Minutes from the Regular Session of the Board of Aldermen Meeting on Thursday, September 10, 2015 at 7:00 p.m. at the Billings City Hall, Boardroom, Billings, MO.
Coker Absent Arrived at 7:10 pm
Present were: Mayor Bud N. Pierce, Deputy City Clerk/City Treasurer Chris M. Hopkins, Chief David Taylor, Water and Wastewater Maint. Supt., Randy Poindexter. Absent was City Clerk, Ruth M. Haskins.
No visitors were in attendance.
Mayor Pierce asked everyone to stand for the Pledge of Allegiance.
The Mayor announced that Dolores Lofshult will be retiring November 30, 2015 after 24 years of off and on service as Receptionist for the Public Works Department. A retirement dinner is being planned on November 25, 2015 at the Community Building and the public will be invited.
PUBLIC PARTICIPATION. None.
NEW BUSINESS, MEMORIALS, PROCLAMATIONS and ORDINANCES.
a. Motion by Brown seconded by Fender to move item iv. Review of the Minutes for the Special Called Meeting on August 27, 2015 to the end of the Consent Agenda for consideration. Voting “Aye” VanZandt, Powell, Brown, Fender and Venable. Voting “Nay” None. No abstentions. Coker Absent.
a. Motion by VanZandt seconded by Powell to correct the Minutes for the Special Called Meeting on August 27, 2015 to reflect the Roll Call omission of Fender as being Present for the meeting. Voting “Aye” VanZandt, Powell, Brown, Fender and Venable. Voting “Nay” None. No abstentions. Coker Absent.
a. Republic Services called and set Thursday, October 8, 2015 as Fall City-Wide Clean-up.
b. Mayor Pierce asked how the Board wanted to handle the Accounts Payable procedure. Have a spreadsheet prepared with detail allocations before the meeting for approval? Have a stack of invoices to review for payment? City may incur late fees and penalties if bills are not paid timely. Questions of the Monthly Check Register of totals over $ 500.00 was discussed. Consensus was to leave the Accounts Payable procedure as being done presently with the review of the Check Register at the Board meeting.
c. Aldermen Brown would like to revisit the bid process for Power Washing and Repainting the Water Tower on Pine Street. He checked with some other cities and the varied costs for the same type of work. Motion by Fender seconded by Venable to obtained Sealed Bids paying prevailing wage for cleaning and repainting the Water Tower for the October Board meeting. Voting “Aye” VanZandt, Powell, Coker, Brown, Fender and Venable. Voting “Nay” None. No abstentions.
d. Aldermen Brown discussed the need to increase the Police Uniform allowance. This item was postponed and be addressed with the 2016 Budget process.
e. Motion by Powell seconded by VanZandt for Water/Wastewater Supt. Poindexter to look into the prices for a used golf cart and/or small vehicle like a gator or utility mule for use in Meter reading and use at the Sewer Plant for next meeting. Voting “Aye” VanZandt, Powell, Coker, Brown, Fender and Venable. Voting “Nay” None. No abstentions.
g. Hopkins was directed by the Mayor to begin the 2016 Commercial Quotes process.
h. The 2016 Budget Worksheet packets were placed on the Board Table. Each Alderman is to visit with their Departments and work on the 2016 Budget with the Treasurer.
i. Motion by Coker seconded by Powell granting permission to Alderman Venable to decorate City Hall with no secular seasonal decorations inside and outside. Venable is to check with David Rauch about decorating the Historic area. Voting “Aye” VanZandt, Powell, Coker, Brown, Fender and Venable. Voting “Nay” None. No abstentions.
j. Motion by VanZandt seconded by Venable to approve payment of wages, expenses, bills, statements and other expenditures for the month of August 2015. Voting “Aye” VanZandt, Powell, Coker, Brown, Fender and Venable. Voting “Nay” None. No abstentions.
Motion made by Brown seconded by Fender that the Board go into Closed Session for the purpose of discussion and possible vote Pursuant to Section 610.021 (3) hiring, firing, disciplining employees. Meeting closed at 8:00p.m. Deputy City Clerk and Police Chief were excused.
ROLL CALL VOTE.
8:30 p.m. Deputy City Clerk and Police Chief were invited into Closed Session. Motion by VanZandt seconded by Powell to end Closed Session at 8:32 p.m.
Reopen of the Regular Session.
Motion by Powell seconded by VanZandt to offer Water/Wastewater employee Keith Hilburn $.25 increase for successfully completing 90 day probation effective September 6, 2015. Voting Aye VanZandt, Powell, Coker, Brown, Fender and Venable. Voting “Nay” None. No abstentions.
No further business.
Motion to adjourn Regular Board meeting by Coker seconded by Fender. Voting “Aye” VanZandt, Powell, Coker, Brown, Fender and Venable. Voting “Nay” None. No abstentions.
Meeting Closed at 8:43 p.m.
Bud N. Pierce, Mayor
Chris M. Hopkins, Deputy City Clerk