Draft Minutes Board of Aldermen Meeting April 19, 2018

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 24-04-2018

MINUTES OF THE REGULAR SESSION OF THE

BILLINGS ALDERMEN MEETING OF THE

CITY OF BILLINGS, MISSOURI ON APRIL 19, 2018 AT 7:00 P.M.

 

Present were: Mayor Pro Tem Mickey Brown, Attorney William Petrus, Chief David Taylor, Officer Joe Mahan, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens and guests present were: Michael B. Hodges, David W. Kucera, Sam Schaumann, Rachel Day from Marshall Decker’s Office, Skip Hale, D. Hanni Rauch, Elliot Rauch-Evans. Chris W. Rauch and Melissa Venable.

 

ROLL CALL.

Woods           Present

Fender           Present

Brown             Present

Coker             Absent   Arrived at 7:10 p.m.

Harter             Present

Huffman         Present

 

Mayor Pro Tem Brown asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

Mayor Pro Tem asked if anyone that is not on the agenda needed to speak.

Michael Hodges stood and asked what the progress was on the fencing around the donated property on West St.

Brown stated the survey has been completed, now need to get bids from fencing companies. City has several fencing projects coming up. Have two bids, however will need three bids. City will keep you informed on the progress.

 

UNFINISHED BUSINESS.

a.     Rachel Day with Marshall Decker’s Office presented the Audit for the 2017 year. Day directed the Board to follow along with items out of the book to describe the balances in each fund. Day stated everything looked very good. Motion made by Woods to accept the finding of the Audit seconded by Harter. Voting “Aye” Wood, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

b.     BILL NO. 18-05 — An Ordinance Submitting to the Qualified Voter of the City a Proposal to Discontinue Application and Collection of the Local Sales Tax on Titling of Motor Vehicles, Trailers, Boats and Outboard Motors Purchased From a Source Other Than a Licensed Missouri Dealer. Mayor Pro Tem Brown ask for a motion to have the First Reading of Bill No. 18.05 by Title Only. Motion to have the First Reading made by Fender seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “ Nay” None. No abstentions. Brown asked the City Clerk to read Bill No. 18-05 by Title Only. Haskins read Bill No. 18-05 by Title Only. Motion made to accept the First Reading of Bill No. 18-05 by Title Only made by Coker seconded by Harter, Voting “Aye”   Woods, Fender, Brown, Coker, Harter and Huffman. No abstentions.   Motion to have the Second Reading of Bill No. 18-05 by Title Only made by Huffman seconded by Harter. Brown asked the City Clerk to read Bill No. 18-05 by Title Only. Haskins read Bill No. 18-05 by Title Only. Motion to accept the Second Reading of Bill No. 18-05 and for Final Passage thereof, made by Coker seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “ Nay” None. No abstention. Bill No. 18-05 is now Ordinance 18-05.

c.    BILL NO. 18-06 — An Ordinance Imposing a City Use Tax in Billings, Missouri and Providing for Such Ordinance to be Submitted to the Qualified Voters of The City. Mayor Pro Tem Brown asked for a Motion to have the First Reading of Bill No. 18-06 by Title Only. Motion to have the First Reading made by Huffman seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Brown asked the City Clerk to read Bill No. 18-06 by Title Only. Haskins read Bill No. 18-06 by Title Only. Motion to accept the First Reading of Bill No. 18-06 by Title only made by Woods seconded by arterHarter.HHHHarter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to have the Second Reading of Bill No. 18-06 by Title Only. Brown asked the City Clerk to read Bill No. 18-06 by Title Only. Haskins read Bill No. 18-06 by Title Only. Motion to accept the Second Reading of Bill No. 18-06 by Title Only and for Final Passage thereof, made by Fender seconded by Coker. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

Bill No. 18-06 is now Ordinance 18-06.

d.    MSU students will be here May 10, 2018, Thursday at 6:00 p.m. FYI.

e.    Mayor Pro Tem Brown discussed the hiring of a new Police Officer, who started on April 16th at a rate of $14.00 per hour. Officer Joseph Mahan was introduced to the Board.   Motion made by Coker to approve the new hire seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

f.    Coker stated the drop box for books will be in the grassy area beside the parking lot. Motion to approve placement of drop box made by Harter seconded by Fender. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Fender will donate a refrigerator and Rauch will donate a freezer.

g.    Coker has moved from Ward III, has tendered her resignation from the Board. Coker has not found her Code Book yet, but when she finds it, she will return it to City Hall. Motion to accept Coker’s resignation made by Harter seconded by Woods. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. Coker abstained.

h.    Poindexter discussed the quotes for outside lights at the plant. These are not for the storage building, they are the outside pole lights. Fender stated need to get other bid. Motion made by Fender if get another bid that is lower than $896.00, take the lower bid, however if, no other bid within week authorize taking All Service Bid of $896.00 seconded by Harter. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None.               No abstentions.      

 

Fifteen Minute recess to seat newly elected Mayor and Board Members. Motion made by Harter seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

 

City Clerk had the New Mayor and newly elected Aldermen take the Oath of Office for the new term of 2 years.

 

Mayor Rauch expressed his appreciation to Mickey Brown for stepping in to fill the vacancy of Mayor when it was needed. Mickey has done a wonderful job. Mayor Rauch presented an award for his service. Mayor Rauch stated this is a special privilege to be in this position, upon reflection have served in several different offices, 40 years ago was the first time running for Public Office. However, has never served as Mayor, 20 years ago was on the Board of Aldermen and served on the School Board at the same time. Always told my legislator constituents, the only thing worse than a legislator was being on the City Board and the School Board, because you really touch people’s lives where it counts in these positions. Mayor brings to this job a commitment to these people on the Board, who has really been impressive. Mayor has a special affection for this town. Mayor’s family has been in Billings since 1880 and helped found the town in its early days. Although Mayor has not lived here all his life, he has a special affection for the town. Family moved back to Billings 21 years ago. In researching what a Mayor’s job is, MML states the Mayor of Billings can call on every male 18 to 50 years of age to aid in the enforcing of the law, think that would be a militia. Mayor wanted to acknowledge his family, his wife, Chris, who brought his hearing aids to him. Mayor was out mowing today and forgot them, however now he can hear. Also daughter, Hanni, who is Aunt to Elliot, who although he does not live here it is special to him.

As of 7:41 in the morning, Mayor will be leaving to go to Germany to visit family and stay in the house where grandfather was born. Mayor will be back.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.    Consent Agenda. Motion made by Harter seconded by Huffman to accept the Consent Agenda as presented. Mayor Rauch asked if there was any discussion. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

b.    Certification for the April Election. FYI

c.    DNR Letter. FYI

d.    Mayor Rauch nominated Scott Gold to replace Coker as Ward III Alderman. Motion to accept the nomination Harter seconded by Brown. Fender asked why he was not in attendance tonight. Fender asked if he declines, do you have any other person. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

e.    Mayor asked the Board for a nomination for Mayor Pro Tem. Fender nominated Brown. Motion made by Fender seconded by Huffman. No discussion. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

f.    Motion to remove Michael Hodges from Bank signature cards made by Harter seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to add David Rauch to the Bank signature cards made by Brown seconded Harter. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

g.    Motion to postpone to next meeting the liaison for the Library made by Fender seconded by Harter. No discussion. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

h.    Motion to accept David Rauch’s letter of resignation from Planning and Zoning made by Harter seconded by Huffman. No discussion. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to postpone to obtain letter of resignation of W. J. Walker from Planning and Zoning made by Harter seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to declare Walker’s seat vacant made by Harter seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions. Mayor recommendation for new members to Planning and Zoning, Melissa Venable and David Kucera. Motion to approve Mayor’s recommendation made by Harter seconded by Brown. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay”’ None. No abstentions.

i.    This item was a duplication.

j.    Woods presented two bids for a dump trailer. Woods stated the trailer at Sancrest was a better trailer than the other one. Motion to purchase the dump trailer from Sancrest for up to $5,000.00 made by Harter seconded by Woods. No discussion. Voting “Aye” Woods, Harter and Brown. Voting “Nay” Fender and Huffman. No abstentions.

k.    Haskins NLC Service Line Program from information by MML. Motion to ask the company to send a representative to next month’s meeting for a presentation made by Harter seconded by Huffman. No discussion. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

l.     Brown discussed the hot water heater at the concessions stand. He approved the replacement and it was $90 over the limit. Motion to approve the replacement of the hot water heater Fender seconded by Huffman. No discussion. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

m.    Brown discussed the carport that was put over the generator, states the wind is pulling the stakes out of the ground. Need bids to put concrete footing or around poles to stabilize. Motion to get two bids for digging and concrete for the carport and contact a mobile home person for any suggestion made by Brown seconded by Harter. No discussion. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

n.    Huffman would like to reestablish the Park Board. Huffman would like to make improvements to playground, plant trees, etc. Motion to postpone to next meeting to do research on the Ordinance and any volunteers that might be needed made by Huffman seconded by Harter. No other discussion. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

o.    Hopkins requests approval to pay Visu-Sewer $156,030.85 for the 1st phase of lining of sewer pipes. Motion to approve made by Harter seconded by Brown. No discussion. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

p.    Hopkins requested permission to attend the GFOA Conference in St. Louis on May 5,6,7,8 and 9th. Will need four nights lodging $550.00 and mileage $248.52 plus $80.00 for parking. Motion to send Hopkins to the conference and approve her expenses made by Harter seconded by Huffman. No discussion. Voting “Aye” Woods, Brown, Harter and Huffman. Voting “Nay” None. Fender abstained.

q.    Poindexter had two bids for fencing for the lift station on Beech Street and dog kennel fence for the building. Lift station for $4,645.00 and dog kennels $6,230.00. Motion to seek more bids, at least three, and postpone to June meeting made by Harter seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None.          No abstentions.

r.    Poindexter discussed purchasing manhole covers to prevent storm water infiltrating the sewer system. Engineer states need 200 at a cost of $42.00 each for a Total of 8,400.00. Motion to purchase covers made by Brown seconded by Harter. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

s.    Motion to review and approve the payment for the month of March, 2018 made by Fender seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

 

Motion to adjourn made by Fender seconded by Harter. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.

 

  

                                                                       _____________________________________________

                                                                        David Rauch, Mayor

ATTEST

 

 

______________________________________

Ruth M. Haskins, City Clerk

 

Board of Aldermen Agenda for Thursday, April 19, 2018

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Posted by chopkins | Posted in Agenda | Posted on 18-04-2018

  

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560

 

AGENDA FOR THE REGULAR SESSION OF THE BILLINGS

BOARD OF ALDERMEN MEETING ON APRIL 19, 2018

AT 7:00 P. M. IN THE BILLINGS CITY HALL

 

 ROLL CALL

 

Mayor pro tem Mickey Brown will open the meeting with the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

 

UNFINISHED BUSINESS.

a.    Marshall Decker to present the 2017 Audit. Possible Vote.

b.    BILL NO. 18-05 — An Ordinance submitting to the Qualified Voter of the City a Proposal to Discontinue Application and Collection of the Local Sales Tax on Titling of Motor Vehicles,   Trailers, Boats and Outboard Motors Purchased From a Source Other a Licensed Missouri   Dealer.       First and Second Reading.       Possible Vote.

c.    BILL NO. 18-06 — An Ordinance Imposing a City Use Tax in Billings, Missouri and Providing For Such Ordinance to be submitted to the Qualified Voters of the City. First and Second   Readings. Possible Vote.

d.    MSU Students to make a presentation on the Visioning Project on Thursday, May 10, 2018

 

at 6:00 p.m. in City Hall. Public is invited. Board Members who will attend, notify City Clerk.

e.    Brown to discuss new hire of Police Office Joseph Mahan @ $14.00 per hour, start date was April 16, 2018.       Possible Vote.

f.    Jessie Coker to discuss the drop box placement for the Library and also the refrigerator at the concession stand. Possible Vote.

g.    Jessie Coker moved from Ward Three, resignation letter to be accepted and Code Book returned to City Hall as soon as possible. Possible Vote.

h.    Poindexter to discuss quotes from All-Phase Electric for additional lights at new Storage Building.

 

Possible Vote.    

 

There will be a Fifteen Minute recess to seat the new Mayor and newly elected Board Members.

City Clerk to have the New Mayor and Newly Elected Board Members take the Oath of Office.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.    Consent Agenda. Vote.

 

Review and approve the Minutes of the Regular Session of March 15, 2018 of the Billings Board of Aldermen Meeting.

Review and approve the Minutes of the Closed Session of March 15, 2018 of the Billings Board  

of Aldermen Meeting.

           Review and approve the Treasurer’s Report.  

           Review and approve the Police Report.

           Review and approve the Municipal Court Report.

           Review and approve the Animal Control Report.

           Review and approve the Wastewater & Water Maintenance Report.

           Review and approve the Water Collections Report.

           Review and approve the building Inspector’s Report.

b.    Certification from the County Clerk on the Election Results. FYI.

c.    Letter from DNR with an update on water samples. FYI.

d.    Mayor Rauch to nominate Scott Gold to replace Coker as Ward III Alderman.  Possible Vote.

e.    Mayor Rauch to ask the Board to make nominations for the President of the Board.  Possible Vote.

f.     Board needs to vote to remove Michael Hodges from the signature cards and approve David Rauch.  Possible Vote.

g.    Mayor Rauch to appoint a liaison to the Library. Possible Vote.

h.    Mayor Rauch to resign from Planning and Zoning, need a resignation letter from W.J. Walker and then appoint two new members to Planning and Zoning. Possible Vote.

i.     Mayor Rauch to discuss appointment to replace Jessie Coker in Ward III. Possible Vote.

j.     Woods to present two bids for a Dump Trailer. Information in packet. Possible Vote.

k.    Haskins contacted NLC Service Line Warranty Program from information in the Missouri Municipal Review and the Regional Manager sent some information about the program which is in the packet. Discussion. Possible Vote.

l.     Brown to discuss the replacement of the hot water heater in the concession stand. Possible Vote.

m.   Brown to discuss bidding out to contractors, digging out a footing and pouring concrete under the walls of the portable carport covering the generator at the plant. Possible Vote.

n.    Huffman would like to reestablish a Park Board with guidelines for usage and improvements to the City Park.       Discussion. Possible Vote.

o.    Hopkins request permission to pay Visu-Sewer $156,030.85 for 1st phase. Possible Vote.

p.    Hopkins requests to attend the 4 day GFOA Conference in St. Louis on May 5, 6, 7, 8, and 9, 2018.

 

Will need four nights lodging at $550.00 and mileage for $248.52. Hopkins received a Scholarship for the registration of $300.00 and a meal allowance of $100.00. Possible Vote.

q.    Poindexter to discuss fencing for lift station on Beech St. and dog kennel fence for the building and add top to dog pens. Fence for lift station $4,645.00 an fence for dog fences $6,230.00.       Quotes in packet. Possible Vote.

r.    Poindexter to discuss manhole covers per meeting with engineer. Quote in packet, will need 200 covers at $42.00 each for a total of $8,400.00. Possible Vote.

s.    Review and approve payment of wages, expenses, bills, statements and other expenditures for the Month of  March,  2018. Possible Vote.

The Undersigned Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City Hall,

Billings, Missouri on this the 17th day of April at 3:00 p.m.

 

 

 

________________________________

Ruth M. Haskins, City Clerk

 

 

 

 

 

 

 

 

 

Library Agenda for Tuesday, April 10, 2018

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Posted by chopkins | Posted in Agenda | Posted on 09-04-2018

BILLINGS CITY LIBRARY

AGENDA

April 10, 2018     6:30PM

LIBRARY BUILDING

251 NE US Hwy 60

Old business:

  1. Volunteers
  2. Drop Box, possible vote
  3. Concession Stand

 

New business:

  1. Reading of treasurer report and approval
  2. Reading and approval of minutes of March 15, 2018 meeting.
  3. Friends of the Billings City Library update
  4. Expenses spent and reimbursement for board member, possible vote

Prepared by Whitney Packwood

4/8/2018     8:55 p.m.

No Planning & Zoning Meeting for April 2018

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Posted by chopkins | Posted in Notifications, Planning & Zoning | Posted on 04-04-2018

There will be no scheduled Planning & Zoning meeting for April 2018.