Board of Aldermen Agenda Thursday, February 15, 2018

0

Posted by chopkins | Posted in Agenda | Posted on 14-02-2018

      

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560

 

 

AGENDA FOR THE REGULAR SESSION OF THE BILLINGS BOARD

OF ALDERMEN MEETING ON FEBRUARY 15, 2018

AT 7:00 P.M. IN THE BILLINGS CITY HALL.

ROLLCALL.

Mayor Pro Tem Mickey Brown will open the meeting with the Pledge of Allegiance.

PUBLIC PARTICIPATION.

OLD BUSINESS.

a.   Woods to discuss bids for tractor and backhoe attachment. Possible Vote.

b.   David Rauch has contacted another artist for the mural on the east wall of City Hall. Rauch will discuss the new artist.

       Possible Vote.

c.   Taylor and Harter to discuss changing reserve amount for police car. Possible Vote.

d.   BILL NO. 18-02— An Ordinance Amending the Municipal Code of the City of Billings, Missouri at Title III, Schedule 1,

       Speed Limits, Regarding Howcroft Avenue. First and Second Reading.  Vote.

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.    Consent Agenda. Vote.

 

         Review and approve the Minutes of the Regular Session of January 18, 2018 of the Billings Board

           Of Aldermen Meeting.

           Review and approve the Minutes of the Closed Session of January 18, 2018 of the Billings Board

           Of Aldermen Meeting.

           Review and approve the Treasurer’s Report.

           Review and approve the Police Report.

           Review and approve the Municipal Court Report.

           Review and approve the Animal Control Report.

           Review and approve the Wastewater & Water Maintenance Report.

           Review and approve the Water Collections Report.

           Review and approve the Building Inspector’s Report.

           Review and approve the Library Report.

b.   Doris Schmidt to discuss Cattle Show at the Billings Fair. Possible Vote.

c.   Krista Evans from MSU to address Board about Visioning Plan for Billings as well as discussion

 

       about updating Billings Comprehensive Plan(has not been revised since 1994). Possible Vote.

d.   Nikki Brister would like to address the Board about placing a 5th wheel on 301 West Lincoln. Possible Vote.

e.   Evelio Gonzalez , Los Girasoles Mexican Restaurant, would like to apply for a temporary Resort Liquor by

      the Drink License. Discussion. Possible Vote.

f.   Hopkins will discuss Internal Control Narrative- Cash Management. Auditor will be here Friday,

 

      February 16th to do the 2017 audit. FYI

g.   Fender to discuss new quote for the girls ball field. Possible Vote.

h.   BILL NO. 18-03 — An Ordinance Electing and Setting Forth the Duties And Salary and Term of Office of the City

 

       Clerk. First and Second Readings. Vote.

i.    BILL NO. 18-04 — An Ordinance Setting Salaries of All Officers and Employees of the City.  First and Second

 

       Readings. Vote.

j.    Mayor Pro Tem to appoint Fair Board Volunteers for 1 year term as follows:

 

       02/15/2018               Janine Staiger         2018           1 year                     2017/2018 Treasurer

                                            411 Purdy St, Billings                           838-5486

       02/15/2018                 Lisa McClelland     2018          1 year

                                            Terrill Road, Billings                           827-3439

       02/15/2018                 Jessica Verch         2018           1 year

                                            259 Sidekick Ct. Billings                      830-1869

       02/15/2018                 Katie Godfrey         2018           1 year   693-1957                                                                                                 

       02/15/2018                 Ray Datema           2018            1 year                   2017/2018 President

                                                       Republic                                                 860-0406

       02/15/2018                 Anna Datema         2018             1year

                                                      Republic                                                 827-3439

        Liaison 2018             Tricia Huffman     2018                       830-8508c

       Possible Vote.

k.   Mayor Pro Tem to Appoint Planning & Zoning Commission as follows:

 

              Jason Baker 4 years     2018-2021

              Tim Wood   3 years     2018-2020

              Ken Thomas 2 years    2018-2019

              Possible Vote.

l.    Mayor Pro Tem Brown to discuss projects completed and projects pending with Bond.

m.   Bids received for backhoe work from Enyart Construction is $70.00 hourly rate for backhoe, $10.00 hourly rate for 

        labor. Bids for Cleaning City Hall Willie Poindexter $125.00 per month.  Grime Scrubbers $195.00 per month,

        bi-weekly cleaning. Possible Vote.

n.    Haskins request permission to attend Municipal Court Clerk Training at Jefferson City, March 12th to the 15th. The State

        will be paying for the hotel lodging. The City’s expense will be mileage and meals. Possible Vote.

o.   Review and approve payment of wages, expenses, bills, statements and other expenditures for the Month of January 

       2018. Possible Vote.

 

 

Mayor Pro Tem May ask for a motion to go into Closed Session Pursuant to Section 610.021(3)

RSMo hiring, firing, disciplining employees.

 

Meeting will be Closed to the Public.

Reopen the Regular Session.

No further business.

Adjournment.

 

The Undersigned Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City Hall,

Billings, Missouri on this the 13th day of February, 2018 at 3:00 p.m.

 

 

___________________________________

Ruth M. Haskins, City Clerk

 

 

 

 

 

 

Library Agenda Monday February 12, 2018

0

Posted by chopkins | Posted in Agenda | Posted on 09-02-2018

BILLINGS CITY LIBRARY

AGENDA

February 12, 2018   6:30PM

LIBRARY BUILDING

251 NE US Hwy 60

Old business:

  1. Volunteers
  2. Chili Supper
  3. 2018 business license for $25.00, possible vote

 

New business:

  1. Reading of treasurer’s review of financial report and approval
  2. Reading and approval of minutes of January 9, 2018 meeting.
  3. Computer donation from Republic Technology, possible vote to approve
  4. Friends of the Billings City Library update
  5. Expenses spent and reimbursement for board member, possible vote

Prepared by Whitney Packwood

2/9/2018     1:15 p.m.

Planning & Zoning Meeting Thursday, February 8, 2018

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Posted by chopkins | Posted in Agenda, Planning & Zoning | Posted on 06-02-2018

City of Billings          P.O. Box 207          Billings MO 65610

Ph. 417-744-2581               202 NE US Hwy 60                    Fax 417-744-4560               

Agenda for Planning & Zoning Commission

for

Thursday, February 8, 2018

7:00 P.M.

Billings City Hall, Boardroom

202 NE US Hwy 60

 

 

AGENDA

ROLL CALL of Commissioners

 

PUBLIC PARTICIPATION

No review of Minutes for 2017.

 

OLD BUSINESS

None.

 

NEW BUSINESS

 

  1. Election of Officers

 

 

 

 

ADJOURNMENT

 

_________________________________

Chris M. Hopkins, Deputy City Clerk

 

 

 

Posted at City Hall 02/06/2018   2:30 p.m.

Agenda for Board of Aldermen Meeting January 18, 2018

0

Posted by chopkins | Posted in Agenda | Posted on 23-01-2018

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                                                                   Fax 417-744-4560

 

 

 

AGENDA FOR THE REGULAR SESSION OF THE BILLINGS BOARD

OF ALDERMEN MEETING ON JANUARY 18, 2018

AT 7:00 P.M. IN THE BILLINGS CITY HALL

ROLLCALL.

 

President of the Board Brown will open the meeting with the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

 

OLD BUSINESS.

  • Woods to discuss more bids for tractor and backhoe attachment. Possible Vote.
  • Brown to discuss electrical bid for the storage building. Possible Vote.
  • Brown to discuss prices for hanging heater and insulation for the storage                                         building.       Possible Vote.
  • BILL NO. 17-12 — An Ordinance Amending the Municipal Code of the City of Billings, Missouri by Creating a New § 700.065 Regarding Non-Resident Surcharge for Water Service. First and Second Reading. Vote.
  • BILL NO. 17-13 — An Ordinance Amending the Municipal Code of the City of Billings, Missouri at Title III, Schedule I Speed Limits, Regarding John Street. First and Second Reading. Vote.    

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda. Vote.

 

Review and approve the Minutes of the regular Session of December 21, 2017 of the Billings Board of Aldermen Meeting.

Review and approve the Treasurer’s Report.

Review and approve the Police Report.

Review and approve the Municipal Court Report.

Review and approve the Animal Control Report.

Review and approve the Wastewater Maintenance Report.

Review and approve the Water Report.

Review and approve the Building Inspector’s Report.

Review and approve the Library Report.

  • Board to review and accept the resignation of Mayor Hodges effective December 22, 2017                     at 2:00 P. M. Possible Vote.
  • Board to make nominations for a new President of the Board for the year of 2018.                               Possible Vote.
  • BILL NO. 18-01 — An Ordinance Amending the Budget for the Fiscal Year January 1, 2017           to December 31, 2017. First and Second Reading. Vote.
  • Representative for Fire Department to address the Board concerning a Railroad disaster. FYI.
  • Library will host 3rd Annual Chili Supper March 3rd from 5 to 8 p.m.   FYI
  • Does the Library have to have a business license as part of the city and also a not-for-profit? Vote.
  • Brown to approve appointment of Kerri Culver to Library Board for a two year term 2018-2020. Other appointments Jan Morrison one year term, treasurer; Ivy Maxwell one year term, secretary; Whitney Packwood, President. Possible Vote.
  • Brown to make appointments for liaisons as follows:   Board to approve appointments in aggregate. Possible Vote

 

Library                     Jessie Coker

Planning & Zoning                      

           Fair Board                                                          

  • Brown to make appointments for City Employees as follows:

 

Police Chief                                       David Taylor

Deputy City Clerk                            Chris M. Hopkins

Treasurer                                           Chris M. Hopkins

Animal Control Officer                   Keith Hilburn

General Labor                                  Keith Hilburn

Water & Wastewater Supt.             Randy Poindexter

Water Clerk                                      Gail Steinert

Receptionists Part-time                  Janice Bluebaum

General Labor Part-time                Donnie Batson

Building Code Enforcement P/T     Terry Danley

Ruth Haskins appointment to be by Ordinance in February.

Board to approve appointments in aggregate. Possible Vote.

  • Board to discuss employee raises for 2018. Possible Vote.
  • Taylor to discuss Williams has completed probation. Taylor recommends Williams be retained and given a raise of $.50 per hour.       Possible Vote.
  • Republic Services will be raising rates effective January 1, 2018 to $11.27 for residential cart and an additional $2.05 for extra cart. City needs to raise fees to customer to $12.00 for cart and to

 

$3.50 for extra cart. City’s old rates were $11.50 & $3.00. Board to approve the raise to customers. Possible Vote.

  • Hopkins to discuss prepayment to A.M. Pyrotechnics of $5,000.00 for the Fireworks show to be scheduled for June 30, 2018. Possible Vote.
  • Hopkins request permission to attend the GFOA Seminar in Columbia on February 28th.       Expenses would be $95.00 for seminar and mileage of $192.60. Possible Vote.
  • Economic Development Committee Would like to pursue artist concept for mural on wall of City Hall.       Possible business donations and use the balance of Capital Improvements Sales Tax. Vote.
  • Chief Taylor request a 20 MPH Ordinance and sign on Howcroft from Beverly to Pine St. Board to approve the Attorney to do an Ordinance for next meeting. Possible Vote.
  • Taylor and Harter to discuss changing the monthly amount for the reserve for the Police Car from $300.00 to $525.00 per month. Possible Vote.
  • Review and approve payment of wages, expenses, bills, statements and other expenditures for the month of December, 2017. Possible Vote.

 

 

President of the Board will ask for a motion to go into Closed Session Pursuant to Section 610.021(3) RSMo hiring, firing, disciplining employees.

 

Close the Meeting to the Public.

 

Reopen the Regular Session.

 

No further business.

 

Adjournment.

 

The Undersigned, Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City Hall, Billings, Missouri on this the 16th day of January, 2018 at 3:30 p.m.

 

________________________________

Ruth M. Haskins, City Clerk

 

 

     

 

 

Library Agenda Tuesday, January 9, 2018

0

Posted by chopkins | Posted in Agenda | Posted on 08-01-2018

BILLINGS CITY LIBRARY

AGENDA

January 9, 2018   6:30PM

LIBRARY BUILDING

251 NE US Hwy 60

Old business:

A.  Volunteers

B.   Chili Supper

C.   2018 Calendar

D.   Nominations for board appointments and new board member, possible vote.

 

New business:

A.    Reading of treasurer report and approval

B.    Reading and approval of minutes of December 12, 2017 meeting.

C.    2018 business license for $25.00, possible vote

D.    2018 renewal for food establishment permit for $50.00, possible vote

E.     Friends of the Billings City Library update

F.      Expenses spent and reimbursement for board member, possible vote

 

 

 

 

Prepared by Whitney Packwood

1/8/2018     12:09 p.m.

Board of Aldermen Meeting December 21, 2017

0

Posted by chopkins | Posted in Agenda | Posted on 22-12-2017

 

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                          Fax 417-744-4560

 

 

 

AGENDA FOR THE REGULAR SESSION OF THE BILLINGS BOARD

OF ALDERMEN MEETING ON DECEMBER 21, 2017 AT 7:00 P.M.

IN THE BILLINGS CITY HALL.

 

ROLL CALL.

 

Mayor Hodges to open the meeting with the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

 

OLD BUSINESS.

  • Revised Resolution for the Library, Board to authorize Mayor to sign. Possible Vote.
  • BILL NO. 17-10.   An Ordinance for Establishing the Budget for the Fiscal Year January1, 2018 to December 31, 2018. First and Second Reading. Vote.
  • BILL NO. 17-11. An Ordinance Amending the Municipal Code of the City of Billings, Missouri at 88 700.290 and 700.300 Regarding Connection Fees for Water and Sewer.       First and Second Readings.       Possible Vote.
  • Poindexter received two more bids for replacing the furnace at the wastewater plant postponed from last meeting. Price’s bid was $2,700.00; Down Home Heating and Air is $1,950.00 and Jon Wayne Heating & Air is $1,650.00. Possible Vote.
  • Poindexter also received two more bids for maintenance of the generators postponed from the last meeting. A & J Power Systems, LLC was $2,005.69; Cummins Sales and Service is $1,334.00 and

 

Norton Power Systems is $1,180.00. Possible Vote.

  • Mayor stated Officer Minnis has completed his probation as of last meeting. The hiring committee promised a $.50 per hour raise, which needs to be prorated to the end date of his probation. Possible Vote.
  • Woods was to have more bids for a backhoe attachment, however Keith has been unable to find one that will work with the City’s tractor. Letter enclosed from Legacy Farm and Lawn.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

  • Consent Agenda. Vote.

 

Review and approve the Minutes of the Regular Session of November 16, 2017 of the Billings Board of Aldermen Meeting.

Review and approve the Minutes of the Closed Session of November 16, 2017 of the Billings Board of Aldermen Meeting.

Review and approve the Treasurer’s Report.

Review and approve the Police Report.

Review and approve the Municipal Court Report.

Review and approve the Animal Control Report.

Review and approve the Street Department Report.

Review and approve the Wastewater Maintenance Report.

Review and approve the Water Report.

Review and approve the Building Inspector’s Report.

Review and approve the Minutes of the Library Board Meeting.

  • Mayor to discuss bid for electrical work on storage building at wastewater plant. Bid enclosed. Possible Vote.
  • Mayor to discuss getting bids for hanging type heaters and insulation for the storage building at the wastewater plant for the next meeting. Possible Vote.
  • Archer-Elgin has requested approval from the Board on the bid for the CIPP project to the low bidder, Visu-Sewer of Missouri, LLC, base bid $270,815.00; Alternate B $91,216.00 and Alternate C $54,333.00. Notice of Award to be approved by Board and Archer-Elgin will notify the bidder.       Other bids were Insituform Tech., LLC base bid $273,169.30; Alternate B $78,877.30 and Alternate C $55,345.00 and SAK Construction, LLC base bid $303,557.00; Alternate B $78,449.00 and Alternate C $55,651.25. Vote on awarding bid and giving Notice of Award.
  • Archer-Elgin sent estimated costs for West Water and Sewer extensions. Discuss approval to make this next project. Possible Vote.
  • Board discussion for changing Ordinance to charge water/sewer customers outside the city limits the Commercial Rates effective January 1, 2018. There will be 13 water customers on this rate and 1 sewer customer. The difference per month would be $5.29 for 2,000 gal.   Possible Vote.
  • Board approved changing speed limit on John St. to 20 MPH, have attorney do ordinance.           Possible Vote.
  • Review and approve payment of wages, expenses, bills, statements and other expenditures for the month of November, 2017. Possible Vote.

 

 

Mayor will ask for a motion to go into Closed Session Pursuant to Section 610.021(3) RSMo hiring, firing, disciplining employees.

 

Close the meeting to the Public.

 

Reopen the Regular Session.

 

No further business.

 

Adjournment.

 

The Undersigned, Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City Hall, Billings, Missouri on this the 19th day of December, 2017 at 3:30 p.m.

 

 

 

_________________________________

Ruth M. Haskins, City Clerk

 

 

 

 

 

 

 

 

Library Board Meeting, Tuesday, December 12, 2017

0

Posted by chopkins | Posted in Agenda | Posted on 12-12-2017

BILLINGS CITY LIBRARY

AGENDA

December 12, 2017 6:30PM

LIBRARY BUILDING

251 NE US Hwy 60

Old business:

  1. Volunteers
  2. Lease terms proposal for the city

 

New business:

  1. Reading of treasurer report and approval
  2. Reading and approval of minutes of November 14, 2017 meeting.
  3. Nominations for board appointments and new board member, possible vote
  4. Girls Scouts event, possible vote
  5. 2018 calendar
  6. Chili Supper
  7. Friends of the Billings City Library update
  8. Expenses spent and reimbursement for board member, possible vote

Prepared by Whitney Packwood

12/5/2017     7:00 p.m.

Board of Aldermen Meeting Thursday, November 16, 2017

0

Posted by chopkins | Posted in Agenda | Posted on 16-11-2017

h.       

City Of Billings   P.O. Box 207   Billings, MO 65610

Phone 417-744-2581                         Fax 417-744-4560

 

AGENDA FOR THE REGULAR SESSION OF THE BILLINGS BOARD

OF ALDERMEN MEETING ON NOVEMBER 16, 2017 AT 7:00 P.M.

IN THE BILLINGS CITY HALL.

 

ROLL CALL.

 

Mayor Hodges to open the meeting with the Pledge of Allegiance.

 

PUBLIC PARTICIPATION.

 

OLD BUSINESS.

a.     Attorney to present revised Resolution for the Library. Board to authorize the Mayor to sign.     Possible Vote.

b.     Ms. View owns property at 228 & 258 Terrill Creek Road request permission to hook onto the City Sewer.       At the present time, 258 Terrill Creek is on City Water, however she would like to have another water meter for 228 Terrill Creek. This property is not presently in the city limits. Possible Vote.

c.     Huffman/Fender to discuss fencing for the girls softball field.  Possible Vote.

d.     Poindexter to discuss increasing water and sewer tap fees. Board asked for more information as to what other towns were charging.       Possible Vote.

e.      Poindexter to discuss grinder pump repairs at Verch. Farr-Better has not sent an invoice. FYI

f.     Hopkins to discuss amending the 10 month Budget for 2017. Possible Vote.

 

 

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.

a.     Consent Agenda. Vote.

 

Review and approve the Minutes of the Regular Session of October 19, 2017 of the Billings Board of Aldermen Meeting.

Review and approve the Minutes of the Closed Session of October 19, 2017 of the Billings Board of Aldermen Meeting.

Review and approve the Treasurer’s Report.

Review and approve the Police Report.

Review and approve the Municipal Court Report.

Review and approve the Animal Control Report.

Review and approve the Street Department Report.

Review and approve the Wastewater Maintenance Report.

Review and approve the Water Report.

Review and approve the Building Inspector’s Report.

b.     Jacob Salinas from Gallagher to discuss the Health Insurance for the Employees. Possible Vote.

c.     Proposal from Haynes Equipment to modify the sand filter control panel at the Wastewater Plant. The proposal is $59,927.00, this will be paid out of the Bond Money. Possible Vote.

d.     Farr-Better Plumbing has submitted a bid proposal for miscellaneous repairs for water and sewer.   Possible Vote.

e.    Cameron from Archer-Elgin is requesting approval from the Board to authorize the releasing of the bid for the CIPP lining of the sewer main as described in his email. Archer Elgin also request the Board to award the contract if approved at the December meeting. Possible Vote.

f.     Mayor to discuss quotes for the survey to be done on the land donated by the Clouds. Austin Survey for $2,500.00 and Gunter Survey for $950.00. Possible Vote.

g.     Brown to discuss obtaining the President and the Governors pictures for City Hall. Possible Vote.

h.     Poindexter to discuss having repairs made to the chlorinator at the wastewater plant. Winwater quote for the parts in packet.       Possible Vote.

i.     Poindexter to discuss the furnace replacement at the wastewater plant. The furnace that is in place now was installed in 1985. Quote from Price Heating and Air in packet.       Possible Vote.

j.      Poindexter to discuss maintenance estimates for generators. Possible Vote.

k.     Chief Taylor to discuss Marty Minnis has reached his probation date. Possible Vote.

l.      Brown/Woods to discuss the Newsletter in packet. Possible Vote.

m.    Brown/ Woods to discuss dump trailer and backhoe attachment for the tractor to be used in the Street Department. Possible Vote.

n.     Review and approve payment of wages, expenses, bills, statements and other expenditures for the month of October, 2017. Possible Vote.

 

 

Mayor will ask for a motion to go into Closed Session Pursuant to RSMo Section 610.021(3) hiring, firing, disciplining employees.

 

Close the meeting to the Public.

 

Reopen the Regular Session.

 

No further business.

 

Adjournment.

 

The Undersigned, Hereby Certifies That a True Copy of the Foregoing Agenda was posted at City Hall,

Billings, Missouri on this the 14th day of November, 2017 at 3:30 p.m.

 

 

 

__________________________________________

Ruth M. Haskins, City Clerk  

 

 

 

 

 

Library Agenda Tuesday, November 14, 2017

0

Posted by chopkins | Posted in Agenda | Posted on 13-11-2017

BILLINGS CITY LIBRARY

AGENDA

November 14, 2017 6:30PM

LIBRARY BUILDING

251 NE US Hwy 60

Old business:

  1. Volunteers
  2. Christian County partnership

 

 

New business:

  1. Reading of treasurer report and approval
  2. Reading and approval of minutes of September 12, 2017 meeting.
  3. Lease terms proposal for the city
  4. Christmas parade float
  5. Friends of the Billings City Library update
  6. Expenses spent and reimbursement for board member, possible vote

Prepared by Whitney Packwood

11/10/2017     3:20 p.m.