Public Hearing & Special Called Meeting, Thursday August 24, 2017

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Posted by chopkins | Posted in Agenda | Posted on 23-08-2017

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                         Fax 417-744-4560

 

 

AGENDA FOR THE SPECIAL CALLED SESSION OF THE BOARD OF ALDERMEN

FOR THE CITY OF BILLINGS, MISSOURI TO BE HELD IN THE BILLINGS

CITY HALL ON THURSDAY, AUGUST 24, 2017 AT 7:00 P.M.

 

 

The Undersigned, the duly elected Mayor of the City of Billings, Missouri does hereby call a Special

Meeting of the Board of Aldermen of the City of Billings, Missouri. The meeting will take place on August 24, 2017 immediately following the Public Hearing for the Tax Levy at 7:00 p.m.

 

PUBLIC HEARING FOR 2017 TAX LEVY

Mayor to open Public Hearing for the 2017 Tax Levy at 7:00 p.m.

 

Public may speak.

 

Mayor to close the Public Hearing on the Tax Levy.

 

NEW BUSINESS.

a.    BILL NO. 17-09   An Ordinance Establishing the Tax Levy on All Real and Personal Property Located Within the City of Billings, Missouri for the Year of 2017. First and Second Readings. Possible Vote.

b.   Brown to discuss Car Port for covering the generator at the plant, cost of $500.00 to cover the sides of the Car Port. Possible Vote.

c.   Brown to discuss bid for storage building. Bid in Packet. Possible Vote.

d.    Mayor to ask the Board to approve the repairs to the Ranger in the amount of $733.64.         Possible Vote.

e.   Mayor also needs approval for new tires for the Gray Ford at $423.86. Possible Vote.

f.   Hopkins to discuss obtaining quotes for Commercial Insurance for September Board Meeting to be included in 2018 Budget. Possible Vote.

g.   Review Water/Sewer Ordinance concerning procedure for NSF checks for payment of water bills, discontinue water service until checks paid. Policy in packet. Possible Vote.

h.   Hamilton ditch maintenance Phase 1. Bid in Packet. Possible Vote.

I.  Mayor to discuss parallel parking on Washington Ave. Possible Vote.

j.    Mayor to discuss revenue and expenses of the Library, since the other bank account has been closed, need information and funds for Library account. Possible Vote.

k.   Hopkins to discuss having the attorney draw up a lease between the City and the Library.     Possible Vote.

l.   Hopkins to discuss setting up Asset Management Accounts for all City Departments to be included in the 2018 Budget. Possible Vote.

m.  Hopkins to discuss 2018 Budget. Proposed Budget Worksheet in Packet. Possible Vote.

No further business.

 

Adjournment.

 

 

_________________________________

Mayor Michael Hodges

 

 

 

 

Draft Board Minutes from Thursday, August 17, 2017

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Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 23-08-2017

MINUTES OF THE BOARD OF ALDERMEN REGULAR SESSION MEETING FOR THE CITY OF BILLINGS ON

AUGUST 17, 2017 AT 7:00 P.M.

 

Present were: Mayor Michael Hodges, Attorney William Petrus, Chief David Taylor, Officer Martin Minnis, Building Inspector Terry Danley, Treasurer Chris M. Hopkins and City Clerk Ruth M. Haskins.

 

Citizens and guests present: Sharlene King, Kharissa Hensley, Mike Hensley, Jim Viebrock, Jan Morrison and Cindy Brandt from Billings School.

 

ROLL CALL.

Fender             Present

Huffman        Arrived at 7:05 p.m.

Brown             Present

Harter             Present

Coker             Present

Woods             Present

 

Mayor asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICATION. None.

 

OLD BUSINESS.

  • Brown stated talked to S & K, car port was $795.00. Lowe’s had a cover for $700.00. Fender asked if the tractor would go under the car port, for another $100.00 could buy a 12 X 26 car port for the generator. Motion by Brown to buy the 12 X 26 seconded by Fender. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Brown stated would like to postpone the bid on the storage building until the next meeting, August 24, 2017.
  • The Mt. Vernon drainage ditch will postpone until Cameron has sent some more information.
  • Mr. Pride’s note was read to the Board, refusing the $100.00 Credit.

 

 

NEW BUSINESS, MEMORIAL, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda. Motion to approve the Consent Agenda made by Fender seconded by Brown. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Mayor set a Special Meeting for August 24th for the Public Hearing on the 2017 Tax Levy, followed by a meeting of the Board.
  • Hopkins stated need approval from the Board to extend the Loan from Peoples Community Bank of Republic in the amount of $60,000.00 to do the repairs on the outside walls of City Hall. This Loan will be paid back with the Capital Improvements Sales Tax that was passed in the April election. Motion to approve Loan made by Brown seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstention.
  • Jim Viebrock representing the newly formed Billings Merchants Association, they would like to request the closing of Commercial St. from Washington Ave. to Jefferson Ave. on September 30th from 6:00 a.m. to 6:00 p.m. for the Fall Festival. This will be used for either parking or Booth space for Crafts or other items. Motion to approve made by Harter seconded by Coker. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Attorney Petrus discussed a request vacating an alley at 315 Geneva. That would be Lots 26 and 27, to clear the title, due to the alley running through the middle of the house. The other alley also need to be vacated to clear all of this up, that runs East and West from Main St. to Jefferson Ave. There would be a Public Hearing at Planning and Zoning on September 7th. This will be on the September 21, 2017 meeting.
  • Huffman discussed possible purchase of electronic meter readers and meters plus the software for the system. Huffman will try to get more information for the September 21, 2017 meeting.
  • Huffman requested as the Fair Board Liaison to have the streets closed for the Parade Route of Saturday, September 2nd. Motion to close the streets for the Parade made by Fender second by Brown. Voting “Aye” Woods, Fender, Brown, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Kharissa Hensley addressed the Board concerning the process in obtaining their business license for Kip’s Rocking Chair MK. Mr. Hensley called to see what was needed and was told the papers that were needed, however nothing was said about having an inspection. They feel the licensing process was not handled correctly. The City will check out the policy and procedures for handling of the inspections.
  • Coker discussed the girls’ softball field at the Park. Mrs. Brandt stated the school will put some dirt on the field, because of the mud. Brandt suggested that maybe the City could move the fence in to be in compliance.
  • Coker stated the bathrooms at the Park need to be opened and closed on a schedule.   Have the water guys open them in the morning and the Police lock them at night.
  • Coker stated edging is needed for the playground equipment to hold the rubber mulch that has been available since last year. Motion to have edging and rubber mulch down before winter made by Harter seconded by Huffman. Purchase from Lowe’s the edging for $18.00 per roll, need tree (3) rolls. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Coker discussed the additions needed to the employee handbook that was talked about at the committee meeting. These are the items: disciplinary action; jury duty leave; bereavement leave and evaluation forms to be completed semi-annually. Police department handbook is totally separate. Harter stated need to make suspension without pay. Motion to accept changes made by Fender seconded by Coker effect August 17, 2017. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Mayor to discuss Chief’s wages. Taylor stated the first two checks showed that as other income. Taylor stated the insurance payment was shown as payroll and that should be hourly wages. Fender stated on June 9, 2016 minutes the amount was $876.38 to be paid monthly for Chief Taylor’s portion of health insurance that is no longer be paid on his behalf as per an agreement made by the Board in January, 2016. Treasurer stated the monthly value multitied by 12 divided by 26 is $404.77. The pay is correct, the hourly rate is $20.00 per hour and the fringe benefit is $404.77 is added to the base pay under other compensation. Treasurer stated Taylor is wanting his hourly rate to be $25.06 with an overtime rate of $37.50, however that is not what the Board stated in the agreement the hourly rate would stay at $20.00. Fender stated that Taylor was capped at $20.00 per hour with no increases since he is being paid his health insurance. Fender stated when time for 2018 Budget will revisit it.   
  • Mayor to make assignments to Board Members for the Budget as follows: General Fund to Holly Fender; Police Department and Municipal Court to Nicolas Harter; Animal Control and Planning & Zoning to Jessie Coker; Street Fund to Marvin Woods; Park Fund to Tricia Huffman; and Public Works and Water/Wastewater Fund to Mickey Brown. Motion to approve the assignments made by Coker seconded by Harter. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.
  • Mayor appointed Marvin Woods to be the liaison to Planning and Zoning. Motion to approve appointment made by Fender seconded by Harter. Voting “Aye” Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. Woods abstained.
  • Hopkins would like the Board Members come in the office in September for the Budget. Then in October meeting for approval.
  • Haskins requested permission to order water cards in the amount of $785.00 to order 10,000 cards. Motion to approve Coker seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None.                   No abstentions.
  • Review and approve payment of wages, expenses, bills, statements and other expenditures for the month of July, 2017. Motion to approve made by Fender seconded by Coker. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

 

 

Mayor asked for a Motion to go into Closed Session.

Motion made by Fender that the Board go into Closed Session for the Purpose of hiring firing and disciplining of employees Pursuant to Section 610.021(3) RSMo seconded by Coker.

ROLL CALL VOTE.

Woods             Aye

Fender             Aye

Brown             Aye

Coker             Aye

Harter           Aye

Huffman       Aye

 

Meeting closed to the Public.

 

Reopen Regular Session.

  • Board discussed wages for new hires. Motion to start the new officer, Martin Minnis at $12.00 per hour until his 90 day probation is over made by Fender seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions. Motion to start part-time water clerk, Janice Bluebaum, at $9.00 per hour made by Coker seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

 

 

No further business.

 

Motion to adjourn at 10:00 p.m. made by Fender seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman. Voting “Nay” None. No abstentions.

 

 

 

                                                                       ________________________________

                                                                        Michael B. Hodges, Mayor

 

 

 

ATTEST

 

 

 

__________________________________________

Ruth M. Haskins, City Clerk                    

 

 

 

 

 

 

 

 

Board of Aldermen Meeting Thursday, August 17, 2017

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Posted by chopkins | Posted in Agenda | Posted on 16-08-2017

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                        Fax 417-744-4560

 

AGENDA FOR THE REGULAR SESSION OF THE BILLINGS

                BOARD OF ALDERMEN MEETING

                         ON AUGUST 17, 2017

                                           AT

                                      7:00 P.M.

                        IN THE BILLINGS CITY HALL.

 

ROLL CALL.

Mayor Hodges to open the meeting with the Pledge of Allegiance.

PUBLIC PARTICIPATION.  

OLD BUSINESS.

a.     Brown to present quotes on portable car port to cover the generator.  Possible Vote.

b.     Brown to discuss storage building at treatment plant.  The building would be 40 X 60 ft. with 12ft. walls, 1 window, 2 10ft. drive thru doors with openers, 1 walk thru door, 1 drain for dog pens, concrete floors and excavation.  Discussion.  Possible Vote.

c.      The Mt. Vernon drainage ditch and sidewalk has been postponed to have Cameron see if there is another way to do the repairs. Will get bids later.

d.      Dale Pride sent a note to the Board concerning his water bill from last month’s meeting. 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS & ORDINANCES.

a.      Consent Agenda.  Vote.

Review and approve the Minutes of the Regular Session of the Board of Aldermen, July 20, 2017.

Review and approve the Minutes of the Closed Session of July 20, 2017.

Review and approve the Treasurer’s Report.

Review and approve the Police Report.

Review and approve the Municipal Court Report.

Review and approve the Animal Control Report.

Review and approve the Wastewater Maintenance Report.

Review and approve the Water Report.

Review and approve the Building Inspector’s Report.

Review and approve the Library Minutes.

b.      Mayor will set a Special Meeting for August 24th for the Tax Levy Public Hearing and Meeting following the Public Hearing at 7:00 P. M. Possible Vote.

c.      Hopkins to discuss Capital Improvement Sales Tax and extend the Bank Loan for two(2) more years for additional total of $60,000.00 to make the repairs to the outside walls of City Hall.  Discussion. Possible Vote.

d.      Jim Viebrock of the Billings Merchant Association requesting closing Commercial St. from Washington Ave. to Jefferson Ave. on September 30, 2017 for possible parking for music and booths for First Fall Festival.  Discussion.  Possible Vote.

e.      Attorney to discuss vacating Alley at 315 Geneva St., which runs through the middle of the house. Also discuss vacating the other alley that runs between Main St. and Jefferson Ave.  Discussion.  Possible Vote.

f.      Huffman to discuss possible purchase of electronic meter readers.  Possible Vote.

g.      Huffman to request permission to close streets for the Parade Route on September 2nd for the Fair Board.  Possible Vote.

h.      Kip’s Rocking Chair MK, new owners Mike and Kharissa Hensley, to discuss difficulty in receiving Business License. Possible Vote.

i.       Coker to discuss Girls softball field at Park.  Possible Vote.

j.       Coker to discuss bathrooms at Park.  Possible Vote.

k.      Coker to discuss rubber mulch and edging for playground equipment at Park.  Possible Vote.

l.       Coker to discuss items to add to employee handbook.  Paper in packet.  Possible Vote.

m.     Mayor to discuss Chief Taylor’s wages. Possible Vote.

n.      Mayor to make appointments to Budget Funds as follows:  General Fund to Holly Fender; Police Department and Municipal Court to Nicolas Harter; Animal Control and Planning & Zoning to Jessie Coker; Street Fund to Marvin Woods; Park Fund to Tricia Huffman; and Public Works and Water/Wastewater Fund to Mickey Brown. Possible Vote.

o.      Mayor to appoint Marvin Woods as liaison to Planning and Zoning. Possible Vote.

p.      Hopkins request to start on 2018 Budget in September for October Meeting to approve. Possible Vote.

q.      Haskins requests permission to order water cards. Current price for 10,000 is $785.00.  Possible Vote.

r.      Review and approve payment of wages, expenses, bills, statements and other expenditures for the month of July, 2017. Possible Vote.

s.      Mayor to ask for a Motion to go into Closed Session Pursuant to Section 610.021(3) RSMo, hiring, firing, disciplining employees.

 

Meeting Closed to the Public.  Reopen Regular Session.

  1. Board to discuss wages for new hires.  Possible Vote.

 

No further Business.

Adjournment.

 

The Undersigned, Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City Hall, Billings, Missouri on this the 15th day of August, 2017 at 3:30 p.m.

 

 

 

 

______________________________________________

Ruth M. Haskins, City Clerk

 

Library Agenda for Tuesday, August 8, 2017

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Posted by chopkins | Posted in Notifications | Posted on 04-08-2017

BILLINGS CITY LIBRARY

AGENDA

August 8, 2017 6:30PM

LIBRARY BUILDING

251 NE US Hwy 60

Old business:

  1. Volunteers
  2. Book fair update
  3. Fair concession stand (cost and schedule)

 

New business:

  1. Reading of Treasurer Report and approval
  2. Reading and approval of minutes of July 11, 2017 meeting.
  3. Organization of books
  4. Friends of the Billings City Library update
  5. Christian County partnership/budget item
  6. Expenses spent and reimbursement for board member, possible vote

 

 

 

 

Prepared by Whitney Packwood

08/03/17 11:27 p.m.

No Planning & Zoning Meeting Scheduled for August 3, 2017

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Posted by chopkins | Posted in Planning & Zoning | Posted on 01-08-2017

City of Billings          P.O. Box 207           Billings MO 65610

                      Ph. 417-744-2581                 202 NE US Hwy 60                    Fax 417-744-4560                

 

 

 

 

No  Planning & Zoning Commission scheduled

for

Thursday, August 3, 2017

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

_________________________________

Chris M. Hopkins, Deputy City Clerk

 

 

 

Posted at City Hall 08/1/2017   4:30 p.m.