Library Board Meeting Saturday, Sept 23, 2017

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Posted by chopkins | Posted in Agenda | Posted on 22-09-2017

BILLINGS CITY LIBRARY

AGENDA

September 23, 2017 6:00PM

LIBRARY BUILDING

251 NE US Hwy 60

Old business:

  1. Volunteers
  2. Revision of Financial Statement

 

 

New business:

  1. 2018 Budget

Prepared by Whitney Packwood

09/21/17 3:45 p.m.

Agenda for Board of Aldermen Meeting on Thursday, September 21, 2017

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Posted by chopkins | Posted in Agenda | Posted on 21-09-2017

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560

 

 

AGENDA FOR THE REGULAR SESSION OF THE BILLINGS

BOARD OF ALDERMEN MEETING

                  ON

         SEPTEMBER 21, 2017

            AT    7:00 P.M.

IN THE BILLINGS CITY HALL.

 

ROLL CALL.

 

Mayor Hodges to open the meeting with the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

 

OLD BUSINESS.

a.    Mayor stated the prices were checked for tires on the Gray Ford pickup. Prices were comparable with prices presented at last meeting.       Possible Vote.

b.    Attorney to present lease for Library and the City of Billings. Possible Vote.

c.    Hopkins to explain Asset Management to the Board. Possible Vote.

d.    Huffman to have more information for purchase of electronic meter readers. Possible Vote.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.    Consent Agenda. Vote.

 

Review and approve the Minutes of the Regular Session on August 17, 2017 of the Billings Board of Aldermen Meeting.

Review and approve the Minutes of the Public Hearing for the Tax Levy on August 24, 2017.

Review and approve the Minutes of the Special Called Session on August 24, 2017 of the Billings Board of Aldermen Meeting.

Review and approve the Treasurer’s Report.

Review and approve the Police Report.

Review and approve the Municipal Report.

Review and approve the Animal Control Report.

Review and approve the Wastewater Maintenance Report.

Review and approve the Water Report.

Review and approve the Building Inspector’s Report.

Review and approve the Library Minutes.

b.     Mayor to present a donation of land from Mrs. Carolyn Cloud as per the Warranty Deed. Mayor needs Board approval to pay the sum of $1.00 and accept the donation. Possible Vote.

c.     Jed Forrester request the City send his letter to all water customers informing them of the detrimental health effects of drinking chlorinated water. DNR letter stating that the chlorine is not harmful to the public. Attached. Possible Vote.

d.     Julia View, bought property at 228 & 258 Terrill Creek, that property is not currently on City sewer.       Ms. View is requesting to be hooked onto the City sewer, the property is on City water, however, it is outside the City limits. Possible Vote.

e.     Hopkins to present Commercial Insurance quotes for 2017-2018 from Taylor Insurance, to be renewed in November. Possible Vote.

f.     Mayor to discuss purchase of a new trailer for the lawn mower from Sancrest Trailers for a quote price for a 6’ X 14’ at $1,475.00. A three (3) warranty and paint of city’s choice is included.               Possible Vote.

g.    Board to approve cost quote of taps to water lines for the FEMA project. Fire suppression tap and parts $1,619.03(4” tap). Metered water line tap $1,428.57(1 ½”) and parts $2,525.71(1 ½) for a total of $3,953.27. The amount that was paid to the City for this was $2,000.00.       Possible Vote.

h.    Fender to present quote for new fencing at the girl’s softball field. Possible Vote.

I.     Mayor to discuss employee’s health insurance. Possible 25% to be paid by the employee’s beginning in January 2018.       Possible Vote.

j.    Hopkins to discuss Budget considerations. Revised narrative sheet included with omitted information in bold and italics. Possible Vote.

k.   Hopkins to discuss attending the GFOA Fall Seminar on October 11, 2017, cost $95.00 registration fee and mileage $187.25. Possible Vote.

l.    Board to approve a payment of $49,476.16 to Ace Pipe Cleaning for Contract work. Balance to finish would be $8,388.00 retainage.       Possible Vote.

m.   Chief Taylor to inform the Board that he has hired another police officer, who will start on September 25, 2017 for training. The new officer’s name is Jordan Williams. Possible Vote.

n.    Hopkins to discuss Library Financial Statement and letter from Marshall Decker, the City auditor.       Possible Vote.

o.    Coker to discuss borders for playground equipment. Possible Vote.

p.    Coker to discuss City Clerk procedure for setting appointments with aldermen for Budgets. Possible Vote.

q.    Coker to discuss new dog pens at inside new building at sewer plant regarding 2018 Budget.       Possible Vote.

r.    Coker to discuss employee reviews.       Possible Vote.

s.    Review and approve payment of wages, expenses, bills, statements and other expenditures for the month of August, 2017. Possible Vote.

 

 

No further business.

 

Adjournment.

 

The Undersigned, Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City Hall,

Billings, Missouri on this the 19th day of September, 2017 at 3:30 p.m.

 

 

 

____________________________________

Ruth M. Haskins, City Clerk

 

Library Agenda for Tuesday, August 12, 2017

0

Posted by chopkins | Posted in Agenda | Posted on 11-09-2017

BILLINGS CITY LIBRARY

AGENDA

September 12, 2017 6:30PM

LIBRARY BUILDING

251 NE US Hwy 60

Old business:

  1. Volunteers
  2. Fair concession stand update
  3. Christian County partnership/budget item

 

 

New business:

  1. Reading of Treasurer Report and approval
  2. Reading and approval of minutes of August 8, 2017 meeting.
  3. Lease Terms Proposal for the city
  4. Signer on Bank of Billings account
  5. Friends of the Billings City Library update
  6. Expenses spent and reimbursement for board member, possible vote

Prepared by Whitney Packwood

09/04/17 9:56 p.m.

Public Hearing & Special Called Meeting, Thursday August 24, 2017

0

Posted by chopkins | Posted in Agenda | Posted on 23-08-2017

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                         Fax 417-744-4560

 

 

AGENDA FOR THE SPECIAL CALLED SESSION OF THE BOARD OF ALDERMEN

FOR THE CITY OF BILLINGS, MISSOURI TO BE HELD IN THE BILLINGS

CITY HALL ON THURSDAY, AUGUST 24, 2017 AT 7:00 P.M.

 

 

The Undersigned, the duly elected Mayor of the City of Billings, Missouri does hereby call a Special

Meeting of the Board of Aldermen of the City of Billings, Missouri. The meeting will take place on August 24, 2017 immediately following the Public Hearing for the Tax Levy at 7:00 p.m.

 

PUBLIC HEARING FOR 2017 TAX LEVY

Mayor to open Public Hearing for the 2017 Tax Levy at 7:00 p.m.

 

Public may speak.

 

Mayor to close the Public Hearing on the Tax Levy.

 

NEW BUSINESS.

a.    BILL NO. 17-09   An Ordinance Establishing the Tax Levy on All Real and Personal Property Located Within the City of Billings, Missouri for the Year of 2017. First and Second Readings. Possible Vote.

b.   Brown to discuss Car Port for covering the generator at the plant, cost of $500.00 to cover the sides of the Car Port. Possible Vote.

c.   Brown to discuss bid for storage building. Bid in Packet. Possible Vote.

d.    Mayor to ask the Board to approve the repairs to the Ranger in the amount of $733.64.         Possible Vote.

e.   Mayor also needs approval for new tires for the Gray Ford at $423.86. Possible Vote.

f.   Hopkins to discuss obtaining quotes for Commercial Insurance for September Board Meeting to be included in 2018 Budget. Possible Vote.

g.   Review Water/Sewer Ordinance concerning procedure for NSF checks for payment of water bills, discontinue water service until checks paid. Policy in packet. Possible Vote.

h.   Hamilton ditch maintenance Phase 1. Bid in Packet. Possible Vote.

I.  Mayor to discuss parallel parking on Washington Ave. Possible Vote.

j.    Mayor to discuss revenue and expenses of the Library, since the other bank account has been closed, need information and funds for Library account. Possible Vote.

k.   Hopkins to discuss having the attorney draw up a lease between the City and the Library.     Possible Vote.

l.   Hopkins to discuss setting up Asset Management Accounts for all City Departments to be included in the 2018 Budget. Possible Vote.

m.  Hopkins to discuss 2018 Budget. Proposed Budget Worksheet in Packet. Possible Vote.

No further business.

 

Adjournment.

 

 

_________________________________

Mayor Michael Hodges

 

 

 

 

Board of Aldermen Meeting Thursday, August 17, 2017

0

Posted by chopkins | Posted in Agenda | Posted on 16-08-2017

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                        Fax 417-744-4560

 

AGENDA FOR THE REGULAR SESSION OF THE BILLINGS

                BOARD OF ALDERMEN MEETING

                         ON AUGUST 17, 2017

                                           AT

                                      7:00 P.M.

                        IN THE BILLINGS CITY HALL.

 

ROLL CALL.

Mayor Hodges to open the meeting with the Pledge of Allegiance.

PUBLIC PARTICIPATION.  

OLD BUSINESS.

a.     Brown to present quotes on portable car port to cover the generator.  Possible Vote.

b.     Brown to discuss storage building at treatment plant.  The building would be 40 X 60 ft. with 12ft. walls, 1 window, 2 10ft. drive thru doors with openers, 1 walk thru door, 1 drain for dog pens, concrete floors and excavation.  Discussion.  Possible Vote.

c.      The Mt. Vernon drainage ditch and sidewalk has been postponed to have Cameron see if there is another way to do the repairs. Will get bids later.

d.      Dale Pride sent a note to the Board concerning his water bill from last month’s meeting. 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS & ORDINANCES.

a.      Consent Agenda.  Vote.

Review and approve the Minutes of the Regular Session of the Board of Aldermen, July 20, 2017.

Review and approve the Minutes of the Closed Session of July 20, 2017.

Review and approve the Treasurer’s Report.

Review and approve the Police Report.

Review and approve the Municipal Court Report.

Review and approve the Animal Control Report.

Review and approve the Wastewater Maintenance Report.

Review and approve the Water Report.

Review and approve the Building Inspector’s Report.

Review and approve the Library Minutes.

b.      Mayor will set a Special Meeting for August 24th for the Tax Levy Public Hearing and Meeting following the Public Hearing at 7:00 P. M. Possible Vote.

c.      Hopkins to discuss Capital Improvement Sales Tax and extend the Bank Loan for two(2) more years for additional total of $60,000.00 to make the repairs to the outside walls of City Hall.  Discussion. Possible Vote.

d.      Jim Viebrock of the Billings Merchant Association requesting closing Commercial St. from Washington Ave. to Jefferson Ave. on September 30, 2017 for possible parking for music and booths for First Fall Festival.  Discussion.  Possible Vote.

e.      Attorney to discuss vacating Alley at 315 Geneva St., which runs through the middle of the house. Also discuss vacating the other alley that runs between Main St. and Jefferson Ave.  Discussion.  Possible Vote.

f.      Huffman to discuss possible purchase of electronic meter readers.  Possible Vote.

g.      Huffman to request permission to close streets for the Parade Route on September 2nd for the Fair Board.  Possible Vote.

h.      Kip’s Rocking Chair MK, new owners Mike and Kharissa Hensley, to discuss difficulty in receiving Business License. Possible Vote.

i.       Coker to discuss Girls softball field at Park.  Possible Vote.

j.       Coker to discuss bathrooms at Park.  Possible Vote.

k.      Coker to discuss rubber mulch and edging for playground equipment at Park.  Possible Vote.

l.       Coker to discuss items to add to employee handbook.  Paper in packet.  Possible Vote.

m.     Mayor to discuss Chief Taylor’s wages. Possible Vote.

n.      Mayor to make appointments to Budget Funds as follows:  General Fund to Holly Fender; Police Department and Municipal Court to Nicolas Harter; Animal Control and Planning & Zoning to Jessie Coker; Street Fund to Marvin Woods; Park Fund to Tricia Huffman; and Public Works and Water/Wastewater Fund to Mickey Brown. Possible Vote.

o.      Mayor to appoint Marvin Woods as liaison to Planning and Zoning. Possible Vote.

p.      Hopkins request to start on 2018 Budget in September for October Meeting to approve. Possible Vote.

q.      Haskins requests permission to order water cards. Current price for 10,000 is $785.00.  Possible Vote.

r.      Review and approve payment of wages, expenses, bills, statements and other expenditures for the month of July, 2017. Possible Vote.

s.      Mayor to ask for a Motion to go into Closed Session Pursuant to Section 610.021(3) RSMo, hiring, firing, disciplining employees.

 

Meeting Closed to the Public.  Reopen Regular Session.

  1. Board to discuss wages for new hires.  Possible Vote.

 

No further Business.

Adjournment.

 

The Undersigned, Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City Hall, Billings, Missouri on this the 15th day of August, 2017 at 3:30 p.m.

 

 

 

 

______________________________________________

Ruth M. Haskins, City Clerk

 

Board of Aldermen Meeting Thursday, July 20, 2017

0

Posted by chopkins | Posted in Agenda | Posted on 18-07-2017

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560

 

 

AGENDA FOR THE REGULAR SESSION OF THE BILLINGS

BOARD OF ALDERMEN MEETING ON JULY 20, 2017 AT

7:00 P.M. IN THE BILLINGS CITY HALL.

 

ROLL CALL.

 

Mayor Hodges to open the meeting with the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS & ORDINANCES.

a.   Cameron with Elgin-Archer Engineers to discuss next projects for water as directed by the letter from DNR.  Possible Vote.

b.  Cameron to discuss obligations for the Bond on water and sewer rates.  Possible Vote.

c.   Mayor to discuss purchasing a portable car port for the Generator at the Plant.  Possible Vote.

d.   Christian County representative for the Library Board about the election for the tax increase that will be on the August Ballot.  Possible Vote.

e.   Poindexter to present quotes for new trash pump, will need when sever the water lines at the old tower at the old City Hall.  Quotes in the packet.  Possible Vote.

f.   Jed Forrester to discuss the quality of Billings Water.  Possible Vote.

g.   Dale Pride to discuss last month’s water bill, thinks his usage too high.  Randy and Keith both checked could not detect a leak.  At Mr. Pride’s request a new meter was installed.  Possible Vote.

h.   Mayor to discuss repairs to the Dakota service truck and the Ranger animal control truck.  Bids in packet for Dakota.  Verbal quote from Tail pipers on the Ranger for $327.00 for A/C work.    Possible Vote.

i.   Coker requested a letter explaining her absenteeism for the last three meetings be read to the Board by the Mayor.  Possible Vote.

j.   Library Board has requested the Mayor to appoint Tina Didreckson to the Library Board for a term of 2 years.    Possible Vote.

k.   Library Board has requested a review of the Library Ordinance changes.

l.   Coker asked for the following FYI’s be on the Agenda; Library will Host a Back to School Bash at Library 8-5 from 9 to 1, Bake Sale, Free Haircuts for Kids, Serving Hot Dogs & Lemonade.  Also Library will host a Scholastic Book Fair from July 31st to Aug. 5th during normal hour.

m.   Harter to discuss the cell phone bill for Chief Taylor.  Possible Vote.

n.    Harter to discuss inspections for rental units.  Ordinance in packet.

o.    Hopkins would like to attend the Board of Directors Meeting for GFOA in Columbia on Friday, August 11, 2017.  Will only need mileage reimbursement of $192.50.  Possible Vote.

p.    Hopkins to discuss Building Permit fee for Billings School Safe Room, four inspections will cost the City $120.00.  If water tap is needed the cost would be $2,000.00 and sewer connection would be $750.00.  Possible Vote.

q.    Hopkins to discuss the sidewalk project on Pine Street from Howcroft to Howard.  Bid is in packet.  Ad was placed in the paper.  Possible Vote.

r.    Consent Agenda.  Vote.

 

Review and approve the Minutes of the Regular Session of the Board of Aldermen, June 15, 2017.

Review and approve the Minutes of the Closed Session of June 15, 2017.

Review and approve the Treasurer’s Report.

Review and approve the Police Report.

Review and approve the Municipal Court Report.

Review and approve the Animal Control Report.

Review and approve the Wastewater Maintenance Report.

Review and approve the Water Report.

Review and approve the Building Inspector’s Report.

Review and approve the Library Minutes.

s.    Review and approve payment of wages, expenses, bills, statements and other expenditures for the month of June, 2017.  Possible Vote.

 

 

OLD BUSINESS.

a.    Attorney to discuss bids for the storage building at the plant.  Due to the prevailing wage laws, will have to reconsider who should be awarded the job.  Possible Vote.

b.    The bid for the repairs of the sidewalk and drainage ditch on Mt. Vernon is in the packet from Les Thomas for $11,850.00.  Possible Vote.

c.     Board to give approval for the Mayor to sign the contract with MDC for the new phone service.  Also AT & T was contacted and stated they did not provide the service needed for the new phone service, however Hopkins called Mediacom and they will provide the service on a three year contract.  First year will be $129.99 per month.  Second year will be $139.00 per month.  Third year will be $149.00 per month.  Board also needs to approve the Mayor signing the Mediacom agreement.  Possible Vote.

d.    BILL NO.  17-06  An Ordinance Authorizing Entry of an Agreement for Private Crossing By and Between The City Of Billing, Missouri and BNSF Railway Company.  First and Second Reading. Possible Vote.

e.    BILL NO.  17-07 An Ordinance Amending the Municipal Code of the City of Billings, Missouri at 8 700.050 Regarding Residential Water Rates and 8 700.080 Regarding Sewer Rates.  First and Second Readings.  Possible Votes.

f.     BILL NO.  17-08 An Ordinance Amending The Municipal Code Of the City Of Billings, Missouri

At Chapter 145 Regarding Public Library and Library Board.  First and Second Readings.      Possible Vote.

 

Mayor may ask for a Motion to go into Closed Session Pursuant to Section 610.021(3) RSMo

 

Meeting Closed to the Public.  Reopen Regular Session. 

 

No further Business. 

 

Adjournment.

 

The Undersigned Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City Hall, Billings, Missouri on this the 18th day of July. 2017 at 3:30 p.m.

 

__________________________________________

Ruth M. Haskins, City Clerk

 

 

Library Board Meeting Monday, July 10, 2017

0

Posted by chopkins | Posted in Agenda | Posted on 10-07-2017

                                    BILLINGS CITY LIBRARY

                                                AGENDA

                                    July 10,2017 4:00PM

                                          LIBRARY BUILDING

                                           252 NE US Hwy 60

 

Old business:

A. Volunteers

B.Back To School Bash

New business:

A.    Reading of Treasurer Report and approval

B.    Reading and approval of minutes of June 23, 2017 meeting.

C.    New Board Member ,possible vote

D.    Review Library Ordinance, possible vote

       E. Expenses spent and reimbursement for board member, possible vote

       F. Expenses spent and reimbursement for board member, possible vote

 

 

Prepared by Jenna Groves

07/10/17 1:14 pm

 

 

 

 

 

No Planning & Zonning scheduled for Thursday, July 6, 2017

0

Posted by chopkins | Posted in Agenda, Planning & Zoning | Posted on 03-07-2017

City of Billings          P.O. Box 207           Billings MO 65610

Ph. 417-744-2581                 202 NE US Hwy 60                    Fax 417-744-4560               

 

 

No  Planning & Zoning Commission scheduled

for

Thursday, July 6, 2017

 

 

 

 

 

 

 

 

 

 

 

_________________________________

Chris M. Hopkins, Deputy City Clerk

 

 

 

Posted at City Hall 07/3/2017   4:30 p.m.

Board of Aldermen Special Called Meeting Thursday, May 25, 2017

0

Posted by chopkins | Posted in Agenda | Posted on 20-06-2017

 

MINUTES OF THE SPECIAL CALLED SESSION OF THE BILLINGS

BOARD OF ALDERPERSONS MEETING ON MAY 25, 2017 AT 7:00 P.M

IN BILLINGS CITY HALL

 

Present were:  Mayor Michael B. Hodges, Chief David Taylor, Water & Sewer Maint. Supr. Randy Poindexter and City Clerk Ruth M. Haskins.  Treasurer Chris M. Hopkins absent due to medical leave.

 

Citizens and guest present:  None

 

ROLL CALL.

Huffman                             Present

Fender                                Present

Brown                                 Present

Harter                                 Present

Woods                                 Present

Coker                                  Absent

 

Mayor Hodges asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

Fender stated she had talked to Mike Moore and the Fire Department has started a log for water usage.  Poindexter stated will have to rent a tapping set for the meter installation.

Mayor informed the Board that a Police Officer has been terminated.  Will have a Closed Session at the June Meeting.

 

NEW BUSINESS.                 

Poindexter presented a change order for hatch repairs to be added for the contract with Hogan’s on the Tower. The engineer has approved this addition.  Motion made to approve the Change Order to add $1,300.00 to Hogan’s Contract Made by Brown seconded by Huffman.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.

Poindexter stated well # 2 has a meter that has quit working and is not counting the flow, which needs to be replaced. Reavis gave a quote of $2,250.00 to replace, however Poindexter stated it will also need a spool for an additional $200 to $300.  Motion to approve up to $2,550.00 to replace the meter and spool made by Huffman seconded by Harter.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.

Haskins stated the Project Manager for the school FEMA Shelter called and asked if there will be a building permit cost for the project. Fender stated the total footage would be 8,025 sq. ft. at .25 the cost would be $2,006.25.  Motion to charge a permit fee for the FEMA shelter made by Harter seconded by Woods.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.

No further business. 

 

Motion to adjourn made by Fender seconded by Huffman.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.

 

 

                                                                                    __________________________________

                                                                                     Michael B. Hodges, Mayor

 

 

ATTEST

 

 

____________________________________

Ruth M. Haskins, City Clerk

 

Time:  7:30 p.m.

 

 

 

 

 

Board of Aldermen Minutes for Thursday, May 18, 2017

0

Posted by chopkins | Posted in Agenda | Posted on 20-06-2017

MINUTES OF THE BOARD OF ALDERMEN REGULAR SESSION MEETING

FOR THE CITY OF BILLNGS ON MAY 18, 2017 AT 7:00 P.M.

 

Present were:  Mayor Michael Hodges, Chief David Taylor, Attorney William Petrus and City Clerk Ruth M. Haskins.  Absent were: Chris M. Hopkins and Randy Poindexter.

 

Citizens and guests present were:  Jenna Groves and Dan Crouch of MDC.

 

ROLL CALL

Fender                    Present  

Huffman                 Present

Harter                     Present

Brown                     Present

Woods                     Present

Coker                      Absent

 

Mayor asked everyone to stand for the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

Fender stated a Billings water customer had posted on Facebook some complaints concerning the water being shut off over the weekend due to non-payment.  Fender asked if it was common to shut off the water without notification.  Haskins stated the customers receive three notices before the water is shut off.  Fender wanted a schedule as to what days the notices were sent before shut off.  Haskins responded will have that next month.

Fender asked why a check was written to purchase a new Leon Rauch sign.  Haskins responded the sign was hit in an accident and restitution will pay the City back.

 

OLD BUSINESS.

  1. Brown has several bids for the storage building at the wastewater plant.  Discussed the bids for the building.  Motion to postpone to the next meeting made by Fender seconded by Brown.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.

 

NEW BUSINESS, MEMORIALS, RESOLUTIONS, PROCLAMATIONS, ORDINANCES

  1. Consent Agenda. Haskins stated the Animal Control Report was not available.  Motion to approve the Consent Agenda minus the Animal Control Report by Fender seconded by Brown.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  2. Motion to authorize the Mayor to sign Resolution 2017-R01 for the Grant for Engineering fees made by Brown seconded by Huffman. Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  3. Mayor stated the water has started eroding the dirt from under the sidewalk on Mt. Vernon by the school.  Will try to have a bid by the next meeting.  Motion to postpone to the next meeting made by Fender seconded by Brown.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  4. Groves from the Library Board asked what the items were for $70.00 to the Attorney.  Attorney responded that was the two conversations with Coker and time on the new Ordinance.  Groves would like to have the Treasurer to give copies of any invoice that needs to be paid by the Library to their Board to be approved.
  5. Groves also wants copies of the utility bills.
  6. Dan Crouch from MDC to talk about changing the phone system to VoIP. The average phone bill for the City is approximately $1,200.00 per month.  The phones that are now in the City will be usable with the system.  The monthly bill will be $337.99 for six lines.  Brown asked about a contract.  Harter asked the length of the contract.  Crouch responded three years.  After three years, the contract will be yearly.  Motion to postpone to next meeting for a copy of the contact and references made by Brown seconded by Huffman.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions..
  7. City Hall struck by lighting on April 29th, 2017. Insurance claim pending.  FYI
  8. BNSF has sent another letter concerning the crossing at the wastewater plant. Motion to postpone to next meeting to have attorney look over the documents made by Fender seconded by Huffman.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.
  9. Motion to review and approve the payment of wages, expenses, bills, statements and other expenditures for the month of May, 2017 made by Brown seconded by Fender. Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.

 

No further business.

 

Motion to adjourn made by Fender seconded by Huffman.  Voting “Aye” Woods, Fender, Brown, Harter and Huffman.  Voting “Nay” None.  No abstentions.

 

Adjourn at 9:00 p.m.

 

 

                                                                          _____________________________________

                                                                          Michael B. Hodges, Mayor

 

ATTEST

 

 

_____________________________

Ruth M. Haskins, City Clerk