. Poindexter stated it was for the effluent, at this time he is using city water.

Brown asked what was needed for the falling stone, Poindexter stated it needed to be tuck pointed. VanZandt stated need to block off the sidewalk.

Venable had items for the meeting. Venable stated when she went to copy the papers on the camera for the Park, which she has done for the last four or five years. Venable wanted this to be stated in public that she is no longer allowed to use the new copier, which the city paid more money for the city use, is this right that she is no longer allowed to use. Mayor stated if it is City business it will be available. Venable stated the Board is not to ask the employees to do anything for the Board. Mayor stated if you go to the window and ask if they will make copies for you. Venable asked Mr. Kelly what can be done since this is not an agenda item. Mr. Kelly stated the Board needs to make a policy for the Aldermen making copies. VanZandt stated bring it out next month on the Agenda as it should be. Venable stated that brings her to her next item, it was brought to my attention, so she called the MML, due to the fact that the aldermen are not to say anything outside of the monthly Board meeting. Ramona sent an 85 pages of a manual concerning elected officials code of conduct. Venable has copies if anyone wants to see them. Venable does not believe she is an aldermen just one time a month.

Coker joined the meeting at 7:15 p.m.

 

OLD BUSINESS.

  • Review and approve Utility Easement for the Alleyway behind 302, 324 and 330 NE Hwy 60. Motion to approve the Utility Easement behind 302, 324 and 330 NE Hwy. 60 made by Brown seconded by VanZandt. Voting “Aye” Venable, Fender, Brown, Coker and VanZandt. Voting “Nay” None. No Abstentions.
  • BILL NO. 16-08. – An Ordinance Vacating a Portion of an Unnamed Alley Lying and Running East from Commercial Street in the City of Billings, Missouri. Motion to have the First Reading by Title Only made by VanZandt seconded by Brown. Voting “Aye” Venable, Fender, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions. Mayor asked the City Clerk to read Bill No. 16-08 by Title Only. Haskins read Bill 16-08 by Title Only. Motion made by VanZandt seconded by Fender to accept the First Reading of Bill No. 16-08 by Title Only. Voting “Aye” Venable, Fender, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions. Motion made by VanZandt seconded by Brown to have the Second Reading of Bill No. 16-08 by Title Only. Voting “Aye” Venable, Fender, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions. Mayor asked the City Clerk to read Bill No. 16-08 by Title Only. Haskins read Bill No. 16-08 by Title Only. Motion made by Coker seconded by VanZandt to accept the second reading and for Final Passage Thereof. Voting “Aye” Venable, Fender, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions. Motion made by VanZandt seconded by Fender that Bill No 16-08 be accepted as Ordinance No. 16-08. Voting “Aye” Venable, Fender, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions. Bill No. 16-08 is now Ordinance 16-08.
  • BILL NO. 16-09. – An Ordinance Requiring Rental Inspections for New Business and Certain Rental Homes and Units Together with Procedures for Obtaining Inspections. Motion to have the First Reading of Bill No. 16-09 by Title Only made by VanZandt seconded by Coker. Voting “Aye” Venable, Fender, Brown, Coker and VanZandt. Mayor asked the City Clerk to read Bill No. 16-09 by Title Only. Haskins read Bill No. 16-09 by Title Only. Discussion: Venable stated there was something left off of the check list for rentals. Coker stated on the Minutes from last meeting on page 1 it states that visible mold should be a check off item. Motion made by Coker seconded by VanZandt to postpone this item to next months’ meeting to correct the inspection items list. Voting “Aye” Venable, Fender, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions. Discussed where to add on the inspection list.

 

 

 

  • Poindexter has only one bid for the sand filter building. Motion made by VanZandt seconded by Brown to postpone to the July 14, 2016 meeting. Voting “Aye” Venable, Fender, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions.
  • Venable has information on two different cameras from Lowe’s. Motion made by VanZandt seconded by Coker to postpone to the July 14, 2016 meeting. Voting “Aye” Venable, Fender, Brown, Coker and VanZandt. Voting “Nay” None.

 

    1. No abstentions.
  • Reynolds is unavailable. Coker asked Hopkins to check on the Insurance for the Old City Hall.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Motion to approve and accept the Consent Agenda made by Brown seconded by Fender. Chief Taylor informed the Board that Officer Thomas had resigned effective June 8, 2016, therefore the Closed Session will not be necessary. Voting “Aye” Venable, Fender, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions.
  • Mr. Kelly addressed the Board. Kelly stated the Mayor came to his office to discuss his concerns as far as reporting of an individual aldermen to direct anything that was being done by a city employee and the possible problems of the alderman engaging in telephone contacts with the other Board Members outside of the meeting and violating the Sunshine Law. However, what is on the agenda is about the aldermen contacting Mr. Kelly, the past Board passed a policy that only the Mayor could call and it is up to the Board if that is to continue. As far as the question of aldermen supervising city employees and the potential problem with the Sunshine Laws. The Board needs to be aware of the consequences of violating the Sunshine Law, fines of $1,000.00 to $5,000.00. Kelly stated since it is not on the agenda, will be glad to address that at the July meeting when it is on the agenda. Venable asked would it not have to be more than one aldermen. Kelly stated one aldermen calling all the other aldermen and discussing any city business. Coker stated she thought that any time three aldermen were discussing any voted on city business. Kelly stated talking about city business and trying to influence other Board Members to vote one way of the other. Venable asked what city business has been talked about. Kelly does not know any details. Kelly stated this should be talked about in a future meeting, I think everybody knows the Mayor is the only one authorized to supervise the day-to-day activities of the city staff. Venable wants to read something out of the manual from MML, a newly elected official becomes acquainted with the city employees. Public employees are always pleased when an elected official speaks with them, to find out what they do, praise them when they have done a good job and thank them for the day-to-day tasks they perform. City employees have a great deal of information on any matters that would be helpful in the alderman’s decision making function.   In most instances it would be best to go through the City’s chain of command, like Mr. Kelly said for such information, although this is not always necessary. You should be aware that city employees can be powerful ally and supporter, but can be alienated and create problems. A smile, a nod of the head, the use of the first name, a thank you or a complement are usually all that is necessary to establish a good working relationship between the elected official and the city employee. I would love to implement this, Venable stated that is not a problem for her. Coker stated she was confused about what the problem is. Venable stated there is no problem now. Mayor stated there are lots of things that are not clear, so the Mayor wanted some clarification on some items. Venable stated that is what you should do so you won’t be lead the wrong way. Kelly stated as far as talking to the city employees and giving them a pat on the back is something all the citizens should do. If there is something that an Alderman feels that an employee has done something wrong that is when it should be addressed in Closed Session. Venable stated then we can’t give our opinion of things, are we not allowed to say we don’t like what has happened. Kelly stated that is why you need policies in place, if what you are talking is something any citizen should say that is no problem. However, trying to tell city employees that they have done something wrong and indicating there will be some sort of discipline or other threats about their job, then that is something for the Mayor to handle. Kelly stated that is one step you are missing without a city administrator.  
  • Amy Byrd with Liberty National Life Insurance Company. Ms. Byrd would like to speak to the employees about supplemental insurance. The company would give them free life insurance just for the opportunity to offer this supplemental policy. The company also offers a Cancer policy, an accident policy and other policies. This would not cost the City anything. Motion made by Coker to allow Ms. Byrd to speak to the employees seconded by Brown. Voting “Aye” Venable, Fender, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions.
  • Dan Lyming about road sign: No show.
  • Mr. Walker to discuss Livestock Ordinance.   Walker addressed the Board on behalf of five families that live on McHenry Ave. concerning Article V., Section 205.350, Paragraph A, B, and C. Walker has lived on McHenry for thirty years and has had livestock for all that time. Have not had any problems with anyone except the City, but that has been lined out. Will begin with the Wernink’s, who live on the South side of the street, they came here 10 years or more and brought two horses, which are no longer on the property, with them and they had a son, Bryan, then the son got married and moved. Mr. Wernink passed away three or four years ago and Mrs. Wernink could not take care of all the property. Bryan moved back home several years ago. Mrs. Wernink has tried for a year to sell her property, however because of this Ordinance, she has not been able to sell her property. The real estate agents say they cannot sell the property due to the fact that no one wants to have five acres that they have to mow to look like a golf course. The reason we like living in the City, because of the water and sewer services, but we can still call ourselves country folks due to having a little property. However, we might want a pony or goat. Wernink’s son moved back home and would like to have a calf or two to eat the grass and grow to sell or put in the freezer. The Meyers, Tanner and Tyler, they bought a place that had been foreclosed on, the place was in terrible shape, run down, grass had not been mowed. They have 4.3 acres, and brought three calves with them. Then they worked on the house, put in new windows, new siding and cleaned the place up and it looks real nice. When the calves got big enough they butchered them they put one in their freezer, gave one to their dad and sold the other one to pay some of the bills on the house. Their jobs had called them away, one of the brothers was overseas for a while. The cattle market goes up and down, but then they wanted to put calves in there, which now they cannot do. Mr. Pearce bought Hubert Merrett’s place from the estate, the property was empty for two or three years. The water had frozen up, water in the basement, mold in the house, the floors were all rotted, the toilets were leaking. The house was in terrible shape. Mr. Merritt and family had been there sixty years and had cattle and livestock on the property. Mr. Pearce has documents from the Merritt estate that livestock could be put on the property. However, now he is in trouble with the City because of this Ordinance. Mr. King owns the next place which is 6.9 acres. In the past, there has been horses and calves on the property, because of bad health all the livestock was sold. However, he has a son that served in the military in Afghanistan and Iraq and he would like to put some calves on the property. So we are all real estate taxpayers, all the renters in Billings do not pay any tax to the City of Billings. Also the county sends a tax statement to home owners, part of it says residential and also says agricultural. Walker has been told that the City overrides the County. Walker stated if he pays agricultural taxes to the County he would like to be able to use it. Coker asked how many acres do you have to have to be agricultural over three acres or more?   Bryan Wernink stated his tax statement also says agricultural.     VanZandt tried to state that you are better off to pay agricultural taxes it would be more. Walker stated he pays residential, the rest is fenced and is agricultural.   Walker would like to ask, his property is on the end, Myers property is next, then Pearce is next, then next is the King property, all of that property is in the County.

 

    1. Part of King’s land is in the County. Walker is asking, McHenry is a dead end street, revise this so we can use our property as intended. Vendetta is not a reason to run for City office. Walker stated he has a horse on his property now and would like to have calves, which we have had before, we were going to eat them but the grandkids would not let us do that so we sold them. Brown asked what the smallest piece of property. Walker responded that is mine. Most of the others are an acre and a half wide. Coker asked Venable if all this is zoned residential or agricultural. Venable stated this Ordinance is in Section 400.630. Section 205.305 which is still a current Ordinance. Venable states one Ordinance does but another does not. Mr. Kelly asked if this Ordinance states no livestock. Walker stated we have not overloaded our boat. Coker stated supporting your family. Walker stated the city employee came out and gave Mr. Pearce a piece of paper that says they have to get rid of the calves. Everyone is talking at the same time, cannot make any. Fender states that you are in compliance with this Ordinance. No vote taken. Kelly will look over this and see if there is a problem. Kelly states jumping gun, will take a look at this and see what if there is a problem. Kelly stated then you might have to rezone. VanZandt started over the people with a quarter acre. Walker stated we have the best of both worlds. Coker stated you should be able to do what you want on your own property. Walker thanked the Board for listening. They all left.
  • Mayor presented a bid for the floors in the City Hall to be buffed and resealed. Brown asked if this was a one time thing? This should be done every year. Haskins stated he is not going to strip the floor. Fender asked whose budget is this coming out of? Hopkins stated the Capitol Improvements Fund, also the back wall and the falling bricks. Motion made by Venable seconded by Coker to accept the bid from Boettcher Janitor Service for $595.00. Voting “Aye” Venable, Fender, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions.
  • Mower had to be repaired. Motion made by Coker seconded by Brown to pay Ozarks Outdoors $596.69. Voting “Aye” Venable, Fender, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions.
  • This item had been previously approved.
  • FYI. Library Board purchased shelves from State Surplus.
  • Procedures for Emergency protocol. Motion to postpone to July 14, 2016 made by Brown seconded by VanZandt. Voting “Aye” Venable, Fender, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions.
  • Motion to approve payment of wages, expenses, bills, statements and other expenditures for the month of May 2016 made by Fender seconded by Brown. Voting “Aye” Venable, Fender, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions.

 

 

Motion made by Coker that the Board go into Closed Session Pursuant to Section 610.021(3) RSMo for the purpose of discussion and possible vote on hiring, firing, disciplining or promoting city employees.

ROLL CALL VOTE.

Venable           Aye

Fender           Aye

Brown             Aye

Coker             Aye

VanZandt     Nay

 

Meeting Closed to the Public at 9:05 p.m.

 

Reopen Regular Session at 9:15 p.m.

 

No further business.

 

Motion to adjourn made by Venable seconded by VanZandt. Voting “Aye” Venable, Fender, Brown, Coker and VanZandt. Voting “Nay” None. No abstentions.

 

9:18 p.m.

 

 

                                                                                    ________________________________

ATTEST                                                                   Michael B, Hodges, Mayor

 

 

 

 

____________________________________

Ruth M. Haskins, City Clerk

City of Billings Agenda for Thursday, June 9, 2016

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Posted by chopkins | Posted in Agenda | Posted on 07-06-2016

                    

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560   

 

                               AGENDA

                   FOR JUNE 9, 2016

             REGULAR SESSION OF THE

BOARD OF ALDERMEN MEETING IN THE CITY OF

                  BILLINGS, MISSOURI

                      IN CITY HALL

                      AT 7:00 P.M.

 

ROLL CALL

 

Mayor Hodges will open the Board Meeting with the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

 

OLD BUSINESS.

a.   Review and approve Utility Easement for vacation of the alleyway behind 302, 324 and 330 NE Hwy US 60. Possible Vote.

b.   BILL NO. 16-08. An Ordinance Vacating a Portion of an Unnamed Alley Lying and Running East from Commercial Street in the City of Billings, Missouri. First and Second Reading. Vote.

c.   BILL NO. 16-09. An Ordinance Requiring Rental Inspections for New Businesses and Certain Rental Homes and Units Together with Procedures for Obtaining Inspections. First and Second Reading. Vote.

d.   Poindexter to present quotes for repairs to the Sand Filter Building at the Wastewater Plant. Possible Vote.

e.   Venable to present information on the Security Camera for the Park. Possible Vote.

f.   Reynolds to present bids on repairing the front window at the Library, also the leak in the roof in the garage. Possible Vote.

 

NEW   BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES. 

 

a.   Consent Agenda. Vote.

       i.    Review and approve the Minutes for the Regular Session Meeting of the Board of Aldermen on May 12, 2016.

       ii.   Review and approve the Treasurer’s Summary Report.

       iii.  Review and approve the Police Report.

       iv.   Review and approve the Municipal Court Report.  

       v.    Review and approve the Animal Control Report.

      vi.    Review and approve the Wastewater Maintenance Report.

      vii.   Review and approve the Water Report.

      viii.  Review and approve the Building Inspector’s Report.

       ix.   No Planning and Zoning meeting. 

 

b.   Mr. Kelly to address the Board on the City Policy regarding phone calls and requests to the City Attorney and other individuals providing professional services to the city, at times other than during regular or special meeting of the Board of Aldermen. Discussion and possible Vote.

c.   Amy Byrd with Liberty National Insurance. Possible Vote.

d.   Dan Lyming to request the installing of a sign at the end of Beech St. to read Dead End. Possible Vote.

e.   W. J. Walker to discuss the Livestock Ordinance (Article V., Section 205.350, Paragraph A., B., and C..) Possible Vote.

f.    Mayor to present a bid from Boettcher Janitor Service for cleaning and waxing new tile floors. Possible Vote.

g.   Mayor to discuss the lawn mower, it has been taken to Springfield for repairs. Donnie stated the mower had locked up and would not start again. The mower was taken to Ozark Outdoors for repairs, at this time it is unknown how much it will cost to repair, they did not have a loaner. If it is needed, will have to rent another, the cost will be $425.00 per week. The mower might need to be replaced, have two bids in the packet if necessary to purchase a new one. Possible Vote.

h.   Treasurer Hopkins to present the amount of $867.38 to be paid monthly for Chief Taylor’s portion of the Health Insurance that is no longer being paid on his behalf by the City as per an agreement made by the Board in January, 2016. Possible Vote.

i.   FYI. Library Board Members went to State Surplus and picked up shelves, tables, furniture needs for the Library. Estimate was $750.00 actual cost was $561.00.

j.   Board to set a procedure to address emergency notification process when a boil order is issued by DNR after a break in the water lines when pressure is lost. Possible Vote.

k.   Review and approve payment of wages, expenses, bills, statements and other expenditures for the month of May, 2016. Vote.          

Mayor asked for a Motion to go into Closed Session Pursuant to Section 610.021(3) RSMo for the Purpose of discussion and possible vote on hiring, firing, disciplining or promoting city employees.

Mayor informed all the guests and citizens that the meeting will be Closed to the Public.

Meeting Closed at

Reopen Regular Session.

No further business.

Adjournment at

The Undersigned, Hereby certifies that a true copy of the Foregoing Agenda was posted at City Hall, Billings, Missouri on this the 6th day of June at 3.30 p.m. 

 

 

_____________________________________  

Ruth M. Haskins, City Clerk         

No Planning & Zoning Meeting Thursday June 2, 1016

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Posted by chopkins | Posted in Notifications, Planning & Zoning | Posted on 31-05-2016

No Planning & Zoning Meeting

Thursday, June 2, 2016

Boil Order Lifted as of 3:15 pm May 21, 201

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Posted by chopkins | Posted in Notifications | Posted on 21-05-2016

The Boil Order is lifted as of 3:15 pm on Saturday, May 21, 2016.

 

The City thanks the residents that were affected by this boil order for their cooperation in this last minute emergency.

Water Tests have come back same as this is why the Boil Order is lifted.

 

Library Meeting Saturday, May 21, 2016

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Posted by chopkins | Posted in Agenda | Posted on 20-05-2016

 

LIBRARY BOARD MEETING

MAY 21, 2016     4:00 PM

LIBRARY BUILDING

 

Old business:

  1. Discuss finances

New business:

  1. Library equipment, shelves etc. (from Jeff City)

 

 

 

 

Tonya Reynolds

5/20/2016

 

 

 

 

Notification

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Posted by chopkins | Posted in Notifications | Posted on 19-05-2016

At 2:00 p.m. the Gas Company broke a Main Water pipe on the North side of town and the City crew is restoring the service as quickly as possible.

Suggest Residents affected by the interruption of service voluntarily boil water for at least 5 minutes once service is restored.

The City of Billings apologizes for this inconvenience and appreciate your cooperation.

Draft BOA Minutes from Thursday May 1, 2016

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 19-05-2016

 

 

 

Minutes of the Board of Aldermen Regular Session on May 12, 2016,

At 7:05 P.M. in the Billings City Hall.

 

Present were: Mayor Michael Hodges, Chief David Taylor, Water & Wastewater Supt. Randy Poindexter, Building Inspector Terry Danley, Attorney Jim Kelly and City Clerk

Ruth M. Haskins. Treasurer Chris M. Hopkins was absent.

 

Citizens and guests present: Garrett Pearce, Greg & Beverly Wilson, Pam King,

Roland Fuchs, Judy Dollarhite and Bert Bond.

 

Mayor Hodges asked the City Clerk for a ROLL CALL.

Jack VanZandt           Present

Don Powell                 Present

Mickey Brown           Present

Melissa Venable         Present

Holly Fender             Absent

Jessie Coker               Absent

 

Mayor Hodges opened the meeting and asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

Mayor Hodges asked if anyone wanted to speak that is not on the agenda.

Judy Dollarhite asked to speak. Dollarhite stated the Christian County Commission is looking into borrowing 7 Million dollars to address the Judicial problem in the County,

they talked about 15 Million dollars over 30 years and none of this would go to help the

overcrowding in the jail. Dollarhite says she doesn’t know about any other people, but her

taxes are high enough and doesn’t need an increase. Dollarhite urged everyone to look on Facebook to see what they are doing about spending our money. Facebook page is Christian County Citizens Task Force. Venable asked if that is going to be on the August ballot. Dollarhite responded no they are not putting this on the ballot, they are looking at a Bond. If anyone has the time they should go to one if the Commission meeting. Mayor

Hodges stated if anyone knows of anybody that would serve on Planning & Zoning, please

let someone know. Venable stated she did not know there was a vacancy.

 

OLD BUSINESS.

  • VanZandt presented the Rental Inspection Checklist. VanZandt stated there is still some of the items are unnecessary. Brown stated no problem with the report. Brown asked Danley about apartment complexes, are all the units to be inspected.

 

    1. Danley responded yes, that would apply to all units. VanZandt stated no problem with the Business Inspection Report. Powell agreed with VanZandt about the Business Report. Venable asked Danley where in the inspection mold would be addressed. Danley responded that would be a check off. Brown asked if the price was $50.00 for Business or Residential? Danley responded both. Brown asked when it would go into effect. When the Ordinance is adopted. Powell asked Mr. Kelly if there was anything that needed to be changed. Mr. Kelly responded it is up to the Board, but Billings is not Nixa or Springfield, does Billings have the personnel to handle this. Powell asked Danley if the landlord has a vacant rental, can they get an inspection even if the property is not yet rented? Brown made a motion to accept the Inspection Agreement as written seconded by Powell. Voting “Aye” Venable, Brown, Powell and VanZandt. Voting “Nay” None. No abstentions.
  • Mayor Hodges will not be attending the MML training.          

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Motion to approve and adopt the Consent Agenda made by VanZandt seconded by Powell. Voting “Aye” Venable, Brown, Powell and VanZandt. Voting “Nay” None.
  • Motion to approve and adopt the recommendation from the Planning & Zoning Commission to vacate the alley way behind 302, 324 and 330 NE Hwy. 60 made by VanZandt seconded by Powell. Mr. Kelly will draw up and Ordinance for next meeting. Will need a legal for the easement of the sewer line that belongs to the City. Voting “Aye” Venable, Brown, Powell and VanZandt. Voting “Nay” None. No abstentions.
  • Motion to approve the removal of Bud N. Pierce’s name off all City Bank accounts, CD’s and Safety Deposits Boxes at the Bank of Billings and People’s Community Bank of Republic and approve Michael B. Hodges to be added to the accounts made by Brown seconded by Powell. Voting “Aye” Venable, Brown, Powell and VanZandt. Voting “Nay” None. No abstentions.
  • Board reviewed the letter from DNR regarding the inspection of March 17, 2016. VanZandt asked who is to answer the letter? Haskins responded will have Cameron look it over and have him help with the response before the deadline.
  • Motion to enter into a lease with Inland Printing for and Ir4225 Canon copier at a monthly charge of $95.22 plus $19.80 per month on a maintenance agreement made by VanZandt seconded by Brown. Voting “Aye” Venable, Brown, Powell and VanZandt. Voting “Nay” None. No abstentions.
  • Poindexter requests Board approval to have the old gear box repaired at a cost of $2,850.27 as a back-up for the aeration basin. Motion to approve the repairs made by Brown seconded by Powell. Voting “Aye” Brown, Powell and VanZandt. Voting “Nay” None. Abstention by Venable.
  • Poindexter requests approval to get bids for the roof of the sand filter building and siding plus framing if needed. Board asked Poindexter to get quotes for the repairs. Motion to postpone this item to the next meeting made by VanZandt seconded by Powell. Voting “Aye” Venable, Brown, Powell and VanZandt. Voting “Nay” None. No abstentions.
  • Venable would like to obtain a Security Camera for the Park. Brown asked Mr. Kelly if there were any legal issues. Kelly responded no. Motion to postpone to next meeting made by Powell seconded by Brown. Voting “Aye” Venable, Brown, Powell and VanZandt. Voting “Nay” None. No abstentions.

 

  • Motion to approve the donation of the 1999 ford pick-up from Terry Danley for the City PW/WW department for the use by City maintenance workers and full coverage insurance on the vehicle made by Venable seconded by VanZandt. Voting “Aye” Venable, Brown, Powell and VanZandt. Voting “Nay” None. No abstentions.

 

 

  • VanZandt spoke with Chief Taylor about this item and Chief has written letters to property owners with the tall grass. Table this item.
  • Reynolds, Library Board President, requests the removal of two Board members: Layla Wilbanks, who has resigned and Gary Verch, who has not attended the meetings. Reynolds requested that the Mayor appoint Chris Hopkins to the Library Board. VanZandt asked why only appointing one. Reynolds responded they will appoint another member later. Mr. Kelly stated there is a process for this, but he cannot remember for sure. Reynolds stated the Library Board had to vote on the removal first, Wilbanks submitted a two sentence resignation. Reynolds apologized for being late, but she did not know that Coker was not attending tonight’s meeting. Venable asked if anyone remembered the month that the Ordinance made some changes for the Library Board. Venable stated the Mayor may with the consent of the majority of the Board of Aldermen remove any members of the Library Board or independently with 2/3rds vote of the Board of Aldermen without the Mayor’s consent. Mayor Hodges with Board approval to remove Gary Verch from the Library Board. Motion to approve the Mayor’s removal of Verch made by VanZandt seconded by Brown. Voting “Aye” Venable, Brown, Powell and VanZandt. Voting “Nay” None. No abstentions. Motion to accept Wilbanks resignation letter made by Powell seconded by Brown. Voting “Aye” Venable, Brown, Powell and VanZandt. Voting “Nay” None. No abstentions. Reynolds would like to have Chris Hopkins appointed to the Library Board. Brown asked Mr. Kelly if there is a conflict with Hopkins serving on the Library Board. Mr. Kelly stated he knew of no reason of conflict, need to decide what position Hopkins will fill. Reynolds stated she would be the Secretary. Venable stated the Ordinance reads the Board Members for the Library will have a clear distinction from the city staff. Kelly does not see a problem. Venable stated Hopkins is the Treasurer and Deputy City Clerk. Mr. Kelly the State of Missouri states that is not compatible to be City Clerk and Treasurer. Mayor to appoint Hopkins to the Library Board with the Board of Aldermen approval. Motion to approve the appointment of Hopkins to the Library Board made by Venable seconded by Powell. Voting “Aye” Venable, Brown, Powell and VanZandt. Voting “Nay” None. No abstentions.
  • Reynolds to request the window be replaced with a piece of plywood, is cracking from the bullet hole.   Motion to approve to get fixed or bring back bids made by Venable seconded by Brown. Voting “Aye” Venable, Brown, Powell and VanZandt. Voting “Nay” None. No abstentions.
  • Coker is absent. Reynolds stated the roof is leaking in the garage and has mold forming on the ceiling. VanZandt stated needs to be checked. Motion to get three bids to fix the leak made by Powell seconded by Brown. Voting “Aye” Venable, Brown, Powell and VanZandt. Voting “Nay” None. No abstentions.

 

 

  • Brown stated the Baptist Church wants to build a 50’ X 90’ Fellowship Hall on the East side of the Church. Powell wanted to know what the $75.00 inspection fee. Haskins stated since there is no Building Permit, Hopkins just wanted to cover inspection fees. Motion to approve the $75.00 fee made by VanZandt seconded by Venable. Voting “Aye” Venable, Powell and VanZandt. Voting “Nay” None. Brown abstained.
  • Motion to approve payment of wages, expenses, bills, statements and other expenditures for the month of April 2016 made by VanZandt seconded by Brown. Voting “Aye” Venable, Brown, Powell and VanZandt. Voting “Nay” None.        

 

  1. No abstentions.

 

Motion to adjourn made by Powell seconded by VanZandt. Voting “Aye” Venable, Brown, Powell and VanZandt. Voting “Nay” None. No abstentions.

 

No further business.

 

Meeting Closed at 8:50 p.m.

 

 

 

                                                                                    ________________________________

                                                                                     Michael B. Hodges, Mayor

 

 

 

ATTEST

 

 

 

_______________________________

Ruth M. Haskins, City Clerk

 

Board of Aldermen Agenda Thursday, May 12, 2016

0

Posted by chopkins | Posted in Agenda | Posted on 10-05-2016

 

             City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581               Fax 417-744-4560   

 

 

AGENDA FOR MAY 12, 2016 REGULAR SESSION OF THE

BOARD OF ALDERMEN MEETING IN THE CITY OF

BILLINGS, MISSSOURI AT THE CITY HALL AT 7:00 P.M.

 

PUBLIC HEARING FOR THE VACATION OF THE ALLEYWAY

BEHIND 302 NE HWY 60; 320 NE HWY 60 AND 330 NE HWY 60, BILLINGS, MO

 

Mayor Hodges will open the Public Hearing to take comments either for or against the vacation of this alleyway.

 

Mayor Hodges will close the Public Hearing.

 

ROLL CALL.

 

Mayor Hodges will open the Board Meeting with the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

 

OLD BUSINESS.

  • VanZandt to present the Rental Inspection Checklist for review and approval by the Board. Possible Vote.
  • The Mayor will not be attending the MML training in Columbia on June 9 & June 10, 2016. FYI NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

 

 

  1.  
  • Consent Agenda. Vote.
  • Review and approve the Minutes for the Regular Session Meeting of the

 

 

    1.                        Board of Aldermen on April 14, 2016.
  • Review and approve the Treasurer’s Summary Report.
  • Review and approve the Police Report.
  • Review and approve the Municipal Court Report.
  • Review and approve the Animal Control Report.
  • Review and approve the Wastewater Maintenance Report.
  • Review and approve the Water Report.
  • Review and approve the Building Inspector’s Report.
  • Review the Minutes of the Planning & Zoning Commission. On table.    

 

 

  • Review and accept the recommendation from the Planning and Zoning Commission on the vacation of the Alleyway behind 302, 320 and 330 NE Hwy 60. Possible Vote.

 

  • Board needs to approve removing Bud N. Pierce’s signature off all City Bank Accounts, CD’s and Safety Deposit Boxes at the Bank of Billings and Peoples Community Bank of Republic. Approve adding Michael B. Hodges to the accounts. Vote.
  • DNR sent the results of the inspection made on March 17, 2016 of the water system with the items listed that were not in compliance. This will require a response before June 6, 2016. There will be copies for the Board to review. FYI.
  • The lease on the Canon copier in the water department will expire at the end of May. Inland Printing submitted a lease agreement on a new Canon Ir4225 Copier with more features including a 3-hole punch, scanner and stapler. The monthly charge would be $94.71, the old charge was $56.91 a difference of $37.80 per month. Hopkins stated the charge would be split between 3 departments and can be in the Budget. The City can keep the old copier at no charge. Possible Vote.
  • Poindexter requests to have old gear box rebuilt cost would be $2,850.27. This would be a back-up for the aeration basis in case of failure. New gear box is $4,459.40 plus freight and has been installed. Possible Vote.
  • Poindexter requests Board approval to take bids for the roof of the sand filter building and to replace metal, siding and any of the framing on the 40’ by 20’ building, 12.5’ on low side and 15.5’ to peak. Also need a ventilation system. To be paid for out of sewer funds. Possible Vote.
  • Venable would like to obtain Security Camera for the Park at $100.00 cost. Lowe’s has a camera for this price. Possible Vote. If approved, who is going to buy; who is to install; where is it to be placed and who will monitor?
  • Motion needed to accept donation of a 1999 Ford pick-up to City PW/WW Dept. Need to transfer title from Donor (Terry Danley) to the City of Billings. Approve adding to Insurance policy with full coverage. Truck will be used by Keith for after hours calls i.e. Animal Control. Possible Vote.
  • VanZandt to discuss tall grass, has received several calls from citizens. Who will issue Nuisance notice and do follow up? Possible Vote.
  • President of the Library Board Tonya Reynolds will submit resignations of Library Board members for approval. Reynolds will ask to make a new appointment to the Library Board. Possible Vote.
  • Coker to request repair to the Library lower front windows, cover with wood, (window has a bullet hole and is cracking). Possible Vote.
  • Coker to request bids for repair to roof in garage area, mold damage is occurring. Possible Vote.
  • Baptist Church has submitted Building Plans. Suggest the charge for plan review of $75.00, which will cover two and a half building inspections @ $30.00. Possible Vote.
  • Review and approve payment of wages, expenses, bills, statements and other expenditures for the month of April 2016. Vote.    

 

  •  No further business.

 

  • Adjournment.

 

  • The Undersigned, Hereby certifies that a true copy of the Foregoing Agenda was posted at City Hall, Billings, Missouri on this the 10th day of May at 3:00 p.m. 

 

 

    ________________________________   

    Ruth M. Haskins, City Clerk  

Planning & Zoning Agenda Thursday, May 5, 2016

0

Posted by chopkins | Posted in Uncategorized | Posted on 03-05-2016

City of Billings          P.O. Box 207          Billings MO 65610

                      Ph. 417-744-2581               202 NE Hwy 60                    Fax 417-744-4560                       

 

Agenda for Planning & Zoning Commission will begin after Public Hearing

Thursday, May 5, 2016

 

7:00 P.M.

 

Billings City Hall, Boardroom

202 NE US Hwy 60 Billings

PUBLIC HEARING

 

  1. Opening of Public Hearing – Jason Baker

 

ROLL CALL of Commissioners

 

Proposed Request to Vacate the Alley Way behind 302 NE Hwy 60; 320 NE Hwy 60 and 330 NE Hwy 60, Billings, Missouri, legal description as follows:

 

A Part of Block Ten (10) of the Town of Billings and a Part of Lots Six (6) and Seven (7) of the Town of Plymouth More Particularly Described as Commencing from the Southeast Corner of Block Ten (10), Thence N44’53’27”W, 10.00 Feet to the Point of Beginning, Thence N44’21’51”W, 47.99 Feet; Thence S44’56”W, 434.12 Feet; Thence S44’53’27”E, 138.92 Feet to the Point of Beginning.

 

All interested persons and citizens may appear and will be given the opportunity to be heard either in support or in opposition of the Proposed Request to Vacate the Alley Way.

Done by the Order of the Board of Aldermen.

 

__________________________

Ruth M. Haskins, City Clerk

 

 

Agenda for Planning & Zoning commission

 

PUBLIC PARTICIPATION

 

Opening of the Meeting

 

Roll Call of Commissioners.

 

Review of Minutes for the Regular Meeting on Thursday, March 3, 2016. Vote.

 

OLD BUSINESS

 

  1. Finding of Fact for Proposal Request to Vacate the Alley Way behind 302 NE Hwy 60;

320NE Hwy 60 and 330 NE Hwy 60, Billings Missouri. For Possible Recommendation

to the Board of Aldermen. Possible Vote. Finding of Fact.

 

NEW BUSINESS

 

  1. David Rauch to discuss Main Street.

 

 

Adjournment.

 

 

_____________________________________

Chris M. Hopkins, Deputy City Clerk

 

 

Posted 05/03/2016      3:00 p.m.