Board of Aldermen Agenda for Thursday, April 19, 2018

0

Posted by chopkins | Posted in Agenda | Posted on 18-04-2018

  

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560

 

AGENDA FOR THE REGULAR SESSION OF THE BILLINGS

BOARD OF ALDERMEN MEETING ON APRIL 19, 2018

AT 7:00 P. M. IN THE BILLINGS CITY HALL

 

 ROLL CALL

 

Mayor pro tem Mickey Brown will open the meeting with the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

 

UNFINISHED BUSINESS.

a.    Marshall Decker to present the 2017 Audit. Possible Vote.

b.    BILL NO. 18-05 — An Ordinance submitting to the Qualified Voter of the City a Proposal to Discontinue Application and Collection of the Local Sales Tax on Titling of Motor Vehicles,   Trailers, Boats and Outboard Motors Purchased From a Source Other a Licensed Missouri   Dealer.       First and Second Reading.       Possible Vote.

c.    BILL NO. 18-06 — An Ordinance Imposing a City Use Tax in Billings, Missouri and Providing For Such Ordinance to be submitted to the Qualified Voters of the City. First and Second   Readings. Possible Vote.

d.    MSU Students to make a presentation on the Visioning Project on Thursday, May 10, 2018

 

at 6:00 p.m. in City Hall. Public is invited. Board Members who will attend, notify City Clerk.

e.    Brown to discuss new hire of Police Office Joseph Mahan @ $14.00 per hour, start date was April 16, 2018.       Possible Vote.

f.    Jessie Coker to discuss the drop box placement for the Library and also the refrigerator at the concession stand. Possible Vote.

g.    Jessie Coker moved from Ward Three, resignation letter to be accepted and Code Book returned to City Hall as soon as possible. Possible Vote.

h.    Poindexter to discuss quotes from All-Phase Electric for additional lights at new Storage Building.

 

Possible Vote.    

 

There will be a Fifteen Minute recess to seat the new Mayor and newly elected Board Members.

City Clerk to have the New Mayor and Newly Elected Board Members take the Oath of Office.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.    Consent Agenda. Vote.

 

Review and approve the Minutes of the Regular Session of March 15, 2018 of the Billings Board of Aldermen Meeting.

Review and approve the Minutes of the Closed Session of March 15, 2018 of the Billings Board  

of Aldermen Meeting.

           Review and approve the Treasurer’s Report.  

           Review and approve the Police Report.

           Review and approve the Municipal Court Report.

           Review and approve the Animal Control Report.

           Review and approve the Wastewater & Water Maintenance Report.

           Review and approve the Water Collections Report.

           Review and approve the building Inspector’s Report.

b.    Certification from the County Clerk on the Election Results. FYI.

c.    Letter from DNR with an update on water samples. FYI.

d.    Mayor Rauch to nominate Scott Gold to replace Coker as Ward III Alderman.  Possible Vote.

e.    Mayor Rauch to ask the Board to make nominations for the President of the Board.  Possible Vote.

f.     Board needs to vote to remove Michael Hodges from the signature cards and approve David Rauch.  Possible Vote.

g.    Mayor Rauch to appoint a liaison to the Library. Possible Vote.

h.    Mayor Rauch to resign from Planning and Zoning, need a resignation letter from W.J. Walker and then appoint two new members to Planning and Zoning. Possible Vote.

i.     Mayor Rauch to discuss appointment to replace Jessie Coker in Ward III. Possible Vote.

j.     Woods to present two bids for a Dump Trailer. Information in packet. Possible Vote.

k.    Haskins contacted NLC Service Line Warranty Program from information in the Missouri Municipal Review and the Regional Manager sent some information about the program which is in the packet. Discussion. Possible Vote.

l.     Brown to discuss the replacement of the hot water heater in the concession stand. Possible Vote.

m.   Brown to discuss bidding out to contractors, digging out a footing and pouring concrete under the walls of the portable carport covering the generator at the plant. Possible Vote.

n.    Huffman would like to reestablish a Park Board with guidelines for usage and improvements to the City Park.       Discussion. Possible Vote.

o.    Hopkins request permission to pay Visu-Sewer $156,030.85 for 1st phase. Possible Vote.

p.    Hopkins requests to attend the 4 day GFOA Conference in St. Louis on May 5, 6, 7, 8, and 9, 2018.

 

Will need four nights lodging at $550.00 and mileage for $248.52. Hopkins received a Scholarship for the registration of $300.00 and a meal allowance of $100.00. Possible Vote.

q.    Poindexter to discuss fencing for lift station on Beech St. and dog kennel fence for the building and add top to dog pens. Fence for lift station $4,645.00 an fence for dog fences $6,230.00.       Quotes in packet. Possible Vote.

r.    Poindexter to discuss manhole covers per meeting with engineer. Quote in packet, will need 200 covers at $42.00 each for a total of $8,400.00. Possible Vote.

s.    Review and approve payment of wages, expenses, bills, statements and other expenditures for the Month of  March,  2018. Possible Vote.

The Undersigned Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City Hall,

Billings, Missouri on this the 17th day of April at 3:00 p.m.

 

 

 

________________________________

Ruth M. Haskins, City Clerk

 

 

 

 

 

 

 

 

 

Library Agenda for Tuesday, April 10, 2018

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Posted by chopkins | Posted in Agenda | Posted on 09-04-2018

BILLINGS CITY LIBRARY

AGENDA

April 10, 2018     6:30PM

LIBRARY BUILDING

251 NE US Hwy 60

Old business:

  1. Volunteers
  2. Drop Box, possible vote
  3. Concession Stand

 

New business:

  1. Reading of treasurer report and approval
  2. Reading and approval of minutes of March 15, 2018 meeting.
  3. Friends of the Billings City Library update
  4. Expenses spent and reimbursement for board member, possible vote

Prepared by Whitney Packwood

4/8/2018     8:55 p.m.

Library Agenda for Thursday, March 15, 2018

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Posted by chopkins | Posted in Agenda | Posted on 14-03-2018

BILLINGS CITY LIBRARY

AGENDA

March 15, 2018   6:30PM

LIBRARY BUILDING

251 NE US Hwy 60

Old business:

  1. Volunteers
  2. Chili Supper
  3. 2018 Calendar

 

New business:

  1. Reading of treasurer report and approval
  2. Reading and approval of minutes of February 12, 2018 meeting.
  3. Drop box
  4. Concession stand
  5. Friends of the Billings City Library update
  6. Expenses spent and reimbursement for board member, possible vote

Prepared by Whitney Packwood

3/13/2018     10:40 p.m.

 

 

Posted    3/14/2018     9:05 a.m.

Board of Aldermen Agenda for Thursday, March 15, 2018

0

Posted by chopkins | Posted in Agenda | Posted on 13-03-2018

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560

 

AGENDA FOR THE REGULAR SESSION

        OF THE

BILLINGS BOARD OF ALDERMEN

MEETING ON MARCH 15, 2018

AT 7:00 P.M.

IN THE

BILLINGS CITY HALL

      

ROLL CALL

Mayor Pro Tem Mickey Brown will open the meeting with the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

 

OLD BUSINESS.

a.    Woods to discuss any new information on the tractor and backhoe. Possible Vote.

b.    Huffman, Brown and Fender to discuss girl’s ball field at the Park. Warranty Deed for Park in Packet. Possible Vote.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.    Consent Agenda. Vote.

 

Review and approve the Minutes of the Regular Session of February 15, 2018 of the Billings Board of Aldermen Meeting.

Review and approve the Minutes of the Closed Session of February 15, 2018 of the Billings Board

of Aldermen Meeting.

Review and approve the Treasurer’s Report.

Review and approve the Police Report.

Review and approve the Municipal Court Report.

Review and approve the Animal Control Report.

Review and approve the Wastewater & Water Maintenance Report.

Review and approve the Water Collections Report.

Review and approve the Building Inspector’s Report.

b.    Brown to discuss flooding on Oak St. and Terrell Creek Road that resulted in problems with the Mt. Vernon Lift Station  and emergency assistance. Invoice for service enclosed. Discussion. Possible Vote.

c.    Harter to discuss Sipes water bill. Possible Vote.

d.    Brown to inform the members of the Board not to be calling the Attorney. They should call the Mayor and inform him what the issue is and he will call the Attorney. Possible Vote.

e.    Chief Taylor request City’s approval for the Police Department to participate in Missouri’s Highway Safety Program and sign the DWI and HMV authorization forms. (In packet) Possible Vote.

f.    Sharlene King on behalf of the Billings Merchant Association would like permission to close Commercial Street (behind City Hall) for the “Spring Fling” to be held on Saturday, April 21, 2018. Possible Vote.

g.    Hopkins to present information on Use Tax to be considered for August 7, 2018 Ballot.       Discussion. Possible Vote.

h.    Recap of Contract Labor for Backhoe Services from 2015, 2016 and 2017. FYI

i.    David Rauch to address the Board about Mural Project.

j.    Hopkins request to have all computers brought up to Windows 10 which includes the computer in Mayor’s Office and Sewer Plant that is Windows XP that will need Microsoft Office and Outlook programs placed on them and to reset all city e-mails to Microsoft Outlook. Discussion. Possible Vote.

k.    Ford Ranger is in need of new transmission. Repair costs are in packet. Discussion. Possible Vote.

l.    Huffman would like a visible street sign placed on Mt. Vernon Street on the Mt. Vernon side of the street.       Possible Vote.

m.   Visioning Project is set for next Thursday, March 22, 2018 at 6:00 p.m. to be held at City Hall Boardroom.       Public is invited. A community Visioning Survey is available for those interested.

n.    Review and approve payment of wages, expenses, bills, statements and other expenditures for the month of February 2018. Possible Vote.

 

Mayor Pro Tem Brown may ask for a motion to go into Closed Session Pursuant to Section 610.021(3) RSMo hiring, firing, disciplining employees.

  

Meeting will be Closed to the Public.

 

Reopen the Regular Session.

 

No further business.

 

Adjournment.

 

The Undersigned Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City Hall, Billings, Missouri on this 13th day of March, 2018 at 3:00 p.m.

 

 

 

 

 

______________________________________

Chris M. Hopkins, Deputy City Clerk

 

 

 

 

 

Planning & Zoning Agenda, Thursday March 1, 2018

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Posted by chopkins | Posted in Agenda, Planning & Zoning | Posted on 27-02-2018

                                       City of Billings          P.O. Box 207          Billings MO 65610

                      Ph. 417-744-2581               202 NE US Hwy 60                    Fax 417-744-4560               

Agenda for Planning & Zoning Commission

for

Thursday, March 01, 2018

7:00 P.M.

Billings City Hall, Boardroom

202 NE US Hwy 60

 

AGENDA

 

ROLL CALL of Commissioners

PUBLIC PARTICIPATION

No review of Minutes for 2017.

 

OLD BUSINESS

None.

 

NEW BUSINESS

  1. Election of Officers

 

 

ADJOURNMENT

 

 

_________________________________

Chris M. Hopkins, Deputy City Clerk

 

 

 

Posted at City Hall 02/28/2018   10:00 a.m.

Board of Aldermen Agenda Thursday, February 15, 2018

0

Posted by chopkins | Posted in Agenda | Posted on 14-02-2018

      

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560

 

 

AGENDA FOR THE REGULAR SESSION OF THE BILLINGS BOARD

OF ALDERMEN MEETING ON FEBRUARY 15, 2018

AT 7:00 P.M. IN THE BILLINGS CITY HALL.

ROLLCALL.

Mayor Pro Tem Mickey Brown will open the meeting with the Pledge of Allegiance.

PUBLIC PARTICIPATION.

OLD BUSINESS.

a.   Woods to discuss bids for tractor and backhoe attachment. Possible Vote.

b.   David Rauch has contacted another artist for the mural on the east wall of City Hall. Rauch will discuss the new artist.

       Possible Vote.

c.   Taylor and Harter to discuss changing reserve amount for police car. Possible Vote.

d.   BILL NO. 18-02— An Ordinance Amending the Municipal Code of the City of Billings, Missouri at Title III, Schedule 1,

       Speed Limits, Regarding Howcroft Avenue. First and Second Reading.  Vote.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.    Consent Agenda. Vote.

 

         Review and approve the Minutes of the Regular Session of January 18, 2018 of the Billings Board

           Of Aldermen Meeting.

           Review and approve the Minutes of the Closed Session of January 18, 2018 of the Billings Board

           Of Aldermen Meeting.

           Review and approve the Treasurer’s Report.

           Review and approve the Police Report.

           Review and approve the Municipal Court Report.

           Review and approve the Animal Control Report.

           Review and approve the Wastewater & Water Maintenance Report.

           Review and approve the Water Collections Report.

           Review and approve the Building Inspector’s Report.

           Review and approve the Library Report.

b.   Doris Schmidt to discuss Cattle Show at the Billings Fair. Possible Vote.

c.   Krista Evans from MSU to address Board about Visioning Plan for Billings as well as discussion

 

       about updating Billings Comprehensive Plan(has not been revised since 1994). Possible Vote.

d.   Nikki Brister would like to address the Board about placing a 5th wheel on 301 West Lincoln. Possible Vote.

e.   Evelio Gonzalez , Los Girasoles Mexican Restaurant, would like to apply for a temporary Resort Liquor by

      the Drink License. Discussion. Possible Vote.

f.   Hopkins will discuss Internal Control Narrative- Cash Management. Auditor will be here Friday,

 

      February 16th to do the 2017 audit. FYI

g.   Fender to discuss new quote for the girls ball field. Possible Vote.

h.   BILL NO. 18-03 — An Ordinance Electing and Setting Forth the Duties And Salary and Term of Office of the City

 

       Clerk. First and Second Readings. Vote.

i.    BILL NO. 18-04 — An Ordinance Setting Salaries of All Officers and Employees of the City.  First and Second

 

       Readings. Vote.

j.    Mayor Pro Tem to appoint Fair Board Volunteers for 1 year term as follows:

 

       02/15/2018               Janine Staiger         2018           1 year                     2017/2018 Treasurer

                                            411 Purdy St, Billings                           838-5486

       02/15/2018                 Lisa McClelland     2018          1 year

                                            Terrill Road, Billings                           827-3439

       02/15/2018                 Jessica Verch         2018           1 year

                                            259 Sidekick Ct. Billings                      830-1869

       02/15/2018                 Katie Godfrey         2018           1 year   693-1957                                                                                                 

       02/15/2018                 Ray Datema           2018            1 year                   2017/2018 President

                                                       Republic                                                 860-0406

       02/15/2018                 Anna Datema         2018             1year

                                                      Republic                                                 827-3439

        Liaison 2018             Tricia Huffman     2018                       830-8508c

       Possible Vote.

k.   Mayor Pro Tem to Appoint Planning & Zoning Commission as follows:

 

              Jason Baker 4 years     2018-2021

              Tim Wood   3 years     2018-2020

              Ken Thomas 2 years    2018-2019

              Possible Vote.

l.    Mayor Pro Tem Brown to discuss projects completed and projects pending with Bond.

m.   Bids received for backhoe work from Enyart Construction is $70.00 hourly rate for backhoe, $10.00 hourly rate for 

        labor. Bids for Cleaning City Hall Willie Poindexter $125.00 per month.  Grime Scrubbers $195.00 per month,

        bi-weekly cleaning. Possible Vote.

n.    Haskins request permission to attend Municipal Court Clerk Training at Jefferson City, March 12th to the 15th. The State

        will be paying for the hotel lodging. The City’s expense will be mileage and meals. Possible Vote.

o.   Review and approve payment of wages, expenses, bills, statements and other expenditures for the Month of January 

       2018. Possible Vote.

 

 

Mayor Pro Tem May ask for a motion to go into Closed Session Pursuant to Section 610.021(3)

RSMo hiring, firing, disciplining employees.

 

Meeting will be Closed to the Public.

Reopen the Regular Session.

No further business.

Adjournment.

 

The Undersigned Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City Hall,

Billings, Missouri on this the 13th day of February, 2018 at 3:00 p.m.

 

 

___________________________________

Ruth M. Haskins, City Clerk

 

 

 

 

 

 

Library Agenda Monday February 12, 2018

0

Posted by chopkins | Posted in Agenda | Posted on 09-02-2018

BILLINGS CITY LIBRARY

AGENDA

February 12, 2018   6:30PM

LIBRARY BUILDING

251 NE US Hwy 60

Old business:

  1. Volunteers
  2. Chili Supper
  3. 2018 business license for $25.00, possible vote

 

New business:

  1. Reading of treasurer’s review of financial report and approval
  2. Reading and approval of minutes of January 9, 2018 meeting.
  3. Computer donation from Republic Technology, possible vote to approve
  4. Friends of the Billings City Library update
  5. Expenses spent and reimbursement for board member, possible vote

Prepared by Whitney Packwood

2/9/2018     1:15 p.m.

Planning & Zoning Meeting Thursday, February 8, 2018

0

Posted by chopkins | Posted in Agenda, Planning & Zoning | Posted on 06-02-2018

City of Billings          P.O. Box 207          Billings MO 65610

Ph. 417-744-2581               202 NE US Hwy 60                    Fax 417-744-4560               

Agenda for Planning & Zoning Commission

for

Thursday, February 8, 2018

7:00 P.M.

Billings City Hall, Boardroom

202 NE US Hwy 60

 

 

AGENDA

ROLL CALL of Commissioners

 

PUBLIC PARTICIPATION

No review of Minutes for 2017.

 

OLD BUSINESS

None.

 

NEW BUSINESS

 

  1. Election of Officers

 

 

 

 

ADJOURNMENT

 

_________________________________

Chris M. Hopkins, Deputy City Clerk

 

 

 

Posted at City Hall 02/06/2018   2:30 p.m.

Agenda for Board of Aldermen Meeting January 18, 2018

0

Posted by chopkins | Posted in Agenda | Posted on 23-01-2018

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                                                                   Fax 417-744-4560

 

 

 

AGENDA FOR THE REGULAR SESSION OF THE BILLINGS BOARD

OF ALDERMEN MEETING ON JANUARY 18, 2018

AT 7:00 P.M. IN THE BILLINGS CITY HALL

ROLLCALL.

 

President of the Board Brown will open the meeting with the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

 

OLD BUSINESS.

  • Woods to discuss more bids for tractor and backhoe attachment. Possible Vote.
  • Brown to discuss electrical bid for the storage building. Possible Vote.
  • Brown to discuss prices for hanging heater and insulation for the storage                                         building.       Possible Vote.
  • BILL NO. 17-12 — An Ordinance Amending the Municipal Code of the City of Billings, Missouri by Creating a New § 700.065 Regarding Non-Resident Surcharge for Water Service. First and Second Reading. Vote.
  • BILL NO. 17-13 — An Ordinance Amending the Municipal Code of the City of Billings, Missouri at Title III, Schedule I Speed Limits, Regarding John Street. First and Second Reading. Vote.    

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda. Vote.

 

Review and approve the Minutes of the regular Session of December 21, 2017 of the Billings Board of Aldermen Meeting.

Review and approve the Treasurer’s Report.

Review and approve the Police Report.

Review and approve the Municipal Court Report.

Review and approve the Animal Control Report.

Review and approve the Wastewater Maintenance Report.

Review and approve the Water Report.

Review and approve the Building Inspector’s Report.

Review and approve the Library Report.

  • Board to review and accept the resignation of Mayor Hodges effective December 22, 2017                     at 2:00 P. M. Possible Vote.
  • Board to make nominations for a new President of the Board for the year of 2018.                               Possible Vote.
  • BILL NO. 18-01 — An Ordinance Amending the Budget for the Fiscal Year January 1, 2017           to December 31, 2017. First and Second Reading. Vote.
  • Representative for Fire Department to address the Board concerning a Railroad disaster. FYI.
  • Library will host 3rd Annual Chili Supper March 3rd from 5 to 8 p.m.   FYI
  • Does the Library have to have a business license as part of the city and also a not-for-profit? Vote.
  • Brown to approve appointment of Kerri Culver to Library Board for a two year term 2018-2020. Other appointments Jan Morrison one year term, treasurer; Ivy Maxwell one year term, secretary; Whitney Packwood, President. Possible Vote.
  • Brown to make appointments for liaisons as follows:   Board to approve appointments in aggregate. Possible Vote

 

Library                     Jessie Coker

Planning & Zoning                      

           Fair Board                                                          

  • Brown to make appointments for City Employees as follows:

 

Police Chief                                       David Taylor

Deputy City Clerk                            Chris M. Hopkins

Treasurer                                           Chris M. Hopkins

Animal Control Officer                   Keith Hilburn

General Labor                                  Keith Hilburn

Water & Wastewater Supt.             Randy Poindexter

Water Clerk                                      Gail Steinert

Receptionists Part-time                  Janice Bluebaum

General Labor Part-time                Donnie Batson

Building Code Enforcement P/T     Terry Danley

Ruth Haskins appointment to be by Ordinance in February.

Board to approve appointments in aggregate. Possible Vote.

  • Board to discuss employee raises for 2018. Possible Vote.
  • Taylor to discuss Williams has completed probation. Taylor recommends Williams be retained and given a raise of $.50 per hour.       Possible Vote.
  • Republic Services will be raising rates effective January 1, 2018 to $11.27 for residential cart and an additional $2.05 for extra cart. City needs to raise fees to customer to $12.00 for cart and to

 

$3.50 for extra cart. City’s old rates were $11.50 & $3.00. Board to approve the raise to customers. Possible Vote.

  • Hopkins to discuss prepayment to A.M. Pyrotechnics of $5,000.00 for the Fireworks show to be scheduled for June 30, 2018. Possible Vote.
  • Hopkins request permission to attend the GFOA Seminar in Columbia on February 28th.       Expenses would be $95.00 for seminar and mileage of $192.60. Possible Vote.
  • Economic Development Committee Would like to pursue artist concept for mural on wall of City Hall.       Possible business donations and use the balance of Capital Improvements Sales Tax. Vote.
  • Chief Taylor request a 20 MPH Ordinance and sign on Howcroft from Beverly to Pine St. Board to approve the Attorney to do an Ordinance for next meeting. Possible Vote.
  • Taylor and Harter to discuss changing the monthly amount for the reserve for the Police Car from $300.00 to $525.00 per month. Possible Vote.
  • Review and approve payment of wages, expenses, bills, statements and other expenditures for the month of December, 2017. Possible Vote.

 

 

President of the Board will ask for a motion to go into Closed Session Pursuant to Section 610.021(3) RSMo hiring, firing, disciplining employees.

 

Close the Meeting to the Public.

 

Reopen the Regular Session.

 

No further business.

 

Adjournment.

 

The Undersigned, Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City Hall, Billings, Missouri on this the 16th day of January, 2018 at 3:30 p.m.

 

________________________________

Ruth M. Haskins, City Clerk

 

 

     

 

 

Library Agenda Tuesday, January 9, 2018

0

Posted by chopkins | Posted in Agenda | Posted on 08-01-2018

BILLINGS CITY LIBRARY

AGENDA

January 9, 2018   6:30PM

LIBRARY BUILDING

251 NE US Hwy 60

Old business:

A.  Volunteers

B.   Chili Supper

C.   2018 Calendar

D.   Nominations for board appointments and new board member, possible vote.

 

New business:

A.    Reading of treasurer report and approval

B.    Reading and approval of minutes of December 12, 2017 meeting.

C.    2018 business license for $25.00, possible vote

D.    2018 renewal for food establishment permit for $50.00, possible vote

E.     Friends of the Billings City Library update

F.      Expenses spent and reimbursement for board member, possible vote

 

 

 

 

Prepared by Whitney Packwood

1/8/2018     12:09 p.m.