Board of Aldermen Agenda for Thursday, February 21, 2019

0

Posted by chopkins | Posted in Agenda | Posted on 21-02-2019

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560

 

            

AGENDA FOR FEBRUARY 21, 2019 REGULAR SESSION OF THE

BOARD OF ALDERMEN MEETING OF THE CITY OF BILLINGS,

MISSOURI AT BILLINGS CITY HALL AT 7:00 P.M.

 

ROLL CALL.

 

Mayor Rauch will open the Board Meeting with the Pledge of Allegiance.

 

Mayor’s Comments.

 

PUBLIC PARTICIPATION.

 

UNFINISHED BUSINESS.

     a. Poindexter to present more bids for the generator for the wastewater plant. Possible Vote.

     b. Steinert to present breakdown on the difference between minimum 2,000 gallon versus

 

          3,000 gallon. Discussion. Possible Vote.

     c. Kucera to present two proposals for a new website for the City of Billings. Possible Vote.

     d. Brown to present job descriptions for Full Time and Part Time employee to work with other employees.  Possible Vote.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

     a. Consent Agenda. Vote.      

 

Review and approve the Minutes of the January 17, 2019 Regular Session Meeting of the Billings Board of Aldermen Meeting.

Review and approve the Treasurer’s Summary Report.

Review and approve the Police Report.

Review and approve the Municipal Court Report.

Review and approve the Animal Control Report.

Review and approve the Water and Wastewater Report.

Review and approve the Water Report.

Review and approve the Builders Inspector’s Report.

Review and approve the Park Board’s Minutes.

Review and approve the Library Minutes

     b. Cameron to discuss bid for approval for Rotor Installation. Possible Vote.

     c. Cameron to discuss Phase II Bond Projects. Possible Vote.

     e. Poindexter to present quotes for pump for wastewater plant and to rebuild electrical controls. Possible Vote.

     f. Poindexter to discuss quotes for automatic water meter readers and software. Possible Vote.

     g. Coker to discuss concession stand at the Park. Possible Vote.

     h. Huffman to discuss Business License Fees in Section 605.030. Possible Vote.

     i.  Huffman to discuss Fair Board Chapter 135 (13.110 – 135.180) Article II. Possible Vote.

     j.  Huffman to discuss Landlord issues/definitions; Commercial vs Residential. Possible Vote.

     k. Huffman would like to have a Planning and Zoning Commission together. Possible Vote.

     l.  Brown to discuss Sipes water line and meter. Possible Vote.

     m. Kucera to discuss a proposal to pay Police Chief Taylor for 12 days of unused vacation time ($2,476.80) and allow

           carry over of 5 vacation days ($1,032.00). Possible Vote.

     n. Kucera to discuss a proposal to allow all employees to carry over 5 days of vacation time. This would require a change

           in personnel policy.  Possible Vote.

     o. Hopkins December 2018 Income & Expense 12 month Amendment / Actuals/FYI.

     p. Haskins states Lt. Bruce Belin has completed his 90 day probation, raise wage to $16.50 as per police agreement

          effective February 27, 2019, has been enrolled in the city paid insurance plan.  Possible Vote.

     q. Hopkins request to attend GFOA Conference April 10, 11,12, 2019 at Camden on the Lake. Possible Vote.

 

      r. Motion to approve wages, expenses, bills, statements and other expenditures for the month of January 2019. Possible

           Vote.

 

 

Motion for the Board to into Closed Session for the Purpose of hiring, firing and disciplining an employee

Pursuant to Section 610.021 (3) RSMo.

 

Meeting will be closed to the Public.

 

Reopen Regular Session.

 

No further business.

 

Adjournment.

 

The Undersigned, Hereby Certifies that a True Copy of the Foregoing Agenda was Posted at Billings City

Hall at 3:00 P. M. on February 19, 2019.

 

 

 

___________________________________________

Ruth M. Haskins, City Clerk

Library Agenda for Tuesday, February 12, 2019

0

Posted by chopkins | Posted in Agenda | Posted on 11-02-2019

 

 

 

City of Billings Library 251 NE US Hwy 60 Billings MO. 65610

417-233-1688               email billingscitylibrary@gmail.com

 

Agenda for the regular session of The Library Board for the City of Billings

Library are to be held at the Billings City Library building on Tuesday

                                                     February 12, 2019 at 6:30 pm

Roll Call

Jessie Coker Board President to call meeting to order.

 

Public Participation

 

Old Business

  1. Tina to present the Volunteer policy handbook. Vote
  2. Tina to discuss cataloging software. Poss. Vote

New Business

1.  Appoint Jan Morrison to a 2 year term expiring 01/01/021. Vote

B Appoint Ivanna Maxwell to a 1 year term expiring 01/01/2020. Vote

  1. Approval of forms for the Friends of the Library 5k. Vote
  2. Tina to give update on new computers.
  3. Approval of Library Minutes from January 2019 meeting. Vote
  4. Approval of Financial from January 2019. Vote
  5. Volunteer appreciation day. Vote
  6. Softball concession stand. Poss. Vote

Meeting Adjourned Prepared by :

Jessie Coker

Board President

 

 

Park Board Agenda for Thursday, February 7, 2019

0

Posted by chopkins | Posted in Agenda | Posted on 06-02-2019

City of Billings

Park Board Agenda 02/07/19

07 February 2019 / 6:30 PM / Billings City Hall, 202 NE Hwy 60

Roll Call

President Tim Fields will open the meeting.

AGENDA

Old Business

No old business.

New Business

A.  Karen to introduce bylaws for consideration.  Possible vote.

B.  Board members to present park improvement ideas. Tim to introduce Kelly Hasler to consult on park design and long term view.

C.  Park liason Tricia Huffman to discuss Servsafe certifications and requirements for concession stand.       Also discuss inventory and public use of concessions: rental, fees, responsibility agreement, and finishing up checklist. Possible vote.

D.  Karen to discuss if Billings Assembly of God is hosting Easter Egg Hunt this year.

E.  Karen to discuss funding issues for 2019 and beyond.

F.  Discuss possible ideas for what and where Susan to paint.

G.  Tim to give an update on discussion with Superintendent on status of fence in softball field.

H.  Tricia to discuss possible cooperation on 5k run/walk.

I.   Nicole to give update on mulch purchased by previous park board.

J.   Discuss security issues and solutions.

K.  Discuss where to put granite bench to honor Cloud Family land donation.

L.   Discuss bathroom upkeep.       Possible vote.

M.  Discuss setting up a Facebook page. Possible vote.

N.   Karen to update board on Sesquicentennial Anniversary planning.

Adjournment

Board of Aldermen Agenda for Thursday, January 17, 2019

0

Posted by chopkins | Posted in Agenda | Posted on 17-01-2019

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560

 

AGENDA FOR JANUARY 17, 2019 REGULAR SESSION OF THE

BOARD OF ALDERMEN MEETING OF THE CITY OF BILLINGS, MISSOURI

AT BILLINGS CITY HALL AT 7:00 P.M.

 

ROLL CALL.

Mayor Rauch will open the Board Meeting with the Pledge of Allegiance. 

Mayor’s Comments.

PUBLIC PARTICIPATION.

 

UNFINISHED BUSINESS.

       a.  Poindexter to give estimates on repairs for the Generator at the plant.       Possible Vote.

 

 

NEW BUSINESS, MEMORIAL, PROCLAMATIONS AND ORDINANCES.

      a.   Consent Agenda. Vote.

 

Review and approve the Minutes for the Regular Session Meeting of the Board of Aldermen on

December 20, 2018.

Review and approve the Minutes for the Special Called Meeting of the Board of Aldermen on

December 7, 2018.

Review and approve the Minutes for the Closed Session at the Special Called Meeting of the Board

of Aldermen on December 7, 2018.

Review and approve the Treasurer’s Summary Report.

Review and approve Police Report.

Review and approve the Municipal Court Report.

Review and approve the Animal Control Report.

Review and approve the Water and Wastewater Report.

Review and approve the Water Report.

Review and approve the Building Inspector’s Report.

Review and approve the Library Board Minutes of December Meeting.

       b.   BILL NO. 19-01 — An Ordinance Amending the Budget for the Fiscal Year January 1, 2018 to

 

December 31, 2018. First and Second Reading. Possible Vote.

       c.   BILL NO. 19-02 — An Ordinance Electing and Setting Forth the Duties and Salary and Term

 

of Office of the City Clerk. First and Second Reading. Possible Vote.

       d.   BILL NO. 19-03 — An Ordinance Setting Salaries of All Officers and Employees of the City.

 

First and Second Reading. Possible Vote.

       e.   Board to hire McLiney Company as Underwriters for Phase II of the Bond Projects. Possible Vote.

       f.   Board to make nominations for the President of the Board. Possible Vote.

       g.  Board to appoint the following employees and officers for the year of 2019: Possible Vote.

 

Chris M. Hopkins, City Treasurer, Deputy City Clerk.

Gail L. Steinert, Public Works Clerk.

Janice E. Bluebaum, Asst. Public Works Clerk

Randy Poindexter, Water & Sewer Supt.

Keith E. Hilburn, Animal Control, Public Works/Wastewater.

Donnie E. Batson, General Labor, Street, Park, Public Works, Wastewater

David E. Taylor, Police Chief

Bruce A. Belin, Lieutenant

Justin D. Braden, Police Officer

 

Terry Danley, Code Enforcement Officer, Building Inspector

Archer-Elgin Engineering Firm

William J. Petrus, City Attorney

Joel Harris, Municipal Judge

Henry Bos, Emergency Management Director

       h.   Board to appoint Library Board Members for 2019. List Attached. Possible Vote.

       i.   Tina Didreckson to discuss a couple of grant partnerships with the City. Possible Vote.

       j.   Board to appoint members of the Park Advisory Board. List Attached. Possible Vote.

      k.   Board to approve the following names as authorized signers for the City of Billings Asset Management

 

Account at the Bank of Billings: Mayor David Rauch, President of the Board, City Clerk Ruth M. Haskins

and City Treasurer Chris M. Hopkins. Possible Vote.

       l.    Woods to discuss water & sewer rates.   Possible Vote.

       m.  Woods to discuss sidewalks on Mt. Vernon and Highway 60. Possible Vote.

       n.   Woods to readdress the Veterans Wall and Band Stand. Possible Vote.

       o.    Kucera to discuss possible replacement of City’s Website, for further consideration at a later date.

       p.   Brown to discuss a part time infrastructure supervisor to assess and supervise projects as directed by the

 

Mayor and the Board. Place ad in Paper? Possible Vote.

       q.   Mayor to discuss with the Board that Randy is going to school to obtain a higher rank. Possible Vote.

       r.   Mayor to discuss appointing a committee for an Employee Policy and Procedure and City Policy and Procedure. Possible Vote.

       s.   Motion to approve wages, expenses, bills, statements and other expenditures for the month of

 

December, 2018. Possible Vote.

 

Motion for the Board to go into Closed Session for the Purpose of hiring, firing and disciplining an employee

Pursuant to Section 610.021(3) RSMo.

Meeting will be closed to the Public.

Reopen Regular Session.

No further business.

Adjournment.

 

The Undersigned, Hereby Certifies that a True Copy of the Foregoing Agenda was Posted at Billings City Hall

At 3:30 p.m. on January 15, 2019.

 

 

 

_______________________________________

Ruth M. Haskins, City Clerk

 

 Received for website posting 1/19/2019

 

Billings City Library Agenda for Tuesday, January 8, 2019

0

Posted by chopkins | Posted in Agenda | Posted on 07-01-2019

 

City of Billings Library 251 NE US Hwy 60 Billings MO. 65610

  1. 417-233-1688               email billingscitylibrary@gamil.com

 

Adgenda for the regular session of The Library Board for the City of Billings

Library are to be held at the Billings City Library building on Tuesday

                                 January 8th 2019 at 6pm .                         .

Roll Call

Jessie Coker Board President to call meeting to order

 

Public Participation .

 

Old Buisness

A.Volunteer handbook .Vote

 

B.Discus a partnership with the city for Grants . Vote

 

C.

 

New Business

  1. Tina to discuss purchase of new computers and cataloging software. vote

 

B.Jessie Coker to discuss 5k fundraiser volunteers for march. Vote

 

C.Tina to discuss Evenbrite event for library . Vote

 

  1. Tina to discuss any proposals to the city for the next meeting . Vote

E.Approval of minutes from Dec. 2018 meeting . Vote

F.Approval of Financials from Dec. 2018. Vote

Meeting Adjourned Prepared by :

Jessie Coker

Board President

 

 

 

Posted 01/07/2019   4:25 p.m.

 

 

Agenda Board of Aldermen Meeting Thursday, December 20, 2018

0

Posted by chopkins | Posted in Agenda | Posted on 19-12-2018

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560

 

 

AGENDA FOR DECEMBER 20, 2018 REGULAR SESSION OF THE

BOARD OF ALDERMEN MEETING IN THE CITY OF BILLINGS, MISSOURI

AT BILLINGS CITY HALL AT 7:00 P.M.

 

ROLL CALL.

 

Mayor Rauch will open the Board Meeting with the Pledge of Allegiance.

 

Mayor’s Comments:

 

PUBLIC PARTICIPATION.

 

UNFINISHED BUSINESS.

a.    Woods to discuss Plaque or Bench to acknowledge the land donation from the Cloud family.  Possible Vote.

b.    Attorney needs more detail for Ordinance for Highway annexation.       FYI

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.    Consent Agenda. Vote.

 

        Review and approve the Minutes for the Regular Session Meeting of the Board of Aldermen on November 15, 2018.

        Review and approve the Treasurer’s Summary Report.

        Review and approve the Police Report.

        Review and approve the Municipal Court Report.

        Review and approve the Animal Control Report.

        Review and approve the Water and Wastewater Maintenance Report.

        Review and approve the Water Report.

        Review and approve the Building Inspector’s Report.

        Review and approve the Library Board Minutes of November meeting.

b.    BILL NO. 18-11 — An Ordinance for Establishing The Budget For The Fiscal Year January 1, 2019 to December 31, 2019.  

        First and Second Reading.  Possible Vote.

c.     Poindexter to request the Board approve the purchase of a new portable generator to replace the one stolen from the

         lift station.  Possible Vote.

d.     Poindexter to request the Board approve fixing old generator at plant or to purchase a new one. Possible Vote.

e.      Gold to enquire about a $500.00 transfer from Cell Phone Tower money to Library.  Discussion.  Possible Vote.

f.      Brown to discuss getting gutters on storage building at treatment plant. Bids in packet.  Discussion.  Possible Vote.

g.     Kucera to discuss request from Chief Taylor for time off instead of pay for accrued vacation, time off to be carried over

         to next employment year.  Discussion.  Possible Vote.

h.     Hopkins to discuss General Code requests Project Authorization to proceed with placing City of Billings Ordinances

         online, will be linked to current website. Details in packet. Discussion. Possible Vote.

i.      Hopkins to discuss prepayment to A.M. Pyrotechnics of $5,000.00 for the Fireworks show to be scheduled for June 29,

          2019.  Discussion.  Possible Vote.

j.       Hopkins asked the Board to authorize the Treasurer to move $10,000.00 out of Operation Budget of Public Works to

          set up an Asset Management Savings Account. Possible Vote.

k.      Hopkins asked the Board to authorize removing the name of Mike Hodges from the Safety Deposit Box and adding the

          names of David Rauch and Mickey Brown. Possible Vote.

l.       Hopkins requests permission to amend 2018 Budget to 12 month actuals as of December 31, 2018.  Possible Vote.

m.     Huffman will present a list of potential citizens for the Park Board.  The Mayor will make the following appointments

          with Board approval: Betty Hale, Bill Wilson, Jennifer Fritsche, Tim Fields, Nick Harter, Karen Foster, Nicole

          Browning, Susan Jones and Doug Corrie. Possible Vote.

n.      Motion to approve wages, expenses, bills, statements and other expenditures for the month of  November, 2018.

          Possible Vote.

 

 

Motion for the Board to go into Closed Session for the Purpose of hiring, firing and disciplining an employee Pursuant to Section 610.021(3) RSMo.

 

Meeting will be Closed to the Public.

 

Reopen Regular Session.

 

No further business.

 

Adjournment.

 

The Undersigned, Hereby Certifies that a True Copy of the Foregoing Agenda was Posted at Billings City Hall at

3:30 p.m. on December 18, 2018.

 

 

 

______________________________________

Ruth M. Haskins, City Clerk

 

 

 

 

 

Library Agenda for Tuesday, December 11, 2018

0

Posted by chopkins | Posted in Agenda | Posted on 11-12-2018

 

City of Billings Library 251 NE US Hwy 60 Billings MO. 65610

417-233-1688               email billingscitylibrary@gmail.com

 

Agenda for the regular session of The Library Board for the City of Billings

Library are to be held at the Billings City Library building on Tuesday

                                   December 11th 2018 at 5 pm .                         .

Roll Call

Jessie Coker Board President to call meeting to order

 

Public Participation .

 

Old Business

  1. Volunteer handbook .Vote

B.

C.

 

New Business

  1. Discuss dates to be closed over the holiday season . Vote

 

  1. Jessie Coker to discuss 5k fundraiser for March 2019. Vote

 

  1. Discuss possible Event Calendar for 2019. poss vote .

 

  1. Put together budget for 2019. vote
  2. Approval of minutes from Nov. 2018 meeting . Vote
  3. Approval of Financial from Nov. 2018. Vote

Meeting Adjourned Prepared by :

Jessie Coker

Board President

 

Received and Posted 12/11/2018

8:10 am

Board of Aldermen Agenda for Thursday, November 15, 2018

0

Posted by chopkins | Posted in Agenda | Posted on 14-11-2018

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560

 

AGENDA FOR NOVEMBER 15, 2018 REGULAR SESSION OF THE

BOARD OF ALDERMEN MEETING IN THE CITY OF BILLINGS, MISSOURI

AT BILLINGS CITY HALL AT 7:00 P.M.

       

ROLL CALL.

Mayor Rauch will open the Board Meeting with the Pledge of Allegiance.

Mayor’s Comments:

PUBLIC PARTICIPATION.

UNFINISHED BUSINESS.

 

    a.   Board postponed an Ordinance annexing in Hwy 60, the attorney was to do a draft. Possible Vote.

    b.  Board postponed to this meeting concerning raises for Hilburn. Possible Vote.

    c.   Board postponed to this meeting concerning putting Billings Ordinances on our website.  Possible Vote.

    d.   Hopkins to discuss nine month Budget Amendment. Possible Vote.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

    a.   Consent Agenda. Vote.

 

           Review and approve the Minutes for the Regular Session Meeting of the Board of Aldermen on October 18, 2018.

           Review and approve the Treasurer’s Summary Report.

           Review and approve the Police Report.

           Review and approve the Municipal Court Report.

           Review and approve the Animal Control Report.

           Review and approve Water and Wastewater Maintenance Report.

           Review and approve the Water Report.

           Review and approve the Building Inspector’s Report.

    b.   Resolution R-2018-2 — Resolution of Governing Body of Applicant.       To remove Michael Hodges and place David L.

           Rauch as Authorizing Contact for SCEAP (Wastewater) Grant Reimbursement. Possible Vote.

     c.   BILL NO. 18-10 — An Ordinance Amending the Municipal Code of the City of Billings, Missouri at Chapter 135,

           Boards and Commissions, Regarding a Park Board. First and Second Reading.     Possible Vote.

     d.  Woods to discuss a Bench or Plaque on the property that was donated by the Cloud’s acknowledging their gift.

           Possible Vote.

     e.   Poindexter to have the Board approve the $1,200.00 to Reavis for a 4” check valve. Possible Vote.

     f.   Hopkins to discuss eCode 360 pricing for 2019 link to Ordinances on Website. 2019 year @ $495.00; 2020 @ $695.00

           could increase more as adopting 2018 building codes. There is an additional charge to update Ordinances during the

           year.  Possible Vote.

    g.   Kucera to request permission to build and partial funding of a bandstand/mural combination honoring, by name, the

           individuals from this community who sacrificed their lives or freedom in defense of our country. List in packet.

           Possible Vote.

     h.  Hopkins to discuss Asset Management Savings Account to be opened for the City of Billings.  Departments can deposit

           Funds for future accumulation. Possible Vote.

     i.   Mayor to propose hiring new police officer Bruce Belin. Discuss starting wage. Possible Vote.

     j.   Brown asked who is responsible for maintenance of the alley ways in the City. Possible Vote.

     k.  Hopkins to discuss 2019 Budget worksheet. Deadline to complete is Dec. 13th. Possible Vote.

     l.   Motion to approve wages, expenses, bills, statements and other expenditures for the month of October, 2018. Possible

           Vote.

 

 

No further business.

 

Adjournment.

 

The Undersigned, Hereby Certifies that a True Copy of the Foregoing Agenda was posted at City Hall,

Billings, Missouri on this the 13th day of November, 2018 at 3:30 p.m.

 

 

 

____________________________________

Ruth M. Haskins, City Clerk    

 

Library Agenda, Tuesday, November 13, 2018

0

Posted by chopkins | Posted in Agenda | Posted on 08-11-2018

 

City of Billings Library

251 NE US Hwy 60 Billings MO. 65610

Phone 417-233-1688

Email: billingscitylibrary@gmail.com

 

Agenda for the regular session of The Library Board for the City of Billings

Library are to be held at the Billings City Library building on

Tuesday, November 13, 2018 at 6:30 pm.

 

 

ROLL CALL.

Jessie Coker Board President to call meeting to order.

PUBLIC PARTICIPATION.

 

UNIFINISHED BUSINESS.

A.     Volunteer policy handbook. Possible Vote.

 

NEW BUSINESS.

A.    Marki Todd and the Girl Scouts want to host an event at the library on November 15th.  Vote.

B.   Library to be closed the week of Thanksgiving 11-21 through 11-24.  Vote

C.   Dale will only be able to work through the end of Nov.  We need to find a new volunteer for Tuesday nights.

D.   Approval of minutes from October.  Vote.

E.   Approval of Financials for October.  Vote.

F.  Library Liaison Scott Gold to discuss 9 Month Budget Amendment & discuss possible suggestions for 2019 Budget.  Possible Vote.

No further Business.

Adjournment.

 

Prepared by: Jessie Coker

Board President

 

Posted 11/08/2018

 

 

Agenda for November 6, 2018

0

Posted by chopkins | Posted in Agenda, Notifications | Posted on 06-11-2018

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                                                                   Fax 417-744-4560

 

 

 

AGENDA FOR A MEETING TO INTERVIEW POTENTIAL POLICE OFFICERS

BY BILLINGS BOARD OF ALDERMEN ON TUESDAY, NOVEMBER 6, 2018

AT 4:00 P.M. IN THE BILLINGS CITY HALL.

 

 

Mayor Rauch will call the meeting to order.

 

The number of Aldermen attending this meeting will be at least three or more, however no vote will be taken at this interview.

 

Chief Taylor will conduct most of the interview.

 

Meeting will be adjourned when the interviews are finished.

 

The Undersigned, Hereby Certifies That a True Copy of the Foregoing Agenda was Posted at City Hall,

Billings, Missouri on this the 5th day of November, 2018 at 10:00 a.m.

 

 

 

______________________________________

Ruth M. Haskins, City Clerk