Draft Minutes Library Board Minutes February 12, 2019

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Posted by chopkins | Posted in Notifications | Posted on 21-02-2019

BILLING CITY LIBRARY MINUTES

                                                February 12, 2019

 

The meeting was called to order by Jessie Coker.  Those present were Rusty Bell, Tina

Didrickson and Ivy Maxwell.  Guest were Scott Villarreal from the Christian County

Library.

 

OLD BUSINESS:

 

  1. Copy of the rough draft of the Volunteer Policy Handbook was passed around

and reviewed by the member.  Final  draft to be submitted at a later date and

voted upon.

 

  1. Cataloging Software was presented by Tina Didrickson and “Library World”

was decided upon at $495/year costs.  Ivy Maxwell made a motion to select

“Library World” and motion was seconded by Rusty Bell and the Motion was

passed.

 

NEW BUSINESS:

 

  1. Upon Motion by Jessie Coker and seconded by Tina Didrickson, the motion was

passed to appoint Jan Morrison to a 2 year term expiring 01/01/2021.

 

  1. Upon Motion by Rusty Bell and seconded by Jessie Coker, the motion was
  2.  passed to appoint Ivy Maxwell to a 1 year term expiring 01/01/2020.

 

  1. Approval of the 5K application forms for the Friends of the Library was passed

on Motion by Jessie Coker and seconded by Rusty Bell and approved by all.

Date of 5K to be September 21st.  (Rain out date to Septemer 28th.) Also discussed were the Banner and T-shirt design for the 5K.  Pre-k to and

including 2nd grade to design Banner with a prize to the winner.  Grades 3            through 12 to design T-shirt design with a gift certificate going to the winner.

$25 pre-registration fee will be during the Fair.  Any registration after the

fair will be $30.  Snacks and drinks will be provided.  Guest Scott Villarreal

agreed that Christian County Library will advertise for the 5K.

 

  1. Tina Didrickson gave an update on the four new computers.

 

  1. Motion made by Jessie Coker and seconded by Ivy Maxwell to approve the           minutes from the January, 2019 meeting.  Motion passed.

 

  1. Motion made by Tina Didrickson and seconded by Jessie Coker to approve the

Financial Report.  Motion passed.

 

  1. Volunteer appreciation date discussed.  Date set for April 13, 2019 at Noon.

 

  1. Softball and Fair concession discussed.  Jessie Coker to request permission to

host concessions for the 2019 Softball and Fair from the City of Billings at the      next meeting.

 

Submitted by

Ivy Maxwell, secretary

2/14/2019

 

 

 

Draft Minutes Park Board Meeting February 7, 2019

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Posted by chopkins | Posted in Notifications | Posted on 21-02-2019

City of Billings

Park Board Minutes 02/07/19

07 February 2019 / 6:30 PM / Billings City Hall, 202 NE Hwy 60

ATTENDEES

Tim Fields, Karen Foster, Nick Harter, Nik Browning, Susan Jones, Jennifer Fritsche

PUBLIC PARTICIPATION

Members of the fair board were concerned about the cattle show having access to the softball field and fence. The park board agreed to allow fair board to continue to hold the cattle show in the softball outfield as has happened in previous years during Labor Day weekend. Browning to inform school athletic director the softball field is unavailable.

AGENDA

Old Business

No old business.

New Business

  1. Adoption of bylaws. Motion made by Browning to adopt bylaws as amended, seconded by Harter. Voting “aye”: all present. Voting “nay”: none.       No abstentions.
  2. Kelly Hasner suggested board look into the MO Park and Recreation Association (MPRA).
  3. Discuss Concessions.
    1. Servsafe Certification is $10 online. Fritsche offered to pursue certification.
    2. Foster motioned to rekey concessions and bathroom locks, seconded by Browning. All present voting “aye”, none voting “nay”, and no abstentions.
    3. Harter motioned to set usage fees at $5.00 per event day, with refundable $50.00 deposit and responsibility agreement to be decided next meeting, seconded by Jones. All present voting “aye”, none voting “nay”, and no abstentions.
    4. Discussed need to take inventory and create usage checklist.
  4. Billings Assembly of God will not host Easter Egg Hunt this year. It was agreed the park board doesn’t have time to plan event and suggested the board should buy eggs at discount after Easter.
  5. Funding issues.
    1. Foster explained the disparity in possible expenses vs tax revenue and suggested we be mindful of balancing our budget this year and coming years.
    2. Harter presented idea to raffle gun at Independence Day fireworks.       Browning motioned board to pursue gun and bow raffle, seconded by Foster. All present voting “aye”, none voting “nay”, and no abstentions.
  6. Painting in park. Browning motioned for Jones to pursue “painting party” in conjunction with school/ community in June. Seconded by Foster. All present voting “aye”, none voting “nay”, and no abstentions.
  7. Softball field. Board agreed to postpone indefinitely.
  8. Library Board 5k. Library representative did not arrive, discussion tabled.
  9. Mulch. Jones motioned to pay Keith to spread mulch under swings and other playground equipment, Harter seconded. Foster to call Melissa Venable about details and coordinated timeline with City Hall.
  10. Security ideas tabled.
  11. Cloud Family bench. Harter motioned to postpone decision on placement of bench, seconded by Fields. Board members to bring suggestions. All present voting “aye”, none voting “nay”, and no abstentions.
  12. Bathroom upkeep. Foster volunteered to donate time to clean bathroom most weeks. Browning motioned for Foster to donate time to clean each week, when Foster unavailable, the rest of the board would help; seconded by Fields. All present voting “aye”, none voting “nay”, and no abstentions.
  13. Facebook page. Browning offered to create and manage page. Motion made by Fields, seconded by Harter. All present voting “aye”, none voting “nay”, and no abstentions.
  14. Sesquicentennial celebration. Planned to coincide with 2021 Fair.

NEXT MEETING

07 March 2019/ 6:30 PM/ Billings City Hall, 202 NE Hwy 60

 

Board of Aldermen Agenda for Thursday, February 21, 2019

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Posted by chopkins | Posted in Agenda | Posted on 21-02-2019

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560

 

            

AGENDA FOR FEBRUARY 21, 2019 REGULAR SESSION OF THE

BOARD OF ALDERMEN MEETING OF THE CITY OF BILLINGS,

MISSOURI AT BILLINGS CITY HALL AT 7:00 P.M.

 

ROLL CALL.

 

Mayor Rauch will open the Board Meeting with the Pledge of Allegiance.

 

Mayor’s Comments.

 

PUBLIC PARTICIPATION.

 

UNFINISHED BUSINESS.

     a. Poindexter to present more bids for the generator for the wastewater plant. Possible Vote.

     b. Steinert to present breakdown on the difference between minimum 2,000 gallon versus

 

          3,000 gallon. Discussion. Possible Vote.

     c. Kucera to present two proposals for a new website for the City of Billings. Possible Vote.

     d. Brown to present job descriptions for Full Time and Part Time employee to work with other employees.  Possible Vote.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

     a. Consent Agenda. Vote.      

 

Review and approve the Minutes of the January 17, 2019 Regular Session Meeting of the Billings Board of Aldermen Meeting.

Review and approve the Treasurer’s Summary Report.

Review and approve the Police Report.

Review and approve the Municipal Court Report.

Review and approve the Animal Control Report.

Review and approve the Water and Wastewater Report.

Review and approve the Water Report.

Review and approve the Builders Inspector’s Report.

Review and approve the Park Board’s Minutes.

Review and approve the Library Minutes

     b. Cameron to discuss bid for approval for Rotor Installation. Possible Vote.

     c. Cameron to discuss Phase II Bond Projects. Possible Vote.

     e. Poindexter to present quotes for pump for wastewater plant and to rebuild electrical controls. Possible Vote.

     f. Poindexter to discuss quotes for automatic water meter readers and software. Possible Vote.

     g. Coker to discuss concession stand at the Park. Possible Vote.

     h. Huffman to discuss Business License Fees in Section 605.030. Possible Vote.

     i.  Huffman to discuss Fair Board Chapter 135 (13.110 – 135.180) Article II. Possible Vote.

     j.  Huffman to discuss Landlord issues/definitions; Commercial vs Residential. Possible Vote.

     k. Huffman would like to have a Planning and Zoning Commission together. Possible Vote.

     l.  Brown to discuss Sipes water line and meter. Possible Vote.

     m. Kucera to discuss a proposal to pay Police Chief Taylor for 12 days of unused vacation time ($2,476.80) and allow

           carry over of 5 vacation days ($1,032.00). Possible Vote.

     n. Kucera to discuss a proposal to allow all employees to carry over 5 days of vacation time. This would require a change

           in personnel policy.  Possible Vote.

     o. Hopkins December 2018 Income & Expense 12 month Amendment / Actuals/FYI.

     p. Haskins states Lt. Bruce Belin has completed his 90 day probation, raise wage to $16.50 as per police agreement

          effective February 27, 2019, has been enrolled in the city paid insurance plan.  Possible Vote.

     q. Hopkins request to attend GFOA Conference April 10, 11,12, 2019 at Camden on the Lake. Possible Vote.

 

      r. Motion to approve wages, expenses, bills, statements and other expenditures for the month of January 2019. Possible

           Vote.

 

 

Motion for the Board to into Closed Session for the Purpose of hiring, firing and disciplining an employee

Pursuant to Section 610.021 (3) RSMo.

 

Meeting will be closed to the Public.

 

Reopen Regular Session.

 

No further business.

 

Adjournment.

 

The Undersigned, Hereby Certifies that a True Copy of the Foregoing Agenda was Posted at Billings City

Hall at 3:00 P. M. on February 19, 2019.

 

 

 

___________________________________________

Ruth M. Haskins, City Clerk

Library Agenda for Tuesday, February 12, 2019

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Posted by chopkins | Posted in Agenda | Posted on 11-02-2019

 

 

 

City of Billings Library 251 NE US Hwy 60 Billings MO. 65610

417-233-1688               email billingscitylibrary@gmail.com

 

Agenda for the regular session of The Library Board for the City of Billings

Library are to be held at the Billings City Library building on Tuesday

                                                     February 12, 2019 at 6:30 pm

Roll Call

Jessie Coker Board President to call meeting to order.

 

Public Participation

 

Old Business

  1. Tina to present the Volunteer policy handbook. Vote
  2. Tina to discuss cataloging software. Poss. Vote

New Business

1.  Appoint Jan Morrison to a 2 year term expiring 01/01/021. Vote

B Appoint Ivanna Maxwell to a 1 year term expiring 01/01/2020. Vote

  1. Approval of forms for the Friends of the Library 5k. Vote
  2. Tina to give update on new computers.
  3. Approval of Library Minutes from January 2019 meeting. Vote
  4. Approval of Financial from January 2019. Vote
  5. Volunteer appreciation day. Vote
  6. Softball concession stand. Poss. Vote

Meeting Adjourned Prepared by :

Jessie Coker

Board President

 

 

Park Board Agenda for Thursday, February 7, 2019

0

Posted by chopkins | Posted in Agenda | Posted on 06-02-2019

City of Billings

Park Board Agenda 02/07/19

07 February 2019 / 6:30 PM / Billings City Hall, 202 NE Hwy 60

Roll Call

President Tim Fields will open the meeting.

AGENDA

Old Business

No old business.

New Business

A.  Karen to introduce bylaws for consideration.  Possible vote.

B.  Board members to present park improvement ideas. Tim to introduce Kelly Hasler to consult on park design and long term view.

C.  Park liason Tricia Huffman to discuss Servsafe certifications and requirements for concession stand.       Also discuss inventory and public use of concessions: rental, fees, responsibility agreement, and finishing up checklist. Possible vote.

D.  Karen to discuss if Billings Assembly of God is hosting Easter Egg Hunt this year.

E.  Karen to discuss funding issues for 2019 and beyond.

F.  Discuss possible ideas for what and where Susan to paint.

G.  Tim to give an update on discussion with Superintendent on status of fence in softball field.

H.  Tricia to discuss possible cooperation on 5k run/walk.

I.   Nicole to give update on mulch purchased by previous park board.

J.   Discuss security issues and solutions.

K.  Discuss where to put granite bench to honor Cloud Family land donation.

L.   Discuss bathroom upkeep.       Possible vote.

M.  Discuss setting up a Facebook page. Possible vote.

N.   Karen to update board on Sesquicentennial Anniversary planning.

Adjournment