Board of Aldermen Draft Minutes Thursday April 20, 2017

0

Posted by chopkins | Posted in Board of Aldermen Minutes | Posted on 25-04-2017

MINUTES FOR THE BILLINGS BOARD OF ALDERPERSONS

REGULAR MEETING ON APRIL 20, 2017 AT 7:00 P.M.  IN

BILLINGS CITY HALL

 

Present were:  Mayor Hodges, Attorney William Petrus, Treasurer Chris M. Hopkins, Officer Shawn Dempsey, Water & Sewer Supervisor Randy Poindexter and City Clerk Ruth M. Haskins.

 

Citizens and guests present were:  Gary Verch, Tricia Huffman, Nicolas Harter and

Marvin Woods.

 

ROLL CALL.

VanZandt          Present

Fender               Present

Brown                Present

Powell                Present

Venable             Present

Coker                Present

 

Mayor Hodges asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

Fender stated a teacher had enquired about holding a 5K run as a fund raiser.  Fender says they were thinking about doing this when the Fair was being held.

Brown stated a MODOT employee named Mike had called him to tell Brown that MODOT would not move the 45 MPH sign out, however would post a 55 MPH sign.

 

OLD BUSINESS.a.

a.     Brown discussed storage building at wastewater plant. No bids that were in price range.  Will try to get others, maybe with gravel floor, except where the kennel for the dogs.  Motion to postpone to next meeting made by Brown seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

b.     Coker stated the committee will have another meeting in June. Motion to bring back to the Board in two months made by Coker seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.     No abstentions.

c.      Monger has filed the quit claim deed for the retainage area on John St. donating it to the City. FYI.

d,     Poindexter submitted a quote for a flow meter to be installed inside the Fire Department at $2,197.00 plus $80.00 for the saddle. Motion made by Coker to approve the purchase seconded by Powell.  Venable asked if the Fire Department would pay half of that price.  VanZandt responded no they say they do not need it.  Voting “Aye” Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” Venable.  No abstentions.

e.      Hopkins reported that Blevins has finished the FEMA project. Would like to have permission to release the check for $20,452.50.   Motion to approve the release of the check made by Venable seconded by Coker.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

f.      Archer-Elgin recommended the Board accept the bid from Ace Pipe Cleaning, Inc. Motion made by Fender to award the CCTV Inspection Project to award the contract to Ace Pipe Cleaning, Inc. for the amount of $70,432.00 seconded by Powell.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

g.     Consent Agenda. Poindexter stated DNR has instructed the City to start chlorinating all the time.  At the present time, Poindexter is going to Sam’s buying bleach by the gallon, it would be cheaper to purchase it in 55 gallon barrels.  Motion to approve the Consent Agenda made by Fender seconded by Coker.  Voting “Aye”  Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

h.     Motion to approve payment of wages, expenses, bills, statements and other expenditures for the month of March 2017 made by Coker seconded by Powell. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

i.     Motion to amend agenda to add Library Board Ordinance made by Coker seconded by Venable.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

j.     Motion to amend agenda for emergency item for the water department made by Fender seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

k.    Library Board Ordinance not available. Motion to postpone to next meeting made by Coker seconded by Brown.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

l.     Motion to approve bid from Clean Stream for pumps for chlorine in the amount of $1,560.92 and two barrels of chlorine at $3.07 per gallon made by Fender seconded by Brown. Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

Motion for a 15 minute recess to acknowledge departing Board Members and to welcome new Members made by Powell seconded by Fender.  Voting “Aye” Venable, Fender, Brown, Coker, Powell and VanZandt.  Voting “Nay” None.  No abstentions.

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

A.     Oath of Office given to new Board Members, Ward one Tricia Huffman; Ward two Nicolas Harter and Ward three Marvin Woods.

 ROLL CALL.

Huffman             Present

Fender                Present

Harter                 Present

Brown                 Present

Woods                 Present

Coker                  Present

B.      Mayor discussed donating $200.00 to the Billings Ministerial Alliance for the Easter Egg Hunt. Motion to approve the donation made by Fender seconded by Coker.  Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman.  Voting “Nay” None.  No abstentions.

C.      Mayor presented a bid for a new lawn mower at $9,552.00 from Yarbrough Equipment. Fender asked if the old mower was to be a trade-in.  Mayor stated he did not think they would give anything for it, was just going to keep it for a back-up.  Fender asked about the length of the warranty.  Mayor thought it was a one or two year warranty.  Board wanted the Mayor to try to get $1,000.00 for the old mower.  Motion to approve the purchase with the above condition made by Harter seconded by Coker.  Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman.  Voting “Nay” None.  No abstentions.

D.      Poindexter discussed having the instruments at the wastewater plant calibrated at a cost of $500.00 annually by Lou Rauch. Motion to approve made by Brown seconded by Fender.  Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman.  Voting “Nay” None.  No abstentions.

E.       Mayor discussed the water bill at 619 SW Hwy. 14. Gary Verch stated the grinder pump works to a point, still have to flush several times.  Verch never asked the City to reduce the bills, that was a comprise that the previous Mayor approved.  Harter asked how much the minimum bill was each month.  Clerk answered $54.00 for 2,000 gallon.  Verch asked that the City honor that agreement until the new pipe on the entire line.  Mayor stated the house is down under grade.  Poindexter stated the Engineers were working on the problem.  Fender stated the City needs to give them until the end of the year, before anything is done.  Motion to leave the charge at the minimum at least until the end of the year made by Brown seconded by Coker.  Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman.  Voting “Nay” None.  No abstentions.

F.      Hopkins discussed Use Tax as an FYI.

G.      Mayor made the following recommendation for appointments to the Fair Board: Janine Staiger and Lisa McClelland for a two year term; Susan Sieloff, Doris Schmidt, Jerry Vermule, Gary Verch and Melissa Venable for one year terms.  Motion to made in aggregate for the appointments made by Brown seconded by Coker.  Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman.  Voting “Nay” None.  No abstentions.

H.       Board to make recommendation to the Mayor for the appointment for a liaison to the Fair Board.  Huffman nominated by the Board.  Motion made to appoint Huffman to the Fair Board made by Fender seconded by Coker.  Voting “Aye” Woods, Fender, Brown, Coker and Harter.  Voting “Nay” None.  Huffman abstained.

I.        Mayor discussed the change order for Hogan’s Painting to provide and install check valve recirculation system (Tap Co. Patten) at a cost of $6,245.00 that will be added to the contract. Motion to approve the change order for Hogans made by Coker seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman.  Voting “Nay” None.  No abstentions.

J.       Report from Ted Nichols on delinquent taxes. FYI.

 

Motion to adjourn made by Fender seconded by Coker.  Voting “Aye” Woods, Fender, Brown, Coker, Harter and Huffman.  Voting “Nay” None.  No abstentions.

 

 

                                                                        ________________________________

                                                                        Michael B. Hodges, Mayo

 

 

ATTEST

 

 

______________________________

Ruth M. Haskins, City Clerk